SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of
the Securities
Exchange Act of 1934 (Amendment
No.
)
Filed by the Registrant [X]
Filed by a Party other than the Registrant [ ] Check the
appropriate box:
[ ]
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Preliminary Proxy Statement
|
[ ]
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Confidential, for Use of the Commission Only
(as permitted by Rule 14a 6(e)(2))
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[X]
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Definitive Proxy Statement
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[ ]
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Definitive Additional Materials
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[ ]
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Soliciting Material under §240.14a 12
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Klondex Mines Ltd.
(Name
of Registrant as Specified In Its Charter)
_______________________________________________________
(Name
of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
[X]
|
No fee required.
|
[ ]
|
Fee computed on table below per Exchange Act
Rules 14a 6(i)(1) and 0-11.
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(1) Title of
each class of securities to which transaction applies:
______________________
(2) Aggregate number of
securities to which transaction applies:
______________________
(3) Per unit price or other
underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (set
forth the amount on which the filing fee is calculated and state how it was
determined): ______________________
(4) Proposed
maximum aggregate value of transaction:
______________________
(5) Total fee paid:
______________________
[ ]
|
Fee paid previously with preliminary materials.
|
[ ]
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Check box if any part of the fee is offset as provided by
Exchange Act Rule 0-11(a)(2) and identify the filing for which the
offsetting fee was paid previously. Identify the previous filing by
registration statement number, or the Form or Schedule and the date of its
filing.
|
(1) Amount
Previously Paid: ______________________
(2) Form,
Schedule or Registration Statement No.:
______________________
(3) Filing Party:
______________________
(4) Date Filed:
______________________
NOTICE OF MEETING
and
MANAGEMENT INFORMATION CIRCULAR
for the
ANNUAL AND SPECIAL MEETING OF SHAREHOLDERS
to be held on
MAY 4, 2017
DATED AS OF MARCH 28, 2017
TABLE OF CONTENTS
- i -
ii
KLONDEX MINES LTD.
NOTICE OF ANNUAL AND SPECIAL MEETING
OF
SHAREHOLDERS
NOTICE is hereby given that the
annual and special meeting (the "
Meeting
") of the shareholders of Klondex
Mines Ltd. (the "
Company
") will be held at Toronto Region Board of Trade,
Suite 350, 77 Adelaide St. West, Toronto, Ontario on May 4, 2017 at 11:30 a.m.
(Eastern Daylight Time), for the following purposes:
1.
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To receive the audited consolidated financial statements
of the Company for the year ended December 31, 2016 and the report of the
auditor thereon.
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2.
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To elect directors of the Company for the ensuing
year.
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3.
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To appoint the auditors of the Company for the ensuing
year and to authorize the directors of the Company to fix their
remuneration.
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4.
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To consider and, if deemed appropriate, to pass, with or
without variation, a non-binding advisory resolution on the Company's
approach to executive compensation.
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5.
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To conduct a non-binding advisory vote on the frequency
of conducting a non-binding advisory vote on the Company's approach to
executive compensation.
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6.
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To transact such further and other business as may
properly come before the Meeting or any adjournment or adjournments
thereof.
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A shareholder wishing to be
represented by proxy at the Meeting or any adjournment thereof must deposit his
or her duly executed form of proxy with the Company's transfer agent and
registrar, Computershare Investor Services Inc., 2nd Floor, 510 Burrard Street,
Vancouver, British Columbia, V6C 3B9, Attention: Proxy Department, or by
facsimile to (416) 263-9524 or 1-866-249-7775 not later than 5:00 p.m. (Eastern
Daylight Time) on May 2, 2017 or, if the Meeting is adjourned, 48 hours
(excluding Saturdays, Sundays and holidays) before any adjournment of the
Meeting. A shareholder may also vote by telephone or via the internet by
following the instructions on the form of proxy. If a shareholder votes by
telephone or via the internet, completion or return of the proxy form is not
needed. The directors of the Company have fixed the close of business on March
28, 2017 as the Record Date for the determination of the shareholders of the
Company entitled to receive Notice of the Meeting.
This notice of meeting (the
"
Notice
") is accompanied by: (a) the management information circular (the
"
Circular
"); and (b) either a form of proxy for registered shareholders
or a voting instruction form for beneficial shareholders.
The Circular
accompanying this Notice is incorporated into and shall be deemed to form part
of this Notice.
DATED
as of the
28
th
day of March, 2017.
By Order of the Board
(signed)
"Paul
Huet"
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Paul Huet
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Director, President and Chief Executive Officer
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Klondex Mines Ltd.
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KLONDEX MINES LTD.
MANAGEMENT INFORMATION CIRCULAR
PART ONE VOTING INFORMATION
Solicitation of Proxies
This management information circular (this "Circular") is
furnished in connection with the solicitation by management of Klondex Mines
Ltd. (the "Company") of proxies to be used at the annual and special meeting
(the "Meeting") of shareholders of the Company (the "Shareholders") to be held
on May 4, 2017, at the time and place and for the purposes set forth in the
accompanying Notice of Meeting (the "Notice")
. It is expected that the
solicitation of proxies will be primarily made by mail and may be supplemented
by telephone or other personal contact by the directors, officers and employees
of the Company. Directors, officers and employees of the Company will not
receive any extra compensation for such activities. The cost of solicitation by
management will be borne by the Company. It is expected that this Circular, the
accompanying Notice and the form of proxy will first be made available to
Shareholders on or about April 7, 2017.
Appointment and Revocation of Proxies
The persons named in the enclosed form of proxy are
directors and officers of the Company. A Shareholder desiring to appoint some
other person (who need not be a Shareholder) to represent the Shareholder at the
Meeting and any adjournment thereof may do so either by inserting such person's
name in the blank space provided in the applicable form of proxy or by
completing another proper form of proxy and, in either case, depositing his or
her duly executed form of proxy with the Company's transfer agent and registrar,
Computershare Investor Services Inc., 2nd Floor, 510 Burrard Street, Vancouver,
British Columbia, V6C 3B9, Attention: Proxy Department, or by facsimile to (416)
263-9524 or 1-866-249-7775 not later than 5:00 p.m. (Eastern Daylight Time) on
May 2, 2017 or, if the Meeting is adjourned, 48 hours (excluding Saturdays,
Sundays and holidays) before any adjournment of the Meeting. A Shareholder may
also vote by telephone or via the internet by following the instructions on the
form of proxy. A Shareholder voting by telephone or via the internet shall not
complete or return the proxy form.
