First Quantum Announces Change to Virtual Annual and Special Meeting of Shareholders
April 20 2020 - 4:05PM
First Quantum Minerals Ltd. (“FQM” or the “Company”) (TSX:
“FM”) announces that, due to the ongoing health concerns
around the COVID-19 pandemic, it will hold its annual and special
meeting of shareholders (the “Meeting”) in a virtual-only format,
at the same time and on the same date as planned, being May 7, 2020
at 09:30 a.m. (EDT).
In response to the recent public health measures
enacted by the federal and provincial governments, and to mitigate
risks to the health and safety of its employees, shareholders,
communities and other stakeholders, the decision has been made to
hold the Meeting as a virtual-only meeting. The Company will not
hold an in-person meeting as previously communicated in the Notice
of Meeting dated March 11, 2020 that was sent to shareholders and
filed under the Company’s profile on SEDAR at
www.sedar.com. Instead, the Meeting will be hosted
in a virtual-only format that will be conducted via live audio
webcast. This format will provide shareholders with an equal
opportunity to participate at the meeting and engage with
management as well as other shareholders and stakeholders,
regardless of their geographic location. In order to access the
webcast meeting platform, participants will need an
Internet-connected device, such as a laptop, computer, tablet or
cellphone. Shareholders will no longer be able to attend the
Meeting in person.
Shareholders can access the Meeting by logging
in online at https://web.lumiagm.com/286180665.
For additional details on how to register proxyholders and login to
attend and vote at the Meeting, please refer to the instructions
provided below under “Virtual Meeting Instructions”.
Registered shareholders and duly appointed
proxyholders will be able to attend the Meeting, ask questions and
vote, all in real time. Non-registered (beneficial) shareholders
(being shareholders who hold their voting shares through a broker,
nominee or other intermediary) who have not duly appointed
themselves as proxyholder will be able to attend the Meeting as
guests, but will not be able to vote or submit questions at the
Meeting. If you are a non-registered (beneficial) shareholder and
wish to attend the Meeting and exercise your rights, you should
carefully follow the instructions set out on your voting
information form and in the management information circular dated
March 11, 2020 relating to the Meeting (the “Circular”), in order
to appoint and register yourself as proxy.
In order to streamline the virtual meeting
process, shareholders are strongly encouraged to provide voting
instructions in advance by completing the proxy form or voting
instruction form that were sent to shareholders and filed on SEDAR
on March 30, 2020. Detailed instructions on how to complete and
return a proxy or voting instruction form by mail, fax or e-mail
are provided starting on page 3 of the Circular. To be effective,
the completed proxy form or voting instruction form must be
deposited with our transfer agent and registrar, Computershare
Investor Services Inc. (“Computershare”), at any time prior to
09:30 a.m. (EDT) on May 5, 2020. Additionally, shareholders may
provide voting instructions in advance by voting online or using
the toll-free telephone number set out on the proxy form or voting
instruction form. Shareholders who have any questions should
contact the Company’s strategic shareholder advisor and proxy
solicitation agent, The Laurel Hill Advisory Group at
1-877-452-7184 (toll-free within North America) or 416-304-0211
(calls outside North America) or by e-mail at
assistance@laurelhill.com.
Virtual Meeting
Instructions
General
The Circular was delivered to shareholders by
notice and access and is available under the Company’s profile on
SEDAR at www.sedar.com as well as on the Company’s website at
https://www.first-quantum.com/English/investors/investor-briefcase/default.aspx.
The timing and process for voting by proxy
remains as described in the Circular, and shareholders may still
vote by submitting their proxy form or voting information form as
described in the forms and the Circular. The Circular, proxy form
and voting information form will not be updated to reflect the
change to a virtual-only meeting format.
Before the Meeting
You should complete the following steps (as
applicable) before the date of the Meeting:
- Shareholders that have duly appointed a proxyholder must
register their proxyholder at
www.computershare.com/firstquantum. Note: Registering
your proxyholder is an additional step to be completed AFTER you
have submitted your proxy form or voting information form.
