SCHEDULE 14A
(RULE 14A-101)
SCHEDULE 14A INFORMATION
PROXY STATEMENT PURSUANT TO SECTION 14(A) OF
THE SECURITIES
EXCHANGE ACT OF 1934
Filed by the Registrant [X]
Filed by a party other than the
Registrant [ ]
Check the appropriate box:
[ ] Preliminary Proxy
Statement
[ ] Confidential, for Use of the Commission Only (as permitted by
Rule14a-6(e)(2))
[X] Definitive Proxy Statement
[ ] Definitive
Additional Materials
[ ] Soliciting Material under Rule 14a-12
VISCOUNT SYSTEMS,
INC.
(Name of Registrant as Specified In Its Charter)
______________________________________________________
(Name of
Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
[X] No fee required
[ ] Fee computed on table below per
Exchange Act Rules 14a-6(i)(1) and 0-11
(1)
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Title of each class of securities to which
transaction applies:
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N/A
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(2)
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Aggregate number of securities to which
transaction applies:
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N/A
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(3)
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Per unit price or other underlying value of
transaction computed pursuant to Exchange Act Rule 0-11
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(set forth the amount on which the filing fee
is calculated and state how it was determined):
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N/A
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(4)
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Proposed maximum aggregate value of
transaction:
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N/A
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(5)
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Total fee paid:
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N/A
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[ ] Fee paid previously with preliminary materials.
[ ]
Check box if any part of the fee is offset as provided by Exchange Act Rule
0-11(a)(2) and identify the filing for which the offsetting fee was paid
previously. Identify the previous filing by registration statement number, or
the Form or Schedule and the date of its filing.
(1)
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Amount Previously Paid:
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N/A
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(2)
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Form, Schedule or Registration
Statement No.:
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N/A
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(3)
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Filing Party:
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N/A
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Date Filed:
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N/A
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VISCOUNT SYSTEMS, INC.
4585 TILLICUM
STREET
BURNABY, BC V5J 5K9
PROXY STATEMENT AND INFORMATION CIRCULAR
ANNUAL GENERAL MEETING OF SHAREHOLDERS
TO BE HELD MAY 18,
2010
In this Proxy Statement and Information Circular, all
references to $ are references to United States dollars and all references to
C$ are references to Canadian dollars.
The enclosed proxy is solicited by the Board of Directors of
Viscount Systems, Inc. ("Viscount" or the Company), a Nevada corporation, for
use at the Annual Meeting of Shareholders of Viscount (the Meeting) to be held
at 10:00 a.m. (Pacific Standard Time) on Tuesday, May 18, 2010, at 4585 Tillicum
Street, Burnaby, British Columbia, V5J 5K9, and at any adjournment or
postponement thereof.
This Proxy Statement and the accompanying proxy card are being
mailed to the stockholders of Viscount on or about April 21, 2010.
The cost of solicitation will be borne by the Company. The
solicitation will be made primarily by mail. Proxies may also be solicited
personally or by telephone by certain of the Companys directors, officers and
regular employees, who will not receive additional compensation therefore. In
addition, the Company will reimburse brokerage firms, custodians, nominees and
fiduciaries for their expenses in forwarding solicitation materials to
beneficial owners.
PROXY VOTING
The manner in which your shares may be voted by proxy depends
on how your shares are held. If you own shares of record, meaning that your
shares of Common Stock are represented by certificates or book entries in your
name so that you appear as a shareholder on the records of our stock transfer
agent, Pacific Stock Transfer Company, a proxy card for voting those shares will
be included with this proxy statement. You may vote those shares by completing,
signing and returning the proxy card at the following address: Advantage Proxy,
24925 13
th
Place South, Des Moines, WA 98198, fax number (206)
870-8492. Scanned copies of signed proxies can also be sent by email to
ksmith@advantageproxy.com
.
If you own shares through a bank or brokerage firm account, you
may instead receive a voting instruction form with this proxy statement, which
you may use to instruct how your shares should be voted. Just as with a proxy,
you may vote those shares by completing, signing and returning the voting
instruction form. Many banks and brokerage firms have arranged for Internet or
telephonic voting of shares and provide instructions for using those services on
the voting instruction form. If your bank or brokerage firm uses Broadridge, you
may vote your shares via the Internet at
www.proxyvote.com
or by calling
the toll-free number on your voting instruction form.
Shares for which proxy cards are properly executed and returned
will be voted at the Meeting in accordance with the directions noted thereon or,
in the absence of directions, will be voted "FOR" the election of each of the
nominees to the Board of Directors, and "FOR" the appointment of Dale Matheson
Carr-Hilton LaBonte LLP, Chartered Accountants, as the independent auditor for
the current year. It is not expected that any matters other than those referred
to in this Proxy Statement will be brought before the Meeting. If, however,
other matters are properly presented, the persons named as proxies will vote in
accordance with their discretion with respect to such matters.
All proxy cards must be received by our proxy tabulating
agent by no later than 48 hours prior to the time of the Meeting in order to be
counted at the meeting.
Broker non-votes occur when a person holding shares through a
bank or brokerage account does not provide instructions as to how his or her
shares should be voted and the broker does not exercise discretion to vote those
shares on a particular matter. Abstentions and broker non-votes will be included
in determining the presence of a quorum at the Meeting. However, an abstention
or broker non-vote will not have any effect on the outcome for the election of
Directors.
1
ATTENDANCE AND VOTING AT THE MEETING
If you own shares of record, you may attend the Meeting and
vote in person, regardless of whether you have previously voted on a proxy card.
If you own shares through a bank or brokerage firm account, you may attend the
Meeting, but in order to vote your shares at the meeting, you must obtain a
"legal proxy" from the bank or brokerage firm that holds your shares. You should
contact your account representative to learn how to obtain a "legal proxy." We
encourage you to vote your shares in advance of the Meeting date by one of the
methods described above, even if you plan on attending the Meeting. You may
change or revoke your proxy at the Meeting as described below even if you have
already voted.