In addition to revocation in any other manner permitted by law,
a proxy may be revoked by an instrument in writing executed by the Shareholder
or by his or her attorney authorized in writing deposited either at the
registered office of the Company at any time up to and including the last
business day preceding the day of the Meeting, or any adjournment thereof, at
which the proxy is to be used or with the Chairman of the Meeting on the day of
the Meeting, or adjournment thereof, and upon either of such deposits, the proxy
is revoked.
Exercise of Discretion by Proxies
The person named in the enclosed form of proxy will vote,
withhold from voting or abstain in respect of the common shares of the Company
(the "
Common Shares
") in respect of which he or she is appointed in
accordance with the direction of the appointing Shareholder. If the Shareholder
specifies a choice with respect to any matter to be acted upon, the Common
Shares will be voted accordingly.
Common Shares held or represented by proxy by persons present
at the Meeting in respect of which the Shareholder or proxy holder does not
vote, or abstains from voting, with respect to any proposal are counted for
purposes of establishing a quorum. If a quorum is present, abstentions will not
be included in vote totals and will not affect the outcome of the vote of any
proposal contained in this year's Circular. When a beneficial owner holds Common
Shares through an intermediary (an "
Intermediary
"), such as a bank, trust
company, securities dealer or broker and trustee or administrator of
self-administered RRSPs, RRIFs, RESPs and similar plans, the beneficial owner is
considered to be a non-registered holder (a "
Non-Registered Holder
") who
holds their Common Shares in "street name". When a Non-Registered Holder does
not provide the Intermediary with voting instructions as to any matter on which
the Intermediary is not permitted to exercise its discretion and without
specific instruction, a "broker non-vote" occurs, in which case the Intermediary
informs the inspector of election that it does not have the authority to vote on the matter with respect to those Common Shares. Broker
non-votes will be counted for purposes of establishing a quorum. However, if a
quorum is present, broker non-votes will not be counted as votes in favor of
such matter or, in the case of election of directors, as votes "withheld" with
respect to such election, and also will not be counted as Common Shares voting
on such matter. Accordingly, abstentions and broker non-votes will have no
effect on the voting on any matter proposed for consideration at the Meeting.
- 2 -
Under the rules of the NYSE MKT LLC ("
NYSE MKT
"),
Intermediaries are entitled to vote shares held for a beneficial owner on
"routine'' matters, such as the appointment of the Company's auditors, without
instructions from the beneficial owner of those shares. However, absent
instructions from the beneficial owner of such shares, an Intermediary is not
entitled to vote shares held for a beneficial owner on certain "non-routine''
matters. The election of our directors and each of the two advisory votes on
executive compensation are considered non-routine matters. Accordingly,
Shareholders holding Common Shares in street name must arrange to exercise their
voting rights if such Shareholders want their votes to count on all matters to
be decided at the Meeting.
The enclosed form of proxy confers discretionary authority upon
the person named therein with respect to the matters identified in the Notice
and with respect to other matters which may properly come before the Meeting. As
of the date hereof, management of the Company knows of no such amendments,
variations or other matters to come before the Meeting. However, if any such
amendment, variation or other matter properly comes before the Meeting, the
proxy in the accompanying form, when properly completed and delivered and not
revoked, will confer discretionary authority upon the person named therein to
vote on such other business in accordance with his or her best judgment, subject
to any limitations imposed by law.
The form of proxy must be signed by the Shareholder or the duly
appointed attorney thereof authorized in writing or, if the Shareholder is a
corporation, by an authorized officer of such corporation. A form of proxy
signed by the person acting as attorney of the Shareholder or in some other
representative capacity, including an officer of a corporation which is a
Shareholder, should indicate the capacity in which such person is signing. A
Shareholder or his or her attorney may sign the form of proxy or a power of
attorney authorizing the creation of a proxy by electronic signature provided
that the means of electronic signature permits a reliable determination that the
document was created or communicated by or on behalf of such Shareholder or by
or on behalf of his or her attorney, as the case may be.
Non-Registered Holders
Only registered Shareholders or the person they appoint as
their proxy are entitled to attend and vote at the Meeting. The Common Shares
beneficially owned by a Non-Registered Holder are registered either: (i) in the
name of an Intermediary with whom the Non-Registered Holder deals in respect of
the Common Shares; or (ii) in the name of a clearing agency (such as CDS
Clearing Depositary Services Inc. of which the Intermediary is a participant).
In accordance with the requirements of National Instrument 54-101
Communication with Beneficial Owners of Securities of a Reporting Issuer
("
NI 54-101
") of the Canadian Securities Administrators, the Company
will have distributed copies of the Notice, this Circular and the form of proxy
(collectively, the "
meeting materials
") to the clearing agencies and
Intermediaries for onward distribution to Non-Registered Holders. The Company
does not intend to pay for Intermediaries to forward objecting beneficial owners
under NI 54-101 the proxy-related materials and Form 54-107
Request for
Voting Instructions Made by Intermediary
. In the case of an objecting
beneficial owner, the objecting beneficial owner will not receive the materials
unless the objecting beneficial owner's intermediary assumes the cost of
delivery.
Non-Registered Holders who have not waived the right to receive
meeting materials will receive either a voting instruction form or, less
frequently, a form of proxy. The purpose of these forms is to permit
Non-Registered Holders to direct the voting of the Common Shares they
beneficially own. Non-Registered Holders should follow the procedures set out
below, depending on which type of form they receive.
1.
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Voting Instruction Form
. In most cases, a
Non-Registered Holder will receive, as part of the meeting materials, a
voting instruction form. If the Non-Registered Holder does not wish to
attend and vote at the Meeting in person (or have another person attend
and vote on the Non-Registered Holder's behalf), the voting instruction
form must be completed, signed and returned in accordance with the
directions on the form. Voting instruction forms in some cases permit the
completion of the voting instruction form by telephone or through the internet. If a Non-Registered Holder
wishes to attend and vote at the meeting in person (or have another person
attend and vote on the Non-Registered Holder's behalf), the Non-Registered
Holder must complete, sign and return the voting instruction form in accordance
with the directions provided and a form of proxy giving the right to attend and
vote will be forwarded to the Non-Registered Holder.
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- 3 -
2.
