April 8,
2008
Dear
Shareholders:
You are
cordially invited to attend the annual meeting of the shareholders of
Highlands Bankshares, Inc. on Tuesday, May 13, 2008, at 3:00 p.m., at The
Grant County Bank, 1 North Main Street (the "Old Bank Building"),
Petersburg, West Virginia.
Enclosed
in this mailing you will find formal notice of the meeting, a proxy and a proxy
statement detailing the matters upon which the shareholders will act at the
annual meeting. Our Company's Annual Report for 2007 is also
enclosed.
We urge you to complete, date and sign
the proxy and return it as soon as possible in the enclosed postage prepaid
envelope, even if you intend to attend the meeting. You may revoke
your proxy at any time prior to its exercise
.
Sincerely,
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/s/
John G. Van Meter
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John
G. Van Meter
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Chairman
of The Board
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NOTICE
OF ANNUAL MEETING OF SHAREHOLDERS
To the
Shareholders of Highlands Bankshares, Inc.
The
annual meeting of shareholders of Highlands Bankshares, Inc. will be held on
Tuesday, May 13, 2008, at 3:00 p.m., at The Grant County Bank, 1 North Main
Street (the "Old Bank Building"), Petersburg, West Virginia, for the following
purposes:
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1.
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Election
of four Class A directors to serve until the annual meeting of
shareholders in 2011.
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2.
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Ratification
of the appointment of Smith Elliott Kearns & Company, LLC as
independent registered public accountants for
2008.
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3.
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Transaction
of other business as may properly come before the meeting, or any
adjournments thereof.
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The Board
of Directors recommends a vote in favor of the nominees for director and a vote
in favor of the ratification of the appointment of the independent registered
public accountants. Only shareholders of record at the close of
business on March 26, 2008 are entitled to notice of and to vote at the annual
meeting or any adjournments thereof.
To
assure that your shares are represented at the annual meeting, please complete,
date and sign the enclosed proxy, and return it as soon as possible in the
enclosed postage prepaid envelope. You may revoke your proxy at any
time prior to its exercise.
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By
Order of the Board of Directors
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/s/
Alan L. Brill
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Alan
L. Brill
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Corporate
Secretary
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April 8,
2008
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*-Matters
to be voted on
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HIGHLANDS
BANKSHARES, INC.
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P.O.
Box 929 * Petersburg WV 26847 * (304) 257-4111
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PROXY
STATEMENT
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This
Proxy Statement is furnished in connection with the solicitation of proxies for
use at the annual meeting of shareholders of Highlands Bankshares, Inc.
(“Highlands” or the “Company”) to be held Tuesday, May 13, 2008, at 3:00 p.m.,
at The Grant County Bank, 1 North Main Street (the "Old Bank Building"),
Petersburg, West Virginia, and at any adjournments thereof (“Annual
Meeting”). The accompanying proxy is solicited by the Board of
Directors of the Company (the “Board”). The principal executive
offices of the Company are located at 3 North Main Street, Petersburg,
West Virginia 26847. The approximate mailing date of the proxy
statement and the accompanying proxy is April 11, 2008.
The
Company will bear the cost of soliciting proxies and will only make
solicitations by the use of the mail, except that, if necessary, officers,
directors and regular employees of the Company, or its affiliates, may solicit
proxies by telephone or by personal calls. The Company may request
brokerage houses and nominees to forward proxy solicitation material to the
beneficial owners of the stock held of record by such persons, and the Company
may reimburse them for their charges and expenses in doing so.
All
properly executed proxies delivered pursuant to this solicitation will be voted
at the Annual Meeting in accordance with any instructions thereon. A
shareholder executing a proxy may revoke it at any time before it is voted
by:
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Notifying
Highlands in person,
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Giving
written notice to Highlands of the revocation of the
proxy,
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Submitting
to Highlands a subsequently dated proxy,
or
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Attending
the meeting and withdrawing the proxy before it is voted at the
meeting.
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OUTSTANDING
SHAR
E
S AND VOTING RIGHTS
Only
shareholders of record at the close of business on March 26, 2008, will be
entitled to vote at the Annual Meeting. As of that date, the Company
had outstanding 1,436,874 shares of its common stock, $5 par value, each of
which is entitled to one vote at the Annual Meeting. Cumulative
voting rights are available, in certain instances, for the election of
directors, as further described in this proxy statement.
Any
number of shareholders holding together a majority of the stock outstanding, who
are either present in person or represented by proxy at the Annual Meeting,
shall constitute a quorum. If a share is represented for any purpose
at the Annual Meeting, it is deemed to be present for purposes of establishing a
quorum. Abstentions and shares held of record by a broker or its
nominee, which are voted on any matter, are included in determining the number
of votes present or represented at the Annual Meeting. Conversely,
broker shares that are not voted on any matter will not be included in
determining whether a quorum is present.
If a
quorum is established, directors will be elected by a plurality of the votes
cast by shareholders in person or by proxy at the Annual Meeting. As
required by West Virginia law, each share is entitled to one vote per nominee,
unless a shareholder requests cumulative voting at least 48 hours before the
meeting. Ratification of the appointment of the independent public accountants
will be approved if the votes cast in favor exceed the votes cast
opposing. Votes that are withheld and broker shares that are not
voted will not be included in determining the number of votes cast.
SECURITY
OWNERSHIP OF CERTAIN BE
N
EFICIAL OWNERS AND
MANAGEMENT
The
following table sets forth the name and address of and the number and percentage
of shares of common stock held as of March 1, 2008 by each of the Company's
directors, director nominees and Highlands’ executive officers and by all of the
Company's directors, director nominees and executive officers as a
group. To the best of the Company's knowledge, no person is the
beneficial owner of more than 5% of the Company's common stock.
