UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C.
20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a)
of the Securities
Exchange Act of 1934
Filed by the Registrant [X]
Filed by a Party other than the
Registrant [ ]
Check the appropriate box:
[ ] Preliminary Proxy Statement
[ ] Confidential, for Use
of the Commission Only (as permitted by Rule 14a-6(e)(2))
[X] Definitive Proxy
Statement
[ ] Definitive Additional Materials
[ ] Soliciting Material
Pursuant to §240.14a -12
COUNTERPATH CORPORATION
(Name of Registrant as Specified in its Charter)
Not Applicable
(Name of Person(s) Filing Proxy
Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
[X] No
fee required.
[ ] Fee computed on table below per Exchange Act Rules
14a-6(i)(1) and 0-11.
(1) Title of each class of securities
to which transaction applies:
(2) Aggregate number of securities to
which transaction applies:
(3) Per unit price or other underlying
value of transaction computed pursuant to Exchange Act Rule 0-11 (set forth the
amount on which the filing fee is calculated and state how it was determined):
(4) Proposed maximum aggregate value of
transaction:
(5) Total fee paid:
[ ] Fee paid previously with preliminary materials.
[ ] Check box if any part of the fee if offset as provided by
Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting
fee was paid previously. Identify the previous filing by registration statement
number, or the Form or Schedule and the date of its filing.
(1) Amount Previously Paid:
(2) Form, Schedule or Registration Statement No.:
(3) Filing Party:
(4) Date Filed:
COUNTERPATH CORPORATION
Suite 300 - 505 Burrard
Street, Box 95
Vancouver, British Columbia
Canada V7X 1M3
NOTICE OF ANNUAL MEETING OF STOCKHOLDERS
September 12, 2017
2:00 P.M. VANCOUVER TIME
TO THE STOCKHOLDERS OF COUNTERPATH CORPORATION:
NOTICE IS HEREBY GIVEN that
CounterPath Corporation (the
Company
), a Nevada corporation, will hold
its annual meeting of stockholders (the
Meeting
) on September 12, 2017
at 2:00 p.m. (Vancouver time) at Suite 300 505 Burrard Street, Vancouver,
British Columbia, Canada V7X 1M3.
The Meeting is being held for the
following purposes:
1.
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To elect Steven Bruk, Chris Cooper, Donovan Jones, Bruce
Joyce, Owen Matthews, Terence Matthews and Larry Timlick, as the directors
of the Company for a term expiring on the day of the 2018 Meeting of
stockholders;
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2.
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To ratify the selection of BDO Canada LLP, Chartered
Professional Accountants, as the Companys independent registered public
accounting firm for the year ending April 30, 2018 and to authorize the
Board of Directors to fix the remuneration of the auditors;
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3.
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To approve, ratify and confirm the increase in the number
of shares issuable under the Companys Deferred Share Unit Plan by 200,000
shares; and
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4.
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To transact such other business as may properly come
before the Meeting or any adjournment or postponement
thereof.
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The Board of Directors has fixed
the close of business on August 4, 2017 as the record date for the determination
of the stockholders entitled to notice of, and to vote at, the Meeting or any
adjournment or postponement thereof. At the Meeting, each share of common stock
represented at the meeting will be entitled to one vote on each matter properly
brought before the Meeting.
Your attention is directed to the
accompanying proxy statement and exhibits which summarize each item to be voted
upon. Stockholders who do not expect to attend the Meeting in person and who are
entitled to vote are requested to date, sign and return the enclosed proxy in
the enclosed envelope, or via the telephone or the Internet by following the
instructions provided in the enclosed proxy card, as soon as possible. To be
represented at the meeting, proxies must be submitted to the Companys transfer
agent, Computershare Trust Company of Canada, Proxy Department, 100 University
Avenue, 8th Floor, Toronto, Ontario, M5J 2Y1, or by facsimile (toll free North
American facsimile: 1-866-249-7775, international facsimile: 1-416-263-9524),
or, if by telephone voting, at 1-866-732-8683, or, if by Internet voting, at
https://www.investorvote.com, no later than forty-eight (48) hours, excluding
Saturdays, Sundays and holidays, prior to the time of the meeting or adjournment
thereof.
THE VOTE OF EACH STOCKHOLDER IS
IMPORTANT. YOU CAN VOTE YOUR SHARES BY ATTENDING THE MEETING OR BY COMPLETING
AND RETURNING THE PROXY CARD SENT TO YOU. PLEASE SUBMIT A PROXY AS SOON AS
POSSIBLE SO THAT YOUR SHARES CAN BE VOTED AT THE MEETING IN ACCORDANCE WITH YOUR
INSTRUCTIONS. FOR SPECIFIC INSTRUCTIONS ON VOTING, PLEASE REFER TO THE
INSTRUCTIONS ON THE PROXY CARD OR THE INFORMATION FORWARDED BY YOUR BROKER, BANK
OR OTHER HOLDER OF RECORD. EVEN IF YOU HAVE VOTED YOUR PROXY, YOU MAY STILL VOTE
IN PERSON IF YOU ATTEND THE MEETING. PLEASE NOTE, HOWEVER, THAT IF YOUR SHARES ARE HELD OF RECORD BY A
BROKER, BANK OR OTHER NOMINEE AND YOU WISH TO VOTE IN PERSON AT THE MEETING, YOU
MUST OBTAIN FROM SUCH BROKER, BANK OR OTHER NOMINEE, A PROXY ISSUED IN YOUR
NAME.
BY ORDER OF THE BOARD OF DIRECTORS
By:
/s/ Terence Matthews
Terence Matthews
Chairman of the
Board
Dated: August 8, 2017
COUNTERPATH CORPORATION
Suite 300 - 505 Burrard
Street, Box 95
Vancouver, British Columbia
Canada V7X 1M3
PROXY STATEMENT
INFORMATION CONCERNING VOTING AND SOLICITATION
General
The enclosed proxy is solicited
on behalf of our Board of Directors (the
Board
) for use at the annual
meeting of stockholders (the
Meeting
) to be held on September 12, 2017
at 2:00 p.m. (Vancouver time) or at any continuation, postponement or
adjournment thereof, for the purposes discussed in this proxy statement and in
the accompanying Notice of Meeting and any business properly brought before the
Meeting. Proxies are solicited to give all stockholders of record an opportunity
to vote on matters properly presented at the Meeting. We intend to mail this
proxy statement and accompanying proxy card on or about August 15, 2017 to all
holders of record of shares of our common stock (the
Common Stock
),
being all of the stockholders entitled to vote at the Meeting. The Meeting will
be held at Suite 300 505 Burrard Street, Vancouver, British Columbia, Canada
V7X 1M3.
Who Can Vote
You are entitled to vote if you
were a holder of record of shares of Common Stock as of the close of business on
August 4, 2017 (the
Record Date
). Your shares of Common Stock can be
voted at the Meeting only if you are present in person or represented by a valid
proxy.
Shares Outstanding and Quorum
Holders of record of shares of
Common Stock at the close of business on August 4, 2017, the Record Date, will
be entitled to receive notice of and vote at the Meeting. At the Meeting, each
of the shares of Common Stock represented at the Meeting will be entitled to one
(1) vote on each matter properly brought before the Meeting. On the Record Date,
there were 5,486,005 shares of Common Stock issued and outstanding.
In order to carry on the business
of the Meeting, we must have a quorum. Under our bylaws, stockholders
representing at least
33
1
/
3
% of the shares
entitled to vote, represented in person or by proxy, constitute a quorum at any
meeting of stockholders.
Proxy Card and Revocation of Proxy
Registered shareholders are
entitled to vote at the Meeting. The persons named as proxy holders (the
Designated Persons
) in the enclosed form of proxy are directors and/or
officers of our company.
A shareholder has the right to
appoint a person or corporation (who need not be a shareholder) to attend and
act for or on behalf of that shareholder at the Meeting, other than the
Designated Persons named in the enclosed form of proxy.
To exercise this right, the
shareholder may do so by inserting the name of such other person and, if
desired, an alternate to such person, in the blank space provided in the form of
proxy.
In voting, please specify your
choices by marking the appropriate spaces on the enclosed proxy card, signing
and dating the proxy card and returning it in the accompanying envelope, or via
the telephone or the Internet by following the instructions provided in the
enclosed proxy card. To be represented at the meeting, proxies must be submitted
to Computershare Trust Company of Canada, Proxy Department, 100 University
Avenue, 8th Floor, Toronto, Ontario, M5J 2Y1, or by facsimile (North American
toll-free facsimile: 1-866-249-7775, international facsimile: 1-416-263-9524),
or, if by telephone voting, at 1-866-732-8683, or, if by Internet voting, at
https://www.investorvote.com, no later than forty-eight (48)
hours, excluding Saturday, Sundays and holidays, prior to the time of the
Meeting or adjournment thereof.
3
If no directions are given and
the signed proxy is returned, the proxy holders will vote the shares in favor of
the nominees for directors and each of the proposals set out in this proxy
statement and at their discretion on any other matters that may properly come
before the Meeting. The Board knows of no other business that will be presented
for consideration at the Meeting. In addition, since no stockholder proposals
were received by us on a timely basis, no such matters may be brought at the
Meeting.
Any stockholder giving a proxy
has the power to revoke the proxy at any time before the proxy is voted. In
addition to revocation in any other manner permitted by law, a proxy may be
revoked by an instrument in writing executed by the stockholder or by his
attorney authorized in writing, or, if the stockholder is a corporation, under
its corporate seal or by an officer or attorney thereof duly authorized, and
deposited at the offices of our transfer agent, Computershare Trust Company of
Canada, Proxy Department, 100 University Avenue, 8th Floor, Toronto, Ontario,
M5J 2Y1, or by facsimile (toll free North American facsimile: 1-866-249-7775,
international facsimile: 1-416-263-9524), or by voting again on a later date via
the telephone at 1-866-732-8683 or the Internet at https://www.investorvote.com
(only your latest telephone or Internet proxy submitted prior to the Meeting
will be counted) at any time up to and including the last business day preceding
the day of the Meeting, or any adjournment thereof, or with the chairman of the
Meeting on the day of the Meeting. Attendance at the Meeting will not in and of
itself constitute revocation of a proxy.
The persons named as proxy
holders in the proxy card were designated by the Board. A stockholder has the
right to appoint a person or corporation (who need not be a stockholder) to
attend and act for and on behalf of that stockholder at the Meeting, other than
the Designated Persons in the enclosed proxy card. To exercise this right, the
stockholder may do so by inserting the name of such other person and, if
desired, an alternate to such person in the blank space provided in the proxy
card.
The shares of Common Stock
represented by a stockholder's proxy card will be voted or withheld from voting
in accordance with the instructions of the stockholder on any ballot that may be
called for and that, if the stockholder specifies a choice with respect to any
matter to be acted upon, the shares will be voted accordingly.
Voting of Shares
Holders of shares of Common Stock
of record on the Record Date, are entitled to one (1) vote for each share of
Common Stock on all matters to be voted upon at the Meeting. Holders of shares
of Common Stock may vote in person or by completing and mailing the enclosed
proxy card. All shares entitled to vote and represented by properly executed
proxies received before the polls are closed at the Meeting, and not revoked or
superseded, will be voted at the Meeting in accordance with the instructions
indicated on those proxies. YOUR VOTE IS IMPORTANT.
Counting of Votes
All votes will be tabulated by
the inspector of election appointed for the Meeting, who will separately
tabulate affirmative and negative votes and votes withheld or abstained. Shares
of Common Stock represented by proxies that reflect votes withheld or abstained
as to a particular proposal will be counted as present and entitled to vote for
purposes of determining a quorum. Shares of Common Stock represented by proxies
that reflect a broker non-vote will be counted as present and entitled to vote
for purposes of determining a quorum. A broker non-vote will be treated as
unvoted for purposes of determining approval of a proposal and will not be
counted as for or against that proposal. A broker non-vote occurs when a
nominee holding shares for a beneficial owner does not vote on a particular
proposal because the nominee does not have discretionary authority or does not
have instructions from the beneficial owner.
Solicitation of Proxies
We will bear the entire cost of
the solicitation of proxies, including preparation, assembly and mailing of this
proxy statement, the proxy and any additional information furnished to
stockholders. Copies of solicitation materials will be furnished to banks, brokerage houses,
depositories, fiduciaries and custodians holding shares of Common Stock in their
names that are beneficially owned by others to forward to these beneficial
owners. We may reimburse persons representing beneficial owners for their costs
of forwarding the solicitation material to the beneficial owners of Common
Stock. We are soliciting proxies and such solicitation of proxies by mail may be
supplemented by telephone, facsimile, electronic mail or personal solicitation
by our directors, officers or other regular employees. No additional
compensation will be paid to directors, officers or other regular employees for
such services.
4
Advice to Beneficial Stockholders
Only registered holders of shares
of Common Stock or duly appointed proxyholders are permitted to vote at the
Meeting. Most shareholders are non-registered shareholders because the shares
of Common Stock they own are not registered in their names but are instead
registered in the name of the brokerage firm, bank or trust company through
which they purchased the shares of Common Stock. More particularly, a person is
not a registered shareholder in respect of the shares of Common Stock which are
held on behalf of that person (the
Non-Registered Holder
) but which are
registered either: (a) in the name of an intermediary (an
Intermediary
)
that the Non-Registered Holder deals with in respect of the shares of Common
Stock (Intermediaries include, among others, banks, trust companies, securities
dealers or brokers and trustees or administrators or self-administered RRSPs,
RRIFs, RESPs and similar plans); or (b) in the name of a clearing agency (such
as The CDS Clearing and Depositary Services Inc. (
CDS
)) of which the
Intermediary is a participant. In accordance with the requirements as set out in
National Instrument 54-101 of the Canadian Securities Administrators and
Regulation 14A promulgated under the Securities Exchange Act of 1934 (the
Exchange Act
), we will distribute copies of the Notice of Meeting, this
proxy statement and the form of proxy (collectively, the
Meeting
Materials
) to the clearing agencies and Intermediaries for onward
distribution to Non-Registered Holders.
Intermediaries are required to
forward the Meeting Materials to Non-Registered Holders unless a Non-Registered
Holder has waived the right to receive them. Very often, Intermediaries will use
service companies to forward the Meeting Materials to Non-Registered Holders.
Generally, Non-Registered Holders who have not waived the right to receive
Meeting Materials will either:
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(a)
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be given a form of proxy which has already been signed by
the Intermediary (typically by a facsimile, stamped signature), which is
restricted as to the number of shares of Common Stock beneficially owned
by the Non-Registered Holder but which is otherwise not completed. Because
the Intermediary has already signed the form of proxy, this form of proxy
is not required to be signed by the Non-Registered Holder when submitting
the proxy. In this case, the Non-Registered Holder who wishes to submit a
proxy should otherwise properly complete the form of proxy and deposit it
with our transfer agent as provided above; or
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(b)
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more typically, be given a voting instruction form which
is not signed by the Intermediary, and which, when properly completed and
signed by the Non-Registered Holder and returned to the Intermediary or
its service company, will constitute voting instructions (often called a
proxy authorization form) which the Intermediary must follow. Typically,
the proxy authorization form will consist of a one page pre-printed form.
Sometimes, instead of a one page pre-printed form, the proxy authorization
will consist of a regular printed proxy form accompanied by a page of
instructions, which contains a removable label containing a bar-code and
other information. In order for the form of proxy to validly constitute a
proxy authorization form, the Non-Registered Holder must remove the label
from the instructions and affix it to the form of proxy, properly complete
and sign the form of proxy and return it to the Intermediary or its
service company in accordance with the instructions of the Intermediary or
its service company.
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In either case, the purpose of
this procedure is to permit a Non-Registered Holder to direct the voting of the
shares of Common Stock which they beneficially own. Should a Non-Registered
Holder who receives one of the above forms wish to vote at the Meeting in
person, the Non-Registered Holder should strike out the names of the management
proxyholders named in the form and insert the Non-Registered Holders name in
the blank space provided. In either case, Non-Registered Holders should
carefully follow the instructions of their Intermediary, including those
regarding when and where the proxy or proxy authorization form is to be
delivered.
5
SUMMARY OF BUSINESS MATTERS TO BE VOTED ON
At the Meeting, stockholders will
be asked to consider three (3) proposals as follows: (1) the election of the
Board; (2) the appointment of BDO Canada LLP, Chartered Professional
Accountants, as our independent registered public accounting firm, and the
authorization for the Board to fix the remuneration of BDO Canada LLP; and (3)
the approval of the increase in the number of shares issuable under our Deferred
Share Unit Plan (the
DSUP
). A summary of these proposals is as follows:
Proposal
1.
Election of Directors.
The entire Board is elected
annually by the stockholders at the Meeting. The Board has selected seven
nominees based upon their ability and experience. The nominees consist of Steven
Bruk, Chris Cooper, Donovan Jones, Bruce Joyce, Owen Matthews, Terence Matthews
and Larry Timlick. All of the nominees are currently serving as directors of our
company.