REVOCATION OF PROXY
Any shareholder holding shares of record may revoke a
previously granted proxy at any time before it is voted by delivering to the
Secretary of Viscount a written notice of revocation or a duly executed proxy
card bearing a later date or by attending the Meeting and voting in person. Any
shareholder holding shares through a bank or brokerage firm may revoke a
previously granted proxy or change previously given voting instructions by
contacting the bank or brokerage firm, or by obtaining a legal proxy from the
bank or brokerage firm and voting at the Meeting.
RECORD DATE AND QUORUM
The board of directors (the
Board
) of the Company have
fixed the record date for the Meeting as the close of business on April 14, 2010
(the
Record Date
). Company shareholders of record as at the Record Date
are entitled to receive notice of the Meeting and to vote their shares at the
Meeting, except to the extent that any such shareholder transfers shares any
shares after the Record Date and the transferee of those shares establishes that
the transferee owns the shares and demands, not less than ten (10) days before
the Meeting, that the transferees name be included in the list of shareholders
entitled to vote at the Meeting, in which case only such transferee shall be
entitled to vote such shares at the Meeting.
On the Record Date there were 17,841,250 common shares issued
and outstanding, each share carrying the right to one vote. Only shareholders of
record at the close of business on the Record Date will be entitled to vote in
person or by Proxy at the Meeting or any adjournment thereof.
Under the Companys articles, the quorum for the transaction of
business at the Meeting consists of, subject to the special rights and
restrictions attached to the share of any class or series of shares, one-third
of the votes entitled to be cast on a matter by the holders of shares that are
entitled to vote and be counted collectively upon such matter, represented in
person or by proxy.
INTEREST OF CERTAIN PERSONS IN MATTERS TO BE ACTED
UPON
Except as disclosed herein, no person has any material
interest, direct or indirect, by way of beneficial ownership of securities or
otherwise, in matters to be acted upon at the Meeting other than the election of
directors and the appointment of auditors and as set out herein. For the purpose
of this paragraph, Person shall include each person: (a) who has been a
director, senior officer or insider of the Company at any time since the
commencement of the Companys last fiscal year; (b) who is a proposed nominee
for election as a director of the Company; or (c) who is an associate or
affiliate of a person included in subparagraphs (a) or (b).
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND
MANAGEMENT
The following table sets forth certain information regarding
the beneficial ownership of the Common Stock as at the Record Date by:
(i)
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each person or entity known by Viscount to beneficially
own more than 5% of the Common Stock;
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(ii)
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each Director of Viscount;
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(iii)
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each of the named Executive Officers of Viscount;
and
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(iv)
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all Directors and executive officers as a
group.
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2
Except as noted below, Viscount believes that the beneficial
owners of the Common Stock listed below, based on information furnished by such
owners, have sole voting and investment power with respect to such shares.
Title of Class
|
Name and Address
Of Beneficial
Owner
|
Amount of Beneficial
Ownership
|
Percent of Class
|
Common
|
Stephen Pineau
President, CEO, CFO,
Secretary and Director
Richmond British Columbia, Canada
|
2,056,490
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11.53%
|
Common
|
Greg D.C. Shen
Chairman and Director
Vancouver, British Columbia, Canada
|
2,600,700
|
14.58%
|
Common
|
All directors and officers as a group
(2 persons)
|
4,657,190
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26.1%
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PROPOSAL 1
ELECTION OF DIRECTORS
The Company proposes to fix the number of directors of the
Company at two (2) and to nominate the persons listed below for election as
directors. Each director will hold office until the next annual general meeting
of the Company or until his or her successor is elected or appointed, unless his
or her office is earlier vacated. Management does not contemplate that any of
the nominees will be unable to serve as a director. In the event that prior to
the Meeting any vacancies occur in the slate of nominees herein listed, it is
intended that discretionary authority shall be exercised by the person named in
the Proxy as nominee to vote the shares represented by Proxy for the election of
any other person or persons as directors.
THE BOARD OF DIRECTORS RECOMMENDS A VOTE FOR EACH
NOMINEE
.
The following table sets out the names of the management
nominees; their positions and offices in the Company; principal occupations; the
period of time that they have been directors of the Company; and the number of
shares of the Company which each beneficially owns or over which control or
direction is exercised.
Name, Residence and
Present Position
within
the Company
|
Director Since
|
Number of Shares
Beneficially
Owned,
Directly or Indirectly,
or Over Which
Control
or
Discretion is
Exercised
|
Principal Occupation
|
Stephen Pineau
Richmond, BC
President,
Chief Executive Officer, Chief Financial Officer, Corporate Secretary, Director
|
July 27, 2001
|
4,313,275
[1]
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Director and Officer of Viscounts wholly owned
subsidiary, Viscount Communication & Control Systems Inc. since July
of 1997.
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Greg D.C. Shen
Vancouver, BC
Chairman, Director
|
July 27, 2001
|
3,962,575
[1]
|
Director and Officer of Viscounts wholly owned
subsidiary, Viscount Communication & Control Systems Inc. since July
of 1997.
|
3
(1)
|
These amounts include beneficial ownership of securities
not currently outstanding but which are reserved for immediate issuance on
exercise of options. In particular, these amounts include shares issuable
upon exercise of warrants and options as follows: 2,256,785 shares
issuable to Stephen Pineau and 1,361,875 shares issuable to Greg D. C.
Shen.
|
Stephen Pineau
was employed at Viscount Communication
& Control Systems Inc., a subsidiary of BC Tel, as Marketing Director from
1992-1995. He left Viscount Communication & Control Systems Inc. to start
Blue Mountain Technologies Inc., where he held office as President from 1995 to
1997. Blue Mountain Technology Inc. replaced B.C. Tel as the main Vancouver
installation company of Viscount products. Since 1997 Mr. Pineau has held office
as President of the current Viscount Communication & Control Systems Inc.
The Board believes that Mr. Pineaus expertise and experience, as described
above in this paragraph, is valuable to the Board and to the Company.