Name
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Position
with Company
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Amount
Beneficially
Owned
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Percent
of
Class
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Leslie
A. Barr
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Director
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6,876
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*
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Thomas
B. McNeill, Sr.
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Director
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16,023
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1.1%
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Clarence
E. Porter
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Director;
President
& Chief
Executive
Officer;
Treasurer
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1,785
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*
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Courtney
R. Tusing
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Director
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2,448
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*
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Morris
M. Homan, Jr.
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Director
Nominee
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1,890
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*
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John
G. Van Meter
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Director
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60,183
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4.2%
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Jack
H. Walters
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Director
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10,824
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*
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L.
Keith Wolfe
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Director
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8,580
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*
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Kathy
G. Kimble
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Director
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5,481
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*
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Alan
L. Brill
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Director;
Secretary
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2,494
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*
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Steven
C. Judy
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Director
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5,205
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*
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R.
Alan Miller
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Finance
Officer
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111
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*
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All
of the directors, director nominees and executive
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officers
of the Company, as a group
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121,900
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8.5%
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An
asterisk denotes less than 1% of class.
Further
notes regarding ownership are on the following page.
SECURITY
OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT (continued)
Mr.
Barr’s beneficial ownership includes 2,820 shares owned directly, 3,300
shares owned jointly with his wife and 756 shares held by his wife over
which he holds no voting or dispositive powers.
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Mr.
McNeill’s beneficial ownership includes 9,216 shares owned directly and
6,807 shares held by his wife over which he holds no voting or dispositive
powers.
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Mr.
Porter’s beneficial ownership includes 300 shares owned directly 50 shares
held by his wife over which he holds no voting or dispositive powers and
15 shares held by his wife as custodian for each of three minor
grandchildren and 1,390 shares held through the Company’s Employee Stock
Ownership program.
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Mr.
Tusing’s beneficial ownership includes 2,448 shares owned
directly.
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Mr.
Homan’s beneficial ownership includes 1,890 shares owned
directly.
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Mr.
Van Meter’s beneficial ownership includes 30,183 shares owned directly and
30,000 shares held by his wife over which he holds no voting or
dispositive powers. Mr. Van Meter disclaims beneficial ownership of the
shares held by his wife.
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Mr.
Walters’ beneficial ownership includes 10,524 shares owned directly and
150 shares held as co-guardian for each of his two children. Mr. Walters
disclaims beneficial ownership of the shares held as co-guardian for each
of his children.
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Mr.
Wolfe’s beneficial ownership includes 7,830 shares owned directly, 300
shares held jointly with each of his two children and 150 shares held by
his wife over which he holds no voting or dispositive
powers.
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Ms.
Kimble’s beneficial ownership includes 4,565 shares owned directly and 916
shares held jointly with her husband.
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Mr.
Brill’s beneficial ownership includes 363 shares owned directly and 1,104
shares owned jointly with his wife and 1,027 shares held through the
Company’s Employee Stock Ownership program.
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Mr.
Judy’s beneficial ownership includes 5,205 shares owned
directly.
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Mr.
Miller’s beneficial ownership includes 50 shares owned directly and 61
shares held through the Company’s Employee Stock Ownership
program.
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PROPOSAL
ONE
General
Highlands’
articles of incorporation currently provide for a classified board of
directors. There are three classes with each being elected for a
three-year term. There are presently 10 directors on the Board, four
of whom are nominees for election at the 2008 Annual Meeting. Three of the four
nominees are non-employee directors.
Directors
are elected by a plurality of the shares voted. As required by West
Virginia law, each share is entitled to one vote per nominee, unless the
shareholder requests cumulative voting for directors at least 48 hours before
the meeting. If a shareholder properly requests cumulative voting for
directors, then each shareholder will have the right to vote the number of
shares owned by that shareholder for as many persons as there are directors to
be elected, or to cumulate such shares and give one candidate as many votes as
the number of directors multiplied by the number of shares owned shall equal, or
to distribute them on the same principle among as many candidates as the
shareholder sees fit. If any shares are voted cumulatively for the
election of directors, the proxies, unless otherwise directed, shall have full
discretion and authority to cumulate their votes and vote for less than all such
nominees. For all other purposes, each share is entitled to one
vote.
Nominations
Highlands
does not have a separate nominating committee and the entire board of directors
serves this function. The board of directors makes nominations based
upon its belief that candidates for director should have certain minimum
qualifications as defined by West Virginia state banking law. The Board of
Directors of Highlands Bankshares, Inc., in addition to adherence to state
banking law, has set forth the following as criteria for the Company’s
directors:
The board
of directors of Highlands Bankshares makes nominations based upon its belief
that candidates for director should have certain minimum qualifications. These
qualifications include the following:
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Directors should be of the
highest ethical
character.
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·
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Directors should have
excellent personal and professional reputations in Highlands Bankshares,
Inc.’s market area.
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·
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Directors should be
accomplished in their professions or
careers.
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·
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Directors should be able to
read and understand financial statements and either have knowledge of, or
the ability and willingness to learn, financial institution
law.
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·
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Directors should have relevant
experience and expertise to evaluate financial data and provide direction
and advice to the chief executive officer and the ability to exercise
sound business judgment.
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·
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Directors must be willing and
able to expend the time to attend meetings of the Board of Directors of
Highlands Bankshares, Inc. and Highlands’ subsidiary banks (the “Banks”)
and to serve on board
committees.
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·
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The Board of Directors will
consider whether a nominee is independent, as legally
defined. In addition, directors should avoid the appearance of
any conflict and should be independent of any particular constituency and
be able to serve all shareholders of Highlands Bankshares,
Inc.