The Board recommends that you
vote
FOR
the election of the nominees as directors of our company.
Proposal
2.
Appointment of
Independent Accountants.
The Audit Committee has nominated
BDO Canada LLP, Chartered Professional Accountants, to serve as our independent
registered public accounting firm until the next annual meeting in 2018. BDO
Canada LLP provided audit and tax services for the fiscal years ended April 30,
2007 through April 30, 2017.
Representatives of BDO Canada LLP
will be present at the Meeting, will have an opportunity to make any statements
they desire, and will also be available to respond to appropriate questions from
stockholders.
The Board recommends that you
vote
FOR
approval of BDO Canada LLP as the independent registered public
accounting firm for our company and for the authorization for the Board to fix
the remuneration of BDO Canada LLP.
Proposal
3.
Increase in the Number of
Shares of Common Stock Issuable under the DSUP
On July 23, 2009, the Board
approved the DSUP which was approved by our stockholders on October 22, 2009.
The purpose of the DSUP is to give our non-employee directors, senior employees
and other eligible participants the opportunity to acquire deferred share units
(each, a
DSU
) in order to allow them to participate in the long term
success of our company and to promote a greater alignment of interests between
our non-employee directors, senior employees and shareholders. A recipient of a
DSU is entitled to receive an issuance from treasury of our company that number
of shares of Common Stock required to settle the value of the DSUs (less
applicable withholding taxes). Currently, 500,000 shares have been reserved for
issuance under the DSUP. On July 12, 2017, the Board approved an increase in the
number of shares issuable under the DSUP by 200,000 shares, from 500,000 shares
to 700,000 shares, representing approximately 12.8% of the issued and
outstanding shares of our common stock, subject to and effective upon receipt of
all necessary regulatory and other approvals.
The Board recommends that you
vote
FOR
the approval of the increase in the number of shares reserved
for issuance under the DSUP by 200,000 shares.
DIRECTORS AND EXECUTIVE OFFICERS
The following table sets forth
the names, positions and ages of our executive officers, directors and persons
nominated to become directors. All our directors serve until the next annual
meeting of our stockholders or until their successors are elected and qualify.
Our Board appoints officers and their terms of office are, except to the extent
governed by employment contract, at the discretion of our Board.
6
Name
and Residence
|
Position Held
with the
Company
|
Age
|
Date First
Elected or
Appointed
|
Donovan Jones
(1)
British Columbia, Canada
|
President, Chief Executive
Officer,
Director
|
48
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April 24, 2006
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David Karp
British Columbia, Canada
|
Chief Financial Officer,
Treasurer,
Corporate Secretary
|
52
|
September 7, 2006
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Todd Carothers
Illinois, U.S.A.
|
Executive Vice President,
Sales and
Marketing
|
47
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May 4, 2016
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Terence Matthews
Ontario, Canada
|
Chairman of the Board,
Director
|
74
|
August 2, 2007
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Owen Matthews
(2)
British Columbia, Canada
|
Vice-Chairman of the Board,
Director
|
45
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August 2, 2007
|
Chris Cooper
(2)(3)
British Columbia, Canada
|
Director
|
47
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August 17, 2005
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Bruce Joyce
(3)
Ontario, Canada
|
Director
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69
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September 10, 2013
|
Larry Timlick
(2)(3)
British Columbia, Canada
|
Director
|
60
|
June 17, 2005
|
Steven Bruk
British Columbia, Canada
|
Nominee for Election as
Director
|
51
|
Not applicable
|
(1)
|
Appointed President and Chief Operating Officer on April
24, 2006, Director on June 1, 2007 and President and Chief Executive
Officer on April 30, 2008.
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(2)
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Member of our Compensation Committee.
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(3)
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Member of our Audit Committee.
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PROPOSAL 1
NOMINATION AND ELECTION OF DIRECTORS
Number of Directors
Our bylaws provide for a board of
directors of between one and ten directors with the number of directors to be
set from time to time by a resolution of the Board. Each director is elected at
each Meeting, continuing in office until the next annual meeting of stockholders
and until such director's successor is elected and has been qualified, or until
such director's earlier death, resignation or removal. We currently operate with
a board of six directors. The Board meets periodically to review significant
developments affecting our company and to act on matters requiring Board
approval.
During fiscal 2017, the Board had
four formal meetings and all of the directors attended at least 75% of the total
number of meetings of the Board and committees on which they served.
We have not adopted a formal
policy with respect to the members of our Board attending our Meeting. There
were four members of the Board who attended last years annual meeting of
stockholders.
Nominees for Election
The entire board of directors is
elected annually by the stockholders at the annual meeting of stockholders. The
Board has selected seven nominees based upon their ability and experience. The
nominees consist of Steven Bruk, Chris Cooper, Donovan Jones, Bruce Joyce, Owen
Matthews, Terence Matthews and Larry Timlick. All of the nominees, except for
Steven Bruk, are currently serving as directors of our company. The Board
recommends that you vote
FOR
each of the nominees.
Set forth below is biographical
information for each person nominated for election to the Board.
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Donovan Jones
Mr. Jones has been our President
and Chief Executive Officer since April 30, 2008 and was President and Chief
Operating Officer since April 2006. Between May 2005 and April 2006, he was our
companys Vice President of Sales. Prior to this, from February 2005 to May
2005, Mr. Jones was with a boutique investment banking firm, where he was
responsible for sourcing and executing transactions for mid-market private
companies. From May 1996 to October 2004, with TELUS Communications, Canadas
second largest telecommunications company, Mr. Jones held increasingly senior
positions in corporate development and client solutions, which had him involved
in planning and executing a series of merger, acquisition and divestiture
activities in the telecommunications, application development and data network
integration space and responsibility for a business unit focused on the selling,
implementing and management of enterprise voice, data and IP infrastructure. Mr.
Jones is a director of the British Columbia Technology Industry Association. Mr.
Jones holds a Masters in Business Administration from the University of Calgary
and an Economics degree from the University of Alberta. Our Board has determined
that Mr. Jones should serve on the Board as a director and as the President and
Chief Executive Officer of our company based on his combined academic and career
experience, as well as his extensive experience in senior positions within our
company and the telecommunications industry.
Terence Matthews
Sir Terence Matthews is our
Chairman of the Board and has been a director of our company since August 2,
2007. Mr. Matthews is the founder and Chairman of Wesley Clover International
Corporation, an investment vehicle and holding company. Mr. Matthews has either
founded or funded over 100 companies since 1972 including Newbridge Networks
Corporation, a company he founded in 1986 and which became a leader in the
worldwide data networking industry. When France-based Alcatel acquired Newbridge
Networks Corporation in May 2000, the company employed more than 6,500 employees
and recorded fiscal year 1999 revenue of $1.8 billion. In 1972, before launching
Newbridge Networks Corporation, Mr. Matthews co-founded Mitel Networks
Corporation, a world leader in the design and manufacture of enterprise
communications solutions. Wesley Clover has interests in a broad range of
next-generation technology companies, real estate, hotels and resorts. Mr.
Matthews is also Chairman of a number of private and publicly traded companies
including Mitel Networks Corporation and Solace Systems, Inc. and sits as a
director on the boards of several others. Mr. Matthews holds an honours degree
in electronics from the University of Wales and is a Fellow of the Institute of
Electrical Engineers and of the Royal Academy of Engineering. He has been
awarded honorary doctorates by several universities, including the University of
Wales and Carleton University in Ottawa. In 1994, he was appointed an Officer of
the Order of the British Empire, and in the 2001 Queen's Birthday Honours, he
was awarded a Knighthood. In 2011, he was appointed Patron of the Cancer Stem
Cell Research Institute at Cardiff University. Our Board has determined that Mr.
Matthews should serve on the Board as a director of our company and as the
Chairman of the Board based on his career in founding and developing companies
specific to the advancement of the telecommunications industry, as well as his
extensive network in the telecommunications and technology industry.
Owen Matthews
Mr. Matthews is our Vice-Chairman of the Board and has been a
director of our company since August 2, 2007. Mr. Matthews also currently serves
as the Executive Vice-President of Wesley Clover International Corporation, an
investment vehicle and holding company. Between October 1998 and August 2, 2007,
Mr. Matthews was Chief Executive Officer of NewHeights Software Inc. In this
capacity, Mr. Matthews was responsible for NewHeights overall corporate growth
and ensuring that the company delivered industry leading personal communications
management solutions. Mr. Matthews was active in driving the NewHeights sales
process, both domestically and internationally, and regularly engaged in
technology strategy sessions with carriers, customer-premise equipment vendors
and PC equipment manufacturers. In 1998, Mr. Matthews co-founded NewHeights in
response to the emerging shift towards the development of commercial IP
Telephony systems. Foreseeing the widespread adoption of IP PBXs and hosted IP
Centrex, Mr. Matthews launched NewHeights to develop an intuitive,
next-generation software client that would bring together the power of both the
telephony and data networks in an intuitive graphic interface. Our Board has
determined Mr. Matthews should serve on the Board as a director of our company
and the Vice-Chairman of the Board given that Mr. Matthews has been extensively
involved in operating and investing in telecommunications companies for over a
decade. Mr. Matthews business and technology acumen was in part seasoned under various
Matthews business holdings, including NewBridge Networks Corporation and Wesley
Clover International Corporation and its portfolio of technology
corporations.
8
Steven Bruk
Mr. Bruk is Managing Director,
KMB Trac Two Holdings Ltd. (KMB) and a founding shareholder of our company.
KMB holds investments in a wide variety of industries such as construction, real
estate and technology including Finning International Inc., Canlan Ice Sports
Corp., Morgan Creek Golf Course and Development, CounterPath Corporation and
Freshtap Logistics Inc. Mr. Bruk is a board member and a founding shareholder of
Freshtap Logistics Inc. the parent company of DirectTap, a liquor distribution
company with facilities across the province of British Columbia representing 75
craft brewers, 100 wineries and 10 distillers. KMBs parent company Bartrac
Holdings Ltd. is a founding shareholder of Finning International Inc. and
Whistler Mountain Ski Corp. Our Board has determined that Mr. Bruk should serve
on the Board as director of our company based on his extensive career in
investing in and advising companies.
Chris Cooper
Mr. Cooper has been a director of
our company since August 17, 2005. Mr. Cooper has 17 years of experience in
management and finance in the oil and gas industry starting several junior
issuers. Over the past several years, Mr. Cooper has successfully raised over
$120 million primarily through brokered and non-brokered equity issues as well
as debt financing. Currently, Mr. Cooper is the President, Chief Executive
Officer and founder of Aroway Energy Inc., a junior oil and gas issuer. Mr.
Cooper received his Bachelor of Business Administration from Hofstra University
and his Masters in Business Administration from Dowling College, both in New
York State. Our Board has determined that Mr. Cooper should serve on the Board
as director of our company based on his extensive career in operating publicly
traded companies and raising capital as well as his academic accreditations,
including an MBA.
Bruce Joyce
Mr. Joyce has been a
director of our company since September 10, 2013 and is a senior advisor to
boards on strategic, operational and corporate governance issues. His broad
business expertise is based on over 30 years of public accounting experience
serving large public sector organizations, global advanced technology and
communications companies, and growth oriented private companies. He currently
serves as chair of the audit committee of the Auditor General of Canada, is on
the Advisory Board of Armstrong Monitoring and the Board of ProntoForms
Corporation, where he chairs the audit committee. He is on the Board and chairs
the audit committee of Ross Video, a private global production technology
company based in Ottawa. In October, 2016 Mr. Joyce joined the Board of Surrey
City Development Corporation (SCDC) as a Director. SCDC is wholly owned by the
City of Surrey, British Columbia. SCDC was created to accelerate the growth of
the City of Surrey through Strategic Real Estate Development. During the fall of
2015, Mr. Joyce was the Executive in Residence at the Schwartz School of
Business at St. Francis Xavier University in Nova Scotia. From August 2010 to
November 2011, Mr. Joyce was the Vice President of Leadership and Human
Resources Research for the Conference Board of Canada. Prior to that, he spent
23 years with Deloitte where he was a senior partner in the National Capital
Region office of Deloitte, serving as the Office Managing Partner for seven
years and the leader of the Canadian Federal Government practice for five years.
Mr. Joyce was the founding Chair of the National Capital chapter of the
Institute of Corporate Directors. Mr. Joyce is a Fellow of the Chartered
Professional Accountants of Ontario (Institute of Chartered Accountants of
Ontario) and has a Bachelor of Commerce from Carleton University. He has also
completed the Directors Education Program through the Institute of Corporate
Directors, is Human Resources and Compensation Committee Certified through The
Directors College and completed the Deloitte Competitive Readiness Program
taught by the Kellogg School of Management and Columbia Business School. Mr.
Joyce holds his ICD.D designation and has served on numerous boards. Our Board
has determined that Mr. Joyce should serve on the Board as director of our
company based on his extensive audit and business experience as well as his
academic accreditations.
Larry Timlick
Mr. Timlick has extensive
knowledge of the enterprise and service provider markets with over 25 years of
technical sales and management experience and has been a director of our company
since June 17, 2005. He holds the office of President of Triplet Management a management
consulting firm since November 2016. Prior to this, Mr. Timlick was Regional
Sales Leader Western Canada at Avaya Inc. since September 2014. Prior to this,
Mr. Timlick was Regional Sales Leader - Western Canada for Arista Networks, a
provider of cloud networking solutions for large data center and computing
environments since November, 2011. Mr. Timlick acted as interim President of our
company from June 2005 to August 2005. From 1991 to 2004, Mr. Timlick was with
Cisco Systems Canada. While with Cisco Systems Canada, Mr. Timlick was
responsible for developing a sales region for TELUS, a major telecommunications
carrier in Canada, which was named Region of the Year, Americas International in
FY 2004. Mr. Timlick was recognized for the following achievements at Cisco
Systems including: Top Americas International Performer Regional Manager FY
2000; Highest Regional Percentage of Goal Americas International FY 2000; Top
Canadian Regional Performance FY 2001 Western Region Service Providers; and
Top Customer Satisfaction Americas International FY 2002. As the first Cisco
Systems employee in Western Canada, Mr. Timlick expanded the business and opened
offices in Vancouver, Calgary, Edmonton, Regina and Winnipeg. Mr. Timlick has
also held management positions with AT&T Canada and Telex/Tulsa Computer
Products. Mr. Timlick is also a director of Para Resources Inc. and Sora Capital
Corp. Our Board has determined that Mr. Timlick should serve on the Board as a
director of our company based on his extensive knowledge of enterprise and
service provider markets, as well as his experience in the network equipment
provider industry including Cisco Systems, Arista and Avaya.
9
Executive Officers
Set forth below is biographical
information for each executive officer of our company who are not being
nominated for election to the Board.
David Karp
Mr. Karp has been our Chief
Financial Officer since September 7, 2006. Mr. Karp became Treasurer and
Corporate Secretary on November 3, 2006. From May 2004 to August 2006, Mr. Karp
was Chief Financial Officer of Chemokine Therapeutics Corp., where he led the
companys initial public offering and listing on the Toronto Stock Exchange (the
TSX
). From February 2002 to May 2004, Mr. Karp was Chief Financial
Officer of Neuro Discovery Inc., a Vancouver based, publicly traded investment
management company focused on biotechnology investing. Mr. Karp assisted in
raising capital and making private investments in early stage biotechnology
companies in addition to having overall responsibility for all treasury,
reporting and control functions. From August 1997 to September 2001, Mr. Karp
was Vice President, Investment Banking for BMO Nesbitt Burns in Vancouver. His
experience includes raising capital and managing a number of merger, acquisition
and restructuring assignments for public and private companies in a variety of
industries. Mr. Karp holds a Bachelor of Science degree in Mechanical
Engineering from the University of Waterloo in Ontario and a Masters in
Business Administration from the Ivey School of Business at the University of
Western Ontario in London, Ontario. He is a Chartered Financial Analyst (CFA)
charter holder and a Professional Engineer. Our Board has determined that Mr.
Karp should serve as the Treasurer, Corporate Secretary and Chief Financial
Officer of our company based on his combined academic and professional
experience, including his previous chief financial officer positions held and
his extensive capital markets experience.
Todd Carothers
Mr. Carothers has been our
Executive Vice President, Sales and Marketing since May 4, 2016. Since February
2008, Mr. Carothers held various positions with our company in marketing,
product management and sales management. Mr. Carothers has over 20 years of
experience in marketing, product management and sales management working with
some of its largest enterprise, operator and channel partner customers including
AT&T, Black & Decker, Cablevison Mexico, Comcast, FT/Orange, Hitachi,
KDDI, NEC, Nokia, NTT, Prudential, Rogers, Verizon, Telefonica and Vodafone.