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Form of Proxy
. Less frequently, a Non-Registered
Holder will receive, as part of the meeting materials, a form of proxy
that has already been signed by the Intermediary (typically by a
facsimile, stamped signature) which is restricted as to the number of
Common Shares beneficially owned by the Non- Registered Holder but which
is otherwise uncompleted. If the Non-Registered Holder wishes to vote but
does not wish to attend and vote at the meeting in person (or have another
person attend and vote on the Non-Registered Holder's behalf), the
Non-Registered Holder must complete the form of proxy and deposit it with
the Corporate Secretary of the Company c/o Computershare Investor Services
Inc., Attention: Proxy Department, 2nd Floor, 510 Burrard Street,
Vancouver, British Columbia, V6C 3B9 or by facsimile to (416) 263-9524 or
1-866-249-7775 or vote by telephone or internet as described above. If a
Non-Registered Holder wishes to attend and vote at the meeting in person
(or have another person attend and vote on the Non-Registered Holder's
behalf), the Non-Registered Holder must strike out the names of the
persons named in the proxy and insert the Non-Registered Holder's (or such
other person's) name in the blank space provided.
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Non-Registered Holders should follow the instructions on the
forms they receive and contact their Intermediaries promptly if they need
assistance.
Record Date and Voting Securities
The record date for the determination of Shareholders entitled
to receive Notice of the Meeting has been fixed as March 28, 2017 (the
"
Record Date
"). Only Shareholders of record at the close of business on
the Record Date who either attend the Meeting in person or complete, sign and
deliver a voting instruction form or form of proxy in the manner and subject to
the provisions described above will be entitled to vote or to have their Common
Shares voted at the Meeting. A quorum for the transaction of business at the
Meeting is the presence of one person who is, or who represents by proxy one or
more Shareholders who, in the aggregate, hold at least 5% of the issued and
outstanding Common Shares entitled to be voted at the Meeting.
The authorized capital of the Company consists of an unlimited
number of Common Shares. As of the Record Date, the Company had outstanding an
aggregate of 177,312,560 Common Shares, each carrying the right to one vote per
Common Share. No cumulative rights are authorized, and dissenters' rights are
not applicable to any of the matters being voted upon.
Principal Holders of Voting Securities
To the knowledge of the directors and senior officers of the
Company as at the Record Date, no persons or companies beneficially own or
exercise control or direction over 10% or more of the votes attached to the
Common Shares, other than as set out below.
Shareholder Name
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Number of Common Shares Held
|
Percentage of Outstanding Common
Shares Held
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Van Eck
Associates Corporation
|
24,049,115
(1)
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13.56%
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Notes:
(1)
|
Reflects Common Shares beneficially owned by Van Eck
Associates Corporation ("
Van Eck
") according to the alternative
monthly report dated February 8, 2017 filed by Van Eck with the applicable
Canadian provincial securities regulators under the alternative monthly
reporting system of National Instrument 62-103, which indicates that Van
Eck exercises control over but not ownership of the Common
Shares.
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- 4 -
PART TWO BUSINESS OF THE MEETING
Annual Financial Statements
The audited consolidated financial statements of the Company
for the year ended December 31, 2016 and the auditors' report thereon will be
placed before the Shareholders at the Meeting.
Proposal One: Election of Directors
The Company has fixed the number of directors to be elected at
the Meeting at eight. The directors of the Company are to be elected in
accordance with the Company's majority voting policy (see "
Part Nine
Statement of Corporate Governance Practices Majority Voting Policy
").
Unless the director's office is vacated earlier in accordance with the articles
of the Company or the
Business Corporations Act
(British Columbia), each
director elected will hold office until the next annual meeting or until a
successor is duly elected or appointed. Below is a brief biography of each of
the eight nominees, all of whom are current directors of the Company. Additional
information regarding each of the nominees can also be found below under the
heading "
Part Six Information Concerning the Board of Directors and
Executive Officers
".
The Board unanimously recommends a vote FOR the
election of each of the following nominees.
Rodney Cooper,
Director
Rodney Cooper has been involved in the mining industry for over
30 years, with broad experience in technical services, operations, project
management, investment evaluation and finance. He is a mining engineer, having
obtained the P.Eng. designation, and a past director of the Mining Association
of Canada and the Alberta Chamber of Resources. Currently President and Chief
Operating Officer of Labrador Iron Mines Holdings Limited, he previously served
as Vice President and Senior Analyst at Dundee Securities, Chief Operating
Officer at Baffinland Iron Mines Corporation and Vice President Technical
Services at Kinross Gold Corporation. His experience in gold mining extends over
twenty years, including extensive work in the western United States, including
Nevada. Mr. Cooper's underground design, development and operations experience
is directly applicable to the Company's projects. He graduated with Honours in
Applied Science, Mining Engineering, from Queens University, in Kingston,
Ontario and earned his MBA from the University of Toronto.
Mark Daniel,
Director
Mark Daniel is currently a director of Alamos Gold Inc. Mr.
Daniel was formerly Vice President, Human Resources for Vale Canada (formerly
Inco Limited). Prior to that, he worked with the Bank of Canada and a number of
other federal agencies before joining the Conference Board of Canada. During Mr.
Daniel's 15 year career with the Conference Board, he benchmarked leadership and
management practices in some of the most successful companies in North America,
Europe and Japan. Mr. Daniel holds a PhD in Economics.
James Haggarty,
Director
James Haggarty is a Chartered Professional Accountant (C.P.A.
and C.A.) and holds an Honours Bachelor of Commerce degree from the University
of Windsor. Mr. Haggarty's career has covered a range of industries from
broadcasting, telecommunications, mining and public accounting. He has held
senior executive positions as C.E.O., Executive VP Operations, VP Financial
Operations, and VP Corporate Development with public and private companies like
the SIM Group where he currently is President and Chief Executive Officer. He
has extensive experience with audit committees and public company boards
throughout his career, stemming back to 1993 with Inmet Mining (formerly Metall
Mining). Mr. Haggarty is also on the board of directors of two TSX-listed
companies, GreenSpace Brands Inc. and Gibraltar Growth Corporation, as well as a
volunteer board member of the Toronto Blue Jays Care Foundation.