This includes (i) registered shareholders who have duly appointed
another person as proxyholder, and (ii) non-registered (beneficial)
shareholders who have duly appointed themselves or another person
as proxyholder. Failure to register your proxyholder before
09:30 a.m. (EDT) on May 5, 2020 will result in the proxyholder not
receiving the login credentials that are required for them to vote
and ask questions at the Meeting. Registered shareholders
who wish to attend the meeting themselves do not need to register a
proxyholder, and can use the control number provided on their proxy
form.
- Check that your browser for whichever device you are
using is compatible. Visit https://web.lumiagm.com/286180665 on
your smartphone, tablet or computer. You will need the latest
version of Chrome, Safari, Internet Explorer 11, Edge or
Firefox.
- You will need the following information to access the Meeting
online:
- Meeting ID: 286-180-665
- Password: quantum2020
- To log in to the Meeting, you will need the following:
- If you are a registered shareholder: The
15-digit control number contained in your proxy form provided by
Computershare, which is your user name for the Meeting.
- If you are an appointed proxyholder: The user
name provided to you by Computershare via email (provided your
appointment has been registered in accordance with Step 1
above).
Attending the Meeting
To attend the Meeting, complete the following
steps on the day of the Meeting:
- Log in online at https://web.lumiagm.com/286180665. To proceed
to the Meeting you will need to read and accept the terms and
conditions.
- If you are a registered shareholder:
- Select “I have a login”
- Enter your 15-digit control number contained in your proxy form
or in the email notification you received
- Enter the password: quantum2020 (case
sensitive)Note: If as a registered shareholder you
are using your 15-digit control number to log in to the Meeting and
you accept the terms and conditions, you will be provided the
opportunity to vote by online ballot on the matters put forth at
the Meeting. If you have already voted by proxy and you
vote again by online ballot during the Meeting, your online vote
during the Meeting will revoke your previously submitted
proxy. However, in such a case, you will still be provided
the opportunity to vote by online ballot on the matters put forth
at the Meeting. If you have already voted by proxy and DO
NOT wish to revoke your previously submitted proxy, do not vote
again by online ballot during the Meeting or log in to the Meeting
as a guest instead (see Step 4 below).
- If you are a duly appointed proxyholder of a
registered or non-registered (beneficial) shareholder:
- Select “I have a login”
- Enter your meeting-specific user name (provided to you by
Computershare via email after your appointment was registered)
- Enter the password: quantum2020 (case
sensitive)
- If you are a guest:
- Select “I am a guest”
- Complete the online form
It is your responsibility to ensure internet
connectivity for the duration of the Meeting in order to vote when
balloting commences. You should allow ample time to login to the
Meeting online before it begins, and we recommend that you login at
least one hour before the Meeting starts.
Voting at the Meeting
You have two ways to vote your shares at the
Meeting:
- Prior to the Meeting by submitting your proxy form or voting
information form as per the instructions indicated in the Circular
and on the applicable form; or
- For shareholders and duly appointed proxyholders with the
ability to vote at the Meeting, during the Meeting by online ballot
through the live webcast platform. Once you login to the virtual
Meeting, any voting ballots will be prompted automatically for your
vote.
The change to a virtual-only format will not
impact the ability to vote in advance of the Meeting, and the
Company encourages shareholders to vote prior to the Meeting.
Guests (including non-registered (beneficial)
shareholders who have not duly appointed themselves or another
person as proxyholder) can login to the Meeting and listen to the
live audio webcast, but will not be able to vote or ask questions
at the Meeting.
Further Information
For additional instruction regarding the virtual
meeting platform and the navigation thereof, please consult the
“AGM Guide for Virtual Meeting” available at
https://s24.q4cdn.com/617706469/files/doc_downloads/2019-annual-meeting-of-shareholders-materials/03/AGM-Guide-for-Virtual-Meeting.pdf.
For further information visit our website at
www.first-quantum.com
North American contact: Lisa Doddridge,
Director, Investor RelationsTel: (416) 361-6400 Toll-free: 1 (888)
688-6577
United Kingdom contact: Clive Newall,
PresidentTel: +44 7802 721663 Fax: +44 140 327 3494E-Mail:
info@fqml.com
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