Between November 2003 and October 2007, Mr. Carothers served as VP, Marketing
and Business Development at BridgePort Networks. Prior to BridgePort Networks,
Mr. Carothers held marketing, product management, business development and sales
management positions at Malibu Networks, Adaptive Broadband (formerly California
Microwave) and Sciforma Corporation. Mr. Carothers holds a Bachelor's of Science
degree in Business Administration from California State University, Chico with a
minor in Computer Technology.
10
Majority Voting Policy
The Board has adopted a majority
voting policy providing that in an uncontested election of directors (i.e., an
election where the number of nominees for directors is equal to the number of
directors to be elected), any nominee who receives a greater number of votes
withheld than votes for will tender his or her resignation to the Chairman
of the Board promptly following the relevant stockholders meeting. The Board
will consider the offer of resignation and whether to accept it. In considering
whether or not to accept resignation, the Board will consider all factors deemed
relevant by its members. The Board will be expected to accept the resignation
except in situations where considerations would warrant the applicable director
continuing to serve on the Board. The Board will make its final decision and
announce it in a press release within 90 days following the relevant
stockholders meeting. A director who tenders his or her resignation pursuant to
this policy will not participate in any meeting of the Board at which the
resignation is considered.
Where the Board accepts the
resignation of a director, the Board may, subject to applicable laws and any
previously-passed stockholder resolutions, exercise its discretion with respect
to the resulting vacancy and may, without limitation, leave the vacancy unfilled
until the next annual meeting of stockholders, fill the vacancy through the
appointment of a new director whom the Board considers to merit the confidence
of the stockholders, or call a special meeting of stockholders to elect a new
nominee to fill the vacant position. If any director fails to tender his or her
resignation as contemplated in the majority voting policy, the Board will not
re-nominate that director at the next election.
Diversity and Inclusion
The Board has not adopted a
formal diversity policy at this time. The Board believes that director
nomination and executive officer appointments should be made on the basis of
business skills and experience including industry and non-industry specific,
experience, and integrity. The Board recognizes the benefits of diversity, but
does not believe a quota is the right approach for the Board composition. In
considering new hires and nominees to the Board, our company will continue to
consider diversity in all its forms in a broader context, which the Board
believes is in the best interest of stockholders. Currently, the Board is
comprised of talented and dedicated directors whose backgrounds reflect the
diverse nature of the business of our company. No Board seats or management
positions are currently filled by women.
Family Relationships
Except as set forth below, there
are no family relationships among our directors or our executive officers.
Owen Matthews, our Vice-Chairman
of the Board, is the son of Terence Matthews, our Chairman of the Board.
Involvement in Certain Legal Proceedings.
Except as set forth below, none
of our directors, nominees and executive officers have been involved in any of
the following events during the past 10 years:
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1)
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a petition under the Federal bankruptcy laws or any state
insolvency law was filed by or against, or a receiver, fiscal agent or
similar officer was appointed by a court for the business or property of
such person, or any partnership in which he was a general partner at or
within two years before the time of such filing, or any corporation or
business association of which he was an executive officer at or within two
years before the time of such filing;
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2)
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such person was convicted in a criminal proceeding or is
a named subject of a pending criminal proceeding (excluding traffic
violations and other minor offenses);
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11
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3)
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such person was the subject of any order, judgment, or
decree, not subsequently reversed, suspended or vacated, of any court of
competent jurisdiction, permanently or temporarily enjoining him from, or
otherwise limiting, the following activities:
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(a)
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acting as a futures commission merchant, introducing
broker, commodity trading advisor, commodity pool operator, floor broker,
leverage transaction merchant, any other person regulated by the Commodity
Futures Trading Commission, or an associated person of any of the
foregoing, or as an investment adviser, underwriter, broker or dealer in
securities, or as an affiliated person, director or employee of any
investment company, bank, savings and loan association or insurance
company, or engaging in or continuing any conduct or practice in
connection with such activity;
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(b)
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engaging in any type of business practice; or
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(c)
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engaging in any activity in connection with the purchase
or sale of any security or commodity or in connection with any violation
of Federal or State securities laws or Federal commodities
laws;
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4)
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such person was the subject of any order, judgment or
decree, not subsequently reversed, suspended or vacated, of any Federal or
State authority barring, suspending or otherwise limiting for more than 60
days the right of such person to engage in any activity described in
paragraph (3)(a) above of this section, or to be associated with persons
engaged in any such activity;
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5)
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such person was found by a court of competent
jurisdiction in a civil action or by the Securities and Exchange
Commission (the
SEC
) to have violated any Federal or State
securities law, and the judgment in such civil action or finding by the
SEC has not been subsequently reversed, suspended, or vacated;
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6)
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such person was found by a court of competent
jurisdiction in a civil action or by the Commodity Futures Trading
Commission to have violated any Federal commodities law, and the judgment
in such civil action or finding by the Commodity Futures Trading
Commission has not been subsequently reversed, suspended or
vacated;
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7)
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such person was the subject of, or a party to, any
Federal or State judicial or administrative order, judgment, decree, or
finding, not subsequently reversed, suspended or vacated, relating to an
alleged violation of:
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(a)
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any Federal or State securities or commodities law or
regulation; or
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(b)
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any law or regulation respecting financial institutions
or insurance companies including, but not limited to, a temporary or
permanent injunction, order of disgorgement or restitution, civil money
penalty or temporary or permanent cease-and-desist order, or removal or
prohibition order; or
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(c)
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any law or regulation prohibiting mail or wire fraud or
fraud in connection with any business entity;
or
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8)
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such person was the subject of, or a party to, any
sanction or order, not subsequently reversed, suspended or vacated, of any
self-regulatory organization (as defined in Section 3(a)(26) of the
Exchange Act (15 U.S.C. 78c(a)(26))), any registered entity (as defined in
Section 1(a)(29) of the Commodity Exchange Act (7 U.S.C. 1(a)(29))), or
any equivalent exchange, association, entity or organization that has
disciplinary authority over its members or persons associated with a
member.
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Chris Cooper is currently the
President and Chief Executive Officer of Reparo Energy Partners Corp., formerly
Northern Sun Exploration Company Inc. On August 1, 2008, Northern Sun filed a
Notice of Intention to make a proposal pursuant to the Bankruptcy and Insolvency
Act. Northern Sun announced on October 4, 2011, that the Court of the Queens
Bench of Alberta has discharged RSM Richter as the Northern Suns trustee.
Northern Sun is no longer under Bankruptcy and Insolvency Act protection as it
has settled its previous creditor obligations.
12
Legal Proceedings
We are not involved as a
plaintiff in any material proceeding or pending litigation where such claims or
action involves damages for a value of more than 10% of our assets as of April
30, 2017, or any material proceedings in which any of our company's directors,
officers, or affiliates, or any registered or beneficial stockholders of more
than 5% of any class of our voting securities, or any associate of such person,
is an adverse party or has a material interest adverse to our company or any of
our subsidiaries.
Corporate Cease Trade Orders
To the best of our companys
knowledge, no proposed director has, within 10 years before the date of this
proxy statement, been a director or officer of any company that, while that
person was acting in that capacity, (i) was the subject of a cease trade or
similar order or an order that denied that person or company access to any
exemption under securities legislation for a period of more than 30 consecutive
days, or (ii) was subject to an event that resulted, after the director or
officer ceased to be a director or officer, in the company being the subject of
a cease trade or similar order or an order that denied the relevant company
access to any exemption under securities legislation, for a period of more than
30 consecutive days, other than the following:
Chris Cooper was formerly a
director of Copacabana Capital Limited, a financial services company
incorporated under the laws of and managed in Bermuda. The British Columbia
Securities Commission issued an order on May 9, 2006 and the Alberta Securities
Commission issued an order on September 13, 2006 that Copacabana Capital Limited
be cease traded due to failure to file certain financial information. Copacabana
Capital Limited remains under the cease trade orders as at the date of this
proxy statement.
Chris Cooper is also the
President and Chief Executive Officer of Reparo Energy Partners Corp., formerly
Northern Sun Exploration Company Inc., a company traded on the TSX-V. On
December 23, 2008, trading in the common shares of Northern Sun was halted for
failure to maintain a transfer agent but trading of common shares on the TSX-V
resumed on December 23, 2008. The British Columbia Securities Commission issued
an order on March 11, 2009 and the Alberta Securities Commission issued an order
on March 6, 2009 that Northern Sun be cease traded due to failure to file
certain financial information and it remains under the cease trade orders as at
the date of this proxy statement.
Chris Cooper is also the
President and Chief Executive Officer of Aroway Energy Inc., a company traded on
the TSX-V. A cease trade order has been issued by the British Columbia
Securities Commission on January 4, 2016 against Aroway Energy Inc. for failing
to file its annual audited financial statements, interim financial report and
related managements discussion and analysis. Aroway Energy Inc. remains under
the cease trade order as at the date of this proxy statement.
Steven Bruk was formerly a
director of Copacabana Capital Limited, a financial services company
incorporated under the laws of the managed in Bermuda. The British Columbia
Securities Commission issued an order on May 9, 2006 and the Alberta Securities
Commission issued an order on September 13, 2006 that Copacabana Capital Limited
be cease traded due to failure to file certain financial information. Copacabana
Capital Limited remains under the cease trade orders as at the date of this
proxy statement.
Steven Bruk was formerly a
director and the Corporate Secretary for Reparo Energy Partners Corp., formerly
Northern Sun Exploration Company Inc., a company traded on the TSX-V. On
December 23, 2008, trading in the common shares of Northern Sun was halted for
failure to maintain a transfer agent but trading of common shares on the TSX-V
resumed on December 23, 2008. The British Columbia Securities Commission issued
an order on March 11, 2009 and the Alberta Securities issued an order on March
6, 2009 that Northern Sun be cease traded due to failure to file certain
financial information and it remains under the cease trade orders as at the date
of this proxy statement.
Steven Bruk was formerly a
director of LGC Skyrota Wind Energy Corp., formerly Zenith Industries Corp., a
company traded on the TSX-V. The British Columbia Securities Commission issued a
cease trade order on February 9, 2011 for failure to file certain financial
information. The company remains under the cease trade order as of the date of
this proxy statement.
13
Vote Required and Board Recommendation
The affirmative vote of the
holders of a majority of the shares present in person or represented by proxy
and entitled to vote at the Meeting will be required to elect directors.
THE BOARD RECOMMENDS THAT YOU VOTE FOR EACH OF THE NOMINEES.
TRANSACTIONS WITH RELATED PERSONS
No director, nominee, executive
officer, principal shareholder holding at least 5% of our shares of Common
Stock, or any family member thereof, had any material interest, direct or
indirect, in any transaction, or proposed transactions, since May 1, 2015, the
beginning of our last two fiscal years, in which the amount involved in the
transaction exceeded or exceeds the lesser of $120,000 or one percent of the
average of our total assets at year-end for the last two completed fiscal years
other than the following:
On July 31, 2015, our company
sold products and services to Magor Corporation for consideration of $134,250.
Terence Matthews, Magor Corporations chairman of the board, is also Chairman of
our company. As at April 30, 2017, our company had an accounts receivable
balance from Magor Corporation of $nil (2016 - $nil).
On September 4, 2015, our company
completed a non-brokered private placement of 293,000 units, at a price of $5.00
per unit, for gross aggregate proceeds of $1,465,000 less stock issuance costs
of $23,161. In connection with this private placement, Kanata Research Park
Corporation, a company controlled by Terrence Matthews, the Chairman of our
company, purchased 150,000 units and Larry Timlick, a director of our company,
purchased 10,000 units. Each unit consists of one share of common stock and
one-half of one non-transferable common share purchase warrant.
During the year ended April 30,
2017, our company through a wholly-owned subsidiary, CounterPath Technologies
Inc., paid $78,386 (2016 - $82,288) to Kanata Research Park Corporation for
leased office space. Kanata Research Park is controlled by Terrence Matthews,
the Chairman of our company.
On November 21, 2013, our company
entered into an agreement with 8007004 (Canada) Inc. to lease office space.
8007004 is controlled by Owen Matthews, a member of the board of directors of
our company. Our company, through a wholly-owned subsidiary, CounterPath
Technologies Inc., paid $30,591 (2016 - $31,910) for leased office space for the
year ended April 30, 2017.
On December 15, 2016, our company
issued an aggregate of 454,097 shares of common stock under a non-brokered
private placement at a price of $2.05 per share for total gross proceeds of
$930,899 less issuance costs of $32,207. In connection with this private
placement, Kanata Research Park Corporation, a company controlled by Terrence
Mathews, the Chairman of our company, purchased 198,000 shares, KMB Trac Two
Holdings Ltd., a company owned by Karen Bruk, the spouse of Steven Bruk, a
nominee for election as a director of our company, a stockholder beneficially
owning approximately 19.2% of the outstanding shares of our common stock,
purchased 243,902 shares, and Donovan Jones, president, chief executive officer
and a director of our company, purchased 12,195 shares.
On July 20, 2017, our company
issued an aggregate of 539,240 shares of common stock under a non-brokered
private placement at a price of $2.20 per share for total gross proceeds of
$1,186,328. In connection with this private placement, Wesley Clover
International Corporation (previously known as Kanata Research Park
Corporation), a company controlled by Terrence Mathews, the Chairman of our
company, purchased 144,357 shares, KMB Trac Two Holdings Ltd., a company owned
by Karen Bruk, the spouse of Steven Bruk, a nominee for election as a director
of our company, a stockholder beneficially owning approximately 20.5% of the
outstanding shares of our common stock, purchased 180,446 shares, Donovan Jones,
president, chief executive officer and a director of our company, purchased
11,368 shares, David Karp, chief financial officer of our company, purchased
4,511 shares, and Todd Carothers, Executive Vice President, Sales and Marketing
of our company, purchased 4,545 shares.
It is the responsibility of our
audit committee to review, approve and ratify related party transactions.
14
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Exchange Act
requires our officers and directors, and persons who own more than 10% of a
registered class of our equity securities, to file reports of ownership and
changes in ownership with the SEC. Officers, directors and greater than 10%
stockholders are required by SEC regulation to furnish us with copies of all
Section 16(a) forms they file.
Based solely on our review of the
copies of such forms received by our company, or written representations from
certain reporting persons that no Form 5s were required for those persons, we
believe that, during the year ended April 30, 2017 all filing requirements
applicable to its officers, directors and greater than 10% beneficial owners
were complied with, with the exception of the following:
Name
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Number of Late
Reports
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Number of Transactions
Not
Reported on a Timely Basis
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Failure to File
Requested Forms
|
Terence Matthews
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1
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1
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Nil
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David Karp
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6
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6
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Nil
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Donovan Jones
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5
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5
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Nil
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Todd Carothers
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6
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5
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Nil
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Steven Bruk
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1
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1
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Nil
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CODE OF ETHICS
Effective April 24, 2008, the
Board adopted a Code of Business Conduct and Ethics and Compliance Program that
applies to, among other persons, members of our Board, our officers, employees,
contractors, consultants and advisors. As adopted, our Code of Business Conduct
and Ethics and Compliance Program sets forth written standards that are designed
to deter wrongdoing and to promote:
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honest and ethical conduct, including the ethical
handling of actual or apparent conflicts of interest between personal and
professional relationships;
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full, fair, accurate, timely, and understandable
disclosure in reports and documents that we file with, or submit to, the
SEC and in other public communications made by us;
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compliance with applicable governmental laws, rules and
regulations;
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the prompt internal reporting of violations of the Code
of Business Conduct and Ethics and Compliance Program to an appropriate
person or persons identified in the Code of Business Conduct and Ethics
and Compliance Program; and
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accountability for adherence to the Code of Business
Conduct and Ethics and Compliance Program.
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Our Code of Business Conduct and
Ethics and Compliance Program requires, among other things, that all of our
company's personnel shall be accorded full access to our Chief Executive Officer
with respect to any matter which may arise relating to the Code of Business
Conduct and Ethics and Compliance Program. Further, all of our companys
personnel are to be accorded full access to our Board if any such matter
involves an alleged breach of the Code of Business Conduct and Ethics and
Compliance Program by our officers.
15
In addition, our Code of Business
Conduct and Ethics and Compliance Program emphasizes that all employees, and
particularly managers and/or supervisors, have a responsibility for maintaining
financial integrity within our company, consistent with generally accepted
accounting principles, and federal, provincial and state securities laws. Any
employee who becomes aware of any incidents involving financial or accounting
manipulation or other irregularities, whether by witnessing the incident or
being told of it, must report it to his or her immediate supervisor or to our
corporate secretary. If the incident involves an alleged breach of the Code of
Business Conduct and Ethics and Compliance Program by an executive officer, the
incident must be reported to any member of our board of directors. Any failure
to report such inappropriate or irregular conduct of others is to be treated as
a severe disciplinary matter.
