BOSTON, Oct. 11, 2017 /PRNewswire/ -- Iron Mountain
Incorporated® (NYSE:IRM), the global leader in
storage and information management services, today announced that
its online policy management platform, Iron Mountain®
Policy Center solution, is now available for mid-sized
organizations seeking to improve their records retention
capabilities. Policy Center Standard Edition ensures organizations
are compliant with regulations, reducing the risk of fines and
costs by confidently disposing of information and keeping only
what's legally or operationally required, while also enabling
easier access to information when they need it. The new edition
provides a user-friendly way to maintain up-to-date legal
guidelines for how long and why to keep electronic and physical
business documents, traditionally called a records retention
schedule, by combining online, pre-built retention schedules with
service levels scaled to the needs of mid-sized companies.
Companies of all sizes and in all industries struggle to keep up
with changing guidelines for records retention relying on manual,
time-intensive and often error-prone processes to research, update
and communicate changes to policies. In turn, they often default to
a "store everything" approach that can increase their risk of
regulatory non-compliance, drive up electronic and physical
information storage costs, and make it difficult to respond to
discovery requests during litigation. Holding information for too
long can also diminish the expected benefits of an information
management program, making it difficult to mine growing volumes of
information for business insights that can help deliver bottom-line
value.
Policy Center Standard Edition meets these challenges by
including legal requirements for different types and classes of
records created by departments and roles across all types of
companies in all industries. To address complex, industry-specific
retention requirements, it offers pre-built industry-retention
schedules for pharmaceutical, property and casualty insurance and
retail banking companies, based on Iron Mountain's expertise in
building retention schedules for customers in these industries.
Iron Mountain expects to add other industry-specific retention
schedules on an ongoing basis.
In addition, customers can now use Policy Center to apply their
retention policy directly to information stored with Iron Mountain
through Iron Mountain ConnectTM, a proprietary online
tool for customers to manage offsite records and shred programs as
well as access a network of tools and technology that makes it
easier to manage information.
Policy Center delivers automated, up-to-date retention
guidelines from around the world researched, curated and vetted by
legal experts within individual industries and geographies. As a
cloud-based tool, organizations can proactively update their
retention schedule via a browser interface and inform all employees
of actionable guidelines for uniform implementation, removing one
of the biggest barriers to achieving compliance. They can feel
secure that records are retained according to policy and find
opportunities to reduce electronic and physical information storage
costs by destroying information in a timely manner.
"Finding better ways to manage growing volumes of information in
changing regulatory environments is one of most common challenges
that our customers face," said Ray
Aschenbach, senior vice president and GM of the Information
Governance and Digital Solutions business at Iron Mountain. "They
have long trusted us to manage their information compliantly and
securely while also anticipating evolving regulations and
requirements that can affect their information governance programs.
Expanding our Policy Center platform to make it more accessible to
companies of all sizes, with a fit and scale that suits their
business needs, underscores that trust and our commitment to
deliver technology-based solutions that enable our customers to
better manage, govern and gain maximum value from their
information."
Policy Center Standard Edition provides the following
benefits:
- Compliance – Keep retention guidelines current and
compliant with annual regulatory updates backed by expert, legal
research;
- Cost reduction and improved accessibility – Confidently
dispose of and pay to keep only information that is needed,
reducing volumes and increasing ease of accessibility to
information;
- Risk reduction – Reduce risk of regulatory fines by
empowering employees to understand what is required of them from an
external regulatory and internal policy perspective;
- Scalability – Maintain a pre-built, best practice
records retention schedule that reflects business operations,
without a large upfront service fee or burden on internal
resources.
Iron Mountain will showcase Policy Center at ARMA Live! (Booth
#401), Oct. 15–17 in Orlando, Fla.
and the Association of Corporate Counsel (ACC Booth #158), Oct.
15–18 in Washington, DC. For more
information on Policy Center, visit
www.ironmountain.com/policycenter.
About Iron Mountain
Iron Mountain Incorporated (NYSE:
IRM) is the global leader for storage and information management
services. Trusted by more than 230,000 organizations around the
world, Iron Mountain boasts a real estate network of more than 85
million square feet across more than 1,400 facilities in 52
countries dedicated to protecting and preserving what matters most
for its customers. Iron Mountain's solutions portfolio includes
records management, data management, document management, data
centers, art storage and logistics, and secure shredding to help
organizations to lower storage costs, comply with regulations,
recover from disaster, and better use their information. Founded in
1951, Iron Mountain stores and protects billions of information
assets, including critical business documents, electronic
information, medical data and cultural and historical artifacts.
Visit www.ironmountain.com for more information.
For More Information:
Owen
Davis
Iron Mountain
Incorporated
617-535-2807
owen.davis@ironmountain.com
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SOURCE Iron Mountain Incorporated