OTHER MATTERS
Multiple Shareholders Sharing the Same Address
The SEC permits companies and
intermediaries (e.g., brokers) to satisfy the delivery requirements for proxy materials with respect to two or more shareholders sharing the same address by delivering a single proxy statement and annual report or Notice of Internet Availability of
Proxy materials, as applicable, addressed to those shareholders. This process, which is commonly referred to as householding, potentially means extra convenience for shareholders and cost savings for companies. Shareholders who hold
their shares through a broker may receive notice from their broker regarding the householding of proxy materials. As indicated in the notice that will be provided by these brokers, a single proxy statement and annual report or Notice of Internet
Availability of Proxy Materials, as applicable, will be delivered to multiple shareholders sharing an address unless contrary instructions have been received from the affected shareholder. Once a shareholder has received notice that the broker will
be householding, such householding will continue until the shareholder is notified otherwise or until the shareholder revokes its consent. If you would prefer to receive separate copies of the proxy materials, please contact your bank, broker or
other intermediary. If you currently share an address with another shareholder but are nonetheless receiving separate copies of the proxy materials, you may request delivery of a single copy in the future by contacting your bank, broker or other
intermediary. Upon written request to our Corporate Secretary at PulteGroup, Inc., 3350 Peachtree Road Northeast, Suite 150, Atlanta, Georgia, 30326, or by calling
(404) 978-6400,
we will provide separate
copies of the proxy materials.
Proxy solicitation cost
PulteGroup pays
the cost of soliciting proxies. Additionally, we hired D.F. King & Co., Inc. to assist in the distribution of proxy materials. The fee is expected not to exceed $15,000, plus reasonable
out-of-pocket
expenses. We will also reimburse brokerage houses and other custodians, nominees and fiduciaries for their reasonable
out-of-pocket
expenses for forwarding proxy and solicitation material to shareholders.
Shareholder proposals for the 2019 Annual Meeting of Shareholders
To be
included in our proxy statement for next years Annual Meeting of Shareholders, shareholder proposals must be in writing, comply with SEC Rule
14a-8
and be received by PulteGroup by November 28, 2018.
Shareholder proposals must be sent to Todd N. Sheldon, our Corporate Secretary, by certified mail, return receipt requested, or by recognized overnight courier, at the following address:
Todd N. Sheldon
Corporate Secretary
PulteGroup, Inc.
3350 Peachtree Road NE, Suite 150
Atlanta, Georgia 30326
The Companys
By-laws
also permit a shareholder, or a group of up to 20 shareholders, that has owned at least 3% of our outstanding common stock for at least three years to nominate and include in our proxy statement candidates
for our Board, subject to certain requirements (a proxy access director nomination). To be properly brought before the 2019 Annual Meeting of Shareholders, a shareholders notice of a proxy access director nomination must be
received by our Corporate Secretary, by certified mail, return receipt requested, or recognized overnight courier at the mailing address specified for him above, no earlier than October 29, 2018 and no later than November 28, 2018.
Any such notice must meet the other requirements set forth in our
By-laws.
Shareholder proposals that are intended to be presented at our 2019 Annual Meeting of Shareholders, other than pursuant to Rule
14a-8
or a proxy access director nomination, must be made in writing and sent to our Corporate Secretary by certified mail, return receipt requested, or recognized overnight courier at the mailing address
specified for him above, and must be received by PulteGroup by February 11, 2019.
Our form of proxy will confer discretionary authority to vote on proposals not received by that date, and the
persons named in our form of proxy will vote the shares represented by such proxies in accordance with their best judgment.
See Director Nomination
Recommendations on page 18 for additional information.
Communicating with the Board
You (and any other shareholder or interested party) may communicate directly with the Board, the
non-management
directors as a
group or any individual director or directors by writing to our Corporate Secretary at the mailing address specified for him above. You should indicate on the outside of the envelope the intended recipient (i.e., full Board,
non-management
directors as a group or any individual director or directors) of your communication. Each communication intended for the Board or any of PulteGroups
non-management
directors and received by our Corporate Secretary will be promptly forwarded to the specified party.
58