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·
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Because the directors of
Highlands Bankshares, Inc. also may serve as directors of either or both
of the Banks, a majority of directors must be residents of West Virginia,
as required by state banking
law.
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·
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Directors must be acceptable
to Highlands Bankshares, Inc.’s and the Banks’ regulatory agencies,
including the Federal Deposit Insurance Corporation and the West Virginia
Division of Banking and must not be under any legal disability which
prevents them from serving on the Board of Directors or participating in
the affairs of a financial
institution.
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·
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Directors must own or acquire
sufficient capital stock to satisfy the requirements of West Virginia law
and the bylaws of each of the
Banks.
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·
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Directors must be at least 21
years of age.
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Nominations
(continued)
The Board
of Directors of Highlands Bankshares, Inc., reserves the right to modify these
minimum qualifications from time to time, except where the qualifications are
required by the laws relating to financial institutions.
The
process of the Board of Directors for identifying and evaluating nominees is as
follows: In the case of incumbent directors whose terms are set to
expire, the Board of Directors shall consider the directors’ overall service to
Highlands Bankshares, Inc. during their term, including such factors as the
number of meetings attended, the level of participation, quality of performance
and any transactions between such directors and Highlands Bankshares, Inc., and
the Banks. The Board of Directors also reviews the payment history of
loans, if any, made to such directors by either Bank to ensure that the
directors are not chronically delinquent and in default. The board
also considers whether any transactions between the directors and either Bank
have been criticized by any banking regulatory agency or either Banks’ external
auditors and whether corrective action, if required, has been taken and was
sufficient. The Board of Directors also confirms that such directors
remain eligible to serve on the Board of Directors of a financial institution
under federal and state law.
Shareholder
nominations for persons for election as directors are required to be done in
accordance with the provisions set forth in Company’s by-laws, as
amended. ARTICLE I, Section 9(b) of HIGHLANDS BANKSHARES, INC.
AMENDED AND RESTATED BYLAWS, which sets forth the requirements for shareholder
nominations is shown below.
(b) Only
persons who are nominated in accordance with the following procedures shall be
eligible for election as directors of the corporation. Nominations of
persons for election to the board of directors of the corporation may be made at
a meeting of stockholders at which directors are to be elected only (i) by or at
the direction of the board of directors or (ii) by any stockholder of the
corporation who (1) is a stockholder of record on the date of giving the notice
provided for in this Section 9(b) and on the record date for the determination
of stockholders entitled to vote at such meeting, and (2) complies with the
notice procedures set forth in this Section 9(b). Such nominations,
other than those made by or at the direction of the board of directors, shall be
made by timely notice in writing to the Secretary of the
corporation. To be timely, a stockholder’s notice shall be delivered
or mailed to and received by the Secretary at the principal executive offices of
the corporation not less than 90 days prior to the date of the meeting;
provided, however, that in the event that less than 100 days’ notice or public
announcement of the date of the meeting is given or made to stockholders, notice
by the stockholder to be timely must be so received not later than the close of
business on the tenth day following the day on which such notice of the date of
the meeting was mailed or otherwise transmitted or the day on which public
announcement of the date of the meeting was first made by the corporation,
whichever shall first occur. A stockholder’s notice must be in
writing and set forth (a) as to each person whom the stockholder proposes to
nominate for election as a director, all information relating to such person
that is required to be disclosed in connection with solicitations of proxies for
election of directors, or is otherwise required, in each case pursuant to
Regulation 14A under the Securities Exchange Act of 1934, as amended (the
“Exchange Act”), or any successor rule or regulation; and (b) as to the
stockholder giving the notice: (i) the name and address of such stockholder as
they appear on the corporation’s books and of the beneficial owner, if any, on
whose behalf the nomination is made; (ii) the class or series and number of
shares of capital stock of the corporation which are owned beneficially or of
record by such stockholder and such beneficial owner; (iii) a description of all
arrangements or understandings between such stockholder and each proposed
nominee and any other person or persons (including their names) pursuant to
which the nomination(s) are to be made by such stockholder; (iv) a
representation that such stockholder intends to appear in person or by proxy at
the meeting to nominate the persons named in its notice; and (v) any other
information relating to such stockholder that would be required to be disclosed
in a proxy statement or other filings required to be made in connection with
solicitations of proxies for election of directors pursuant to Regulation 14A
under the Exchange Act or any successor rule or
regulation. Such notice must be accompanied by a written
consent of each proposed nominee to be named as a nominee and to serve as a
director if elected. No person shall be eligible for election as a
director of the corporation unless nominated in accordance with the provisions
of this Section 9(b). The officer of the corporation or other person
presiding at the meeting shall, if the facts so warrant, determine that a
nomination was not made in accordance with such provisions and, if he or she
should so determine, he or she shall so declare to the meeting and the defective
nomination shall be disregarded.
No
candidates for director were nominated by any stockholder for election at the
2008 annual meeting of shareholders.
INFORMATION
CONCERNING
D
IRECTORS AND NOMINEES
The
following information, including the principal occupation during the past five
years, is given with respect to the four director nominees and the six directors
continuing in office.
Name
|
Position
with
the
Company
|
Age
|
Director
Since
|
Principal
Occupation
During the Last Five
Years
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DIRECTOR
NOMINEES
Class
A Directors to serve until the 2011 Annual Meeting of
Shareholders
|
Alan
L. Brill
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Director;
Secretary
|
53
|
April
2001
|
President
& Chief Executive Officer of
Capon
Valley Bank since 2001
|
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Kathy
G. Kimble
|
Director
|
62
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April
2001
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Retired
Business Owner
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Morris
M. Homan, Jr.
|
New
Director
Nominee
|
55
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Self
Employed Veterinarian
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John
G. Van Meter
|
Director;
Chairman
of
the
Board of
Directors
|
70
|
May
1985
|
Attorney
at Law
Partner,
Van Meter & Van Meter
|
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Class
B Directors to serve until the 2009 Annual Meeting of
Shareholders
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Thomas
B. McNeill, Sr.
|
Director
|
81
|
April
1997
|
Retired
Insurance Agent
|
|
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Clarence
E. Porter
|
Director;
President
&
Chief
Executive
Officer
|
59
|
April
1992
|
President
& Chief Executive Officer of
The
Grant County Bank since 1991;
President
& Chief Executive Officer of
Highlands
since 2004
|
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L.