Greg D.C. Shen
acted as Production Manager at Microtel,
a subsidiary of BC Tel from 1975 to 1993. Viscount Communication & Control
Systems Inc. was also a Microtel division at one time, and as Production
Manager, Mr. Shen became very familiar with Viscount products. The Board
believes that Mr. Shens expertise and experience, as described above in this
paragraph, is valuable to the Board and to the Company.
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING
COMPLIANCE
Section 16(a) of the Securities Exchange Act of 1934, as
amended, requires Viscount's Directors, executive officers and persons who own
more than 10% of a registered class of Viscount's securities to file with the
SEC initial reports of ownership and reports of changes in ownership of Common
Stock and other equity securities of Viscount. Directors, executive officers and
greater than 10% shareholders are required by SEC regulation to furnish Viscount
with copies of all Section 16(a) reports they file.
To Viscount's knowledge, based solely on a review of the copies
of such reports furnished to Viscount, Viscount believes that during the year
ended December 31, 2009, its Directors, executive officers and greater than 10%
shareholders filed insider reports required under Section 16(a).
DIRECTORS AND EXECUTIVE OFFICERS
The following table contains information regarding the members
of the Board of Directors and the Executive of Viscount as of the Record
Date:
Name
|
Age
|
Position(s)
|
Stephen Pineau
|
49
|
President, Chief Executive Officer, Chief
Financial Officer, Secretary and Director
|
Greg D. C. Shen
|
64
|
Chairman of the Board and Director
|
All of the officers identified above serve at the discretion of
the Board and have consented to act as officers of Viscount.
RELATIONSHIPS AMONG DIRECTORS OR EXECUTIVE OFFICERS
There are no family relationships among any of the directors or
executive officers of Viscount.
4
EXECUTIVE COMPENSATION
Compensation Discussion and Analysis
The objective of the Companys compensation program is to
compensate the executive officers for their services to the Company at a level
that is both in line with the Companys fiscal resources and competitive with
companies at a similar stage of development.
The Company compensates its executive officers based on their
skill and experience levels and the existing stage of development of the
Company. Executive officers are rewarded on the basis of the skill and level of
responsibility involved in their position, the individuals experience and
qualifications, the Companys resources, industry practice, and regulatory
guidelines regarding executive compensation levels.
The Board of Directors has implemented three levels of
compensation to align the interests of the executive officers with those of the
shareholders. First, executive officers are paid a monthly consulting fee or
salary. Second, the Board of Directors awards executive officers long term
incentives in the form of stock options. Finally, and only in special
circumstances, the Board of Directors may award cash or share bonuses for
exceptional performance that results in a significant increase in shareholder
value. The Company does not provide medical, dental, pension or other benefits
to the executive officers.
The base compensation of the executive officers is reviewed and
set annually by the Board of Directors. The CEO has substantial input in setting
annual compensation levels. The CEO is directly responsible for the financial
resources and operations of the Company. In addition, the CEO and Board of
Directors from time to time determine the stock option grants to be made
pursuant to the Companys Stock Option Plan. Previous grants of stock options
are taken into account when considering new grants. The Board of Directors
awards bonuses at its sole discretion. The Board of Directors does not have
pre-existing performance criteria or objectives.
Compensation for the most recently completed financial year
should not be considered an indicator of expected compensation levels in future
periods. All compensation is subject to and dependant on the Companys financial
resources and prospects.
Summary Compensation Table
The following table sets forth all information concerning the
total compensation of Viscounts president, chief executive officer, chief
financial officer, and the three other most highly compensated officers during
the last fiscal year (the Named Executive Officers) during the last three
completed fiscal years for services rendered to Viscount in all capacities:
Name and
Principal
Position
|
Year
|
Salary
($)
|
Bonus
($)
|
Stock
Awards
($)
|
Option
Awards
($)
[1]
/ (#)
|
Non-Equity Incentive Plan
Compensation
($)
|
Nonqualified
Deferred
Compensation
Earnings
($)
|
All Other
Compensation
($)
|
Total
($)
|
Stephen Pineau,
President,
CEO, CFO,
Secretary
|
2009
|
$117,000
|
Nil
|
Nil
|
Nil
|
Nil
|
Nil
|
$4,000
(1)
|
$121,000
|
2008
|
$117,000
|
Nil
|
Nil
|
Nil
|
Nil
|
Nil
|
$4,000
(1)
|
$121,000
|
2007
|
$117,00
|
Nil
|
Nil
|
Nil
|
Nil
|
Nil
|
$4,000
(1)
|
$121,000
|
Greg Shen,
Chairman
|
2009
|
$57,802
|
Nil
|
Nil
|
Nil
|
Nil
|
Nil
|
$4,000
(1)
|
$61,802
|
2008
|
$57,802
|
Nil
|
Nil
|
Nil
|
Nil
|
Nil
|
$4,000
(1)
|
$61,802
|
2007
|
$57,242
|
Nil
|
Nil
|
Nil
|
Nil
|
Nil
|
$4,000
(1)
|
$61,242
|
[1] These amounts were paid as Directors Fees
5
Incentive Plan Awards
The Company has no Incentive Plan in place and therefore there
were no awards made under any incentive plan to the NEOs during the Companys
most recently completed financial year. An Incentive Plan is a plan providing
compensation that depends on achieving certain performance goals or similar
conditions within a specified period.
Directors Compensation
There are no standard arrangements pursuant to which directors
of Viscount are compensated for services provided as a Director or members of
committees of the Board of Directors. The Directors of Viscount did not receive
any compensation for the year ended December 31, 2009 for services provided as a
Director or member of a committee of the Board of Directors. However, Viscounts
subsidiary paid each director of the subsidiary CAD$4,000 during the year ended
December 31, 2009.
GRANTS OF PLAN-BASED AWARDS
DURING THE MOST
RECENTLY COMPLETED FINANCIAL YEAR
During the most recently completed financial year, there were
no incentive stock options granted to the Named Executive Officers and no stock
appreciation rights were granted during this period. A stock appreciation right
(SAR) is a right to receive a payment of cash or an issue or transfer of
shares based wholly or in part on changes in the trading price of the Companys
shares.