It is against our company policy
to retaliate against any individual who reports in good faith the violation or
potential violation of our company's Code of Business Conduct and Ethics and
Compliance Program by another.
Our Code of Business Conduct and
Ethics and Compliance Program was filed with the SEC as Exhibit 14.2 to our
quarterly report on Form 10-Q dated July 31, 2008 filed on September 15, 2008.
Our Code of Business Conduct and Ethics and Compliance Program and Compliance
Program is also posted on our website at www.counterpath.com. We will provide a
copy of the Code of Business Conduct and Ethics and Compliance Program to any
person without charge, upon request. Requests can be sent to: CounterPath
Corporation, Suite 300, One Bentall Centre, 505 Burrard Street, Vancouver,
British Columbia, Canada V7X 1M3, Attention: Corporate Secretary.
CORPORATE GOVERNANCE
A description of our approach to
corporate governance, with our responses to Form 58-101F1
Corporate
Governance Disclosure
, is set out in Exhibit A attached hereto.
We currently act with six
directors, consisting of Chris Cooper, Donovan Jones, Bruce Joyce, Owen
Matthews, Terence Matthews, and Larry Timlick. We have determined that Chris
Cooper, Bruce Joyce, Owen Matthews, Terence Matthews, and Larry Timlick are
independent directors and Steven Bruk, a nominee for election as a director of
our company, is independent as defined by Rule 5605(a) of the Nasdaq Listing
Rules. We have determined that Chris Cooper, Bruce Joyce and Larry Timlick are
independent directors as defined by National Instrument 52-110 (
NI
52-110
), adopted by various Canadian securities commissions.
COMMITTEES OF THE BOARD OF DIRECTORS
We currently act with a standing
Audit Committee and Compensation Committee. We do not have a standing nominating
committee or corporate governance committee but our Board acts as our corporate
governance committee while all director nominees are recommended for selection
by a majority of our independent directors (as defined by Rule 5605(a) of the
Nasdaq Listing Rules) in a vote in which only our independent directors
participate. If any stockholder seeks to nominate a director or bring any other
business at any meeting of our stockholders, the stockholder must notify us in
writing and such notice must be delivered to or received by the Secretary of our
company in accordance with Rule 14a-8 of the Exchange Act. A stockholder may
write to the Secretary of our company at our principal executive office, Suite
300 - 505 Burrard Street, Box 95, Vancouver, British Columbia, Canada V7X 1M3,
to deliver the notices discussed above and for a copy of the relevant bylaw
provisions regarding the requirements for making stockholder proposals and
nominating director candidates.
AUDIT COMMITTEE
The Audit Committee was formed in
September 2007. During the year ended April 30, 2017, the Audit Committee held
four meetings and all members of the Audit Committee attended such meetings. The
Audit Committee currently consists of Chris Cooper, Bruce Joyce and Larry
Timlick. Mr. Joyce acts as the Audit Committee Chairman. Chris Cooper, Bruce
Joyce and Larry Timlick are non-employee directors of our company and are
considered independent directors as defined by Rule 5605(a) of the Nasdaq
Listing Rules and NI 52-110. Each of the members of the Audit Committee is
financially literate as defined in NI 52-110.
16
For a description of Messrs.
Cooper, Joyce and Timlicks education and experience, see the section of this
proxy statement entitled Nominees for Election.
The Audit Committee was
established in accordance with Section 3(a)(58)(A) of the Exchange Act. The
Audit Committee is directed to review the scope, cost and results of the
independent audit of our books and records, the results of the annual audit with
management and the adequacy of our accounting, financial and operating controls;
to recommend annually to our Board the selection of the independent registered
accountants; to consider proposals made by the independent registered
accountants for consulting work; and to report to our Board, when so requested,
on any accounting or financial matters. Our Board adopted a charter for the
Audit Committee on December 13, 2007, a copy of which was filed with our
Definitive Proxy Statement on August 29, 2008 and is available on Edgar at
www.sec.gov.
For a description of the Audit
Committees Pre-Approval Policies and Procedures and a description of fees paid
to the independent registered accountants, see the section of this proxy
statement entitled Proposal 2 Ratification of Selection of Independent
Auditors.
Audit Committee Financial Expert
The Exchange Act requires our
Board to determine if a member of its Audit Committee is an audit committee
financial expert. According to these requirements, an Audit Committee member
can be designated an Audit Committee financial expert only when the Audit
Committee member satisfies specified qualification requirements, such as
experience (or experience actively supervising others engaged in) preparing,
auditing, analyzing, or evaluating financial statements presenting a level of
accounting complexity comparable to what is encountered in connection with our
company's financial statements. Such qualifications may be acquired through
specified means of experience or education. Our Board has determined that Mr.
Joyce qualifies as an Audit Committee financial expert as defined in 407(d)(5)
of Regulation S-K.
AUDIT COMMITTEE REPORT
The Audit Committee has reviewed
and discussed with management our audited consolidated financial statements as
of and for the year ended April 30, 2017.
The Audit Committee has also
discussed with BDO Canada LLP the matters required to be discussed by AU 380,
Communication with Audit Committees, as adopted by the Public Company Accounting
Oversight Board in Rule 3200T.
The Audit Committee has received
and reviewed the written disclosures and the letter from BDO Canada LLP required
by PCAOB Rule 3526, Communication with Audit Committees Concerning Independence,
and has discussed with BDO Canada LLP their independence.
Based on the reviews and
discussions referred to above, the Audit Committee recommended to our Board that
the audited financial statements referred to above be included in our Annual
Report on Form 10-K for the year ended April 30, 2017 filed with the SEC.
The Audit Committee of our Board
currently consists of Chris Cooper, Bruce Joyce and Larry Timlick. The material
contained in this Audit Committee Report is not soliciting material, is not
deemed filed with the SEC, and is not incorporated by reference in any filing of
our company under the Securities Act of 1933, or the Exchange Act of 1934,
whether made before or after the date of this proxy statement and irrespective
of any general incorporation language in such filing.
COMPENSATION COMMITTEE
During the year ended April 30,
2017, there were three meetings held by the Compensation Committee and all
members of the Compensation Committee attended such meetings. The Compensation
Committee currently consists of Chris Cooper, Owen Matthews and Larry Timlick,
all of whom are non-employee directors of our company. Messrs. Cooper, Matthews and Timlick are considered
independent directors as defined by Rule 5605(a)(2) of the Nasdaq Listing Rules.
To remain compliant with Nasdaq Listing Rule 5605(d)(5), our company will
continue to have a compensation committee of at least two members, each of whom
are independent directors as defined by rule 5605(a)(2) of the Nasdaq listing
rules. The Compensation Committee reviews and approves annual salaries, bonuses
and other forms and items of compensation for our executive officers and
employees. Except for plans that are, in accordance with their terms or as
required by law, administered by the Board or another particularly designated
group, the Compensation Committee also administers and implements all of our
stock option and other stock-based and equity-based benefit plans (including
performance-based plans), recommends changes or additions to those plans, and
reports to the Board on compensation matters. The Compensation Committee was
formed in September 2007. The Board adopted a charter for the Compensation
Committee on November 8, 2007 and amended on June 7, 2012, a copy of which was
filed with our Definitive Proxy Statement on August 13, 2012 and is available on
Edgar at www.sec.gov.
17
Our Compensation Committee
reviews and approves at least annually, our companys executive compensation
plans, incentive-compensation and equity based plans and other general
compensation plans (the
Company Plans
) in light of our companys goals
and objectives, and amends, or recommends that the Board amend, these existing
Company Plans.
Our Compensation Committee
reviews and approves at least annually the corporate goals and objectives
applicable to the compensation of the CEO. In addition, our Compensation
Committee evaluates at least annually the performance of the CEO, the other
executive officers of the our company (collectively, the
Company
Executives
) in light of the goals and objectives applicable to the CEO and
of our company, and based on this evaluation, sets his or her total
compensation, including, but not limited to: (a) the annual base salary level,
(b) the annual incentive opportunity level, (c) the long-term incentive
opportunity level, (d) employment agreements, severance agreements, and
change-in-control agreements and provisions, in each case as, when and if
appropriate, and (e) any special or supplemental benefits, including, but not
limited to, perquisites. In determining the long-term incentive component of
each Company Executives compensation, our Compensation Committee considers all
relevant factors, including our companys performance and relative shareholder
return, the value of similar incentive awards to persons with comparable
positions at comparable companies, and the awards given to each Company
Executive in past years.
Our Compensation Committee
reviews at least annually and makes recommendations to the Board with respect to
the compensation of all non-employee directors of our company, taking into
consideration compensation paid to non-employee directors of comparable
companies and the specific duties of each director. Our directors evaluate such
recommendations and if deemed appropriate, approve and ratify such
recommendations.
CORPORATE GOVERNANCE AND DIRECTOR NOMINATIONS
We do not have a standing
nominating committee. We believe that our independent directors can serve the
role of a formal committee. As of the date of this proxy statement, in
compliance with Nasdaq Listing Rule 5605(c), we adopted, as of June 28, 2012, a
policy that all director nominees be recommended for selection by a majority of
our independent directors in a vote in which only our independent directors
participate. For a description of our process for identifying and nominating
directors, see Exhibit C to the Definitive Proxy Statement filed on August 13,
2012 and available on Edgar at www.sec.gov. As of the date of this proxy
statement, we did not effect any material changes to the procedures by which our
shareholders may recommend nominees to our board of directors. We have a policy
that all candidates recommended by our stockholders will be considered in the
same manner as other candidates. We encourage stockholders to recommend
candidates directly to the Secretary by sending communications to The Secretary
of CounterPath Corporation, c/o CounterPath Corporation, Suite 300 - 505
Burrard Street, Box 95, Vancouver, British Columbia, Canada V7X 1M3.
Our Board does not currently have
a formal process for security holders to send communications to our Board. We,
however, encourage stockholders to communicate directly with the Board by
sending communications to The Board of Directors of CounterPath Corporation,
c/o CounterPath Corporation, Suite 300 - 505 Burrard Street, Box 95, Vancouver,
British Columbia, Canada V7X 1M3.
18
BOARD LEADERSHIP STRUCTURE
The positions of our principal
executive officer and the Chairman of the Board are served by two individuals.
Donovan Jones is our Chief Executive Officer and President. Terence Matthews is
the Chairman of the Board. Because of the separation of these functions to two
individuals, we have determined that the leadership structure of our Board is
appropriate given the characteristics and circumstances of our company,
including the size of our company, our net assets and our committee
structure.
Our Board provides oversight of
our risk exposure by receiving periodic reports from senior management regarding
matters relating to financial, operational, legal and strategic risks and
mitigation strategies for such risks at scheduled meetings of the Board and
otherwise.
VOTING SECURITIES AND OWNERSHIP OF VOTING SECURITIES BY
CERTAIN BENEFICIAL OWNERS AND MANAGEMENT
We have set forth in the
following table certain information regarding the Common Stock beneficially
owned on August 4, 2017 for (i) each stockholder we know to be the beneficial
owner of 5% or more of the Common Stock, (ii) each of our company's executive
officers and directors, (iii) the nominees for election to our Board, (iv) each
of our named executive officers (as defined in the Executive Compensation
section), and (v) all executive officers and directors as a group. In general, a
person is deemed to be a beneficial owner of a security if that person has or
shares the power to vote or direct the voting of such security, or the power to
dispose or to direct the disposition of such security. A person is also deemed
to be a beneficial owner of any securities of which the person has the right to
acquire beneficial ownership within 60 days. As of August 4, 2017, the Record
Date, we had 5,486,005 shares of Common Stock issued and outstanding.
Accordingly, 5,486,005 shares are entitled to one (1) vote per share at the
Meeting.
Name and Address of Beneficial
Owner
|
Amount and Nature of
Beneficial Ownership
(1)
|
Percentage
of
Class
(2)
|
Terence Matthews
390 March Road, Suite 110
Kanata,
Ontario K2K 0G7
|
1,512,850
(3)
|
26.9%
|
Steven Bruk
504 -1367 Broadway
Vancouver, British
Columbia
Canada, V6H 4A7
|
1,140,400
(4)
|
20.5%
|
FMR, LLC
82 Devonshire Street,
Boston,
Massachusetts, 02109
|
287,750
|
5.2%
|
Owen Matthews
Suite 300, One Bentall Centre
505
Burrard Street
Vancouver, British Columbia
Canada, V7X 1M3
|
271,603
(5)
|
4.9%
|
Donovan Jones
Suite 300, One Bentall Centre
505
Burrard Street
Vancouver, British Columbia
Canada, V7X 1M3
|
250,705
(6)
|
4.4%
|
David Karp
Suite 300, One Bentall Centre
505
Burrard Street
Vancouver, British Columbia
Canada, V7X 1M3
|
89,560
(7)
|
1.6%
|
19
Name and Address of Beneficial
Owner
|
Amount and Nature of
Beneficial Ownership
(1)
|
Percentage
of
Class
(2)
|
Larry Timlick
Suite 300, One Bentall Centre
505
Burrard Street
Vancouver, British Columbia
Canada, V7X 1M3
|
61,304
(8)
|
1.1%
|
Chris Cooper
1910-1055 West Hastings Street,
Vancouver, British Columbia
Canada V6E 2E9
|
50,154
(9)
|
**
|
Todd Carothers
Suite 300, One Bentall Centre
505
Burrard Street
Vancouver, British Columbia
Canada, V7X 1M3
|
31,241
(10)
|
**
|
Bruce Joyce
Suite 300, One Bentall Centre
505
Burrard Street
Vancouver, British Columbia
Canada, V7X 1M3
|
38,165
(11)
|
**
|
Directors and Executive Officers as a Group
|
2,305,583
|
38.3%
|
**
|
Less than 1%
|
(1)
|
Beneficial ownership is determined in accordance with the
rules of the SEC and generally includes voting or investment power with
respect to securities. Except as otherwise indicated, we believe that the
beneficial owners of the Common Stock listed above, based on information
furnished by such owners, have sole investment and voting power with
respect to such shares, subject to community property laws where
applicable.
|
(2)
|
Percentage based on 5,486,005 shares of Common Stock
outstanding on August 4, 2017, including shares of Common Stock subject to
options, DSUs or warrants currently exercisable or convertible, or
exercisable or convertible within 60 days of August 4, 2017 which are
deemed outstanding for computing the percentage of the person holding such
option, DSU or warrant but are not deemed outstanding for computing the
percentage of any other person.
|
(3)
|
Includes 1,381,660 shares of Common Stock held by Kanata
Research Park Corporation and one share of Common Stock held by Wesley
Clover Corporation. Also includes 56,189 shares of Common Stock subject to
DSUs and 75,000 warrants. Each warrant entitles the holder thereof to
purchase one share of Common Stock at the exercise price of $7.50 per
share on or before September 4, 2017.
|
(4)
|
Includes 154,447 shares of Common Stock held by Mr. Bruk
and the spouse of Mr. Bruk and 920,953 shares of Common Stock held by KMB
Trac Two Holdings Ltd. (KMB). KMB also holds 65,000 warrants. Each
warrant entitles the holder thereof to purchase one share of Common Stock
at the exercise price of $7.50 per share on or before September 4, 2017.
Mr. Bruks spouse is the sole shareholder of KMB.
|
(5)
|
Includes 43,856 shares of Common Stock subject to DSUs
held by Mr. Matthews.
|
(6)
|
Includes 49,168 shares of Common Stock subject to vested
stock options of a total of 80,000 shares of Common Stock subject to stock
options and held by Mr. Jones that are exercisable within 60 days of
August 4, 2017, including 37,501 shares of Common Stock subject to vested
stock options of a total of 40,000 stock options issued on December 12,
2013, that are exercisable at a price of $2.50 per share, expiring on
December 12, 2018. Also, includes 11,667 shares of Common Stock subject to
vested stock options of a total of 40,000 stock options issued on July 15,
2016 that are exercisable at a price of $2.40 per share of Common Stock,
expiring on July 15, 2021. Also includes 118,092 shares of Common Stock
subject to vested DSUs out of a total of 160,926 shares of Common Stock
subject to DSUs.
|
(7)
|
Includes 24,585 shares of Common Stock subject to vested
stock options of a total of 40,000 shares of Common Stock subject to stock
options and held by Mr. Karp that are exercisable within 60 days of August
4, 2017, including 18,752 shares of Common Stock subject to vested stock
options of a total of 20,000 stock options issued on December 12, 2013,
that are exercisable at a price of $2.50 per share, expiring on December
12, 2018, and including 5,833 shares of Common Stock subject to vested
stock options of a total of 20,000 stock options issued on July 15, 2016,
that are exercisable at a price of $2.40 per share, expiring on July 15,
2021. Also includes 38,951 shares of Common Stock subject to vested DSUs
out of a total of 60,368 shares of Common Stock subject to DSUs.
|
(8)
|
Includes 45,304 shares of Common Stock subject to DSUs
and 5,000 warrants. Each warrant entitles the holder thereof to purchase
one share of Common Stock at the exercise price of $7.50 per share on or
before September 4, 2017.
|
(9)
|
Represents 50,154 shares of Common Stock subject to DSUs.
|
(10)
|
Includes 16,988 shares of Common Stock subject to vesting
stock options of a total of 42,500 shares of Common Stock subject to stock
options and held by Mr. Carothers that are exercisable within 60 days of
August 4, 2017, including 5 5,000 shares of Common Stock subject to stock
options issued on July 25, 2013, that are exercisable at a price of $2.50
per share, expiring on July 25, 2018.