- 5 -
Richard J. Hall,
Chairman of the Board and Director
Mr. Hall was appointed a Chairman of the Company in 2014. He
brings over 45 years of exploration, development, mining and corporate
experience to the Company. Mr. Hall currently also serves as a director of
IAMGOLD Corporation and Orla Mining Ltd. He formerly served as President and
Chief Executive Officer of Northgate Minerals until it was acquired by AuRico
Gold Inc., which was subsequently acquired by Alamos Gold Inc. He also served as
President and Chief Executive Officer of Metallica Resources. While at Metallica
Resources he was involved in the merger with Peak Gold Ltd. and New Gold Inc. to
form what is now New Gold Inc. Over the past 10 years, Mr. Hall has consulted to
the mineral industry and has served on a number of resource sector boards of
directors including as Chairman of Premier Gold Mines Limited, Chairman of Grayd
Resources, and director of Kaminak Gold. Mr. Hall also served on numerous audit,
compensation and governance committees during his career as well as chairing
several special independent committees of the Board during various corporate
situations. He is involved in several non-profit organizations including: Past
President and Life Member of the American Exploration and Mining Association,
formerly the Northwest Mining Association; Director of the Denver Gold Group;
member of both the Investment Committee and the Audit Committee of the Society
of Economic Geologists (SEG). Mr. Hall holds a Bachelor and a Masters Degree in
Geology and an MBA from Eastern Washington University. He has also completed an
Executive Development Program at the University of Minnesota. He is a member of
the National Association of Corporate Directors and has completed the Institute
of Chartered Secretaries and Administrators (ICSA) Directors Education Program
and is a member of ICSA.
Paul Huet,
President, Chief Executive Officer and
Director
Paul Huet brings over 30 years of experience in high-grade
mining, with particular expertise in narrow vein gold mining and has supervised
mine operations, mine engineering, geology and mine safety in Nevada. Prior to
joining the Company, Mr. Huet served as Chief Operating Officer of Premier Gold
Mines Limited and oversaw its gold projects. Mr. Huet also previously served as
General Manager at the Hollister mine for five years and was Mine Manager at the
Midas Mine, prior to it being acquired by the Company and while operating under
Newmont and Franco-Nevada ownership, serving in several roles during his
seven-year tenure. Mr. Huet earned an Honours degree in Mining Engineering
Technology from Haileybury School of Mines in Ontario and an Executive MBA from
the Stanford University School of Business.
William Matlack,
Director
William Matlack is an investment banker, private investor, and
mineral explorer. He has 20 years of experience in the mining industry,
primarily with major gold mining companies, followed by 19 years in mining
finance in the securities industry, including positions in metals & mining
equity research with major brokerage firms. He currently specializes in metals
and mining investment banking with Scarsdale Equities LLC. His gold industry
experience includes contributions to several world-class gold discoveries with
Santa Fe Pacific Gold Corp. (now Newmont Mining Corporation) and Gold Fields. He
served as Interim Chief Executive Officer of the Company in 2012. He has a B.A.
in Geology from Carleton College and a M.S. in Geology from the University of
Minnesota.
Charles Oliver,
Director
Charles Oliver, a CFA, HB.Sc. in Geology, brings to Klondex
over 25 years of experience as an award winning fund manager. He recently
retired from Sprott Asset Management as Lead Portfolio Manager of the Gold and
Precious Metals Fund. Mr. Oliver is currently a board member for Integra Gold
Corp. He began his career as a field geologist in Québec after which, he moved
to Toronto to work as a trader and broker, eventually joining the buy-side at
AGF Funds where he was Senior Vice President and Lead Portfolio Manager of
several funds including their Precious Metals Funds.
Blair Schultz,
Director
Blair Schultz, has over 18 years of capital markets experience.
He served as chairman of the Company from 2012 to 2014, and as an executive
director from September 2014 to June 2015. He currently serves as the President
and Chief Executive Officer of Langhaus Financial Partners Inc. Also, he is a
director of Eastmain Resources Inc., OK2 Minerals Ltd. and was previously a director of VMS Ventures
Inc. where he was chair of the special committee overseeing the sale of VMS to
Royal Nickel Corporation. Prior to his time at Klondex, Mr. Schultz spent 13
years from 2001 to 2014 with K2 & Associates Investment Management Inc.. He
was Vice President and held various positions most notably, Head of Special
Situation, Portfolio Management and Trading. Before K2, Mr. Schultz worked for
Canada Life, TD Securities, Trimark and Perigee Investment Counsel in debt
private placements, interest rate derivatives and equity research. He is also a
part owner and director of RYR Sports Inc., a hockey equipment manufacturer
based in Toronto, Canada. Mr. Schultz holds an Honours Bachelor of Mathematics
degree from the University of Waterloo with a Business Administration option
from Wilfred Laurier University.
- 6 -
Proposal Two: Appointment of Auditors
The independent auditors of the Company are
PricewaterhouseCoopers LLP, Chartered Professional Accountants ("
PwC
"),
located at Suite 1400, 250 Howe Street, Vancouver, V6C 3S7. PwC were first
appointed auditors of the Company effective January 6, 2014 and were
re-appointed by the Shareholders of the Company at the 2016 annual and special
meeting of Shareholders held on June 15, 2016. The Shareholders will be asked at
the Meeting to vote for the appointment of PwC as auditors until the next annual
meeting of the Shareholders of the Company or until a successor is appointed, at
a remuneration to be fixed by the directors through the Audit Committee. The
Company expects that a representative from PwC will be present at the Meeting
and will be available to respond to appropriate questions. PwC will also be
permitted to make a statement if it so desires.
Fees billed by PwC to the Company for the years ended December
31, 2016 and 2015 are included in the following table. All services and fees
were pre-approved by the Audit Committee.
Year
Ended December 31,
|
|
|
|
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Item
|
|
2016
|
|
|
2015
|
|
Audit Fees
(1)
|
$
|
478,574
|
|
$
|
258,390
|
|
Audit-Related Fees
(2)
|
$
|
7,741
|
|
$
|
39,407
|
|
Tax Fees
(3)
|
$
|
0
|
|
$
|
0
|
|
All Other Fees
(4)
|
$
|
0
|
|
$
|
0
|
|
Total
|
$
|
486,315
|
|
$
|
297,797
|
|
Notes:
(1)
|
"Audit Fees" are the aggregate fees billed by PwC for the
audit of the Company's consolidated annual financial statements, reviews
of interim financial statements and attestation services that are provided
in connection with statutory and regulatory filings or engagements and
fees billed for procedures performed relating to prospectus filings and
registration statements which incorporate audit reports previously issued
by PwC. Audit fees are billed and paid in Canadian dollars. The amounts
reported are converted from Canadian dollars to U.S. dollars based on the
Canadian and U.S. dollar exchange rates at the date of billing.
|
(2)
|
"Audit-Related Fees" are fees charged by PwC for
assurance and related services that are reasonably related to the
performance of the audit or review of the Company's financial statements
and are not reported under "Audit Fees". This category comprises fees
billed for assessment and testing of, and making recommendations for
improvements in, internal control over financial reporting. These fees are
billed and paid in Canadian dollars. The amounts reported are converted
from Canadian dollars to U.S. dollars based on the Canadian and U.S.