OUTSTANDING EQUITY AWARDS AT THE MOST RECENTLY COMPLETED
FINANCIAL YEAR
Name and
Principal Position
|
Number of
Securities
Underlying
Unexercised
Options
(#)
Exercisable
|
Number of
Securities
Underlying
Unexercised
Options
(#)
Unexercisable
|
Equity
Incentive Plan
Awards;
Number of
Securities
Underlying
Unexercised
Unearned
Options
(#)
|
Option Exercise
Price
($)
|
Option Expiration
Date
|
Stephen Pineau
President, CEO, CFO,
Secretary
|
409,375
42,500
990,000
815,000
|
Nil
Nil
Nil
Nil
|
Nil
Nil
Nil
Nil
|
0.65
0.65
0.12
0.25
|
December 21, 2011
December 21,
2013
December 21, 2013
April 16, 2012
|
Greg Shen
Chairman
|
359,375
12,500
900,000
90,000
|
Nil
Nil
Nil
Nil
|
Nil
Nil
Nil
Nil
|
0.65
0.12
0.12
0.12
|
December 21, 2011
December 21,
2013
December 21, 2013
December 21, 2015
|
AGGREGATED OPTION/SAR EXERCISES DURING THE MOST RECENTLY
COMPLETED
FINANCIAL YEAR AND FINANCIAL YEAR-END OPTION/SAR VALUES
During the fiscal year ended December 31, 2009, no stock
options were exercised by the Companys Named Executive Officers. During this
period, no outstanding SARs were held by the Named Executive Officers.
INDEBTEDNESS OF DIRECTORS AND EXECUTIVE OFFICERS
None of the directors, executive officers, employees, proposed
nominees for election as directors or their associates have been indebted to the
Company since the beginning of the last completed financial year.
6
INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS
Except as disclosed herein or above, since the commencement of
the Companys most recent financial year, no informed person (a director,
officer or holder of 10% or more common shares) or nominee for election as a
director of the Company or any associate or affiliate of any informed person or
proposed director had any interest in any transaction which has materially
affected or would materially affect the Company or any of its subsidiaries. See
Executive Compensation.
TRANSACTIONS WITH RELATED PERSONS, PROMOTERS AND CERTAIN
CONTROL
PERSONS
Stephen Pineau President, Chief Executive Officer, Chief
Financial Officer, Secretary and Director
: On March 31, 2002, Viscounts
wholly owned subsidiary, Viscount Communication & Control Systems Inc.
(Viscount Communication), entered into an employment agreement with Mr.
Stephen Pineau, pursuant to which Mr. Pineau serves as President and Chief
Executive Officer of Viscount Communication. The agreement provides for a
current annual base salary of CAD$117,000. The initial term for Mr. Pineaus
agreement is one year with automatic renewal unless a minimum 30 days notice is
given by Viscount Communication.
Greg D. C. Shen Chairman and Director:
On January 1,
2001, Viscount Communication entered into an employment agreement with Mr. Greg
Shen, pursuant to which Mr. Shen serves as Chairman of the Board of Viscount
Communication. The agreement provides for a current annual base salary of
CAD$57,242. The initial term for Mr. Shens agreement is one year with automatic
renewal at the employees discretion unless a minimum 30 days notice is given by
Viscount Communication.
STATEMENT OF CORPORATE GOVERNANCE PRACTICE
Corporate governance relates to the activities of the Board,
the members of which are elected by and are accountable to the shareholders, and
takes into account the role of the individual members of management who are
appointed by the board and charged with the day to day management of the
Company. The Canadian Securities Administrators have implemented National
Instrument 58-101
Disclosure of Corporate Governance Practices
, which
prescribes certain disclosure by the Corporation of its corporate governance
practices. This disclosure is set out in the attached Schedule A.
BOARD OF DIRECTORS MEETINGS AND COMMITTEES
During the financial year ended 2009, there were no meetings of
the Board of Directors. All matters which required approval of the Board of
Directors were consented to in writing by all Directors.
The Board of Directors performs the functions of the Audit
Committee. Stephen Pineau, Viscounts President, Chief Executive Officer, and
Chief Financial Officer performs the functions of the Compensation Committee.
The functions performed by these committees are summarized below.
Audit Committee
. The Audit Committee considers the
selection and retention of independent auditors and reviews the scope and
results of the audit. In addition, it reviews the adequacy of internal
accounting, financial and operating controls and reviews Viscount's financial
reporting compliance procedures.
In the course of its oversight of our financial reporting
process, the directors have: (1) reviewed and discussed with management our
audited financial statements for the year ended December 31, 2009; (2) received
a report from Dale Matheson Carr-Hilton LaBonte LLP, Chartered Accountants, our
independent auditors, on the matters required to be discussed by Statement on
Auditing Standards No. 61, Communications with Audit Committees; (3) received
the written disclosures and the letter from the auditors required by
Independence Standards Board Statement No. 1, Independence Discussions with
Audit Committee; and (4) considered whether the provision of non-audit services
by the auditors is compatible with maintaining their independence and has
concluded that it is compatible at this time.
Based on the foregoing review and discussions, the Board has
concluded that the audited financial statements should be included in our Annual
Report on Form 10-K for the year ended December 31, 2009 filed with the SEC.
7
Compensation Committee
. The Compensation Committee
reviews and approves the compensation of Viscount's officers, reviews and
administers Viscount's stock option plans for employees.
Nominating Committee
. No Nominating Committee has been
appointed. Nominations of directors are made by the Board of Directors. The
Directors are of the view that the present management structure does not warrant
the appointment of a Nominating Committee.
COMPENSATION COMMITTEE
Compensation Committee Interlocks and Insider
Participation
The Compensation Committee is comprised solely by Stephen
Pineau, in his capacity as President, Chief Executive Officer, Chief Financial
Officer, and Director.
Compensation Committee Report
The Board has not prepared a report on executive compensation
at this time.