Also includes 7,920 shares of Common
Stock subject to vested stock options of a total of 10,000 stock options issued
on July 11, 2014, that are exercisable at a price of $2.50 per share, expiring
on July 11, 2019. Also includes 4,068 shares of Common Stock subject to vested
stock options of a total of 7,500 stock options issued on July 17, 2015, that
are exercisable at a price of $2.50 per share, expiring on July 17, 2020. Also
includes 3,824 shares of Common Stock subject to DSUs.
|
(11)
|
Represents 37,165 shares of Common Stock subject to
DSUs.
|
20
Changes in Control
As of the date of this proxy
statement, management had no knowledge of any arrangements which may at a
subsequent date result in a change in control of our company.
INTEREST OF CERTAIN PERSONS IN MATTERS TO BE ACTED UPON
Except as otherwise disclosed
herein, no individual who has been a director or executive officer of our
company at any time since the beginning of the last fiscal year of our company,
or any proposed management nominee for election as a director, or any associate
or affiliate thereof, has any material interest, direct or indirect, by way of
beneficial ownership of shares of our Common Stock or otherwise, in any matter
to be acted upon at the Meeting. Directors, executive officers and proposed
nominees for election as directors may be interested in the approval of the
increase in the number of shares of common stock issuable under the DSUP,
pursuant to which they may be granted DSUs. See Proposal 3 Approval of the
Increase in the Number of Shares of Common Stock Issuable under the DSUP by
200,000 Shares.
INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS
Except as otherwise disclosed
herein: (a) none of our directors or executive officers; (b) none of the
nominees for election as a director; (c) no person or company who beneficially
owns, directly or indirectly, shares of Common Stock or who exercises control or
direction of shares of Common Stock, or a combination of both (including control
through nominees and proposed directors) carrying more than 10% of the voting
rights attached to the outstanding shares of Common Stock (an
Insider
);
(d) no director or executive officer of an Insider; and (e) no associate or
affiliate of any of the directors, executive officers, nominees or Insiders, has
had any material interest, direct or indirect, in any transaction since the
commencement of our most recently completed financial year or in any proposed
transaction which has materially affected or would materially affect our company
or any of our subsidiaries, except with an interest arising from the ownership
of shares of Common Stock where such person or company will receive no extra or
special benefit or advantage not shared on a pro rata basis by all holders of
the same class of shares who are resident in Canada.
MANAGEMENT CONTRACTS
No management functions of our
company are performed to any substantial degree by a person other than the
directors or executive officers of our company.
EXECUTIVE COMPENSATION
Summary Compensation Table
The particulars of compensation
paid to the following persons:
(a)
|
our principal executive officer;
|
|
|
(b)
|
each of our two most highly compensated executive
officers, other than our principal executive officer, who were serving as
executive officers at the end of the year ended April 30, 2017;
and
|
|
|
(c)
|
up to two additional individuals for whom disclosure
would have been provided under (b) but for the fact that the individual
was not serving as our executive officer at the end of the year ended
April 30, 2017 ,who we will collectively refer to as our named executive
officers, of our company for the years ended April 30, 2017 and 2016, are set
out in the following summary compensation table, except that no disclosure is
provided for any named executive officer, other than our principal executive
officer, whose total compensation does not exceed $100,000 for the last
completed fiscal year:
|
21
Name and Principal
Position
|
Year
|
Salary
($)
|
Bonus
($)
|
Stock
Awards
($)
(1)
|
Other
Annual
Compen-
sation
($)
(2)
|
Total
($)
|
Donovan Jones
President, Chief
Executive Officer
and Director
|
2017
2016
|
274,800
275,375
|
36,008
36,958
|
38,765
82,892
|
36,000
46,905
|
385,573
442,130
|
David Karp
Chief Financial
Officer, Treasurer
and Corporate
Secretary
|
2017
2016
|
165,245
165,590
|
13,699
14,161
|
19,382
41,446
|
19,849
19,779
|
218,175
240,976
|
Todd Carothers
Executive Vice
President Sales and
Marketing
(3)
|
2017
|
210,000
|
|
|
16,000
|
226,000
|
(1)
|
The amount in this column reflects the grant date fair
value of the DSUs granted to named executive officers in each fiscal year
listed. For a description of the methodology and assumptions used in
valuing the DSUs granted to our officers and directors during the year
ended April 30, 2017, please review Note 6 to the financial statements
included in our annual report on Form 10-K for the year ended April 30,
2017 filed on July 13, 2017. These amounts reflect the grant date fair
value calculated for financial reporting purposes; actual amounts
recognized by the named executive officers may be materially different
depending on, among other things, our company's stock price performance
and the period of service of the named executive officer.
|
|
|
(2)
|
The value of perquisites and other personal benefits,
securities and property for Donovan Jones includes an amount of $18,209
for expense allowances. The value of all other perquisites and other
personal benefits, securities and property included in this column does
not exceed $10,000 and is not detailed herein.
|
|
|
(3)
|
Mr. Carothers was named Executive Vice President Sales
and Marketing effective May 4, 2016.
|
Employment Agreements with Our Named Executive
Officers
Donovan Jones entered into an
employment agreement with our company dated September 13, 2007, as amended,
whereby we pay to Mr. Jones CDN$362,200 per year. In addition, Mr. Jones may
earn a bonus of up to 12.5% of his annual salary per fiscal quarter based upon
the achievement of pre-determined objectives. Mr. Jones is also entitled to a
monthly expense allowance of CDN$2,000.
During fiscal years 2017 and
2016, Mr. Jones received total cash bonuses of $36,008 and $36,958,
respectively, which were determined by our Compensation Committee primarily
based upon our companys quarterly achievement of predetermined financial
objectives including revenue, operating costs, operating profitability and cash
position. During fiscal years 2017 and 2016, our Board granted Mr. Jones 16,152
DSUs and 15,940 DSUs pursuant to our DSUP. The DSUs are redeemable into shares
of Common Stock on a one for one basis and vest over three years. Our Board
determined that it was in our companys interest to grant the DSUs to Mr. Jones
in order to allow Mr. Jones to participate in the long term success of our
company and to promote a greater alignment of interests between our senior
officers and shareholders.
If Mr. Jones employment
agreement is terminated without cause, or there is a change of control (to the
extent of at least 40.01% of the equity of our company), we, or Mr. Jones may,
without cause, terminate his employment upon 6 months written notice to our
company. Following such notice, we will pay to Mr. Jones: (i) twenty-four months
compensation (base salary plus any applicable bonus and/or incentive with
objectives being considered fully met); (ii) extended medical and dental
insurance coverage as set out in the employment agreement for a period of 24 months from termination; and (iii) all
options and DSUs, which have not vested in accordance their respective
agreements, shall immediately vest and become exercisable.
22
David Karp entered into an
employment agreement with our company dated September 11, 2006, as amended,
whereby we appointed Mr. Karp our Chief Financial Officer. Mr. Karps current
annual salary is CDN$227,800. In addition, Mr. Karp may earn a bonus of up to
7.5% of his annual salary per fiscal quarter based upon the achievement of
pre-determined objectives. Mr. Karp is also entitled to a monthly expense
allowance of CDN$800.
During fiscal years 2017 and
2016, Mr. Karp received total cash bonuses of $13,699 and $14,161, respectively,
which were determined by our Compensation Committee primarily based upon our
companys quarterly achievement of predetermined financial objectives including
revenue, operating costs, operating profitability and cash position. During
fiscal years 2017 and 2016, our Board granted Mr. Karp 8,076 DSUs and 7,970
DSUs, respectively, pursuant to our DSUP. The DSUs are redeemable into shares of
Common Stock on a one for one basis and vest over three years. Our Board
determined that it was in our companys interest to grant the DSUs to Mr. Karp
in order to allow Mr. Karp to participate in the long term success of our
company and to promote a greater alignment of interests between our senior
officers and shareholders.
If we terminate Mr. Karps
employment agreement for any reason other than for cause, we are required to pay
Mr. Karp CDN$120,000, plus any monthly allowance, in addition to any applicable
bonus and/or incentive with objectives being considered fully met. In addition,
for each year of employment, our company is required to pay Mr. Karp an amount
equal to one month of his total compensation, including his monthly expense
allowance, for each year of employment, with partial years pro-rated. In
addition, 1/24th of the number of stock options granted, multiplied by the
number of months Mr. Karp is employed with us from the date of each respective
grant, will become immediately vested and exercisable. In the event of a change
of control or greater than 50.01% of the issued and outstanding shares of Common
Stock of our company, all stock options and DSUs granted to Mr. Karp will become
immediately vested and exercisable.
Todd Carothers entered into an
employment agreement with our company dated September 28, 2009, as amended.
Effective May 4, 2016, we appointed Mr. Carothers our Executive Vice President,
Sales and Marketing. Mr. Carothers current annual salary is $210,000. In
addition, Mr. Carothers may earn a bonus of between 0.23% and 0.75% of revenue
per fiscal quarter based upon the achievement of pre-determined revenue
objectives. If we terminate Mr. Carothers employment agreement for any reason
other than for cause, we are required to pay Mr. Carothers $200,000, plus
extended medical and dental insurance coverage as set out in Mr. Carothers
employment agreement. In addition, 1/24th of the number of stock options
granted, multiplied by the number of months Mr. Carothers is employed with us
from the date of each respective grant, will become immediately vested and
exercisable.
Outstanding Equity Awards at Fiscal Year End
The following table summarizes
the outstanding equity awards held by each named executive officer of our
company as of April 30, 2017. The option awards generally vest in the amount of
12.5% on the date which is six months from the date of grant and then beginning
in the seventh month at 1/42 per month for 42 months, at which time the options
are fully vested. The DSU awards vest as to one-third (1/3) of the number of
DSUs granted on the first, second and third anniversaries of the award date.
23
Name
|
Option
Awards
|
Stock
Awards
|
Number
of
Securities
Underlying
unexercised
Options
(#)
Exercisable
|
Number
of
Securities
Underlying
unexercised
Options
(#)
Unexercisable
|
Equity
Incentive
Plan
Awards:
Number
of
Securities
Underlying
Unexercised
Unearned
Options
(#)
|
Option
Exercise
Price
($)
|
Option
Expiration Date
|
Number
of shares
or units
of stock
that
have
not vested
(#)
|
Market
value of
shares of
units of
stock
that
have not
vested
($)
(6)
|
Equity
incentive
plan
awards:
Number
of
unearned
shares, units
or other
rights that
have not
vested
(#)
|
Equity
incentive
plan
awards:
Market
or
payout
value of
unearned
shares, units
or other
rights
that
have not
vested
($)
|
Donovan
Jones
|
33,336
(1)
7,500
(2)
|
6,664
32,500
|
—
—
|
$2.50
$2.40
|
December 12, 2018
July 15, 2021
|
4,032
(3)
10,627
(4)
16,152
(5)
|
$7,782
$20,510
$31,173
|
—
|
—
|
David
Karp
|
16,672
(1)
3,750
(2)
|
3,328
16,250
|
—
—
|
$2.50
$2.40
|
December 12, 2018
July 15, 2021
|
2,016
(3)
5,314
(4)
8,076
(5)
|
$3,891
$10,256
$15,587
|
—
|
—
|
Todd
Carothers
|
20,000
(6)
4,688
(7)
6,880
(8)
3,288
(9)
|
20,000
312
3,120
4,212
|
—
—
—
—
|
$2.50
$2.50
$2.50
$2.50
|
July 19, 2017
July 25, 2018
July 11, 2019
July 17, 2020
|
—
|
—
|
—
|
—
|
(1)
|
Granted on December 12, 2013.
|
(2)
|
Granted on July 15, 2016.
|
(3)
|
Granted on July 11, 2014.
|
(4)
|
Granted on July 17, 2015.
|
(5)
|
Granted on July 15, 2016.
|
(6)
|
Granted on July 19, 2012.
|
(7)
|
Granted on July 15, 2013.
|
(8)
|
Granted on July 11, 2014.
|
(9)
|
Granted on July 17, 2015.
|
(10)
|
Calculated using CPAH closing price of $1.93 per share on
April 30, 2017.
|
24
Effective as of September 15,
2016, the exercise price of the following stock options granted to our executive
officers were reduced to $2.50.
Date
|
Number of Stock Options
Repriced
|
Previous Weighted Average
Exercise
Price
|
Donovan Jones
President, Chief Executive
Officer,
Director
|
65,000
|
$14.60
(1)
|
David Karp
Chief Financial Officer,
Treasurer,
Corporate
Secretary
|
35,000
|
$14.77
(1)
|
Todd Carothers
Executive Vice President,
Sales and
Marketing
|
57,500
|
$18.83
(2)
|
|
(1)
|
The exercise prices varied from $13.10 to
$17.00.
|
|
(2)
|
The exercise prices varied from $5.00 to
$29.00.
|
Compensation of Directors
During the fiscal year ended
April 30, 2017, we compensated our non-employee directors for their services in
fiscal year 2017 according to the following schedule: A retainer of CDN$30,000
for each board member; a retainer of CDN$27,500 for our Chairman of the Board; a
retainer of CDN$10,000 for the Audit Committee chair; a retainer of CDN$7,500
for the Compensation Committee chair; and a retainer of CDN$10,000 for each
Audit Committee or Compensation Committee member. Directors may be paid the
retainers in cash, or at our Boards option, in a form of equity compensation
under an existing equity compensation plan of our company. During the fiscal
year ended April 30, 2017, we issued 66,225 DSUs in lieu of cash to our
non-employee directors.
Directors are entitled to
reimbursement for reasonable travel and other out-of-pocket expenses incurred in
connection with attendance at meetings of our Board. Our Board may award special
remuneration to any director undertaking any special services on our behalf
other than services ordinarily required of a director.
The following table summarizes
compensation paid to all of our non-employee directors for the fiscal year ended
April 30, 2017:
Name
|
Fees
Earned
or Paid
in Cash
($)
|
Stock
Awards
($)
(6)
|
Option
Awards
($)
|
Non-Equity
Incentive Plan
Compensation
($)
|
Non-Qualified
Deferred
Compensation
Earnings
($)
|
All Other
Compens
-ation
($)
|
Total
($)
|
Chris Cooper
(1)
|
7,587
|
31,013
|
Nil
|
N/A
|
N/A
|
Nil
|
38,600
|
Bruce Joyce
(2)
|
7,587
|
31,013
|
Nil
|
N/A
|
N/A
|
Nil
|
38,600
|
Terence Matthews
(3)
|
7,587
|
36,828
|
Nil
|
N/A
|
N/A
|
Nil
|
44,415
|
Owen Matthews
(4)
|
7,587
|
29,074
|
Nil
|
N/A
|
N/A
|
Nil
|
36,661
|
Larry Timlick
(5)
|
7,587
|
31,013
|
Nil
|
N/A
|
N/A
|
Nil
|
38,600
|
|
(1)
|
At April 30, 2017, Mr. Cooper held an aggregate of 35,886
DSUs.
|
|
(2)
|
At April 30, 2017, Mr. Bruce Joyce held an aggregate of
22,897 DSUs.
|
25
|
(3)
|
At April 30, 2017, Mr. Terence Matthews held an aggregate
of 39,246 DSUs.
|
|
(4)
|
At April 30, 2017, Mr. Owen Matthews held an aggregate of
30,480 DSUs.
|
|
(5)
|
At April 30, 2017, Mr. Timlick held an aggregate of
31,036 DSUs.
|
|
(6)
|
Represents value on grant date of
DSUs.
|
EQUITY COMPENSATION PLAN INFORMATION
The following table provides a
summary of the number of shares of Common Stock to be issued upon exercise of
outstanding options, warrants and rights, weighted average exercise
weighted-average exercise price of outstanding options, warrants and rights and
the number of shares of Common Stock remaining available for future issuance
under our equity compensation plans as well as certain warrants granted outside
of our compensation plan, the weighted average exercise price and the number of
options remaining available for grant, shares purchasable or DSUs available for
grant all as at April 30, 2017.
