TIDMHSBA
RNS Number : 2943Z
HSBC Holdings PLC
20 May 2021
20 May 2021
HSBC HOLDINGS PLC
Important information relating to the 2021 Annual General
Meeting ("AGM")
HSBC Holdings plc ("HSBC" or the "Company") announced in its
Notice of AGM ("Notice of AGM") dated 24 March 2021 that the AGM
was to be held at 8 Canada Square, London E14 5HQ at 11.00am London
time (6.00pm Hong Kong time) on Friday, 28 May 2021.
At the time of publication of the Notice of AGM, Covid-19
restrictions in the UK prevented any shareholders attending the AGM
in person. As a result, the board of directors (the "Board") made
the decision to hold the AGM at HSBC's offices at 8 Canada Square,
London E14 5HQ with no shareholders attending in person. The Board
also decided that, in order to enable participation at the AGM,
facilities would be made available to allow shareholders to
participate electronically.
The Notice of AGM stated that HSBC would seek to change the
venue to permit shareholders to attend in person if restrictions
eased in sufficient time. Given the UK Government's announcement
that indoor events may be held with restricted numbers from 17 May
2021, the Board has decided to change the venue of the AGM to
facilitate a limited number of shareholders attending the AGM in
person if they wish to do so.
However, for the reason set out below, the Board strongly
encourages shareholders not to attend the AGM in person and instead
to participate electronically.
The AGM will now be held at Queen Elizabeth Hall, Southbank
Centre, Belvedere Road, London, SE1 8XX at 11.00am London time
(6.00pm Hong Kong time) on the same day, Friday, 28 May 2021. A map
with directions to Queen Elizabeth Hall is available at
www.hsbc.com/agm .
All other arrangements in relation to the AGM including
electronic participation and submission of proxies remain the same.
Details of how to participate in the AGM electronically are set out
on pages 29 and 30 and in Appendix 7 of the Circular for the Notice
of AGM. This is available at www.hsbc.com/agm .
The health and wellbeing of our shareholders, our employees and
the communities in which we operate remains the Board's primary
concern. It is essential to remain vigilant notwithstanding the
ongoing UK vaccination programme, particularly given the spread of
new variants in the UK and other parts of the world. For this
reason, the Board strongly encourages shareholders not to attend
the AGM in person and instead to participate electronically.
Shareholders wishing to attend the AGM in person are asked to
pre-register their attendance in advance by emailing
shareholderquestions@hsbc.com with their name, contact details and
Shareholder Reference Number or Corporate Representative
letter.
We are taking steps, in coordination with Queen Elizabeth Hall,
to make the venue Covid-secure. HSBC and Queen Elizabeth Hall
reserve the right to refuse entry to, or remove individuals from,
the meeting if they fail to comply with the measures which will be
in place. In addition to pre-registering their attendance,
shareholders planning to attend in person should be aware of the
following arrangements:
-- Given the need to observe social distancing, there will be
restrictions on capacity at the venue. Consequently, only a limited
number of shareholders will be permitted inside Queen Elizabeth
Hall. The Board requests all shareholders to consider carefully
whether they need to attend in person and strongly encourages
everyone to participate electronically using the facilities
provided.
-- Given recent developments with the spread of new variants in
the UK, there will be a mandatory requirement to take a Covid-19
rapid lateral flow test at the venue . Further details on testing
can be found on our website www.hsbc.com/agm . Shareholders are
advised to arrive at the venue a minimum of one hour before the
meeting in order to complete the testing and registration
formalities.
-- Shareholders will be required to make certain confirmations
as a condition of entry to the AGM including that they (or members
of their household, support bubble or childcare bubble) have not
recently displayed symptoms of Covid-19 and/or have not been told
to self-isolate by NHS Test and Trace, the NHS Covid-19 App or
otherwise.
-- Any person who does not agree to take a Covid-19 rapid
lateral flow test at the venue, whose test result at the venue is
positive or who fails to provide the necessary confirmations, will
be refused entry to the AGM.
-- Shareholders will be required to check-in at the venue using
the NHS Covid-19 App or provide their contact details to a member
of staff for contact tracing purposes.
-- There may be delays as shareholders proceed through the
testing formalities and security checks to be carried out prior to
entry to the venue. Shareholders are asked not to bring bulky items
as there will be limited cloakroom facilities available.
-- Social distancing measures will be in effect at the venue.
All attendees will be required to wear a face covering whilst
inside the venue except if exempt due to a health condition or
when, and only for so long as, an attendee is addressing the
meeting.
-- No guests will be permitted other than carers accompanying a
shareholder, although it is strongly recommended that anyone with
any health concerns does not attend in person and instead
participates electronically.
-- No refreshments will be offered and there will be no mingling before or after the AGM.
The arrangements set out above apply to all persons wishing to
attend the AGM in person including proxies and corporate
representatives of shareholders.
The Board will continue to monitor the situation as the AGM
approaches and may, if necessary, make further changes to the
arrangements in effect at the venue, including changes to how the
meeting may be conducted or which would prevent shareholders
attending in person. Any further changes will be made with health
and safety as a priority.
Shareholders should continue to monitor the Company's website at
www.hsbc.com/agm as well as our stock exchange announcements for
any important updates in relation to the AGM. Shareholders who have
pre-registered their attendance by emailing
shareholderquestions@hsbc.com will be kept informed of any changes
directly.
Appointing a proxy
Shareholders are strongly encouraged to appoint the Chairman of
the AGM as their proxy even if they intend to attend the AGM in
person or electronically. This is to ensure that your vote is
counted even if you are unable to attend in person or
electronically on the day of the AGM.
The completion and submission of a form of proxy will not
prevent you from attending and voting in person or electronically
at the AGM. Information on how to appoint a proxy is set out on
pages 25 to 27 of the Notice of AGM.
For and on behalf of
HSBC Holdings plc
Aileen Taylor
Group Company Secretary and Chief Governance Officer
The Board of Directors of HSBC Holdings plc as at the date of
this announcement comprises: Mark Tucker*, Noel Quinn, Laura Cha ,
Henri de Castries , James Anthony Forese , Steven Guggenheimer ,
Irene Lee , José Antonio Meade Kuribreña , Heidi Miller , Eileen K
Murray , David Nish , Ewen Stevenson, Jackson Tai and Pauline van
der Meer Mohr .
* Non-executive Group Chairman
Independent non-executive Director
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END
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