Keith Wolfe
|
Director
|
81
|
May
1985
|
Retired
owner of Petersburg Motor
Company
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Class
C Directors to serve until the 2010 Annual Meeting of
Shareholders
|
Steven
C. Judy
|
Director
|
55
|
June
2002
|
Pharmacist
President
of JSG Foods, Inc.
President
of Judy’s Drug Store, Inc.
|
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Leslie
A. Barr
|
Director
|
70
|
July
1987
|
Retired
President & Chief Executive
Officer
of Highlands Bankshares Inc.
|
|
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Jack
H. Walters
|
Director
|
60
|
July
1987
|
Attorney
at Law
Partner,
Walters, Krauskopf & Baker
|
Board
Meet
i
ngs and Compensation
The Board
met 12 times during 2007. As required by Company policy, each
director attended at least 75% of the aggregate of (i) the total number of
meetings held by the Board and (ii) the total number of meetings held by the
committee on which the director served. Directors received $450.00
for attending Board meetings and $250.00 for attending committee meetings.
Members of the Audit Committee received $350.00 for attending meetings of the
Audit Committee.
All
Directors of Highlands Bankshares, Inc. also serve as directors of one or more
of the Company’s subsidiaries. Both Capon Valley Bank and The Grant County Bank
have Directors who serve on the boards of the respective subsidiary who do not
serve on the Board of Highlands Bankshares. The Grant County Bank
also employs an advisory board for its Riverton location. The board
fees for the subsidiary banks are the same as those fees for Highlands
Bankshares, Inc.
The table
below sets forth the compensation received during the fiscal year ended December
31, 2007 by each of Highlands’ directors:
Name
|
|
Fees
Earned or
Paid in
Cash
|
|
|
All
Other
Compensation
|
|
|
Total
|
|
Leslie
A. Barr
|
|
$
|
21,465
|
|
|
$
|
|
|
|
$
|
21,465
|
|
Jack
H. Walters
|
|
|
21,799
|
|
|
|
14,141
|
|
|
|
35,940
|
|
Alan
L. Brill
|
|
|
18,650
|
|
|
|
|
|
|
|
18,650
|
|
Courtney
R. Tusing
|
|
|
19,640
|
|
|
|
|
|
|
|
19,640
|
|
Thomas
B. McNeill, Sr.
|
|
|
19,970
|
|
|
|
|
|
|
|
19,970
|
|
C.
E. Porter
|
|
|
22,700
|
|
|
|
|
|
|
|
22,700
|
|
John
G. Van Meter
|
|
|
18,750
|
|
|
|
12,000
|
|
|
|
30,750
|
|
Kathy
G. Kimble
|
|
|
21,900
|
|
|
|
|
|
|
|
21,900
|
|
Steven
C. Judy
|
|
|
32,154
|
|
|
|
|
|
|
|
32,154
|
|
L.
Keith Wolfe
|
|
|
19,450
|
|
|
|
|
|
|
|
19,450
|
|
All fees
paid to directors during the fiscal year ended December 31, 2007 were paid in
cash. Fees include Board and Committee fees earned by each of the directors for
serving on the Boards of Highlands and one or more of the subsidiary banks and
any Committees of the Board of Highlands or one or more of the subsidiary banks
on which the director might serve. In addition, directors, at their discretion,
receive reimbursement for mileage to and from Board or Committee
meetings.
The
amounts disclosed above as other compensation for Mr. Van Meter and Mr. Walters
relate to legal retainer and other legal fees paid by the Company and its
subsidiary banks to the law firms of Mr. Van Meter and Mr. Walters. In addition,
Mr. Van Meter and Mr. Walters may, from time to time, be remunerated for other
services rendered related to lending and other operations of the subsidiary
banks. Typically, the fees earned by Mr. Van Meter and Mr. Walters, or their
legal firms, for work in this capacity are ultimately borne by the customer(s)
of the subsidiary banks, and not by the Company nor its subsidiary banks, and as
such are not shown within the table above.
The Board
of Directors of Highlands Bankshares, Inc. has designated the following
Committees: Nominating Committee, Compensation Committee, Audit Committee and
Asset/Liability Management Committee. The Audit Committee Charter is included in
this Proxy Statement as EXHIBIT A and the Compensation Committee Charter is
included as EXHIBIT B. The table on the following page illustrates which members
serve on the Nominating, Compensation and Audit Committees.
Board
Committees (continued)
Director
|
Nominating
Committee
|
Compensation
Committee
|
Audit
Committee
|
Leslie
A. Barr
|
X
|
X
|
X
|
Thomas
B. McNeill, Sr.
|
X
|
X
|
|
Clarence
E. Porter
|
X
|
|
|
Courtney
R. Tusing
|
X
|
X
|
|
John
G. Van Meter
|
X
|
X
|
|
Jack
H. Walters
|
X
|
X
|
|
L.
Keith Wolfe
|
X
|
X
|
X
|
Kathy
G. Kimble
|
X
|
X
|
X
|
Alan
L. Brill
|
X
|
|
|
Steven
C. Judy
|
X
|
X
|
X
|
The table
below sets forth the compensation totals for the Company’s Principal Executive
Officer, Principal Financial Officer and the three other most highly compensated
executives of the Company.