Plan Category
|
Number of Securities
to
be issued upon exercise
of outstanding
options,
warrants and rights
|
Weighted-Average
exercise price of
outstanding options,
warrants and rights
|
Number of Securities
remaining available for
future issuance under
equity compensation plans
|
Equity compensation plans
approved by security
holders:
|
|
|
|
Amended 2010 Stock Option Plan
|
396,922
|
$2.46
|
325,151
|
Employee Share Purchase Plan
|
−
|
N/A
|
86,203
|
Deferred Share Unit Plan
|
345,392
|
N/A
|
130,595
|
Equity compensation plans not
approved by
security holders
|
N/A
|
N/A
|
N/A
|
Total
|
742,314
|
$2.46
|
541,949
|
Amended 2010 Stock Option Plan
On September 27, 2010,
shareholders ratified the consolidation of the 2004 Stock Option Plan and the
amended and restated 2005 Stock Option Plan into one plan referred to as the
2010 Stock Option Plan (later renamed as Amended 2010 Stock Option Plan) for
our employees, directors, officers and consultants of our company and our
subsidiaries. The purpose of our Amended 2010 Stock Option Plan (the
Option
Plan
) is to retain the services of valued key employees, directors,
officers and consultants and to encourage such persons with an increased
incentive to make contributions to our company. As of August 4, 2017, we
employed approximately 99 people full-time and approximately 34 consultants.
We are permitted to grant stock
options to acquire up to 986,000 shares of Common Stock under the Option Plan.
Incentive stock options may be granted to any individual who, at the time the
stock option is granted, is an employee of our company or any related company
(as defined in the Option Plan). Non-qualified stock options may be granted to
employees of our company or any related company and to such other persons who
are not employees as the Board shall select, subject to applicable laws. Unless
approved by the plan administrator and disinterested shareholders, no person
shall be eligible to receive in any fiscal year options to purchase more than 5%
of the outstanding shares of Common Stock.
Each stock option shall be
designated in the written stock option agreement as either an incentive stock
option or a nonqualified stock option. However, notwithstanding such
designations, to the extent that the aggregate fair market value of the shares
underlying incentive stock options are exercisable for the first time by any
optionee during any calendar year in excess of $100,000, such excess shall be
treated as non-qualified stock options.
26
The Option Plan will be
administered by the Board (the plan administrator), except that the Board may,
at its discretion, establish a committee composed of two or more members of our
companys board of directors or two or more other persons to administer the
Option Plan. The plan administrator has the sole authority, in its absolute
discretion, to:
|
(a)
|
construe and interpret the Option Plan;
|
|
|
|
|
(b)
|
prescribe, amend and rescind the rules and regulations
relating to the Option Plan;
|
|
|
|
|
(c)
|
grant stock options under the Option Plan;
|
|
|
|
|
(d)
|
determine the individuals to whom options shall be
granted under the Option Plan and whether the stock option is granted as
an incentive stock option or a non-qualified stock option;
|
|
|
|
|
(e)
|
determine the time or times at which stock options shall
be granted under the Option Plan;
|
|
|
|
|
(f)
|
determine the number of shares of Common Stock subject to
each stock option, the exercise price of each stock option, the duration
of each stock option and the times at which each stock option shall become
exercisable;
|
|
|
|
|
(g)
|
determine all other terms and conditions of the stock
options; and
|
|
|
|
|
(h)
|
make all other determinations and interpretations
necessary and advisable for the administration of the Option
Plan.
|
The exercise price for the shares
of Common Stock to be issued pursuant to exercise of a stock option will be
determined by the plan administrator, but shall be subject to the following:
|
(a)
|
in the case of an incentive stock option granted
to:
|
|
(i)
|
an employee who, at the time of the grant of such
incentive stock option, owns stock representing more than 10% of the
voting power of all classes of stock of our company, including any parent
or subsidiary, the per share exercise price shall be no less than 110% of
the fair market value per share on the date of grant;
|
|
|
|
|
(ii)
|
any employee other than an employee described in the
preceding paragraph, the per share exercise price shall be no less than
100% of the fair market value per share on the date of grant;
and
|
|
(b)
|
in the case of a non-qualified stock option, the per
share exercise price shall be determined by the plan administrator, but
such price shall not be less than the closing trading price of the shares
of Common Stock on such stock exchange on which the shares of Common Stock
are listed and posted for trading, on the last trading day preceding the
date on which the option is granted.
|
The term of a stock option shall
be stated in the stock option agreement, provided, however, that the term shall
be no more than ten years from the date of grant. However, in the case of an
incentive stock option granted to an optionee who, at the time the stock option
is granted, owns stock representing more than 10% of the voting power of all
classes of stock of our company, including any parent or subsidiary, the term of
the stock option shall be five years from the date of grant or such shorter term
as may be provided in the stock option agreement.
The number of shares of Common
Stock issuable under the Option Plan, including the number of shares of Common
Stock issuable under any outstanding stock options, is subject to adjustment in
certain circumstances, including certain changes in our share capital.
27
Upon the exercise of any stock
options granted under the Option Plan, the aggregate exercise price shall be
paid to our company in cash or by certified or cashier's check. In addition, if
pre-approved in writing by the plan administrator, who may arbitrarily withhold
consent, an optionee may pay for all or any portion of the aggregate exercise
price by complying with one or more of the following alternatives:
|
(a)
|
by delivering to our company shares of Common Stock
previously held by such optionee, or by our company withholding shares of
Common Stock otherwise deliverable pursuant to exercise of the option,
which shares of Common Stock received or withheld shall have a fair market
value at the date of exercise (as determined by the Board) equal to the
aggregate exercise price to be paid by the optionee upon such exercise;
or
|
|
|
|
|
(b)
|
by complying with any other payment mechanism approved by
the plan administrator at the time of exercise.
|
The vesting schedule for each
option shall be specified by the plan administrator at the time of grant of the
option, provided that if no vesting schedule is specified, the options shall
vest as follows:
|
(a)
|
on the first anniversary of the grant as to 25% of the
number of options granted;
|
|
|
|
|
(b)
|
on the second anniversary of the grant as to 25% of the
number of options granted;
|
|
|
|
|
(c)
|
on the third anniversary of the grant as to 25% of the
number of options granted; and
|
|
|
|
|
(d)
|
on the fourth anniversary of the grant as to 25% of the
number of options granted.
|
Stock options that have vested as
specified by the plan administrator or in accordance with the Option Plan, shall
terminate, to the extent not previously exercised, upon the occurrence of the
first of the following events:
|
(a)
|
the expiration of the stock option, as designated by the
plan administrator in accordance the term of such stock option as set
forth in the stock option agreement;
|
|
|
|
|
(b)
|
the date of an optionees termination of employment or
contractual relationship with our company or any related company for cause
(as determined in the sole discretion of the plan
administrator);
|
|
|
|
|
(c)
|
the expiration of three months from the date of an
optionees termination of employment or contractual relationship with our
company or any related company for any reason whatsoever other than cause,
death or disability; or
|
|
|
|
|
(d)
|
the expiration of one year from termination of an
optionees employment or contractual relationship by reason of death or
disability.
|
Upon the death of an optionee,
any vested stock options held by the optionee shall be exercisable only by the
person or persons to whom such optionees rights under such stock option shall
pass by the optionees will or by the laws of descent and distribution of the
optionees domicile at the time of death and only until such stock options
terminate as provided above.
Unless accelerated in accordance
with the Option Plan, unvested stock options shall terminate immediately upon
the optionee resigning from or our company terminating the optionees employment
or contractual relationship with our company or any related company for any
reason whatsoever, including death or disability.
A stock option may not be sold,
pledged, assigned, hypothecated, transferred or disposed of in any manner other
than by will or by the laws of descent or distribution, and may be exercised
during the lifetime of the optionee only by the optionee. The plan administrator
may, subject to applicable laws at any time, modify, amend or terminate the
Option Plan or modify or amend stock options granted under the Option Plan,
including, without limitation, such modifications or amendments as are necessary
to maintain compliance with applicable statutes, rules or regulations; provided
however that:
28
|
(a)
|
no amendment with respect to an outstanding stock option
which has the effect of reducing the benefits afforded to the optionee
will be made over the objection of such optionee;
|
|
|
|
|
(b)
|
the events triggering acceleration of vesting of
outstanding stock options may be modified, expanded or eliminated without
the consent of the optionees;
|
|
|
|
|
(c)
|
the plan administrator may condition the effectiveness of
any such amendment on the receipt of shareholder approval at such time and
in such manner as the plan administrator may consider necessary for our
company to comply with or to avail our company and/or the optionees of the
benefits of any securities, tax, market listing or other administrative or
regulatory requirement; and
|
|
|
|
|
(d)
|
the plan administrator may not increase the number of
shares available for issuance on the exercise of incentive stock options
without shareholder approval.
|
The plan administrator may modify
grants to persons who are eligible to receive stock options under the Option
Plan who are foreign nationals or employed outside Canada and the United States
to recognize differences in local law, tax policy or custom.
As of August 4, 2017, there were
359,234 stock options issued and outstanding, representing 6.5% of the issued
and outstanding shares of our Common Stock on that date. 362,839 additional
shares of Common Stock, representing 6.6% of the currently issued and
outstanding shares of Common Stock, are available for issuance under the Option
Plan.
Employee Share Purchase Plan (ESPP)
On October 1, 2008, shareholders
approved the ESPP. The ESPP is open for participation to all employees
(including directors and officers who are under a permanent full-time or
part-time contract of employment with our company) of our company and any of our
subsidiaries subject to certain provisions contained within the ESPP. The
purpose of the ESPP is to give employees access to an equity participation
vehicle in addition to our stock option plans by way of an opportunity to
purchase shares of Common Stock through payroll deductions and encourage them to
use their combined best efforts on behalf of our company to improve its profits
through increased sales, reduction of costs and increased efficiency.
Pursuant to the ESPP, 120,000
shares of Common Stock are reserved for issuance under the ESPP. The shares of
Common Stock purchased or issued pursuant to the ESPP will be, at our
discretion, either:
|
(a)
|
purchased from our company, at the purchase price equal
to the volume weighted average trading price of our shares of Common Stock
on the TSX for the five trading days immediately preceding the end of the
month in question; or
|
|
|
|
|
(b)
|
purchased through a stock broker on the open market
through the facilities of the TSX.
|
The Board will have full power
and authority to administer the ESPP on behalf of our company, including the
power and authority to delegate the administration of the ESPP to a compensation
committee. The Board shall determine questions of interpretation or application
of the ESPP and its decisions shall be final and binding on all participants.
The members of the Board will receive no additional compensation for their
services in administering the ESPP.
Eligible employees become
participants in the ESPP by delivering an election to purchase shares prior to
the commencement of the applicable purchase period. Each participant shall
contribute to the ESPP, at the participants option, an amount equal to or
between the following minimum and maximum amounts (in whole percentages): a
minimum of one percent (1%) of the participants basic compensation, and a
maximum of six percent (6%) of the participants basic compensation. The
contributions shall be made through payroll deductions at the end of each
employees bi-weekly or monthly pay period, as applicable. We, as agent of the
participant, shall make such deductions and pay the participants contribution
to the Administrator (as such term is defined in the ESPP). Computershare Trust
Company of Canada has been appointed as Administrator to assist with the
administration of the ESPP.
29
On the last business day of each
month, the Administrator will purchase shares of Common Stock from either our
company or on the open market through the facilities of the TSX based on the
contributions received from each participant during the preceding month (the
Participant Shares
). If the shares are purchased from treasury, the
purchase price of the Participant Shares will be the volume weighted average
trading price of the common shares on the TSX for the five trading days
immediately preceding the last business day of such month. The Administrator
will deposit the Participant Shares into an account in the name of the
participant and will hold such shares on behalf of such participant.
We will match a portion of each
employees participation in the ESPP by issuing additional shares of Common
Stock to each participant (through the Administrator). Specifically, on the last
business day of each month, our company will issue to the Administrator that
number of shares of Common Stock (the
Matching Shares
) equal to fifty
percent (50%) of the aggregate number of Participant Shares purchased by the
Administrator on behalf of the participants for such month for each participant.
The Matching Shares will be deposited into a trust account by the Administrator
on behalf of our company.
The Participant Shares purchased
on behalf of each participant will vest immediately to the benefit of such
participant. Subject to provisions in the ESPP relating to a change in control
of our company, the Matching Shares will vest one year from the date of issuance
of such Matching Shares.
In the event of a change of
control of our company, the Board, in its sole discretion (but subject to
obtaining the prior approval of the TSX if required by the rules, regulations
and policies of the TSX) may, without any action or consent of the participants
in the ESPP, provide for: (a) the continuation of the vesting period with regard
to any unvested Matching Shares; (b) the substitution of any unvested Matching
Shares for shares of the acquirer; (c) the substitution of any unvested Matching
Shares with a cash incentive program of the acquirer; (d) the acceleration of
the vesting period to a date prior to or on the date of the change of control;
(e) the cancellation of all or any portion of any unvested Matching Shares by a
cash payment and/or other consideration receivable by the holders of any
unvested Matching Shares as a result of the change in control equal to the
market price of the unvested Matching Shares on the date of the change in
control; or (f) such other actions or combinations of the foregoing actions as
it deems fair and reasonable in the circumstances.
Upon the termination of
employment of any participant for any reason, any unvested Matching Shares held
by the Administrator for such participant will be forfeited by such participant.
A participant whose employment is terminated for any reason other than death
must withdraw or otherwise transfer all of their Participant Shares and vested
Matching Shares in such participants account within ninety days of such
termination of employment. The participant may also request that the
Administrator sell the Participant Shares and vested Matching Shares in the
participants account and distribute the cash proceeds to the participant. In
the event of the death of a participant, the Participant Shares and vested
Matching Shares in such participants account shall be distributed to such
participants estate in accordance with the instructions of such participants
legal representative. Such distribution may take the form of a distribution of
the cash realized from the sale of such Participant Shares and vested Matching
Shares by the Administrator if so requested by the legal representative of the
participants estate.
We reserve the right to
discontinue use of payroll deductions at any time such action is deemed
advisable. The ESPP will terminate on the date which is ten years from the
Effective Date, unless earlier terminated by the Board. No right or interest of
any participant in or under the ESPP may be assigned by such participant.
Amendments to the ESPP generally
require the consent of the TSX and our stockholders given at a duly constituted
meeting. However, the following amendments to the ESPP may be made by the Board
without stockholder approval: (a) amendments of a technical, clerical or
housekeeping nature, or to clarify any provision of the ESPP, including
without limiting the generality of the foregoing, any amendment for the purpose
of curing any ambiguity, error or omission in the ESPP or to correct or
supplement any provision of the ESPP that is inconsistent with any other provision of the ESPP; (b)
suspension or termination of the ESPP; (c) amendments to respond to changes in
legislation, regulations, instruments (including National Instrument 45-106),
stock exchange rules (including the rules, regulations and policies of the TSX)
or accounting or auditing requirements; (d) amendments respecting administration
of the ESPP; (e) any amendment to the definition of Employee in the ESPP; (f)
any amendment to the definition of Subsidiary in the ESPP; (g) changes to the
vesting provisions for any outstanding Unvested Matching Shares (as defined in
the ESPP); (h) amendments to the participant contribution provisions of the
ESPP; (i) amendments to the withdrawal and suspension provisions of the ESPP;
(j) amendments to the number or percentage of Matching Shares contributed by us;
(k) amendments to the termination provisions of the ESPP; (l) adjustments to
reflect stock dividends, stock splits, reverse stock splits, share combinations
or other alterations of our capital stock; and (m) any other amendment, whether
fundamental or otherwise, not requiring shareholder approval under applicable
law (including, without limitation, the rules, regulations and policies of the
TSX).
30
Stockholder approval will be
required for the following types of amendments of the ESPP: (a) amendments to
the number of shares of Common Stock issuable under the ESPP, including an
increase to the fixed maximum number of shares of Common Stock or a change from
a fixed maximum number of shares of Common Stock to a fixed maximum percentage;
and (b) amendments required to be approved by Stockholders under applicable law
(including, without limitation, the rules, regulations and policies of the
TSX).
As of August 4, 2017, there were
40,517 shares of Common Stock that have been issued pursuant to the terms the
ESPP, representing 0.7% of the issued and outstanding shares of our Common Stock
on that date. 79,483 additional shares of Common Stock, representing 1.4% of the
currently issued and outstanding shares of Common Stock, are available for
issuance under the ESPP.
Deferred Share Unit Plan (DSUP)
On July 23, 2009, the Board
approved the DSUP, which was approved by our shareholders on October 22, 2009.
While the Board has discretion to determine the participants eligible to
participate under the DSUP, the DSUP is generally open for participation to
non-employee directors and Senior Officers (as that term is defined in the DSUP)
of our company and any of our subsidiaries. The purpose of the DSUP is to
provide non-employee directors and senior officers of our company and our
subsidiaries with the opportunity to acquire DSUs in order to allow them to
participate in the long term success of our company and to promote a greater
alignment of interests between our non-employee directors, senior officers and
shareholders.
