TIDMHSBA
RNS Number : 8801I
HSBC Holdings PLC
06 April 2020
6 April 2020
Important Information relating to Annual General Meeting
The Notice of the Annual General Meeting ("AGM") of HSBC
Holdings plc (the "Company") scheduled to be held at 11.00am on
Friday, 24 April 2020 at the Queen Elizabeth Hall, Southbank
Centre, Belvedere Road, London, SE1 8XX, was circulated to
shareholders on 11 March 2020.
The board of directors (the "Board") has been closely monitoring
the evolving Coronavirus (COVID-19) situation. Following the UK
Government's introduction of social distancing measures and
prohibition on non-essential travel and public gatherings, it will
not be possible for shareholders to attend this year's AGM in
person.
Change of venue and arrangements
As the original AGM venue is now closed due to UK Government
restrictions, the Board has decided to change the venue of the AGM
to the Company's registered office and group head office at 8
Canada Square, London, E14 5HQ. The AGM will take place at the same
time, 11.00am (BST), and on the same day, Friday, 24 April 2020, as
previously notified to shareholders.
As a consequence of the UK Government's guidance and
prohibitions, the arrangements for the AGM are as follows:
-- It will not be possible for shareholders to attend the AGM in person.
-- Only a limited number of directors and essential personnel
will attend the AGM in person in order to ensure that a quorum is
present and to conduct the business of the AGM. Attendance of these
persons is considered essential for work purposes. Social
distancing measures will be in place in order to comply with
current requirements. Other shareholders and non-essential
personnel must not attend the AGM.
-- As shareholders cannot attend in person, they will only be
able to vote by submitting a proxy in advance of the AGM. To ensure
that their vote counts, shareholders should only appoint the
Chairman of the AGM to act as their proxy. Details of how to submit
a proxy are set out below.
-- The usual format of the AGM will be condensed and will only
include the formal business of the AGM.
-- The Group Chairman and Group CEO will not be making speeches
at the AGM. Instead, a statement from each of them will be
published after the AGM together with the results of votes cast at
the meeting.
-- Shareholders can submit questions for the Board in advance of
the AGM to shareholderquestions@hsbc.com. The Board will endeavour,
where appropriate, to answer such questions by publishing responses
on the Company's website as soon as practical after the AGM.
The Board believes these measures are necessary and appropriate
in light of the current pandemic, in particular, to protect the
health and wellbeing of the Company's employees, shareholders and
the wider communities in which we operate.
As a result of the current UK Government prohibition on
non-essential travel and public gatherings, shareholders should not
attend the AGM in person. Any person who does attempt to attend the
AGM in person will be refused admission.
Reminder to vote by proxy
The AGM is an important event in the Company's corporate
calendar and provides an opportunity for shareholders to vote on
important resolutions for the conduct of the business and affairs
of the Company. Accordingly, the Board strongly encourages
participation of all shareholders by:
(i) Appointing the Chairman of the AGM as their proxy.
(ii) Submitting a form of proxy as soon as possible and in any
event by no later than 11.00am (BST) on Wednesday, 22 April 2020 to
ensure that their votes are counted. If a shareholder appoints a
person other than the Chairman of the AGM as their proxy, that
other proxy will not be able to attend the AGM.
(iii) Re-submitting a new form of proxy to appoint the Chairman
of the AGM to replace any form already submitted which appoints any
person other than the Chairman of the AGM as their proxy.
A form of proxy may be submitted electronically by following the
links provided at www.hsbc.com/proxy or by returning the form to
the relevant share registrar. Details of how to submit proxies are
set out on page 25 of the Notice of AGM that was circulated to
shareholders on 11 March 2020. Proxy instructions must be received
no later than 11.00am (BST) on Wednesday, 22 April 2020 or not less
than 48 hours before the time of the holding of any adjourned
AGM.
For shares held through CREST, proxy appointments may be
submitted via the CREST proxy voting system.
Shareholders are reminded that if they have any questions for
the Board, they should submit these in advance of the AGM to
shareholderquestions@hsbc.com .
The Board will continue to monitor the situation and may, if
necessary, need to make further changes to the arrangements for the
AGM, including how it is conducted. Shareholders should therefore
continue to monitor the Company's website and announcements.
The Board would like to thank shareholders for their
understanding and support during these challenging times.
For and on behalf of
HSBC Holdings plc
Aileen Taylor
Group Company Secretary and Chief Governance Officer
The Board of Directors of HSBC Holdings plc as at the date of
this announcement comprises: Mark Tucker*, Noel Quinn, Kathleen
Casey , Laura Cha , Henri de Castries , Irene Lee , José Antonio
Meade Kuribreña , Heidi Miller , David Nish , Ewen Stevenson,
Jackson Tai and Pauline van der Meer Mohr .
* Non-executive Group Chairman
Independent non-executive Director
HSBC Holdings plc
Registered Office and Group Head Office:
8 Canada Square, London E14 5HQ, United Kingdom
Web : www.hsbc.com
Incorporated in England with limited liability. Registered in
England: number 617987
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London Stock Exchange. RNS is approved by the Financial Conduct
Authority to act as a Primary Information Provider in the United
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contact rns@lseg.com or visit www.rns.com.
END
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