Notes to Financial Statements
December 31, 2022
1. Description of the Plan
The following brief description of the HP Inc. 401(k) Plan (the Plan) provides only general information. Participants should refer to the plan document for a more complete description of the Plan’s provisions.
General
The Plan is a defined contribution plan covering employees of HP Inc. (the Company, Employer, or HP) and designated domestic subsidiaries who are on the U.S. payroll and who are employed as regular full-time or regular part-time or limited-term employees, excluding intern employees. The Plan is subject to the provisions of the Employee Retirement Income Security Act of 1974, as amended (ERISA). The Plan’s trustee is Bank of New York Mellon (BNYM) and the recordkeeper is Fidelity Workplace Services LLC (Fidelity).
During August 2022, HP acquired control of Plantronics Inc. (“Poly”). In accordance with the terms of the merger agreement, the Plantronics, Inc. 401(k) Plan (the “Poly Plan”) was terminated effective immediately prior to the Poly Closing Date. Effective August 29, 2022, active employees of Poly became eligible to participate in the Plan. During the period from August 29, 2022 through December 31, 2022, the Poly employees rolled over approximately $144.9 million of their Poly Plan account balances and notes receivable into the Plan.
Investments
Participants may direct the investment of their contributions and employer matching contributions into various investment options offered by the Plan and may change investments and transfer amounts between funds daily. The Plan offers a money market fund, mutual fund, common collective trust funds, collective investment trust funds, Company common stock, and a self-directed brokerage account feature that includes money market funds, common stock, and mutual funds through an affiliate of Fidelity. All investments are participant-directed.
The Plan includes an employee stock ownership plan feature (the ESOP) within the meaning of Section 4975(e)(7) of the Internal Revenue Code of 1986, as amended (the Code). The ESOP is maintained as part of the Plan and is designed to invest primarily in the Company’s common stock. The purpose of the ESOP is to permit eligible participants the option of investing in the Company’s common stock and also provide the option of having dividends on the Company’s common stock re-invested in the Plan or paid directly to them in cash.
Participants may invest in the HP Stock Fund, which is comprised of a cash component and HP Inc. common stock. A participant’s balance in the HP Stock Fund is limited to 20% of the participant’s total account balance. New monies cannot be transferred or reallocated, or otherwise newly invested in the HP Stock Fund, if such an event would cause the balance to exceed 20% of the participant’s total account balance. However, it is permissible for the HP Stock Fund to exceed 20% due to growth in the value of that fund.
HP Inc. 401(k) Plan
Notes to Financial Statements (Continued)
December 31, 2022
Contributions
Upon employment, as soon as administratively feasible, employees are automatically enrolled in the Plan in the Birth Date Fund closest to the year the employee was born. Effective January 1, 2022, the contribution rate was 4%.
The plan document definition of compensation is based on when the compensation is “paid” versus when it is “earned.” As such, the Company determined that participant deferrals may not be due to the Plan, and the Plan may have no right to the deferrals, until the compensation is actually paid to the participant.
Participants may annually contribute up to 50% of their eligible compensation, as defined by the Plan. Contributions are subject to annual limits specified under the Code. Contributions can be made as whole or fractional percentages of eligible compensation. Employees can choose pretax contributions, after-tax Roth 401(k) contributions, or a combination of the two. Both types of contributions are eligible for the Company matching contributions. Catch-up contributions are not eligible for the Company matching contributions.
The Plan was amended effective February 1, 2021 to allow for after-tax contributions to the Plan at a rate not to exceed 9%. The Plan also created the Roth In-Plan Conversion (“RIPC”) Program, wherein a participant who has made an after-tax contribution to the Plan may elect to enroll in the RIPC Program. The RIPC Program converts a participant’s after-tax contributions that are made to the Plan immediately into In-Plan Roth Rollovers and allocates them to the participant’s In-Plan Roth Rollover Account, until such time as the participant elects out of the RIPC Program in accordance with procedures established by Plan management.
The Plan also accepts rollover contributions of amounts representing distributions from other qualified defined benefit or defined contribution plans, including amounts from a Roth deferred account, as described in Section 402A(e)(1) of the Code, to the extent the rollover is permitted under Section 402(c) of the Code.
In general, the Company matching contribution is a fixed contribution equal to 100% of the first 4% of eligible earnings a participant contributes each pay period. The Company matching contribution is funded annually. A participant must be employed on the last day of the calendar year to receive the Company matching contribution, unless they have terminated employment during the year as a result of death, termination under a Company-approved severance program, in connection with a sale or divestiture by the Company of the business unit in which the participant was employed, or after the attainment of at least age 55 with at least ten years of vesting service.
Vesting
Participants are fully vested at all times with regard to their contributions and earnings thereon.