Each DSU is equivalent in value
to one share of Common Stock. Upon the voluntary resignation or termination for
cause of a participant, all of the participants unvested DSUs will be forfeited
without any entitlement to such participant. Upon the termination without cause,
the disability, or the retirement of a participant, the participant will have a
number of DSUs become vested in a linear manner as prescribed in the DSUP. Upon
the death of a participant prior to the distribution of the DSUs credited to the
account of such participant, an issuance of shares of Common Stock from treasury
to settle the redemption of DSUs shall be made to the estate of the participant
(less applicable withholding taxes).
A DSU granted to a participant
who is a director of our company shall vest immediately on the award date. A DSU
granted to a participant other than a director will generally vest as to
one-third (1/3) of the number of DSUs granted on the first, second, and third
anniversaries of the award date, unless otherwise determined by the Board. Fair
value of the DSUs, which is based on the trading price of the shares of Common
Stock of our company on the date of grant, is recorded as compensation expense
in the period of grant.
The Board may amend, suspend or
terminate the DSUP at any time, provided that no such amendment, suspension or
termination may be made without obtaining any required regulatory approval,
including the TSX, or, if applicable, any other exchange on which the shares of
our Common Stock trade, or, if requested by such regulatory authority, any
shareholder approval. Furthermore, no such amendment, suspension or termination
may:
|
(a)
|
without shareholder approval, increase the maximum number
of shares of Common Stock that may be issued pursuant to DSUs granted
under the DSUP; or
|
31
|
(b)
|
amend, alter or impair in any manner any DSUs previously
granted to a participant, without the express written consent of such
participant, irrespective of any action taken by the Board as described
above.
|
Except as required by law, the
rights of a participant under the DSUP are not capable of being assigned,
transferred, alienated, sold, encumbered, pledged, mortgaged or charged and are
not capable of being subject to attachment or legal process for the payment of
any debts or obligations of the participant. However, rights and obligations
under the DSUP may be assigned by our company to a successor in the business of
our company.
DSUs are non-transferable (except
to a participants estate as provided in the DSUP) and no certificates
representing DSUs will be issued. If we declare and pay cash dividends, a
participants account will be credited with dividend equivalents (calculated in
accordance with the terms of the DSUP) in the form of additional DSUs (which
will vest in accordance with the vesting schedules of the DSUs that are subject
to such dividend equivalent) on each dividend payment date in respect of which
normal cash dividends are paid on the shares of our Common Stock.
Currently, 500,000 shares of
Common Stock, representing approximately 9.1% of the issued and outstanding
shares of our common stock, have been reserved for issuance under the DSUP. The
maximum number of shares of Common Stock that may be reserved for issuance to
any one participant pursuant to DSUs granted under the DSUP and any share
compensation arrangement is 5% of the number of shares of Common Stock
outstanding at the time of reservation, unless approval is otherwise obtained
from the TSX, as applicable.
As of August 4, 2017, there were
458,643 DSUs issued and outstanding, representing 8.4% of the issued and
outstanding shares of Common Stock on that date. 17,343 additional shares of
Common Stock, representing 0.3% of the currently issued and outstanding shares
of Common Stock, are available for grant under the DSUP and 24,014
shares
of Common Stock, representing 0.4% of the currently issued and outstanding
shares of Common Stock, have been issued to settle vested DSUPs.
INDEBTEDNESS TO COMPANY OF DIRECTORS AND SENIOR OFFICERS
No current or former director,
executive officer or employee is indebted to our company or our subsidiaries as
at the date of this proxy statement.
None of the directors or
executive officers of our company is or, at any time since the beginning of the
most recently completed financial year, has been indebted to our company or our
subsidiaries. None of the directors or executive officers indebtedness to
another entity is, or at any time since the beginning of the most recently
completed financial year, has been the subject of a guarantee, support
agreement, letter of credit or other similar arrangement or understanding
provided by our company or our subsidiaries.
PARTICULARS OF OTHER MATTERS TO BE ACTED UPON
PROPOSAL 2
RATIFICATION OF SELECTION OF
INDEPENDENT AUDITORS
BDO Canada LLP, Chartered
Professional Accountants, were appointed as our auditors on November 7, 2006. At
the recommendation of the Audit Committee, our Board has selected BDO Canada
LLP, Chartered Professional Accountants, as our independent registered public
accounting firm for the year ending April 30, 2018, and has further directed
that management submit the selection of independent auditors for ratification by
the stockholders at the Meeting.
Stockholder ratification of the
selection of BDO Canada LLP, Chartered Professional Accountants, as our
independent registered public accounting firm is not required by the bylaws or
otherwise. However, our Board is submitting the selection of BDO Canada LLP,
Chartered Professional Accountants, to the stockholders for ratification as a
matter of corporate practice. If the stockholders fail to ratify the selection,
our Board will reconsider whether or not to retain that firm. Even if the
selection is ratified, our Board in its discretion may direct the appointment of a different independent registered public
accounting firm at any time during the year if the Board determines that such a
change would be in the best interests of our company and its stockholders.
32
Representatives of BDO Canada
LLP, Chartered Professional Accountants, attend all meetings of the Audit
Committee. The Audit Committee reviews audit and non-audit services performed by
BDO Canada LLP, Chartered Professional Accountants, as well as the fees charged
by BDO Canada LLP, Chartered Professional Accountants, for such services. In its
review of non-audit service fees, the Audit Committee considers, among other
things, the possible effect of the performance of such services on the auditor's
independence. Additional information concerning the Audit Committee and its
activities with BDO Canada LLP, Chartered Professional Accountants, can be found
under the sections of this proxy statement entitled Committees of the Board of
Directors and Audit Committee on page 16.
Our Audit Committee has
considered and determined that the services provided by BDO Canada LLP,
Chartered Professional Accountants, are compatible with maintaining the
independence of the principal accountant.
Representatives of BDO Canada
LLP, Chartered Professional Accountants, will be present at the Meeting and will
have an opportunity to make a statement if they so desire and will be available
to respond to appropriate questions.
Fees Paid to BDO Canada LLP, Chartered Professional
Accountants
BDO Canada LLP, Chartered
Professional Accountants, provided audit and other services during fiscal years
2017 and 2016. This included the following fees:
|
|
2017
|
|
|
2016
|
|
Audit Fees
|
$
|
113,272
|
|
$
|
117,860
|
|
Audit Related Fees
|
$
|
6,174
|
|
$
|
9,504
|
|
Tax Fees
|
|
Nil
|
|
|
Nil
|
|
All Other Fees
|
|
Nil
|
|
|
Nil
|
|
Total Fees
|
$
|
119,446
|
|
$
|
127,364
|
|
Audit Fees
. This category
includes the fees for the audit of our consolidated financial statements and the
quarterly reviews of interim financial statements. This category also includes
advice on audit and accounting matters that arose during or as a result of the
audit or the review of interim financial statements and services in connection
with SEC filings.
Audit Related Fees
. This
category includes fees related to interpretation of accounting and reporting
standards.
Tax Fees
. This category
includes the fees for professional services rendered for tax compliance, tax
advice and tax planning. There were no tax fees paid to BDO Canada LLP during
the fiscal years ended April 30, 2017 and April 30, 2016.
All Other Fees
. There were
no other fees paid to BDO Canada LLP, that are not covered by the headings set
out above during our fiscal years ended April 30, 2017 and April 30, 2016.
The Audit Committee requires
advance approval of all audit, audit-related, tax, and other services performed
by the independent registered public accounting firm. Unless the specific
service has been previously pre-approved with respect to that year, the Audit
Committee must approve the permitted service before the independent registered
public accounting firm is engaged to perform it. The Audit Committee has
delegated to the chair of the Audit Committee authority to approve permitted
services provided that the chair reports any decisions to the committee at its
next scheduled meeting. All services performed by BDO Canada LLP were
pre-approved by the Audit Committee.
33
The Audit Committee has
considered the nature and amount of the fees billed by BDO Canada LLP, Chartered
Professional Accountants and believes that the provision of the services for
activities unrelated to the audit is compatible with maintaining BDO Canada LLP,
Chartered Professional Accountants independence.
Vote Required and Board Recommendation
The affirmative vote of the
holders of a majority of the shares present in person or represented by proxy
and entitled to vote at the Meeting will be required to ratify the selection of
BDO Canada LLP, Chartered Professional Accountants and to authorize the Board to
fix the remuneration of auditors.
THE BOARD RECOMMENDS THAT YOU VOTE FOR THE RATIFICATION OF
SELECTION OF BDO CANADA LLP, CHARTERED PROFESSIONAL ACCOUNTANTS, AS THE
INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM OF OUR COMPANY AND TO AUTHORIZE
THE BOARD TO FIX THE REMUNERATION OF AUDITORS.
PROPOSAL 3
APPROVAL OF THE INCREASE IN THE NUMBER
OF SHARES OF COMMON STOCK ISSUABLE
UNDER THE DSUP BY 200,000 SHARES
While the Board has discretion to
determine the participants eligible to participate under the DSUP, the DSUP is
generally open for participation to non-employee directors and Senior Officers
(as that term is defined in the DSUP) of our company and any of our
subsidiaries. The purpose of the DSUP is to provide non-employee directors and
Senior Officers of our company and our subsidiaries with the opportunity to
acquire DSUs in order to allow them to participate in the long term success of
our company and to promote a greater alignment of interests between our
non-employee directors, Senior Officers and shareholders. For additional
information on the DSUP, see Equity Compensation Plan Information Deferred
Share Unit Plan.
Currently, 500,000 shares of
Common Stock are issuable under the DSUP. The maximum number of shares of Common
Stock that may be reserved for issuance to any one participant pursuant to DSUs
granted under the DSUP and any share compensation arrangement is 5% of the
number of shares of Common Stock of our company outstanding at the time of
reservation.
Our company increased the number
of shares of Common Stock that are issuable under the DSUP on the dates and in
the amounts as follows:
Date
|
Number of Shares Issuable
|
Increased Number of Shares
Issuable
|
September 27, 2010
|
150,000 shares
|
200,000 shares
|
September 27, 2012
|
200,000 shares
|
250,000 shares
|
September 9, 2014
|
250,000 shares
|
300,000 shares
|
September 10, 2015
|
300,000 shares
|
400,000 shares
|
September 12, 2016
|
400,000 shares
|
500,000 shares
|
On July 12, 2017, the Board
approved an increase in the number of shares of Common Stock issuable under the
DSUP by 200,000, from 500,000 shares to 700,000 shares, subject to and effective
upon receipt of all necessary regulatory and other approvals. As of August 4,
2017, there were 458,643 DSUs issued and outstanding, representing 8.4% of the
issued and outstanding shares of Common Stock on that date. 17,343 additional
shares of Common Stock, representing 0.3% of the currently issued and
outstanding shares of Common Stock, are available for grant under the DSUP and
24,014
shares of Common Stock, representing 0.4 of the currently issued
and outstanding shares of Common Stock, have been issued to settle vested
DSUPs.
34
Vote Required and
Board Recommendation
The policies of the TSX require
that our company obtain disinterested shareholder approval for the proposed
increase in the number of shares of Common Stock issuable under the DSUP.
Accordingly, the affirmative vote of the holders of a majority of the shares,
other than votes attaching to the 2,816,705 shares of Common Stock, representing
approximately 51.3% of the issued and outstanding shares of our common stock,
beneficially owned by directors, officers and nominees of our company entitled
to receive a benefit under the DSUP, present in person or represented by proxy
and entitled to vote at the Meeting will be required to approve the increase in
the number of shares of Common Stock issuable under the DSUP by 200,000 shares.
THE BOARD RECOMMENDS THAT YOU VOTE FOR THE INCREASE IN THE
NUMBER OF SHARES OF COMMON STOCK ISSUABLE UNDER THE DSUP BY 200,000 SHARES.
STOCKHOLDER PROPOSALS
Pursuant to Rule 14a-8 under the
Exchange Act, stockholders may present proper proposals for inclusion in our
proxy statement and for consideration at our next Meeting of stockholders. To be
eligible for inclusion in our 2018 proxy statement, your proposal must be
received by us no later than 120 days before August 5, 2018 and must otherwise
comply with Rule 14a-8 under the Exchange Act. While our Board will consider
stockholder proposals, we reserve the right to omit from our proxy statement
relating to our 2018 Meeting stockholder proposals that we are not required to
include under the Exchange Act, including Rule 14a-8 of the Exchange Act.
You may write to the Corporate
Secretary of our company at our principal executive office by sending
communications to The Corporate Secretary of CounterPath Corporation, c/o
CounterPath Corporation, Suite 300 505 Burrard Street, Box 95, Vancouver,
British Columbia, Canada, V7X 1M3, to deliver the notices discussed above and
for a copy of the relevant bylaw provisions regarding the requirements for
making stockholder proposals and nominating director candidates.
STOCKHOLDER COMMUNICATIONS
You must include your name and
address in any such written communication and indicate whether you are a
shareholder of our company.
Our Corporate Secretary will
compile all communications addressed to the Board, a committee of the Board or a
specific director, summarize lengthy, repetitive or duplicative communications
and forward them to the appropriate director or directors or committee chair.
Complaints regarding accounting, internal controls or auditing will be forwarded
to the chair of the Audit Committee. Our Corporate Secretary will not forward
non-substantive communications or communications that pertain to personal
grievances to directors, but will instead forward them to the appropriate
department within our company for resolution. Our Corporate Secretary will
retain a copy of such communications for review by any director upon his or her
request.
Any stockholder communication
marked confidential will be logged by our Corporate Secretary as received
but will not be reviewed, opened or otherwise held by our Corporate Secretary.
Such confidential correspondence will be immediately forwarded to the
addressee(s) without a memo or any other comment by our Corporate Secretary.
Communications from an employee
or agent of our company will be considered stockholder communications under this
policy if made solely in his or her capacity as a stockholder. No communications
from a director or officer of our company will be considered stockholder
communications under this policy. In addition, proposals submitted by
stockholders for inclusion in our annual proxy statement, and proposals
submitted by stockholders for presentation at our annual stockholders meeting,
will not be considered stockholder communications under this policy. Written
communications submitted by stockholders recommending the nomination of a person
to be a member of our Board will be forwarded to the independent members of the
Board.
35
ANNUAL REPORT AND FINANCIAL STATEMENTS
Attention is directed to the
financial statements contained in our Annual Report to Stockholders for the year
ended April 30, 2017. A copy of the Annual Report to Stockholders has been sent,
or is concurrently being sent, to all stockholders of record as of August 4,
2017, but does not constitute a part of the proxy soliciting material.
AVAILABILITY OF FORM 10-K
A copy of our Annual Report on
Form 10-K for the fiscal year ended April 30, 2017 which has been filed with the
SEC, including the financial statements, but without exhibits, will be provided
without charge to any stockholder or beneficial owner of Common Stock upon
written request to The Corporate Secretary of CounterPath Corporation, c/o
CounterPath Corporation, Suite 300 - 505 Burrard Street, Box 95, Vancouver,
British Columbia, Canada V7X 1M3.
REGISTRAR AND TRANSFER AGENT
Our registrar and transfer agent
is Trust Company of Canada, 3rd Floor, 510 Burrard Street, Vancouver, B.C., V6C
3B9.
ADDITIONAL INFORMATION
Additional information relating
to our company is available on SEDAR at www.sedar.com and on the SEC website at
www.sec.gov. Financial information relating to our company is provided in our
company's comparative financial statements and management's discussion and
analysis for the financial year ended April 30, 2017. Stockholders may contact
our company to request copies of financial statements and management's
discussion and analysis at the following address: The Corporate Secretary of
CounterPath Corporation, c/o CounterPath Corporation, Suite 300 - 505 Burrard
Street, Box 95, Vancouver, British Columbia, Canada V7X 1M3.
OTHER MATTERS TO COME BEFORE THE MEETING
In addition to the matters to be
voted upon by the stockholders, we will receive and consider both the Report of
the Board to the stockholders, and the financial statements of our company for
the years ended April 30, 2017 and April 30, 2016, together with the report of
the independent registered public accounting firm thereon. These matters do not
require stockholder approval, and therefore stockholders will not be required to
vote upon these matters.
Our Board knows of no other
business that will be presented for consideration at the Meeting. If other
matters are properly brought before the Meeting, however, it is the intention of
the persons named in the accompanying proxy to vote the shares represented
thereby on such matters in accordance with their best judgment.