AUDIT COMMITTEE
Pursuant to the British Columbia Instrument 51-509
Issuers
Quoted in the U.S. Over-the Counter Markets
and National Instrument 52-110
Audit Committees
of the Canadian Securities Administrators, the Company
is required to disclose annually in its Information Circular certain information
concerning the constitution of its audit committee and its relationship with its
independent auditor, as set forth in the following:
The primary function of the audit committee (the
Committee
) is to assist the board of directors in fulfilling its
financial oversight responsibilities by reviewing (a) the financial reports and
other financial information provided by the Company to regulatory authorities
and shareholders; (b) the systems for internal corporate controls which have
been established by the Board and management; and (c) overseeing the Companys
financial reporting processes generally. In meeting these responsibilities the
Committee monitors the financial reporting process and internal control system;
reviews and appraises the work of external auditors and provides an avenue of
communication between the external auditors, senior management and the companys
Board. The Committee is also mandated to review and approve all material related
party transactions.
The Audit Committees Charter
The Company has adopted a Charter of the Audit Committee of the
Board of Directors a copy of which is annexed hereto as Schedule B.
Composition of the Audit Committee
The committee is comprised of the Board of Directors. All of
the audit committee members are considered to be financially literate in that
each committee member has the ability to read and understand a set of financial
statements that present a breadth and level of complexity of accounting issues
that are generally comparable to the breadth and complexity of the issues that
can presumably be expected to be raised by the Companys financial
statements.
Relevant Education and Experience
Stephen Pineau has an understanding of the accounting
principles used by the Company to prepare its financial statements.
Greg D.C. Shen has an understanding of the accounting
principles used by the Company to prepare its financial statements.
8
Audit Committee Oversight
Since the commencement of the Companys most recently completed
financial year, the Companys Board has not failed to adopt a recommendation of
the audit committee to nominate or compensate an external auditor.
Reliance on Certain Exemptions
The Company has not relied on the exemptions contained in
sections 2.4 or 8 of NI 52-110. Section 2.4 provides an exemption from the
requirement that the audit committee must pre-approve all non-audit services to
be provided by the auditor, where the total amount of fees related to the
non-audit services are not expected to exceed 5% of the total fees payable to
the auditor in the fiscal year in which the non-audit services were provided.
Section 8 permits a company to apply to a securities regulatory authority for an
exemption from the requirements of NI 52-110, in whole or in part.
Pre-Approval Policies and Procedures
The audit committee has not adopted specific policies and
procedures for the engagement of non-audit services. Subject to the requirements
of NI 52-110, the engagement of non-audit services is considered by the
Companys Board, and where applicable the audit committee, on a case-by-case
basis.
External Auditor Service Fees
In the following table, audit fees are fees billed by the
Companys external auditor for services provided in auditing the Companys
annual financial statements for the subject year. Audit-related fees are fees
not included in audit fees that are billed by the auditor for assurance and
related services that are reasonably related to the performance of the audit or
review of the Companys financial statements. Tax fees are fees billed by the
auditor for professional services rendered for tax compliance, tax advice and
tax planning. All other fees are fees billed by the auditor for products and
services not included in the foregoing categories.
The fees paid by the Company to its auditor in each of the last
two fiscal years, by category, are as follows:
Fees
|
2008
|
2009
|
Audit fees
|
CAD$50,000
|
CAD$71,000
|
Audit related fees
|
Nil
|
Nil
|
Tax fees
|
CAD$6,500
|
CAD$6,500
|
All other fees
|
Nil
|
Nil
|
Exemption
The Company is relying on the exemption provided by section 6.1
of NI 52-110 which provides that the Company is not required to comply with Part
3 (Composition of the Audit Committee) and Part 5 (Reporting Obligations) of NI
52-110, in accordance with BCI 51-509.
9
PROPOSAL 2
APPOINTMENT OF INDEPENDENT
AUDITORS
Viscounts independent auditor, Davidson & Company LLP
(Davidson) was dismissed on August 12, 2009. In Davidsons reports on the
financial statements for Viscount for the past two years, there were no adverse
opinions or disclaimers of the opinion, or qualification or modification as to
uncertainty, audit scope, or accounting principals.
During the period from the Viscounts two most recent fiscal
years and the subsequent interim period preceding the dismissal date, there were
no disagreements with Davidson on any matter of accounting principals or
practices, financial statement disclosure, or auditing scope or procedures,
which if not resolved to Davidsons satisfaction would have caused Davidson to
make reference to the subject matter of the disagreements in connection with
Davidsons report.
On August 12, 2009, the Board of Directors of Viscount approved
the dismissal of Davidson and approved the engagement of Dale Matheson
Carr-Hilton LaBonte LLP (DMCL) as Viscounts principal accountant. Neither
Viscount nor anyone on Viscounts behalf consulted with DMCL regarding either
the application of accounting principals to a specified transaction, either
completed or proposed, or the type of audit opinion that might be rendered on
Viscounts financial statements, nor has DMCL provided to Viscount a written
report or oral advice that was an important factor considered by Viscount in
reaching a decision as to any accounting, auditing, or factual reporting issue,
or any matter that was the subject of a disagreement or reportable events set
forth in Item 304(a)(iv) and (v) respectively, of Regulation S-K with DMCL.
DMCL have been appointed by the Board to continue as Viscount's
independent auditor for Viscount's fiscal year ending December 31, 2009.
Management is recommending that shareholders vote to appoint
Dale Matheson Carr-Hilton LaBonte LLP, Chartered Accountants, of #1500 1140
West Pender Street, Vancouver, British Columbia, V6E 4G1, as auditors for the
Company and to authorize the directors to fix their remuneration.
THE BOARD OF DIRECTORS RECOMMENDS A VOTE FOR THE APPROVAL
OF THE APPOINTMENT OF DALE MATHESON CARR-HILTON LABONTE LLP, CHARTERED
ACCOUNTANTS, AS THE COMPANY'S INDEPENDENT AUDITORS FOR THE FISCAL YEAR ENDING
DECEMBER 31, 2010.