In general, participants are subject to a three-year cliff vesting schedule with regard to Company matching contributions, and earnings thereon, after which time they will become 100% vested in their Company matching contributions, and earnings thereon. In addition, a participant becomes 100% vested in their Company matching contributions, and earnings thereon, at attainment of age 65, death before termination of employment, or becoming eligible for disability benefits under the Company’s long-term disability program. Participants are also fully vested in their Company matching contributions, and earnings thereon, if they terminate employment in connection with a sale or divestiture by the Company of the business unit in which the participant had been employed, or if they terminate employment under a Company-approved severance program.
HP Inc. 401(k) Plan
Notes to Financial Statements (Continued)
December 31, 2022
Participant Accounts
Each participant’s account is credited with the participant’s contributions, applicable Company matching contributions, and plan earnings, and is reduced for any benefit payments and administrative expenses. Plan earnings are allocated to each participant’s account based on the ratio of the participant’s account balance and share of net earnings or losses of their respective elected investment options. Allocations are determined in accordance with the provisions of the plan document. The benefit to which a participant is entitled is the benefit that can be provided from the vested portion of the participant’s account.
Notes Receivable from Participants
The Plan offers two types of loans, which are general-purpose loans and primary residence loans. The repayment period for a general-purpose loan may not exceed five years, and the repayment period for a primary residence loan may not exceed fifteen years.
Participants may borrow from their accounts a minimum of $1,000 up to a maximum equal to the lesser of $50,000 or 50% of their vested account balances. Loans are secured by the participant’s vested account and bear interest at a fixed rate equal to the prevailing prime rate plus 1%. Principal and interest are paid ratably through payroll deductions. Participant loans are classified as notes receivable from participants on the Statements of Net Assets Available for Benefits and are valued at their unpaid principal balance, plus accrued but unpaid interest. Interest income on notes receivable from participants is recorded when it is earned. Related fees are recorded as administrative expenses and are recorded when they are incurred. No allowance for credit losses has been recorded as of December 31, 2022 or 2021. Participants can continue to repay their loans post-termination, as long as they have not taken a distribution from their account.
Forfeitures
If a participant terminates employment before becoming fully vested in their Company matching contributions, the non-vested Company matching contributions (and earnings thereon) are forfeited at the earlier of the date the participant receives a distribution or incurs a five-year break-in-service. Forfeited balances due to taking a distribution of vested amounts are restored if the participant returns to an eligible status within five years of termination and repays any amount previously distributed. Forfeited balances of terminated participants’ non-vested accounts are used to reduce future Company matching contributions, restore previously forfeited balances, or pay eligible plan expenses.
Unallocated forfeiture balances as of December 31, 2022 and 2021, were approximately $1.1 million and $1.6 million, respectively. Forfeitures used to reduce the 2022 and 2021 annual Company matching contributions were approximately $1.0 million and $1.6 million, which was funded in January 2023 and 2022, respectively.
Payment of Benefits
On termination, death, or retirement, participants may elect to receive a lump-sum amount equal to the vested value of their accounts. Lump-sum payments may be made in cash or shares of stock for distribution from the HP Stock Fund (to the extent a participant is/was invested in the HP Stock Fund at the time of distribution). Hardship withdrawals and in-service withdrawals are permitted if certain criteria are met. Participants may also, at any time, withdraw all or part of their rollover accounts. Participants aged 55 and older that have terminated employment may elect a partial or systematic withdrawal of their Plan balance.
HP Inc. 401(k) Plan
Notes to Financial Statements (Continued)
December 31, 2022
Administrative Expenses and Investment Management Fees
Certain expenses of the Plan for administrative services are paid directly by the Plan, except to the extent the Company chooses to pay such expenses. Each participant’s account is charged a fixed amount of $34 per year for recordkeeping services.
The Plan has a revenue-sharing agreement whereby certain investment managers return a portion of the investment fees to the trustee to offset the Plan’s administrative fees. Future Plan expenses can be paid from any excess remaining revenue sharing amounts. For the year ended December 31, 2022, approximately $517 thousand was used to offset Plan expenses. The Plan held undistributed administrative revenues of approximately $95 thousand and $368 thousand at December 31, 2022 and 2021, respectively.
Plan Termination
Although it has not expressed any intent to do so, the Company has the right to discontinue its contributions at any time and to terminate the Plan subject to the provisions of ERISA. In the event that the Plan is terminated, participants would become 100% vested in their accounts.
2. Summary of Significant Accounting Policies
Basis of Accounting
The accompanying financial statements have been prepared in accordance with U.S. generally accepted accounting principles (GAAP).