BY ORDER OF THE BOARD OF DIRECTORS
By:
/s/ Terence Matthews
Terence Matthews
Chairman of the
Board
Dated: August 8, 2017
36
EXHIBIT A
CORPORATE GOVERNANCE DISCLOSURE
The disclosure noted below is in accordance with National
Instrument 58-101
Disclosure of Corporate Governance Practices
(NI
58-101). The section references are to Form 58-101F1 in accordance with NI
58-101.
|
(a)
|
Chris Cooper, Bruce Joyce and Larry Timlick are
independent directors
(1)
.
|
|
|
|
|
(b)
|
Directors that are not considered independent under
National Instrument 52-110 (NI 52-110) and the basis for that
determination are as follows:
|
Director
|
Basis for Non-Independence
(1)
|
Donovan Jones
|
Acts as our President and Chief Executive Officer and
therefore is an executive officer of the company and not independent.
|
Owen Matthews
|
Mr. Owen Matthews is the son of Terence Matthews, the
chairman of our company and is not considered independent because he is a
family member of an executive officer, being the chairman.
|
Terence Matthews
|
As the chairman of our company, Mr. Matthews is not
considered to be independent, as the chairman is considered an executive
officer under NI 52- 110.
|
|
(1)
|
As defined by NI 52-110
|
|
(c)
|
A majority of the directors of our company are not
independent directors. The Board is comprised of three independent
directors and three non-independent directors. At the present time, the
Board (including all of the independent directors) is of the view that it
is able to operate objectively and in the best interests of our company,
notwithstanding that a majority of the directors are not independent under
NI 58-101. The members of the Board possess sufficient public company and
industry experience such that the Board, in its totality, is able to
operate effectively. The Board encourages an atmosphere of candour and
constructive dissent. Further, the directors of our company are aware of
the laws requiring disclosure of conflicts of interest and the fact that
our company will rely upon such laws in respect of any conflict of
interest, including the obligation of a director to abstain from voting in
respect of any matter involving a conflict of
interest.
|
37
The following directors are also
directors of other reporting issuers (or the equivalent in a foreign
jurisdiction), as identified next to their name:
Director
|
Reporting Issuers or Equivalent in a Foreign
Jurisdiction
|
Chris Cooper
|
Aroway Energy Inc., Planet Mining Exploration
Inc., Westridge Resources Inc.
|
Donovan Jones
|
None
|
Owen Matthews
|
None
|
Terence Matthews
|
Magor Corporation, Mitel Networks Corporation,
ProntoForms Corporation
|
Larry Timlick
|
Para Resources Inc., Sora Capital Corp.
|
Bruce Joyce
|
ProntoForms Corporation
|
|
(e)
|
Independent Directors Meetings
|
|
|
|
|
|
Members of management may be excluded from a portion of
each regularly scheduled meeting of the directors, as required. Meetings
where non-independent directors are not in attendance may be held as
required by the independent directors; this is considered appropriate
given our companys overall governance.
|
|
|
|
|
(f)
|
Terence Matthews, the chairman of our company is not
considered an independent director under NI 52-110. Collectively, the
members of the Board possess sufficient public company and industry
experience such that a lead independent director is not considered
necessary at this time. The independent directors possess sufficient board
and management experience such that they are able to operate effectively
amongst themselves without the designation of a lead independent director.
The Board encourages an atmosphere of candour and constructive
dissent.
|
|
|
|
|
(g)
|
The attendance record of each director for all Board
meetings held since the beginning of our companys most recently completed
financial year is set forth below:
|
Director
|
Number of Board
Meetings
Attended in Fiscal Year 2017
|
Chris Cooper
|
3 of 4
|
Donovan Jones
|
4 of 4
|
Owen Matthews
|
3 of 4
|
Terence Matthews
|
4 of 4
|
Larry Timlick
|
4 of 4
|
Bruce Joyce
|
4 of 4
|
38
The text of the board's written mandate
is attached hereto as Appendix A.
|
(a)
|
The Board has established a written position description
for its chairman and for the chairman of each committee of the
Board.
|
|
|
|
|
(b)
|
The Board has established a written position description
for its Chief Executive Officer.
|
4.
|
Orientation and Continuing
Education
|
|
(a)
|
We have a formal process to orient and educate new
recruits to the Board regarding the role of the Board, its committees and
its directors, as well as the nature and operations of our business. This
process provides for an orientation day with key members of the management
staff, and further provides key reference and background materials, such
as the current board approved business and strategic plan, the most recent
board approved budget, the most recent annual report, the audited
financial statements and copies of the interim quarterly financial
statements. We also provide new directors with the Code of Business
Conduct and Ethics and Compliance Program, and the charters for each
committee of the Board, each of which has been approved by the
Board.
|
|
|
|
|
(b)
|
The Board provides continuing education for its
directors, as required, to maintain the skills and knowledge necessary to
meet his or her obligations as directors.
|
5.
|
Ethical Business Conduct
|
The Board has adopted a written code of
business conduct and ethics and compliance program (the Code). The Code was
adopted by the Board on July 16, 2004 and amended April 24, 2008. The Code has
been filed as an Exhibit to our Form 10-KSB filed on July 29, 2004 and the
amended Code has been filed as an Exhibit to our Form 10-QSB filed on September
15, 2008. The Code is also available on our website at www.counterpath.com.
Employees, officers and directors and
contractors are required read the Code and acknowledge through signature
annually, that they understand the standards and policies contained in the Code
and agree to comply fully with the standards, policies and procedures contained
in the Code and our companys related policies and procedures including the
obligation to report any suspected violations of the Code.
The Board encourages and promotes a
culture of ethical business conduct through the adoption and monitoring of the
Code, the insider trading policy, the whistle-blower policy and such other
policies that may be adopted from time to time. The Board conducts regular
reviews with management for compliance with such policies.
6.
|
Nomination of
Directors
|
|
(a)
|
Our independent directors meet at least twice yearly and
are responsible for identifying new director nominees. All director
nominees are recommended for nomination to the Board by a majority of our
independent directors in a vote in which only independent directors
participate.
|
|
|
|
|
(b)
|
In identifying candidates for membership on the Board,
the independent directors take into account all factors they considers
appropriate, which may include strength of character, mature judgment,
career specialization, relevant technical skills, diversity and the extent
to which the candidate would fill a present need on the Board. As part of
the process, the independent directors are responsible for conducting
background searches, and are empowered to retain search firms to assist in
the nominations process. Once candidates have gone through a screening
process and met with a number of the existing directors, they are formally
put forward as nominees for approval by the Board.
|
39
|
(a)
|
The Board has appointed a Compensation Committee, which
is responsible for, among other things, developing our companys approach
to executive compensation and periodically reviewing the compensation of
the directors.
|
|
|
|
|
(b)
|
The Compensation Committee reviews and approves annual
salaries, bonuses and other forms and items of compensation for our senior
officers. Except for plans that are, in accordance with their terms or as
required by law, administered by the Board or another particularly
designated group, the Compensation Committee also administers and
implements all of our stock option and other equity-based benefit plans,
recommends changes or additions to those plans, and reports to the Board
on compensation matters.
|
8.
|
Other Board Committees
|
None other than the audit committee and
compensation committee.
The Board intends that individual
director assessments be conducted by other directors, taking into account each
director's contributions at board meetings, service on committees, experience
base, and their general ability to contribute to one or more of our company's
major needs. However, due to its stage of development and its need to deal with
other urgent priorities, the Board has not yet implemented such a formal process
of assessment.
10.
|
Director Term Limits and Other Mechanisms of Board
Renewal
|
Our company has not adopted term limits
for its directors. Our company has not adopted such term limits as it is of the
view that an arbitrary term limit could force certain directors which have
experience, expertise and operational insight as to the business of our company
to not stand for re-election, thus depriving the Board of members that have key
competencies that might not be easily replaced. The entire Board is responsible
for assessing the effectiveness of the directors and renewal is one of the
factors the Board utilizes in its evaluation.
11.
|
Policies Regarding the Representation of Women on the
Board
|
Our company has not adopted a written
policy relating to the identification of women directors. The Board is required
to annually develop and update a long term plan for the composition of the Board
and one of the factors that it considers is diversity, including gender
diversity. Other factors that the Board takes into consideration are the current
strengths, skills and experience on the Board, any planned retirement dates and
the strategic direction of our company. Accordingly, the Board does not believe
a written policy relating solely to the identification of women directors is
necessary.
12.
|
Consideration of the Representation of Women in the
Director Identification and Selection Process
|
The Board considers the diversity of
the Board, including the level of representation of women, as one of the factors
in identifying and nominating candidates for election or re-election to the
Board of Directors. The other factors that the Board considers are: the
competencies and skills that the Board considers to be necessary for the Board,
as a whole, to possess; the competencies and skills that the Board considers
each existing trustee to possess; the competencies and skills each new nominee
will bring to the Board; the time and energy of the proposed nominee to devote
to the tasks; and, the understanding by the proposed nominee of the nature of
the business and operations of our company.
40
13.
|
Consideration Given to the Representation of Women in
Executive Officer Appointments
|
The Compensation Committee considers
diversity generally (which includes gender diversity) when recommending
candidates as executive officers of our company in the same way the Board does
with its evaluation of potential director nominees.
14.
|
Issuers Targets Regarding the Representation of Women
on the Board and in Executive Officer
Positions
|
Our company has not adopted a target
regarding women on the Board. Diversity, including gender diversity, is one of
the factors that the Board considers in identifying and nominating candidates
for election or re-election to the Board. The other factors that the Board
considers are described in Item 12 above. The Board believes all of these
factors are relevant to ensure high functioning board members and that
establishing targets based upon only one of these factors may disqualify
desirable trustee candidates.
Our company has not adopted a target
regarding women in executive officer positions of our company. Our company
believes that the Board needs to be able to assess a candidates qualities and
competencies as a whole instead of emphasizing on gender, which also prevents
situations where an individual could be perceived as not having been nominated
solely on the basis of such individuals merits.
15.
|
Number of Women on the Board and in Executive Officer
Positions
|
None of the directors of our company
are women. None of the executive officers of our company are women.
41
Appendix A
CounterPath Corporation
Board Mandate
Statutory Power of the Board
The board of directors of
CounterPath Corporation (the Company) is elected by the shareholders of the
Company and has the statutory power and obligation to supervise the management
of the Company. The role of the board is primarily one of stewardship. Although
directors are elected by shareholders, a directors duty is owed first and
foremost to the Company and not to a particular constituency.
Fiduciary Duty and Duty of Care
The boards fundamental
relationship with the Company is guided by a fiduciary principle that requires
each director to act honestly and in good faith with a view to the best
interests of the Company. In exercising their powers and discharging their
duties, every director must exercise the care, diligence and skill that a
reasonably prudent person would exercise in comparable circumstances. These
principles require a director to put the Companys interests first, avoid
conflicts of interest and avoid exploiting business opportunities of the Company
for self-interest purposes. This mandate is not intended to expand upon the
standards of conduct prescribed under statutory or regulatory requirements for
directors of a corporation.
The board may designate the officers of the Company, specify
their duties and delegate to them powers to manage the day to day business and
affairs of the Company. In addition, the board discharges its responsibilities
through standing committees such as the audit committee and the compensation
committee and may also periodically form special committees to address specific
issues of a more short-term nature. The duties and responsibilities delegated to
standing committees of the board are prescribed in the charters for such
standing committees.
Additionally, absent actual knowledge to the contrary, the
board shall be entitled to rely on (i) the integrity of those persons or
organizations within or outside the Company from which it receives information,
(ii) the accuracy of the financial and other information provided by such person
or organization, and (iii) representations made by management and such persons
or organizations in relation to any services provided by such persons or
organizations to the Company and its subsidiaries.
Primary Board Roles
The boards primary roles are to
oversee corporate performance and provide quality, depth and continuity of
management to meet the Companys strategic objectives. The board will focus its
attention on the following key responsibilities:
Appoint and oversee the
Chief Executive Officer and other senior officers.
The board will appoint, monitor and
evaluate the performance of the chief executive officer and key employees,
settle the terms of employment of the chief executive officer and key employees,
with input from the compensation committee, approve organizational changes and
ensure that adequate planning is undertaken for management training, development
and succession.
Oversee strategy
implementation and performance.
The board will review and evaluate a
strategic planning process developed by management and will provide guidance
regarding the process. The board will monitor managements implementation of the
process and provide ongoing advice on strategic planning matters for the
Company. The board will provide guidance regarding changes required to improve
corporate performance in terms of profitability, growth and competitive
strength. The board will approve, at least on an annual basis, a business plan
for the Company which takes into account, among other things, the opportunities
and risks of the business.
42
Monitor the financial
performance of the Company and other financial reporting matters.
The board will approve the audited
financial statements and interim financial statements of the Company, and the
notes thereto and the managements discussion and analysis accompanying such
financial statements and such other financial reports as the board, with input
from the audit committee, is required to approve from time to time in accordance
with applicable securities laws and the rules of any stock exchange on which the
Companys securities are listed for trading.
Identify and oversee
management of principal business risks.
The board will, among other actions,
require periodic reports from management describing the Companys programs and
systems for identifying financial and other business risks and for managing such
risks and protecting corporate assets such as intellectual property,
confidential information, physical property and employees. The board will
provide advice to management regarding any changes or improvements necessary or
desirable to improve the Companys management of its principal business risks.
Monitor the legal and
ethical performance of the Company.
The board will seek assurances that the
Company adheres to and complies with all applicable laws and legal standards and
ensure that processes and policies are established and communicated to
management and other employees to encourage appropriate attention to legal
compliance issues, including compliance with contractual obligations and claims
against the Company, as well as timely reporting of significant legal matters to
the board.
The board will seek assurances from the
chief executive officer, the Corporate Counsel and management that the companys
business is conducted in a manner that reflects strict adherence to the Code of
Business Conduct and Ethics and Compliance and core corporate values and that
the chief executive officer and management create a culture of integrity
throughout the Company.
Maintain shareholder
relations.
The board will seek assurances from
management that the Company makes complete, accurate and timely disclosure of
material information and complies with disclosure requirements prescribed in
securities legislation. The board will ensure that the Company makes such
disclosure directly to shareholders or indirectly to shareholders through the
financial press, analysts, employees and other corporate stakeholders and
regulatory authorities with regard to the plans, decisions, prospects and
financial results of the Company and receives feedback from such stakeholders.
Oversee internal control
and management information systems.
The board, or such committee as
designated by the board, will review periodic reports describing the Companys
internal control systems and management information systems and provide advice
on changes required to improve the adequacy of the systems as well as oversee
the Companys compliance with applicable audit, accounting and financial reports
and requirements.
The Boards Commitment
The board undertakes to maintain
an independent view of the Companys strategic direction, the chief executive
officer and management. The board will continually seek to improve its
effectiveness by:
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creating an atmosphere of intellectual honesty and
promoting a culture of integrity within the Company and adherence to core
corporate values;
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preparing for and attending board meetings and promoting
open, constructive and critical dialogue among board members and between
board members and management;
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keeping up to date on the Company, its business,
principal risks and strategy, and engaging in dialogue inside and outside
the boardroom on substantive issues;
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stating questions and concerns regarding the Company, its
business, principal risks or other matters or issues as they arise;
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sharing perspectives, experience and judgment with and
providing guidance and strategic direction to management;
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continually assessing managements operational
performance in executing the Companys business plan and evaluating the
adequacy of controls in audit and performance;
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declaring any conflicts of interest, real or perceived;
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continually seeking ways to assess and improve overall
board performance; and
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adhering to this mandate and reviewing and reassessing
the adequacy of the mandate at least annually.
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Majority Voting Policy
For so long as the Company has
securities listed for trading on the Toronto Stock Exchange (the TSX), the
following will apply in connection with a meeting of stockholders of the Company
for the purpose of electing directors (each, a Director) to the Companys
board of directors:
Each Director must be elected by
a majority (50% + 1 vote) of the votes cast with respect to his or her election
other than at contested meetings (i.e., a meeting at which the number of
directors nominated for election is greater than the number of seats available
on the board). Any nominee who receives a greater number of votes withheld
than votes for will tender his or her resignation to the Chairman of the board
promptly following the meeting stockholders at which Directors are nominated for
election. The Companys Independent Directors will consider the offer of
resignation and will make a recommendation to the board on whether to accept it.
In considering whether or not to recommend acceptance of the resignation, the
Independent Directors will consider all factors deemed relevant by its members.
The board will be expected to accept the resignation absent exceptional
circumstances. The board will make its final decision and announce it in a press
release within 90 days following the relevant stockholders meeting. A Director
who tenders his or her resignation pursuant to this policy will not participate
in any meeting of the board at which the resignation is considered.
Where the board accepts the
resignation of a Director, the board may, subject to applicable laws, the
articles and/or bylaws of the Company and any previously-passed stockholders
resolutions, exercise its discretion with respect to the resulting vacancy and
may, without limitation, leave the vacancy unfilled until the next annual
meeting of stockholders, fill the vacancy through the appointment of a new
Director whom the board considers to merit the confidence of the stockholders,
or call a special meeting of stockholders to elect a new nominee to fill the
vacant position. If any Director fails to tender his or her resignation as
contemplated by this policy, the board will not re-nominate that Director at the
next election.
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