Additional Proxy Soliciting Materials (definitive) (defa14a)
September 15 2020 - 4:36PM
Edgar (US Regulatory)
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE
14A
Proxy Statement Pursuant to Section 14(a)
of the Securities Exchange Act of 1934 (Amendment
No. )
Filed by the Registrant ý
Filed by a Party other than the Registrant ¨
Check the appropriate box:
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Preliminary
Proxy Statement
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Confidential,
for Use of the Commission Only (as permitted by Rule 14a-6(e)(2))
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Definitive
Proxy Statement
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Definitive
Additional Materials
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Soliciting
Material Pursuant to § 240.14a-11(c) or § 240.14a-12
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AVID
BIOSERVICES, INC.
(Name of Registrant as Specified
In Its Charter)
(Name
of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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No fee required
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Fee computed on table below per Exchange Act Rules 14a-6(i)(4) and 0-11.
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(1)
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Title of each class of securities to which transaction
applies:
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(2)
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Aggregate number of securities to which transaction
applies:
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(3)
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Per unit price or other
underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (set forth the amount on which the filing fee
is calculated and state how it was determined):
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(4)
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Proposed maximum aggregate value of transaction:
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(5)
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Total fee paid:
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Fee paid previously with preliminary materials.
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Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing.
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(1)
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Amount previously paid:
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(2)
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Form, Schedule or Registration Statement No.:
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(3)
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Filing Party:
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(4)
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Date Filed:
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ADDITIONAL INFORMATION REGARDING THE
ANNUAL MEETING OF STOCKHOLDERS
TO BE HELD ON TUESDAY, OCTOBER 20, 2020
On September 15, 2020, Avid Bioservices,
Inc., which we refer to as “we,” “us,” “our,” the “Company”
and “Avid”, issued a press release announcing a change to the format of our 2020 Annual Meeting of Stockholders,
which we refer to as the “2020 Annual Meeting”, to be held on Tuesday, October 20, 2020. As described in the
press release, the 2020 Annual Meeting will now be held in a virtual-only meeting format.
The following Notice of Change of Location
supplements the Definitive Proxy Statement (the “Proxy Statement”) filed by the Company with the Securities
and Exchange Commission (the “SEC”) on August 27, 2020 and subsequently made available to our stockholders in
connection with the solicitation of proxies by our Board of Directors for our 2020 Annual Meeting.
The proxy card previously filed with the
Proxy Statement will not be updated to reflect the change in format of the 2020 Annual Meeting and may be used to vote shares of
common stock at the 2020 Annual Meeting. New proxy cards will not be mailed or otherwise be sent to stockholders in connection
with the meeting.
This supplement is being filed with the
SEC and is being made available to stockholders on or about September 15, 2020. Our Proxy Statement and 2020 Annual Report are
available at www.proxyvote.com.
PLEASE READ THIS NOTICE CAREFULLY IN
CONJUNCTION WITH THE PROXY STATEMENT
NOTICE OF CHANGE OF LOCATION OF 2020
ANNUAL MEETING OF STOCKHOLDERS
To Be Held Tuesday, October 20, 2020
September 15, 2020
Dear Fellow Stockholders:
In response to continued public health
precautions regarding in-person gatherings given the coronavirus/COVID-19 pandemic, and to support the health, safety and well-being
of our stockholders, directors, employees and the public at large, NOTICE IS HEREBY GIVEN that the Board of Directors of Avid Bioservices,
Inc., has determined to change the location and format of the 2020 Annual Meeting of Stockholders (the “2020 Annual Meeting”)
such that the 2020 Annual Meeting will be conducted solely by remote communication (i.e., a virtual-only stockholder meeting).
As previously announced, the Annual Meeting will be held on Tuesday, October 20, 2020 at 10:00 A.M. Pacific Daylight Time (PDT).
You will not be able to attend the 2020
Annual Meeting in person at a physical location. However, the virtual 2020 Annual Meeting will provide stockholders of record as
of the close of business on August 24, 2020, the ability to participate, vote their shares and ask questions during the meeting
via audio webcast.
Despite the change to a virtual-only meeting,
the proxy card or voting instruction form, as applicable, included with previously-distributed proxy materials will not be updated
to reflect the change from an in-person meeting to a virtual-only meeting and may be used to vote shares in connection with the
2020 Annual Meeting.
As provided in the Proxy Statement,
an online portal is available to stockholders at www.proxyvote.com where you can view and download our proxy
materials and 2020 Annual Report and vote your shares in advance of the 2020 Annual Meeting. You may vote your shares during
the 2020 Annual Meeting (up until the closing of the polls) by following the instructions available at www.virtualshareholdermeeting.com/CDMO2020 during
the meeting.
To be admitted to the virtual-only
2020 Annual Meeting, you should visit www.virtualshareholdermeeting.com/CDMO2020 and enter the 16-digit control number
found on your Important Notice Regarding the Availability of Proxy Materials, your proxy card or the instructions that
accompanied your proxy materials.
Below are additional details on how stockholders
can participate in the virtual-only 2020 Annual Meeting:
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Access the meeting platform beginning at 9:45 a.m. PDT on October 20, 2020.
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Vote during the 2020 Annual Meeting by following the instructions available on the meeting website during the meeting.
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Submit a question
during the meeting by visiting www.virtualshareholdermeeting.com/CDMO2020 and
entering the stockholder’s 16-digit control number and submitting the question
in the “Ask a Question” field.
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If any difficulties are encountered while accessing the virtual meeting, contact the technical support number that will be
posted on the Virtual Shareholder Meeting log-in page. Technical support will be available beginning at 9:45 a.m. PDT on October
20, 2020 and will remain available until the meeting has ended.
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A list of stockholders
entitled to vote will be available for inspection by stockholders of record for any legally
valid purpose related to the 2020 Annual Meeting during the 2020 Annual Meeting by following
the link provided when stockholders login to www.virtualshareholdermeeting.com/CDMO2020
and for a period of ten days prior to the 2020 Annual Meeting by sending a request
to corpsecretary@avidbio.com.
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Whether or not stockholders plan to attend
the virtual-only 2020 Annual Meeting, the Company urges stockholders to vote and submit their proxies in advance of the
meeting by one of the methods described in the proxy materials.
Very truly yours,
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By order of the Board of Directors,
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/s/ Mark R. Ziebell
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Mark R. Ziebell,
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Vice President, General Counsel & Secretary
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