dollar exchange rates at the date of billing.
|
(3)
|
"Tax Fees" are fees billed by PwC for tax compliance, tax
advice and tax planning.
|
(4)
|
"All Other Fees" for the year ended December 31, 2016
included fees relating to the aggregate fees billed in each of the last
two fiscal years for products and services provided by the Company's
external auditor, other than the services reported under clauses 1 to 3
above. These fees are billed and paid in Canadian dollars. The amounts
reported are converted from Canadian dollars to U.S. dollars based on the
Canadian and U.S. dollar exchange rates at the date of
billing.
|
Pre-Approval Policies and
Procedures
The Audit Committee Mandate provides that the Audit Committee
is responsible for recommending to the Board the selection of the external
auditors, subject to annual shareholder approval, and overseeing the work of the
external auditors. In addition, the Audit Committee reviews and recommends to
the Board the compensation of the external auditors. The Audit Committee also
has responsibility for pre-approving the retention of the independent auditor
for all audit and non-audit services the independent auditors are permitted to
provide the Company and approve the fees for such services, other than any
de
minimis
non-audit services allowed by applicable law or regulation. All
audit and non-audit services (being services other than services rendered for
the audit and review of the financial statements or services that are normally
provided by the external auditor in connection with statutory and regulatory
filings or engagements) which are proposed to be provided by
the external auditors to the Company or any subsidiary of the Company shall be
subject to the prior approval of the Audit Committee.
- 7 -
The Audit Committee may form and delegate authority to
subcommittees consisting of one or more independent members of the Audit
Committee, when appropriate, including the authority to grant pre-approvals of
permitted audit and non-audit services, provided that decisions of such a
subcommittee to grant pre-approvals shall be presented to the full Audit
Committee at its next scheduled meeting.
Audit Committee Report
The Audit Committee reviewed and discussed with management and
the Company's independent auditors the audited consolidated financial statements
included in the Company's Annual Report on Form 10-K for the year ended December
31, 2016. In addition, the Audit Committee has discussed with the Company's
Auditors the matters required to be discussed by Statement on Auditing Standards
No. 61 (Codification of Statements on Auditing Standards, AU380), as amended, as
adopted by the Public Company Accounting Oversight Board ("
PCAOB
") in
Rule 3200T. The Audit Committee has also received the written disclosures and
the letter from the Company's Auditors required by applicable requirements of
the PCAOB regarding the independent accountant's communications with the Audit
Committee concerning independence and has discussed with the Company's Auditors
that audit firm's independence from the Company and its management. Based on the
review and discussions, the Audit Committee recommended to the Board that the
audited financial statements be included in the Annual Report on Form 10-K for
the year ended December 31, 2016, for filing with the SEC and the applicable
Canadian provincial securities regulators, which Annual Report is available on
the Company's website at
www.klondexmines.com
, under the Company's
profile on EDGAR at www.sec.gov, and on SEDAR at
www.sedar.com
.
Audit Committee of the Board
James Haggarty, Chair
Rodney Cooper
William Matlack
Board Recommendation
The Board recommends the adoption of a resolution appointing
PwC as the auditors of the Company until the close of the next annual meeting of
the shareholders of the Company and to authorize the directors to fix the
auditors' remuneration. In order to be effective, the resolution must be
approved by a majority of the votes cast by Shareholders present, or represented
by proxy, at the Meeting.
The Board believes that the appointment of PwC as auditors
is in the best interests of the Company and therefore unanimously recommends
that the Shareholders vote in favour of this resolution. Unless instructed
otherwise, the representatives of the Company named in the accompanying form of
proxy intend to vote the Common Shares represented by proxies
FOR
the appointment of PricewaterhouseCoopers LLP,
Chartered Professional Accountants, as auditors of the Company to hold office
until the next annual meeting of shareholders and the authorization of the
directors to fix their remuneration unless the Shareholder has specified in the
proxy that his Common Shares are to be withheld from voting in respect
thereof.
Proposal Three: Non-Binding Advisory "Say on Pay"
Vote
The Board has adopted a policy that provides for an annual
non-binding advisory shareholder vote on the Company's approach to executive
compensation, known as "Say on Pay''. The Say on Pay policy is designed to
enhance accountability for the compensation decisions made by the Board by
giving shareholders a formal opportunity to provide their views on the Board's
approach to executive compensation through an annual non-binding advisory vote.
The Company will disclose the results of the vote as part of its report on
voting results for each annual meeting. The results will not be binding; the
Board will remain fully responsible for its compensation decisions and will not
be relieved of these responsibilities by the advisory vote. However, the Board
will take the results into account, as appropriate, when considering future
compensation policies, procedures and decisions and in determining whether there
is a need to modify the level and nature of their engagement with shareholders.
- 8 -
If the advisory resolution is not approved by a majority of the
votes cast at an annual meeting, the Board will consult with shareholders
(particularly those who are known to have voted against the resolution) in order
to understand their concerns, and will review the Company's approach to
compensation in the context of those concerns. Results from the Board's review
will be discussed in the Company's management information circular for the
following year. Shareholders are encouraged to review and consider the detailed
information regarding the Company's approach to compensation under
"Part
Three Statement of Executive Compensation'
'.
At the Meeting, Shareholders of the Company will be asked to
pass the following non-binding advisory resolution on the Say on Pay policy. The
resolution conforms to the form of resolution recommended by the Canadian
Coalition for Good Governance. Shareholders may vote for or against, or abstain
from voting on, the following resolution:
"
BE IT RESOLVED THAT
the
compensation paid to the named executive officers, as disclosed in the Circular
of the Company, dated as of March 28, 2017, pursuant to the SEC's executive
compensation disclosure rules (which disclosure includes the Compensation
Discussion and Analysis, the compensation tables and the narrative discussion
that accompanies the compensation tables), is hereby approved."
The Board unanimously recommends that the Shareholders vote
in favour of the foregoing resolution.
Shareholders who vote against the resolution are encouraged to
contact the Board to explain their concerns by writing to the Corporate
Secretary, Klondex Mines Ltd., 1055 West Hastings Street, Suite 2200, Vancouver,
British Columbia, V6E 2E9.