OTHER MATTERS
As of the date of this circular, management knows of no other
matters to be acted upon at the Meeting. However, should any other matters
properly come before the Meeting, the shares represented by the Proxy solicited
hereby will be voted on such matters in accordance with the best judgment of the
persons voting the shares represented by the Proxy.
PROPOSALS OF SHAREHOLDERS
Proposals which shareholders wish to be considered for
inclusion in the Proxy Statement and proxy card for the 2011 Annual Meeting of
Shareholders must be received by the Secretary of Viscount by December 1, 2010
and must comply with the requirements of Rule 14a-8 under the Securities
Exchange Act of 1934, as amended.
In addition, Viscount's Bylaws include advance notice
provisions that require shareholders desiring to bring nominations or other
business before an annual shareholders meeting to do so in accordance with the
terms of the advance notice provisions. These advance notice provisions require
that, among other things, shareholders give timely written notice to the
Secretary of Viscount regarding such nominations or other business. To be
timely, a notice must be delivered to the Secretary at the principal executive
offices of Viscount not more than 90, but not less than 60, days prior to the
date of the Annual Meeting.
10
Accordingly, a shareholder who intends to present a nomination
or proposal at the 2011 Annual Meeting of Shareholders without inclusion of the
proposal in Viscount's proxy materials must provide written notice of the
nominations or other business they wish to propose to the Secretary no later
than December 1, 2010. Viscount reserves the right to reject, rule out of order,
or take other appropriate action with respect to any proposal that does not
comply with these and other applicable requirements.
ANNUAL REPORT ON FORM 10-K
A COPY OF VISCOUNT'S COMBINED ANNUAL REPORT TO SHAREHOLDERS AND
ANNUAL REPORT ON FORM 10-K FOR THE YEAR ENDED DECEMBER 31, 2009 ACCOMPANIES THIS
PROXY STATEMENT AND IS IN THE FORM ANNEXED TO THE PROXY STATEMENT. AN ADDITIONAL
COPY WILL BE FURNISHED WITHOUT CHARGE TO BENEFICIAL SHAREHOLDERS OR SHAREHOLDERS
OF RECORD UPON REQUEST TO INVESTOR RELATIONS, VISCOUNT SYSTEMS, INC. SUITE 4585
TILLICUM STREET, BURNABY, BRITISH COLUMBIA, CANADA, V5J 5K9 OR BY CALLING (604)
327-9446.
Dated at Vancouver, British Columbia, this 14
th
day
of April, 2010.
BY ORDER OF THE BOARD OF DIRECTORS
/s/ Stephen Pineau
Stephen Pineau
President, Chief Executive Officer, Chief Financial
Officer,
Secretary and Director
11
Schedule A
Statement of Corporate Governance Disclosure
The following description of the governance practices of the
Company is provided in accordance with the guidelines of applicable securities
laws (the Guidelines). The Guidelines address matters relating to independence
of directors, the functions to be performed by the directors of a company and
their committees and effectiveness and evaluation of proposed corporate
governance guidelines and best practices specified by the Canadian securities
regulators. The directors of the Company will continue to monitor the
developments and the various changes to the proposed corporate governance
guidelines and best practices and where applicable will amend its corporate
governance guidelines accordingly.
Guideline
|
|
The Governance Disclosure of the
Company
|
|
|
|
1.
Board of Directors
|
|
|
|
|
|
Disclose how the Board of Directors (the Board)
facilitates its exercise of independent supervision over management,
including
|
|
The Board consists of two (2) directors, of whom none are
independent. Stephen Pineau is the President, Chief Executive Officer,
Chief Financial Officer, and Corporate Secretary of the Company. Greg Shen
is the Chairman of the Company.
|
(i)
|
the identity of directors that are independent, and
|
|
(ii)
|
the identity of directors who are not independent, and the basis
for that determination
|
The Board facilitates its exercise of independent
supervision over management by meeting or having discussions without
management present whenever it is deemed necessary and by requiring all
significant operational decisions to be approved by the Board.
|
|
|
|
2.
Directorships
|
|
|
|
|
|
If a director is presently a director of any other issuer
that is a reporting issuer (or the equivalent) in a jurisdiction or a
foreign jurisdiction, identify both the director and the other issuer.
|
|
The directors of the Company are directors of the
following reporting issuers set opposite their names:
Stephen Pineau None
Greg Shen - None
|
|
|
|
3.
Orientation and Continuing
Education
|
|
|
|
|
|
Describe what steps, if any, the Board takes to orient new
Board members, and describe any measures the Board takes to provide
continuing education for directors.
|
|
Orientation of new members of the Board is conducted
informally by management and members of the Board. The Corporation has not
adopted formal policies respecting continuing education for Board members.
|
|
|
|
4.
Ethical Business
Conduct
|
|
|
|
|
|
Describe what steps, if any, the Board takes to encourage
and promote a culture of ethical business conduct.
|
|
The
Board has not adopted a formal code of business conduct and ethics. The Board is of the view that the
fiduciary duties placed on individual directors by the Corporations
governing legislation and common law together with corporate statutory
restrictions on an individual directors participation in Board decisions
in which the director has an interest are sufficient to ensure that the
Board operates independently of management and in the best interests of
the Corporation
|
12
5.
Nomination of Directors
|
|
|
|
|
|
Disclose what steps, if any, are taken to identify new
candidates for Board nomination, including:
(i) who identifies new
candidates, and
(ii) the process of identifying new candidates.
|
|
The Board considers its size each year when it considers the number of
directors to recommend to the shareholders for election at the annual
general meting. The Board takes in to account the number of directors
required to carry out the Boards duties effectively and to maintain
diversity of views and experience.
The Board has not established a nominating committee and this function
is currently performed by the Board as a whole.
|
|
|
|
6.
Compensation
|
|
|
|
|
|
Disclose what steps, if any, are taken to
determine compensation for the directors and CEO, including:
(i)
who determines compensation, and
(ii) the process of determining
compensation.
|
|
Members of the Board are not
compensated for acting as directors. The Board as a whole determines the
stock option grants for each director. Board members review the
compensation of the senior officers on an annual basis to ensure that it
is competitive.
|
|
|
|
7.