Name and Principal
Position
|
Year
|
|
Salary
($)
|
|
|
Change
in
Pension
Value
and
Nonqualified
and
Deferred
Compensation
Earnings
(1)
|
|
|
All
Other
Compensation
(2)
|
|
|
Total
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
C.E.
Porter
|
2007
|
|
$
|
260,500
|
|
|
$
|
132,659
|
|
|
$
|
27,804
|
|
|
$
|
420,963
|
|
Principal
Executive Officer
|
2006
|
|
|
240,000
|
|
|
|
133,007
|
|
|
|
27,285
|
|
|
|
400,292
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Alan
L. Brill
|
2007
|
|
$
|
163,368
|
|
|
$
|
56,377
|
|
|
$
|
23,754
|
|
|
$
|
243,499
|
|
President,
Capon Valley Bank
|
2006
|
|
|
148,774
|
|
|
|
57,799
|
|
|
|
24,135
|
|
|
|
230,708
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Gerald
Sites
|
2007
|
|
$
|
100,000
|
|
|
$
|
66,968
|
|
|
|
|
|
|
$
|
166,968
|
|
Sr.
Vice President, The Grant County Bank
|
2006
|
|
|
94,417
|
|
|
|
65,491
|
|
|
|
|
|
|
|
159,908
|
|
Notes to Executive
Compensation Table
Note
One:
|
·
|
Mr.
Porter’s Change in Pension Value and Nonqualified and Deferred
Compensation Earnings is comprised of the increase in value of Mr.
Porter’s defined benefit pension plan, Mr. Porter’s portion of
contributions by the Company and by The Grant County Bank to the Bank’s
profit sharing plan, the dollar value of the economic benefit under The
Grant County Bank’s split dollar life insurance plan (BOLI), and
contributions to the Company’s employee stock ownership plan (ESOP) on
behalf of Mr. Porter
|
|
·
|
Mr.
Brill’s Change in Pension Value and Nonqualified and Deferred Compensation
Earnings is comprised of contributions by Capon Valley Bank on Mr. Brill’s
behalf to the Bank’s 401(k) plan, the dollar value of the economic benefit
under Capon Valley Bank’s split dollar life insurance plan (BOLI), and
contributions to the Company’s employee stock ownership plan (ESOP) on
behalf of Mr. Brill.
|
|
·
|
Mr.
Site’s Change in Pension Value and Nonqualified and Deferred Compensation
Earnings is comprised of the increase in value of Mr. Sites’ defined
benefit pension plan, Mr. Sites’s portion of contributions by The Grant
County Bank to the Bank’s profit sharing plan, the dollar value of the
economic benefit under The Grant County Bank’s split dollar life insurance
plan (BOLI), and contributions to the Company’s employee stock ownership
plan (ESOP) on behalf of Mr. Sites.
|
Executive
Compensation (continued)
Notes to Executive
Compensation Table (continued)
Note
Two:
|
·
|
Mr.
Porter’s Other Compensation is comprised of directors fees paid to Mr.
Porter by the Company and by The Grant County Bank and the economic
benefit of use of an automobile.
|
|
·
|
Mr.
Brill’s Other Compensation is comprised of directors fees paid to Mr.
Brill by the Company and by Capon Valley Bank and the economic benefit of
use of an automobile.
|
The Grant
County Bank participates in a defined benefit pension plan offered through the
West Virginia Banker’s Association. Mssrs. Porter, Richardson and
Sites participate in this plan. The table below illustrates the years of
credited service and the present value of the accumulated benefit for these
executives at December 31, 2007. No payments from the plan were made to any of
these executives during the year ended December 31, 2007.
Name
|
Number
of Years of
Credited
Service
|
Present
Value of
Accumulated
Benefit
|
C.
E. Porter
|
19.17
|
$
446,560
|
Gerald
Sites
|
44.17
|
416,600
|
The
Company also has an Audit Committee, which consists of Steven C. Judy, Chairman,
Kathy G. Kimble, L. Keith Wolfe and Leslie A. Barr. The Audit
Committee met five times during the year ended December 31, 2007. The Board of
Directors has adopted a written charter for the Audit Committee, which is
reviewed annually and has been resolved by the Committee to be sufficient.
The Audit Committee’s charter is included in this document as EXHIBIT
A.
The audit
committee oversees Highlands’ financial reporting process on behalf of the board
of directors. The Audit Committee is responsible for communicating to
the board of directors its recommendation regarding the appointment,
replacement, compensation and oversight of the independent registered public
accounting firm engaged to prepare or issue audit reports on the Company’s
financial statements. The audit committee relies on the expertise and
knowledge of management, the company’s internal auditors and the independent
registered public accounting firm in carrying out its oversight
responsibilities. Management has the primary responsibility for the
financial statements and the reporting process including the systems of internal
controls. In fulfilling its oversight responsibilities, the committee
reviewed the audited financial statements in the annual report with management
including a discussion of the quality, not just the acceptability, of the
accounting principles, the reasonableness of significant judgments and the
clarity of disclosures in the financial statements.
The
committee reviewed with the independent registered public accounting firm, who
is responsible for expressing an opinion on the conformity of those audited
financial statements with U.S. generally accepted accounting principles, their
judgments as to the quality, not just the acceptability, of Highlands’
accounting principles and such other matters as are required to be discussed
with the committee under generally accepted auditing standards. In
addition, the committee has discussed with the independent registered public
accounting firm the firm’s independence from management and Highlands, including
the matters in the written disclosures required by the Independent Standards
Board Standard No. 1 (Independent Discussion with Audit Committees) and
considered the compatibility of non-audit services with auditors’ independence.