Proposal Four: Non-Binding Advisory Vote on Frequency of
"Say on Pay" Votes
In accordance with Section 14A of the
Securities Exchange
Act of 1934
, as amended (the "
Exchange Act
") and Section 951 of the
Dodd-Frank Wall Street Reform and Consumer Protection Act
("
Dodd-Frank
"), the following proposal gives Shareholders the opportunity
to vote, on an advisory basis, on the frequency with which the Company includes
in the Company's Circular an advisory vote to approve or not approve the
Company's approach to executive compensation. By voting on this proposal,
Shareholders may indicate whether they prefer that the Company seek such an
advisory vote every one, two, or three years.
After careful consideration of this proposal, the Board
believes that an advisory vote on executive compensation that occurs every one
year is the most appropriate choice for the Company. The Compensation Committee
values the opinions expressed by Shareholders and the Board believes that
Shareholders should have the opportunity to provide such feedback on an annual
basis.
Shareholders may cast their votes on their preferred voting
frequency by selecting the option of holding an advisory vote on executive
compensation every "ONE YEAR," as recommended by the Board, every "TWO YEARS" or
every "THREE YEARS," or Shareholders may "ABSTAIN." Shareholders' votes are not
intended to approve or disapprove the recommendation of the Board. Rather, the
Board will consider the Shareholders to have expressed a preference for the
option that receives the most votes.
While the Board intends to carefully consider the voting
results of this proposal, the final vote is advisory in nature and therefore not
binding on the Company, the Board or the Compensation Committee. The Board and
Compensation Committee value the opinions of all of the Shareholders and will
consider the outcome of this vote when making future decisions on the frequency
with which the Company will hold an advisory vote on executive compensation.
The Board unanimously recommends that the Shareholders vote
in favour of holding an advisory vote to approve the compensation of our Named
Executive Officers every "ONE YEAR".
- 9 -
Other Matters
Management knows of no other matters to come before the Meeting
other than those referred to in the Notice of Meeting. Should any other matters
properly come before the Meeting, the Common Shares represented by the form of
proxy accompanying this Circular will be voted on such matters in accordance
with the best judgment of the persons voting by proxy.
PART THREE STATEMENT OF EXECUTIVE COMPENSATION
Compensation Discussion and Analysis
Compensation Governance
The Compensation and Governance Committee is currently composed
of three members: Mark J. Daniel, Richard J. Hall and Charles Oliver, all of
whom are independent directors, as determined under the applicable NYSE MKT
standards, SEC rules and National Policy 58-201
Corporate Governance
Guidelines
(see "
Part Nine Statement of Corporate Governance Practices
Corporate Governance Guidelines
"). Each member of the Compensation and
Governance Committee draws upon their skills and experience as directors and
compensation committee members of other similar companies in the mining industry
in making decisions on the suitability of the Company's compensation policies
and practices.
The Company's compensation policies and programs are designed
to be competitive with similar mining companies and to recognize and reward
executive performance consistent with the success of the Company's business.
These policies and programs are intended to attract and retain capable and
experienced people. The Compensation and Governance Committee's role and
philosophy is to ensure that the Company's compensation goals and objectives, as
applied to the actual compensation paid to the Company's executive officers, are
aligned with the Company's overall business objectives and with Shareholder
interests.
In addition to industry comparables, the Compensation and
Governance Committee considers a variety of factors when determining both
compensation policies and programs and individual compensation levels. These
factors include the long-range interests of the Company and Shareholders,
overall financial and operating performance of the Company and the Compensation
and Governance Committee's assessment of each executive's individual performance
and contribution toward meeting corporate objectives.
The function of the Compensation and Governance Committee is to
assist the Board in fulfilling its responsibilities relating to the compensation
practices of the executive officers of the Company. The Compensation and
Governance Committee is empowered to review the compensation levels of the
Company's executive officers and to report and make recommendations thereon to
the Board; to review the strategic objectives of the Company's share option and
other share-based compensation plans and to set share-based compensation; and to
consider any other matters which, in the Compensation and Governance Committee's
judgment, should be taken into account in reaching any recommendation to the
Board concerning the compensation levels of the Company's executive officers.
The Board assumes responsibility for reviewing and monitoring
the long-range compensation strategy for the Company's senior management,
although the Compensation and Governance Committee guides it in this role. The
Board determines the type and amount of compensation for the Chief Executive
Officer and each of the other executive officers of the Company.
The Compensation and Governance Committee engaged an
independent consulting firm, Hugessen Consulting Inc. ("
Hugessen
"), to
provide it with independent advice on executive compensation and related
governance matters in connection with the approach of the Company towards
executive and director compensation. The nature and scope of services provided
and to be provided by Hugessen to the Compensation and Governance Committee
includes:
|
|
providing advice regarding NEO compensation
program design and pay levels;
|
|
|
providing advice regarding non-executive
director compensation structure and levels;
|
- 10 -
|
|
providing information regarding ongoing and emerging
market trends in executive compensation, director compensation and related
corporate governance; and
|
|
|
providing advice to the Compensation and Governance
Committee in advance of Compensation and Governance Committee meetings.
|
The Compensation and Governance Committee reviews and considers
the information and advice provided by Hugessen, among other factors, when it
makes its recommendations to the Board for approval. The Board, however, makes
the ultimate decisions with respect to executive compensation after considering
the Compensation and Governance Committee's recommendations.
Hugessen does not provide any services to management directly
and work conducted by Hugessen raises no conflicts of interest. Any services
provided by Hugessen require Compensation and Governance Committee pre-approval
and the Chair of the Compensation and Governance Committee approves all invoices
for work performed by Hugessen. The Compensation and Governance Committee has
the authority to hire and fire its independent advisor.
Hugessen was initially retained by the Company in January 2015.
The table below outlines the fees paid to Hugessen over the last two years for
services related to determining the compensation of our directors and officers.
Hugessen did not provide any other services in 2015 or 2016.
|
2015
|
2016
|
Executive Compensation-Related Fees
|
C$76,067
|
C$61,465
|
All Other Fees
|
Nil
|
Nil
|
Philosophy and Objectives
The compensation program for the Company's senior management is
designed to ensure the level and form of compensation achieves certain
objectives, including:
|
|
attracting and retaining talented, qualified
and effective executives;
|
|
|
motivating the short and long-term performance
of these executives; and
|
|
|
aligning their interests with the interests of
Shareholders.
|
Peer Group
The Compensation and Governance Committee reviews the Company's
compensation structure and levels relative to a peer group of companies,
including base salary, target compensation and actual compensation for each NEO
(as defined below) according to position title, organizational role and overall
scope of responsibility. The 2016 peer group used by the Compensation and
Governance Committee in making its recommendations to the Board included the
following 10 publicly traded mining companies with which the Company competes
for executive talent and which the Company sees as its best comparables in order
to ensure the Company remains competitive in attracting, motivating, and
retaining highly qualified and experienced executives. Companies were selected
for inclusion in the peer group after an in-depth review of many factors,
including company size, geographic location, market capitalization, asset
composition, degree of complexity and stage of operations.