Other Board Committees
|
|
|
|
|
|
If the Board has standing committees other than the audit,
compensation and nominating committees, identify the committees and
describe their function.
|
|
The Board is satisfied that, in view of the
size and composition of the Board, it is more efficient and cost effective
for the full board to perform the duties that would be required by
standing committees, other than the audit committee.
|
|
|
|
8.
Assessments
|
|
|
|
|
|
Disclose what steps, if any, that the Board takes to
satisfy itself that the Board, its committees, and its individual
directors are performing effectively.
|
|
The Board annually, and at such other times as
it deems appropriate, reviews the performance and effectiveness of the
Board, the directors and its committees to determine whether changes in
size, personnel or responsibilities are warranted. To assist in its
review, the Board conducts informal surveys of its directors and receives
reports from each committee respecting its own effectiveness. As part of
the assessments, the Board or the individual committee may review their
respective mandate or charter and conduct reviews of applicable corporate
policies.
|
13
Schedule B
Charter of the Audit Committee of the Board of
Directors
of Viscount Systems, Inc. (the Company)
Mandate
The primary function of the Audit Committee
(
Committee
) is to assist the Board of Directors in fulfilling its
financial oversight responsibilities by reviewing the following: (a) the
financial reports and other financial information provided by the Company to
regulatory authorities and shareholders; (b) the Companys systems of internal
controls regarding finance and accounting and the Companys auditing,
accounting; and (c) financial reporting processes. Consistent with this
function, the Committee will encourage continuous improvement of, and should
foster adherence to, the Companys policies, procedures and practices at all
levels. The Committees primary duties and responsibilities are to (i) serve as
an independent and objective party to monitor the Companys financial reporting
and internal control system and review the Companys financial statements; (ii)
review and appraise the performance of the Companys external auditors; (iii)
provide an open avenue of communication among the Companys auditors, financial
and senior management and the board of directors; and (iv) to ensure the highest
standards of business conduct and ethics.
Board of Directors as Initial Audit Committee
The Committee will be initially comprised of the full Board of
Directors. Where the Committee comprises the full Board of Directors, the
provisions of this Charter concerning composition, meetings outside the presence
of management, pre-approvals, and reporting of the Committee to the Board of
Directors will not be applicable.
Composition
When required under applicable Canadian or United States
securities policies or at the discretion of the Board of Directors, presuming
the Board of Directors has sufficient membership, the Committee will be
comprised of three directors, all of whom shall be free from any relationship
that, in the opinion of the Board of Directors, would interfere with the
exercise of his or her independent judgment as a member of the Committee.
All members of the Committee shall have accounting or related
financial management expertise. Notwithstanding the foregoing, a member of the
Committee who is not financially literate may be appointed to the Committee
provided that such member becomes financially literate within a reasonable
period of time following his or her appointment. For the purposes of the
Companys Charter, the definition of financially literate is the ability to
read and understand a set of financial statements that present a breadth and
level of complexity of accounting issues that are generally comparable to the
breadth and complexity of the issues that can presumably be expected to be
raised by the Companys financial statements.
The members of the Committee shall be elected by the board of
directors at its first meeting following the annual shareholders meeting.
Unless a Chair is elected by the full board of directors, the members of the
Committee may designate a Chair by a majority vote of the full Committee
membership.
Meetings
The Committee shall meet at least twice annually, or more
frequently as circumstances dictate. As part of its job to foster open
communication, the Committee will meet at least annually with the Chief
Executive Officer and/or the Chief Financial Officer and the external auditors
in separate sessions.
14
Responsibilities and Duties
To fulfill its responsibilities and duties, the Committee
shall:
Documents/Reports Review
|
(a)
|
Review and update this Charter annually.
|
|
(b)
|
Review the Companys financial statements, MD&A, any
annual and interim earning statements and press releases before the
Company publicly discloses this information and any reports or other
financial information (including quarterly financial statements), which
are submitted to any governmental body, or to the public, including any
certification, report, opinion or review rendered by the external
auditors.
|
External Auditors
|
(a)
|
Review annually the performance of the external auditors
who shall be ultimately accountable to the board of directors and the
Committee as representatives of the shareholders of the Company.
|
|
(b)
|
Obtain annually a formal written statement of external
auditors setting forth all relationships between the external auditors and
the Company.
|
|
(c)
|
Review and discuss with the external auditors any
disclosed relationships or services that may impact the objectivity and
independence of the external auditors.
|
|
(d)
|
Take or recommend that the full board of directors take
appropriate action to oversee the independence of the external
auditors.
|
|
(e)
|
Recommend to the board of directors the selection and,
where applicable, the replacement of the external auditors nominated
annually for shareholder approval.
|
|
(f)
|
At each meeting, consult with the external auditors,
without the presence of management, about the quality of the Companys
accounting principles, internal controls and the completeness and accuracy
of the Companys financial statements.
|
|
(g)
|
Review and approve the Companys hiring policies
regarding partners, employees and former partners and employees of the
present and former external auditors of the Company.
|
|
(h)
|
Review with management and the external auditors the
audit plan for the year-end financial statements and intended template for
such statements.
|
|
(i)
|
Review and pre-approve all audit and audit-related
services and the fees and other compensation related thereto, and any
non-audit services, provided by the Companys external auditors. The
pre-approval requirement is waived with respect to the provision of
non-audit services if:
|
|
|
|
|
|
|
i.
|
the aggregate amount of all such non-audit services
provided to the Company constitutes not more than 5% of the total amount
of fees paid by the Company to its external auditors during the fiscal
year in which the non-audit services are provided;
|
|
|
ii.
|
such services were not recognized by the Company at the
time of the engagement to be non-audit services; and
|
|
|
iii.
|
such services are promptly brought to the attention of
the Committee by the Company and approved prior to the completion of the
audit by the Committee or by one or more members of the Committee who are
members of the board of directors to whom authority to grant such
approvals has been delegated by the Committee.
|
Provided the pre-approval of the non-audit services is
presented to the Committees first scheduled meeting following such approval
such authority may be delegated by the Committee to one or more independent
members of the Committee.
