County Clerks Office Ensures Records Access With Captaris Alchemy
November 05 2007 - 12:00PM
PR Newswire (US)
Story Highlights - Disaster recovery assurance for millions of
court records - Captaris Alchemy integration with Konica Minolta
MFPs and Panasonic document scanners - Online records access
enhances productivity and public service BELLEVUE, Wash., Nov. 5
/PRNewswire-FirstCall/ -- Captaris, Inc. (NASDAQ:CAPA), a leading
provider of software products that automate document-centric
processes, today announced that the Sandusky County, Ohio County
Clerks Office has integrated Captaris Alchemy with Konica Minolta
multi-function printers (MFPs) and Panasonic document scanners to
digitize and manage millions of court records. These records,
dating from the mid-1800s to the present day, are now protected
from potential disaster and will be able to be easily accessible
online by staff and county residents for enhanced productivity and
public service. Read the full case study at:
http://www.captaris.com/news_and_events/case_studies/index.html.
Warren Brown, Sandusky County Clerk of Courts, oversees
record-keeping for several courts across the county including case
files related to criminal, domestic and civil matters, journals,
judgment entries and other records of court proceedings. The Common
Pleas Court receives about 2,600 filings a year, ranging from
dozens to thousands of pages. Files are received via fax, mail or
hand delivery from the general public, law firms, the grand jury or
lower courts. Generally these files must be stored "forever." Today
the court's attic is being cleared of more than two million old
court records, which are being scanned by either the Konica Minolta
MFPs or the Panasonic 3065 and entered into the Alchemy digital
archive solution. "We'll scan and digitize every single piece of
paper for which the Clerk of the Court is responsible," says Brown.
While his top priority is archiving historical court papers and
microfilms, the Clerk of Courts staff will eventually enter all
incoming documents directly into Alchemy without storing paper
records at all. Once the archiving project is complete, Brown
indicates that it will be a seamless progression to incorporate all
incoming documents. His team will use the Alchemy Scan imaging
module and the DataGrabber data import module to capture and
automatically index new court records. With the addition of the
Alchemy Web module, county residents and court staff will
eventually have immediate online access to court files, whether
created in the 1800s or today. "Alchemy is our insurance policy,"
says Brown. "If papers were destroyed tomorrow, we have a backup
tape of Alchemy databases in a safe and would be able to provide
those records to the public immediately." The Alchemy solution
improves productivity by reducing records retrieval from several
minutes to only seconds, according to county employees. According
to one county employee, "prior to our implementation of this
solution it would have taken me no less than 30 minutes to find
something I can now find in 30 seconds." One of the commissioner's
staff members uses OCR scanning to upload meeting minutes,
resolutions and other files. Work efficiency is also expected to
significantly improve, according to Brown. "Spending 60 minutes a
day pulling records from the attic will be reduced to 60 seconds or
less," he added. Another significant benefit will be the ability of
county residents to eventually have online access to historical or
current court documents. About Captaris, Inc. Captaris, Inc. is a
leading provider of software products that automate business
processes, manage documents electronically and provide efficient
information delivery. The products of Captaris and its subsidiary
Castelle, including Captaris RightFax, Captaris Workflow, Captaris
Alchemy and the Castelle FaxPress line of products, are distributed
through a global network of leading technology partners. We have
customers in financial services, healthcare, government and many
other industries, and our products are installed in all of the
Fortune 100 and many Global 2000 companies. Headquartered in
Bellevue, Washington, Captaris was founded in 1982 and is publicly
traded on the NASDAQ Global Market under the symbol CAPA. For more
information please visit http://www.captaris.com/. The following
are registered trademarks and trademarks of Captaris: Captaris,
Alchemy, RightFax and Captaris Workflow. FaxPress is a trademark of
Castelle. All other brand names and trademarks are the property of
their respective owners. DATASOURCE: Captaris, Inc. CONTACT: Mark
Littrell of Captaris, +1-425-455-6000, ; or Barrie Locke of Ripple
Effect Communications, +1-617-536-8887, , for Captaris, Inc. Web
site: http://www.captaris.com/
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