The committee has discussed with the independent registered public accounting
firm the matters required to be discussed by the Public Company Accounting
Oversight Board Auditing Standard AU Section 380 “Communication with Audit
Committees,” and Rule 2-07 of Regulation S-X promulgated by the Securities and
Exchange Commission.
AUDIT
COMMITTEE REPORT (continued)
The
committee discussed with Highlands’ internal auditor and with the independent
registered public accounting firm the overall scope and plans for their
respective audits. The committee meets with the internal auditor and
with the independent registered public accounting firm, with and without
management present, to discuss the results of the respective audits, their
evaluations of Highlands’ internal controls and the overall quality of
Highlands’ financial reporting.
All
members of the Audit Committee have been deemed by the Board of Directors to be
financially literate. All members of the Audit Committee are independent as that
term is defined under NASDAQ rules. The Audit Committee does not have one of its
members designated as an “audit committee financial expert” as
defined by rules adopted under the Securities Act of 1933, as amended. Because
the Company operates in a substantially rural area, the availability of
potential Directors, and especially Directors who may qualify as an audit
committee financial expert and still meet the independence requirements of a
member of the Audit Committee, is limited. The Company believes that
each member of the Audit Committee has sufficient knowledge in financial and
auditing matters to serve on the Committee. As such, the Board does not believe
that it is necessary to actively search for an outside person to serve on the
Board to qualify as an audit committee financial expert. The Committee has
authority to engage legal counsel, other experts or consultants, as it deems
appropriate, to carry out its responsibilities. The Audit Committee is
responsible for the appointment, replacement, compensation and oversight of the
independent auditor engaged to prepare or issue audit reports on our financial
statements.
The audit
committee charter requires that the audit committee approve all services
performed by the independent auditors.
The Audit
Committee’s primary responsibilities fall into three broad
categories.
|
·
|
The Committee is charged with
monitoring the preparation of quarterly and annual financial reports
prepared by the Company’s management, including discussion with management
and the Company’s outside auditors about financial statements, key
accounting practices, and
reporting.
|
|
·
|
The Committee is responsible
for matters concerning the relationship between the Company and its
outside auditors, including recommending their appointment or removal,
reviewing the scope of their audit services and related fees, as well as
any other services being provided to the Company, also determining if the
outside auditors are independent (based in part on the annual letter
provided to the Company pursuant to Independence Standards Board Standard
No. 1).
|
|
·
|
The Committee oversees
management’s implementation of effective systems of internal controls,
including review of policies relating to legal and regulatory compliance,
ethics and conflicts of interest; and review of the activities and
recommendations of the Company’s internal auditing
program.
|
This
report shall not be deemed incorporated by reference by any general statement
incorporating by reference this proxy statement and to any filing under the
Securities Act of 1933 or the Securities Exchange Act of 1934, except to the
extent that the Company specifically incorporates this report by reference, and
shall not otherwise be filed under such acts.
In
reliance on the reviews and discussions referred to above, the Audit Committee
recommended to the Board of Directors that the audited financial statements be
included in the Company’s Annual Report on Form 10-K for the fiscal year ended
December 31, 2007, for filing with the Securities and Exchange
Commission.
L.
Keith Wolfe
Kathy
G. Kimble
Steven
C. Judy
Leslie
A. Barr
March 25,
2008
COMPLIANCE
WITH SECTION
1
6(a) OF THE SECURITIES EXHANGE ACT
Section
16(a) of the Securities Exchange Act of 1934 requires our directors and
executive officers to file reports of holdings and transactions in Highlands
shares with the SEC. Based solely on our records and other information, in 2007
all Directors and executive officers met all applicable SEC filing requirements
under Section 16(a), except for C.E. Porter. Mr. Porter had one late
filing.
CERTAIN
REL
A
TED TRANSACTIONS
Loans
made by The Grant County Bank and Capon Valley Bank to directors, director
nominees and their affiliates were made in the ordinary course of business, were
made on substantially the same terms, including interest rates and collateral,
as those prevailing at the time the loans were made for comparable transactions
with other persons, and did not involve more than the normal risk of
collectibility or present other unfavorable features.
In
addition, the Company or its subsidiaries, may, from time to time, obtain goods
or services from a director or their affiliates. Any such business transaction
with a related party did not, during 2007, exceed $60,000 or was not made under
terms unfavorable to the Company or its affiliates as compared to the obtaining
of similar goods or services from non related parties.
The
Company has adopted a Related Party Transaction Policy. This policy covers
substantially all material business transactions between related parties and the
Company or its subsidiaries. The policy requires that all loans or business
transactions above certain thresholds with insiders, as defined by the policy,
be approved by the Board of Directors of Highlands Bankshares, Inc. This policy
has been designed to ensure the appropriateness of all related party
transactions and to ensure that all required reporting of related party
transactions is achieved.
PROPOSAL
TWO
RATIFICATION
OF APP
O
INTMENT OF INDEPENDENT REGISTERED CERTIFIED PUBLIC
ACCOUNTANTS
Smith
Elliott Kearns & Company, LLC was the auditor for 2007 and is being
recommended to the Company's shareholders for appointment as the auditor for
2008. A representative of Smith Elliott Kearns & Company, LLC is
expected to attend the Annual Meeting with the opportunity to make a statement
or to respond to appropriate questions from shareholders.