Use of Estimates
The preparation of the financial statements in conformity with GAAP requires management to make estimates that affect the amounts reported in the financial statements and accompanying notes and supplemental schedules. Actual results could differ from those estimates.
Investment Valuation and Income Recognition
The Plan’s investments are stated at fair value. See Note 3 for discussion on fair value measurements.
Purchases and sales of securities are recorded on a trade-date basis. Interest income is recorded as earned. Dividends are recorded on the ex-dividend date. Net appreciation (depreciation) in the fair value of investments includes the Plan’s gains and losses on investments bought and sold, as well as held during the year.
Benefit Payments
Benefit payments are recorded when paid. Amounts allocated to accounts of persons who have elected to withdraw from the Plan, but have not yet been paid, were approximately $2.8 million and $2.3 million at December 31, 2022 and 2021, respectively.
HP Inc. 401(k) Plan
Notes to Financial Statements (Continued)
December 31, 2022
3. Fair Value Measurements
Fair Value Hierarchy
Fair value is defined as the price that would be received to sell an asset or paid to transfer a liability (an exit price) in an orderly transaction between market participants at the measurement date.
Fair Value Hierarchy
Valuation techniques used by the Plan are based upon observable and unobservable inputs. Observable or market inputs reflect market data obtained from independent sources, while unobservable inputs reflect the Plan’s consideration of market participant assumptions based on the best information available. Assets and liabilities are classified in the fair value hierarchy based on the lowest level of input that is significant to the fair value measurement:
Level 1 – Quoted prices (unadjusted) in active markets for identical assets or liabilities.
Level 2 – Quoted prices in active markets for similar assets or liabilities, quoted prices for identical or similar assets or liabilities in markets that are not active, and model-based valuation techniques for which all significant assumptions are observable in the market or can be corroborated by observable market data for substantially the full term of the assets or liabilities.
Level 3 – Unobservable inputs for the asset or liability. No level 3 assets were held by the Plan.
The fair value hierarchy gives the highest priority to observable inputs and lowest priority to unobservable inputs.
Valuation Techniques
The following is a description of the valuation techniques used to measure fair value. There were no changes in the techniques used to measure fair value during the year ended December 31, 2022.
Collective investment trust and common collective trust funds: Valued at the Net Asset Value (NAV) as the practical expedient, established by the fund’s sponsor on the last business day of the plan year, based on the fair value of the assets underlying the funds. These investments have no redemption restrictions or future commitments, and they have a daily redemption frequency.
Mutual funds, money market funds and common stock: Valued at the daily closing price reported on the active market on which the individual securities were traded. Mutual funds held by the Plan are open-ended mutual funds that are registered with the Securities and Exchange Commission. These funds are required to publish their daily net asset value and to transact at that price.
Short-term investment: Valued at cost plus accrued interest, which approximates fair value.
The self-directed brokerage accounts include mutual funds, money market funds and common stock.
The methods described above may produce a fair value estimate that may not be indicative of net realizable value or reflective of future fair values. Furthermore, while the Plan believes its valuation techniques are appropriate and consistent with other market participants, the use of different techniques or assumptions to estimate fair value could result in a different fair value measurement at the reporting date.
HP Inc. 401(k) Plan
Notes to Financial Statements (Continued)
December 31, 2022
The following tables set forth the Plan’s assets at fair value as of December 31, 2022 and 2021, by level, within the fair value hierarchy:
| | | | | | | | | | | | | | | | | | | | |
| As of December 31, 2022 (In thousands) |
| | Level 1 | | Level 2 | | Total |
| | | | | | |
Self-directed brokerage accounts | $ | 321,233 | | $ | — | $ | 321,233 | |
| | | | | | |
HP Inc. common stock | | 129,043 | | | — | | 129,043 | |
| | | | | | |
Short-term investment | | — | | 417,921 | | | 417,921 | |
| | | | | | |
Mutual fund | | 7,857 | | | — | | | 7,857 | |
| | | | | | |
| $ | 458,133 | | $ | 417,921 | | | 876,054 | |
| | | | | | |
Common/collective investment trust funds (NAV) | | | | 7,887,566 | |
| | | | | | |
Total assets | | | | | $ | 8,763,620 | |
| | | | | | | | | | | | | | | | | | | | |
| As of December 31, 2021 (In thousands) |
| | Level 1 | | Level 2 | | Total |
| | | | | | |
Self-directed brokerage accounts | $ | 372,779 | | $ | — | $ | 372,779 | |
| | | | | | |
HP Inc. common stock | | 184,440 | | | — | | 184,440 | |
| | | | | | |
Short-term investment | | — | | 375,107 | | | 375,107 | |
| | | | | | |
Mutual fund | | 1,889 | | | — | | | 1,889 | |
| | | | | | |
| $ | 559,108 | | $ | 375,107 | | | 934,215 | |
| | | | | | |
Common/collective investment trust funds (NAV) | | | | 9,703,579 | |
| | | | | | |
Total assets | | | | | $ | 10,637,794 | |
4. Income Tax Status
The Plan received a determination letter from the Internal Revenue Service (IRS) dated March 23, 2018, stating that the Plan is qualified under Section 401(a) of the Code, and, therefore, the related trust is exempt from taxation. Subsequent to this determination by the IRS, the Plan was amended. Once qualified, the Plan is required to operate in conformity with the Code to maintain its qualified status. The plan sponsor has indicated that it will take the necessary steps, if any, to maintain the tax-qualified status of the Plan.