Company
|
|
Company
|
Kirkland Lake Gold Inc.
|
|
Fortuna Silver Mines Inc.
|
Lake Shore Gold Corp.
|
|
Richmont Mines Inc.
|
Primero Mining Corp.
|
|
Mandalay Resources Corporation
|
Guyana Goldfields Inc.
|
|
Argonaut Gold Inc.
|
Premier Gold Mines Limited
|
|
Wesdome Gold Mines Ltd.
|
- 11 -
Named Executive Officers for the
Fiscal Year Ended December 31, 2016
Securities legislation requires the disclosure of compensation
received by each "Named Executive Officer" (or "
NEOs
") of the Company for
the three most recently completed financial years. For the 2016 year, the NEOs
of the Company were the following:
|
|
Paul Huet,
President and Chief Executive
Officer
;
|
|
|
Barry Dahl,
Chief Financial Officer and
Corporate Secretary
;
|
|
|
John Antwi,
Senior VP of Strategic
Development
;
|
|
|
Michael Doolin,
Chief Operating Officer
;
and
|
|
|
John Seaberg,
Senior VP, Investor Relations
and Corporate Development
.
|
Elements of Compensation Program
for the Fiscal Year Ended December 31, 2016
The compensation packages for the executive officers of the
Company are generally based on a base salary, an annual cash incentive bonus
based on agreed objectives and the achievement of set milestones and incentive
stock options and share-based awards in the form of RSUs and PSUs, each granted
under the Company's share incentive plan. The executive officers' compensation
packages also include additional benefits, as more clearly set out under the
heading "
Termination and Change of Control Benefits
". The Compensation
and Governance Committee annually reviews the total compensation package of each
of the Company's executive officers on an individual basis, against the backdrop
of the compensation goals and objectives described above, and makes
recommendations to the Board concerning the individual components of their
compensation.
Base Salary
The Company provides executive officers with base salaries that
represent a fixed element of compensation and their minimum compensation for
services rendered, or expected to be rendered. Executive officers' base
compensation depends on the scope of their experience, responsibilities,
leadership skills, performance, length of service, general industry trends and
practices, competitiveness, and the Company's existing financial resources. Base
salaries are determined annually based on the Compensation and Governance
Committee's recommendations to the Board.
The Compensation and Governance Committee annually reviews the
base salaries of the executive officers of the Company against compensation
packages and practices for executive officers in comparable positions of public
companies in the mining industry (see
"Peer Group"
above). The
Compensation and Governance Committee also reviews third party compensation
reports in making its recommendations.
Cash Bonus
Annual cash incentive bonuses are a variable component of
compensation designed to reward the Company's executive officers for maximizing
annual operating performance. The annual cash incentive bonuses are provided in
the form of bonus payments awarded by the Compensation and Governance Committee,
subject to Board approval, under the Company's short-term incentive plan (the
"
STIP
") to executives, after taking into account corporate performance
and individual performance as an executive (the "
STIP Bonus
").
The Company's business plan requires that the focus of the
Company be on exploration, project development milestones, operating
efficiencies and safe, efficient and responsible (environmental and social)
production growth. These measures are therefore regarded as the basis for the
STIP Bonus, linking management performance with the commitments made to the
Company's shareholders.
The Compensation and Governance Committee is responsible for
setting the performance measures applicable to the STIP Bonuses and for
determining the extent to which such performance measures are met. The formula
set out below is used to determine actual STIP Bonus awards for participants
under the STIP:
- 12 -
Base
Salary
|
x
|
Target
Bonus
Rate
|
x
|
[
|
Corporate
Score
Weighting
|
x
|
Corporate
Score
|
+
|
Individual
Score
Weighting
|
x
|
Individual
Score
|
]
|
=
|
Actual
STIP
Bonus
|
The amount of the awards may be varied from the amount
calculated at the reasonable discretion of the Compensation and Governance
Committee. Details relating to the determination of the NEOs' performance scores
and the factors leading to the determination the STIP Bonuses paid to the NEOs
for the 2016 year are set out below.
Performance Score
Individual performance is assessed on performance relative to
goals and objectives determined at the beginning of the year, based on both
corporate objectives and certain individualized objectives particular to each
individual executive.
In assessing corporate performance, it is recognized that
executive officers cannot control certain factors, such as interest rates and
the international market prices for the gold and silver produced by the Company.
When applying the corporate performance criteria, the Compensation and
Governance Committee considers factors over which the executive officers can
exercise control, such as meeting production budget targets established by the
Board at the beginning of each year, controlling costs, safety performance,
taking advantage of business opportunities and enhancing the competitive and
business prospects of the Company. In determining payout amounts, the members of
the Compensation and Governance Committee draw on their experience as directors
and compensation committee members of other similar companies in the mining
industry.
In assessing the 2016 personal performance score used for
determining STIP Bonuses, the Compensation and Governance Committee evaluated
progress against the Company's strategic plan and the written individual
objectives established for each of the executive officers, which were reviewed
and approved by the Compensation and Governance Committee in advance. The
individual objectives used to evaluate the performance of the NEOs for the 2016
year varied as between each of the NEOs to account for the different roles
served by each NEO within the Company and, as a consequence, the different goals
of the Company believed by the Compensation and Governance Committee to most
highly correlate with the performance of such NEO. Common corporate objectives
were also set by the Compensation and Governance Committee to factor into each
of the executive officers' annual incentive awards. Each of the executive
officers' STIP Bonuses were determined based on what the Compensation and
Governance Committee determined to be weightings between corporate and
individual objectives, based on the role of the particular executive officer.
For each of the corporate objectives, the Compensation and
Governance Committee adopted a four-point graduated scale of payout percentages
based on meeting or exceeding such targets, with payout percentages for each
corporate objective being 0%, 50%, 100% or 150%, based on the Company's
performance against the specified target ranges. In all cases, the Compensation
and Governance Committee retained the ability to make any discretionary
adjustments it deemed to be appropriate, taking into account all factors and
circumstances. As a result, when determining whether a goal was achieved, the
Compensation and Governance Committee in some cases interpolated between the
pre-defined payout percentages depending on actual performance. Similarly, in
assessing the executive officers' level of achievement in respect of their
individual objectives, the Compensation and Governance Committee took a flexible
approach and assigned a score from 0% to 150% for each objective based on how
well the executive officer was found to have performed in respect of the
particular objective.