The
Board Recommends that Shareholders vote “FOR” Proposal Two
Fees of Independent
Registered Certifie
d
Public Accountants
The
following fees were paid to Smith Elliott Kearns & Company, LLC (“SEK”), the
Company’s Independent Registered Certified Public Accountants for services
provided to the corporation for the fiscal year ending December 31, 2007 and
2006:
|
|
2007
|
|
|
2006
|
|
Audit
Fees
|
|
$
|
69,845
|
|
|
$
|
67,000
|
|
All Other
Fees
|
|
|
0
|
|
|
|
117
|
|
Total
|
|
$
|
69,845
|
|
|
$
|
67,117
|
|
Audit
fees are substantially all fees related to the audit of year-end financial
statements and corresponding regulatory filings. Fees for preparation of Federal
and State tax returns are substantially all fees related to the preparation of
the Company’s Federal and State income tax returns and applicable state
franchise tax returns.
Under the
rules of the SEC, proposals by shareholders intended to be presented at the
Company's 2009 Annual Meeting must be received by the Secretary of the Company,
at its principal executive offices at 3 North Main Street, Petersburg, West
Virginia 26847, for inclusion in its Proxy Statement relating to the meeting, by
January 11, 2009.
|
By
Order of the Board of Directors
|
|
|
|
/s/
Alan L. Brill
|
|
|
|
Alan
L. Brill
|
|
Corporate
Secretary
|
April 8,
2008
HIGHLANDS
BANKSHARES, INC.
AUDIT
COMMITTEE CHARTER
I. PURPOSE
The
primary function of the Audit Committee is to assist the Board of Directors in
fulfilling its oversight responsibilities by reviewing: the financial reports
and other financial information provided by the Corporation to any governmental
body or the public; the Corporation’s systems of internal controls regarding,
finance, accounting, legal compliance and ethics that management and the Board
have established; and the Corporation’s auditing, accounting and financial
reporting processes generally. Consistent with this function, the
Audit Committee should encourage continuous improvement of, and should foster
adherence to, the Corporation’s policies, procedures and practices at all
levels. The Audit Committee’s primary duties and responsibilities are
to:
Serve as
an independent and objective party to monitor the Corporation’s financial
reporting process and internal control system.
Review
and appraise the audit efforts of the Corporation’s independent accountants and
internal auditing department.
Provide
an open avenue of communication among the independent accountants, financial and
senior management, the internal auditing department, and the Board of
Directors.
The Audit
Committee will primarily fulfill these responsibilities by carrying out the
activities enumerated in Section IV of this Charter.
II. COMPOSITION
The Audit
Committee shall be comprised of three or more directors as determined by the
Board, each of whom shall be independent directors, and free from any
relationship that, in the opinion of the Board, would interfere with the
exercise of his or her independent judgment as a member of the
Committee. An independent director is one who: (1) is not and has not
been employed as an executive of the Corporation for at least three years prior
to election to the Audit Committee; (2) did not accept compensation from the
Corporation or any of its affiliates in excess of $60,000 during the previous
fiscal year, except for compensation for service on the Board for certain types
of non-discretionary compensation; (3) no member of the director’s immediate
family serves or has served as an executive officer of the Corporation or any of
its affiliates during the past three years; (4) is not a partner, controlling
shareholder or executive officer of a business organization to which the
Corporation makes or from which it receives significant payments during any of
the past three years; and (5) does not serve as an executive of another entity
where any of the Corporation’s executives serve on the other entities’
Compensation Committee.
All
members of the Committee shall have a working familiarity with basic finance and
accounting practices, and at least one member of the Committee shall have
accounting or related financial management expertise. Committee
members may enhance their familiarity with finance and accounting by
participating in educational programs conducted by the Corporation or an outside
consultant.
The
members of the Committee shall be appointed annually by the Board of
Directors. Unless a Chair is elected by the full Board, the members
of the Committee may designate a Chair by majority vote of the full Committee
membership.
III. MEETINGS
The
Committee shall meet at least twice annually, or more frequently as
circumstances dictate. As part of its job to foster open
communication, the Committee should meet at least annually with management, the
director of the internal auditing department and the independent accountants in
separate executive sessions to discuss any matters that the Committee or each of
these groups believe should be discussed privately. In addition, the
Committee or at least its Chair should meet with the independent accountants and
management quarterly to review the Corporation’s financials consistent with
IV.4. below.
IV. RESPONSIBILITIES
AND DUTIES
To
fulfill its responsibilities and duties the Audit Committee shall:
Documents/Reports
Review
1. Review
and assess the adequacy of this Charter periodically, at least annually, as
conditions dictate.
2. Review
the organization’s annual financial statements and any reports or other
financial information submitted to any governmental body, or the public,
including any certification report, opinion, or review rendered by the
independent accountants.
3. Review
the regular internal reports to management prepared by the internal auditing
department and management’s response.
4. Review
with financial management and the independent accountants the 10-Q prior to its
filing or prior to release of earnings. The Chair of the Committee
may represent the entire Committee for purposes of this review.
Independent
Accountants
5. Recommend
to the board of Directors the selection of the independent accountants,
considering independence and effectiveness, and approve the fees and other
compensation to be paid to the independent accountants. On an annual
basis, the Committee should review and discuss with the accountants all
significant relationships the accountants have with the Corporation to determine
the accountants’ independence.
6. Review
the performance of the independent accountants and approve any proposed
discharge of the independent accountants when circumstances
warrant.
7. Periodically
consult with the independent accountants out of the presence of management about
internal controls and the fullness and accuracy of the organization’s financial
statements.
Financial Reporting
Process
8. In
consultation with the independent accountants and the internal auditors, review
the integrity of the organization’s financial reporting processes, both internal
and external.
9. Consider
the independent accountants’ judgments about the quality and appropriateness of
the Corporation’s accounting principles as applied in its financial
reporting.
10. Consider
and approve, if appropriate, major changes to the Corporation’s auditing and
accounting principles as applied in its financial reporting.