15
Financial Reporting
Processes
|
(a)
|
In consultation with the external auditors, review with
management the integrity of the Companys financial reporting process,
both internal and external.
|
|
(b)
|
Consider the external auditors judgments about the
quality and appropriateness of the Companys accounting principles as
applied in its financial reporting.
|
|
(c)
|
Consider and approve, if appropriate, changes to the
Companys auditing and accounting principles and practices as suggested by
the external auditors and management.
|
|
(d)
|
Review significant judgments made by management in the
preparation of the financial statements and the view of the external
auditors as to appropriateness of such judgments.
|
|
(e)
|
Following completion of the annual audit, review
separately with management and the external auditors any significant
difficulties encountered during the course of the audit, including any
restrictions on the scope of work or access to required
information.
|
|
(f)
|
Review any significant disagreement among management and
the external auditors in connection with the preparation of the financial
statements.
|
|
(g)
|
Review with the external auditors and management the
extent to which changes and improvements in financial or accounting
practices have been implemented.
|
|
(h)
|
Review certification process for certificates required
under National Instrument 52-109 and Section 302(a) of the Sarbanes-Oxley
Act.
|
|
(i)
|
Establish a procedure for the confidential, anonymous
submission by employees of the Company of concerns regarding questionable
accounting or auditing matters.
|
Other
|
a)
|
Review any related party transactions.
|
|
b)
|
Review reports from persons regarding any questionable
accounting, internal accounting controls or auditing matters (Concerns)
relating to the Company such that:
|
|
|
|
|
|
|
i.
|
an individual may confidentially and anonymously submit
their Concerns to the Chairman of the Committee in writing, by telephone,
or by e-mail;
|
|
|
ii.
|
the Committee reviews as soon as possible all Concerns
and addresses same as they deem necessary; and
|
|
|
iii.
|
the Committee retains all records relating to any Concern
reported by an individual for a period the Committee judges to be
appropriate.
|
All of the foregoing in a manner that the individual submitting
such Concerns shall have no fear of adverse consequences.
16
VISCOUNT SYSTEMS, INC.
(the Company)
THIS PROXY IS SOLICITED BY THE BOARD OF DIRECTORS
The undersigned shareholder of Viscount Systems, Inc., hereby
appoints Stephen Pineau, President of the Company, or failing him, Greg D. C.
Shen, a director of the Company, or any one of them, or in the place of the
foregoing the following person ___________________________
(insert name)
,
with full power of substitution in each, as proxyholder to cast all votes which
the undersigned shareholder is entitled to cast at the Annual General Meeting of
Shareholders to be held at 10:00 a.m. (Pacific Standard Time) on Tuesday, May
18, 2010, at 4585 Tillicum Street, Burnaby, British Columbia, V5J 5K9, or any
adjournment or postponement thereof, with authority to vote upon the matters set
forth on this Proxy Card.
BY SIGNING AND DATING THIS PROXY CARD, YOU AUTHORIZE THE
PROXYHOLDER TO VOTE EACH PROPOSAL AS MARKED, OR IF NOT MARKED, TO VOTE FOR
EACH PROPOSAL, AND TO USE THEIR DISCRETION TO VOTE ANY OTHER MATTER THAT MAY
PROPERLY COME BEFORE THE MEETING.
The undersigned hereby acknowledges receipt of the Companys
Proxy Statement and hereby revokes any proxy or proxies previously given.
IMPORTANT PLEASE SIGN AND RETURN YOUR COMPLETED
PROXY
CARD PROMPTLY. YOUR VOTE IS IMPORTANT!
Please mark your votes as indicated in this example:[X]
THE BOARD OF DIRECTORS RECOMMENDS A VOTE "FOR" ITEMS 1 AND
2.
Item
1 The election of Directors to serve until the
next Annual Meeting of Shareholders as provided in the Articles of
Incorporation, or until his or her successor is duly elected and qualified.
NOMINEE: Greg Shen
FOR
WITHHOLD
[
]
[ ]
NOMINEE: Stephen Pineau
FOR
WITHHOLD
[
]
[ ]
Item 2
- Approval of the appointment of Dale Matheson
Carr-Hilton LaBonte LLP, Chartered Accountants as the independent auditor for
the year ending December 31, 2010.
FOR
WITHHOLD
[
]
[ ]
All of the proposals set forth above are proposals of the
Company. None of the proposals are related to or conditioned upon approval of
any other proposal.
In their discretion, the proxyholder is authorized to vote upon
such other matters as may properly come before the meeting or any adjournments
or postponements thereof.
THIS PROXY MUST BE SIGNED AND DATED BELOW:
REGISTERED HOLDER SIGN HERE:
____________________________________
PRINT NAME HERE:
_________________________________________________
DATE SIGNED:
_____________________________________________________
NUMBER OF SHARES VOTED:
________________________________________
Please sign above exactly as your name appears on this Proxy
Card. If shares are registered in more than one name, the signatures of all such
persons are required. A corporation should sign in its full corporate name by a
duly authorized officer, stating his/her title. A corporation must attach a copy
of the corporate resolution authorizing the duly authorized officer to sign this
Proxy Card. Trustees, guardians, executors and administrators should sign in
their official capacity, giving their full title as such and attaching
documentation supporting their authority to sign. If a partnership, please sign
in the partnership name by authorized person(s) and attach a partnership
resolution.
All proxies must be received by the tabulating agent not
less than forty-eight (48) hours, excluding Saturdays, Sundays, and
holidays
,
prior to the time of the meeting in order to be counted.
The address for the tabulating agent is as follows: Advantage Proxy, 24925
13
th
Place South, Des Moines, Washington, 98198, or fax number (206)
870-8492. Scanned copies of signed proxies can also be sent by email to
ksmith@advantageproxy.com.
THANK YOU FOR VOTING.
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