Plan management evaluates any uncertain tax positions taken by the Plan. The financial statement effects of a tax position are recognized when the position is more likely than not, based on the technical merits, to be sustained upon examination by the IRS. Plan management has analyzed the tax positions taken by the Plan, and has concluded that as of December 31, 2022, there are no uncertain tax positions taken or expected to be taken. The Plan has recognized no interest or penalties related to uncertain tax positions. The Plan is subject to routine audits by taxing jurisdictions; however, there are currently no audits for any tax periods in progress.
HP Inc. 401(k) Plan
Notes to Financial Statements (Continued)
December 31, 2022
5. Related-Party and Party-in-Interest Transactions
The Plan engages in certain transactions involving the Company, BNYM, and affiliates of Fidelity, which are parties-in-interest under the provisions of ERISA. These transactions involve the purchase and sale of the Company’s common stock, the payment of trustee fees to BNYM, a mutual fund managed by an affiliate of BNYM, and investments in mutual funds and a self-directed brokerage feature managed by affiliates of Fidelity.
At December 31, 2022 and 2021, the Plan held approximately 4.8 million and 4.9 million shares, respectively, of HP Inc. common stock with a fair value of approximately $129.0 million and $184.4 million, respectively. During 2022, the Plan purchased approximately $7.3 million and sold approximately $9.9 million of HP Inc. common stock, and recorded dividend income of approximately $3.6 million.
In addition, as of December 31, 2021 the Plan held approximately $375.1 million of the Vanguard Federal Money Market Fund. The Vanguard Group held approximately 10.4% of HP outstanding shares of common stock as of December 31, 2021 and was considered a related party to the Plan.
While the trustee and recordkeeping fees paid to BNYM and affiliates of Fidelity are considered party-in-interest transactions to the Plan, these transactions are covered by an exemption from the prohibited transaction provisions of ERISA and the Code. Trustee and recordkeeping fees paid to BNYM and Fidelity, respectively, were not significant for the year ended December 31, 2022. As of December 31, 2022 and 2021, through the self-directed brokerage feature, the Plan held investments issued by affiliates of Fidelity totaling $209.8 million and $238.4 million, respectively.
6. Risk and Uncertainties
Investment securities are exposed to various risks, such as interest rate, market and credit risks. Due to the level of risk associated with certain investment securities held by the Plan, it is at least reasonably possible that changes in fair value may occur and that such changes could materially affect participants’ account balances and the amounts reported in the Statements of Net Assets Available for Benefits.
HP Inc. 401(k) Plan
Notes to Financial Statements (Continued)
December 31, 2022
7. Reconciliation of Financial Statements to the Form 5500
A reconciliation of net assets available for benefits per the financial statements to the Form 5500 as of December 31, 2022 and 2021, is as follows:
| | | | | | | | | | | | | | |
| December 31, |
| 2022 | 2021 |
| | (In thousands) |
Net assets available for benefits per the financial statements | $ | 8,851,754 | | $ | 10,721,226 | |
| | | | |
Benefits payable to participants at year-end | | (2,819) | | | (2,287) | |
| | | | |
Net assets available for benefits per the Form 5500 | $ | 8,848,935 | | $ | 10,718,939 |
| | | | |
A reconciliation of benefits paid to participants per the financial statements to benefits paid to participants per the Form 5500 for the year ended December 31, 2022, was as follows:
| | | | | | | | | | | |
| (In thousands) | |
Benefits paid to participants per the financial statements | $ | 604,176 | | |
| | | |
Add: Benefits payable to participants at December 31, 2022 | | 2,819 | | |
| | | |
Less: Benefits payable to participants at December 31, 2021 | | (2,287) | | |
| | | |
Total benefits paid to participants per the Form 5500 | $ | 604,708 | | |
Amounts allocated to withdrawing participants are recorded on the Form 5500 for benefit payments that have been processed and approved for payment prior to year-end, but not paid as of that date.
8. Subsequent Events
The Company has evaluated subsequent events through June 14, 2023, the date the financial statements were available to be issued.