Process
Improvement
11. Establish
regular and separate systems of reporting to the Audit Committee by each of
management, the independent accountants and the internal auditors regarding any
significant judgment made in management’s preparation of the financial
statements and the view of each as to appropriateness of such
judgments.
12. Following
completion of the annual audit, review separately with each of management, the
independent accountants and the internal auditing department any significant
difficulties encountered during the course of the audit, including any
restrictions on the scope of work or access to required
information.
13. Review
any significant disagreement among management and the independent accountants or
the internal auditing department in connection with the preparation of the
financial statements.
14. Review
with the independent accountants, the internal auditing department and
management the extent to which changes or improvements in financial or
accounting practices, as approved by the Audit Committee, have been
implemented. (This review should be conducted at an appropriate time
subsequent to implementation of changes or improvements, as decided by the
Committee.)
Ethical and Legal
Compliance
15. Review
activities, organizational structure, and qualifications of the internal audit
department.
16. Review,
with the organization’s counsel, legal compliance matters including corporate
securities trading policies.
17. Review,
with the organization’s counsel, any legal matter that could have a significant
impact on the organization’s financial statements.
18. Perform
any other activities consistent with this Charter, the Corporation’s By-laws and
governing law, as the Committee or the Board deems necessary or
appropriate.
CHARTER
OF THE COMPENSATION COMMITTEE OF THE BOARD OF DIRECTORS OF
HIGHLANDS
BANKSHARES, INC.
The
Compensation Committee (the “Committee”) of the Board of Directors (the “Board”)
of Highlands Bankshares, Inc. (the “Corporation”) shall discharge the Board’s
responsibilities relating to the compensation of the Corporation’s executive
officers and other key management personnel, and make recommendations to the
Board regarding director compensation.
|
II.
|
Committee
Composition and Meetings
|
The
Committee shall be comprised of three or more directors (including a
chairperson) as appointed by the Board, each of whom shall be an independent
director as defined by the NASDAQ Stock Market listing standards and each of
whom shall be free from any relationship that would interfere with the exercise
of his or her independent judgment. The Board shall also consider whether it is
advisable for members of the Committee to also qualify as “non-employee
directors” within the meaning of Rule 16b-3 under the Securities Exchange Act of
1934, “outside directors” within the meaning of Section 162(m) of the Internal
Revenue Code of 1986, as amended, or any other standards of applicable law, rule
or regulation.
The
members of the Committee shall be selected annually by the Board. The
Board shall have the power at any time to change the membership of the Committee
and to fill vacancies, subject to the qualification requirements of this
Charter. The Committee shall meet at least two times annually or more
frequently as circumstances require.
|
III.
|
Committee
Duties, Responsibilities and
Process
|
The
Committee will cause to be kept adequate minutes of all its proceedings, and
will report its actions at the next meeting of the Board. Committee
members will be furnished with copies of the minutes of each meeting and any
action taken by unanimous consent. The Committee is governed by the
same rules regarding meetings (including meetings by conference telephone or
similar communications equipment), action without meetings, notice, waiver of
notice, and quorum and voting requirements as are applicable to the
Board. The Committee is authorized and empowered to adopt its own
rules of procedure not inconsistent with (a) any provision of this Charter, (b)
any provision of the Bylaws of the Corporation, or (c) the laws of the State of
West Virginia.
The
Committee may request that any directors, officers or employees of the
Corporation, or other persons whose advice and counsel are sought by the
Committee, attend any meeting of the Committee to provide such pertinent
information as the Committee requests.
The
Committee shall have the following responsibilities:
(1) Review
from time to time the goals and objectives of the Corporation’s compensation
plans, and, if the Committee deems it appropriate, amend or recommend that the
Board amend these goals and objectives.
(2) Review
from time to time the Corporation’s compensation plans in light of the
Corporation’s goals and objectives with respect to such plans, and, if the
Committee deems it appropriate, adopt or recommend to the Board the adoption of
new incentive-compensation plans, equity-based plans, other compensation plans
or amendments to existing plans.
(3) Annually
review and approve corporate goals and objectives relevant to the compensation
of the Presidents of the Company’s subsidiary banks, evaluate their performance
in light of these goals and objectives, and determine and approve their
compensation levels based on this evaluation.
(4) Oversee
the evaluation of management of the Corporation, including the other executive
officers of the Corporation, and establish the compensation for the
Corporation’s other executive officers and approve the compensation for other
key members of management.
(5) Perform
such duties and responsibilities as may be assigned to the Committee under the
terms of any executive or employee compensation plan.
(6) If
required by the regulations of the Securities and Exchange Commission or if
otherwise desired by the Corporation, review and discuss with the Corporation’s
management a Compensation Discussion and Analysis (“CD&A”) section to appear
in the Company’s Annual Report on Form 10-K and/or annual proxy statement,
recommend whether the CD&A should be included in the Annual Report on Form
10-K and/or annual proxy statement and issue a report to appear in the Annual
Report on Form 10-K and/or annual proxy statement stating that the Committee has
conducted such review and made such recommendation.
(7) Review,
at least annually, on management development efforts to assure development of a
pool of candidates for adequate and orderly management succession.
(8) Discharge
any other duties and responsibilities delegated to the Committee from time to
time.
|
IV.
|
Investigations
and Studies; Outside Advisers
|
The
Committee may conduct or authorize studies of or investigations into matters
within the Committee’s scope of responsibilities, and may retain, at the
Corporation’s expense, such counsel or other advisers as it deems necessary
(which may, if the Committee deems it appropriate, be the Corporation’s regular
counsel or advisers). The Committee shall have the authority to retain or
terminate a compensation consultant to assist the Committee in carrying out its
responsibilities, including authority to approve the consultant’s fees and other
retention terms, which fees shall be borne by the Corporation.