The following sets out the established corporate performance
objectives for the Company for 2016, along with the scale of payout percentages
for each objective, as well as the payout score assigned for each objective
based on the Company's 2016 performance on such metrics.
- 13 -
|
|
Scale of Payout
Percentage
|
|
2016
|
Objective
|
2016
|
|
|
|
|
2016 Actual
|
Payout
|
|
Goal
|
0%
|
50%
|
100%
|
150%
|
|
Score
|
|
|
|
|
|
|
|
|
Health & Safety:
|
Lower than
|
|
|
|
|
|
|
MSHA
total medical reportable incidences
|
(i.e., 2015
|
>3.29
|
<2.99
|
<2.39
|
<2.09
|
2.39
|
100%
|
|
record)
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Environmental:
|
|
|
|
|
|
|
|
Environmental Compliance Incidence
|
2
|
4
|
3
|
2
|
0
|
0
|
150%
|
Submit
Fire Creek Plan of Operations
|
1-Sep
|
1-Dec
|
1-Oct
|
1-Sep
|
1-Aug
|
1-Feb
|
150%
|
Submit
Midas New Tailings Permit
|
1-Sep
|
1-Dec
|
1-Oct
|
1-Sep
|
1-Aug
|
18-Nov
|
75%
|
Approval to Process Tails at True North
|
31-Jul
|
31-Sep
|
31-Aug
|
31-Jul
|
30-Jun
|
4-Apr
|
150%
|
|
|
|
|
|
|
|
|
Production:
|
150k
|
<120k
|
>135k
|
>150k
|
>165k
|
160,457
|
133%
|
Production (AuEq oz recovered)
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
All
in Costs:
|
|
|
|
|
|
|
|
For Fire Creek, Midas and Corporate
(1)
|
US$1,060 - 1,175
|
>$1,275
|
<$1,275
|
<$1,175
|
<$1,060
|
$1,142
|
100%
|
|
|
|
|
|
|
|
|
Share Price:
|
|
|
|
|
|
|
|
Comparison of share price to
share price of
peer group (taking
out the high/low) minus takeovers
or
bankruptcies
(2)
|
Outperform
Median
of
Peer Group
|
0%
|
5%
|
10%
|
25%
|
56% above the median
|
150%
|
Notes:
(1)
|
These represent the segments of the Company prior to the
acquisitions of True North, Hollister and Aurora.
|
(2)
|
The companies included in the peer group for 2016 are
disclosed above under
"Peer Group"
.
|
The following shows the weighting given by the Compensation and
Governance Committee to each objective described in the table above, the score
awarded by the Compensation and Governance Committee in respect of each
objective (as determined using the above scoring scale) and the resulting
weighted scores and total weighted average corporate score.
Objective
|
Weight (A)
|
Score (B)
|
Weighted Score (A x B)
|
Health
& Safety
|
20%
|
100%
|
20.0%
|
Environmental Compliance
|
5%
|
150%
|
7.50%
|
Environmental Permitting
(1)
|
5%
|
125%
|
6.25%
|
Production
|
35%
|
133%
|
46.66%
|
All in
Costs
|
20%
|
100%
|
20.0%
|
Share
price
|
15%
|
150%
|
23.0%
|
TOTAL
|
100%
|
--
|
123%
|
Notes:
(1)
|
The "environmental permitting" score was arrived at by
taking the average scores assigned above to the relevant permitting goals
for each of the Company's Fire Creek, Midas and True North mines, which
were 150%, 75% and 150%, respectively.
|
The total weighted score, based on the Compensation and
Governance Committee's assessment of the Company's performance in respect of all
of the corporate objectives was 123% for 2016.
- 14 -
The following tables set out the established individual
performance objectives for each of the NEOs for 2016, along with the weighting
given by the Compensation and Governance Committee to each objective, the
resulting performance scores and the payout percentage awarded by the
Compensation and Governance Committee in respect of each objective, the total of
which is applied as the "overall performance score" to the formula above.
Paul Huet, President and Chief Executive
Officer
Objective
|
Actual
|
Weight
% (A)
|
Performance Score (B)
|
Weighted Score (A x B)
|
Meet Free Cash Flow Expectations
|
Completed
|
40%
|
100%
|
40%
|
Succession Planning
|
Completed
|
20%
|
100%
|
20%
|
Strategic Plan for Canada
|
Completed
(1)
|
20%
|
125%
|
25%
|
Develop Five-Year Business Plan
|
Completed
|
15%
|
100%
|
15%
|
Develop Personal Improvement Strategy
|
Completed
|
5%
|
100%
|
5%
|
Total
|
--
|
100%
|
--
|
105%
|
Notes:
(1)
|
During 2016, the Company acquired True North, completed
and issued a technical report prepared in accordance with National
Instrument 43-101, prepared a budget and mine plan, defined a mineral
reserve estimate in respect of tailings, successfully reprocessed
tailings, refurbished the mine and commenced
production.
|
Barry Dahl, Chief Financial Officer and Corporate
Secretary
Objective
|
Actual
|
Weight %
(A)
|
Performance Score (B)
|
Weighted Score (A x B)
|
Meet Free Cash Flow Expectations
|
Completed
|
45%
|
100%
|
45%
|
Develop and Complete an Enterprise Risk Management System
|
Completed
|
30%
|
100%
|
30%
|
Develop Personal Improvement Strategy
|
Completed
|
15%
|
100%
|
15%
|
Assist in Development of Five-Year Business Plan
|
Completed
|
10%
|
100%
|
10%
|
Total
|
--
|
100%
|
--
|
100%
|
John Antwi, Senior VP, Strategic Development
Objective
|
Actual
|
Weight
% (A)
|
Performance Score (B)
|
Weighted Score (A x B)
|
Assist in Development of Five-Year Business Plan
|
Completed
|
10%
|
100%
|
10%
|
Enter into Toll Milling Agreements
|
Completed
|
20%
|
130%
|
26%
|
M&A Activities
|
Completed
(1)
|
20%
|
100%
|
20%
|
Develop and Complete an Enterprise Risk Management Program
|
Completed
|
30%
|
150%
|
45%
|
Capital Management Responsibilities
|
Completed
|
20%
|
135%
|
27%
|
Total
|
--
|
100%
|
--
|
128%
|
Notes:
(1)
|
Assisted in the Company's acquisition of Hollister and
Aurora completed on October 3, 2016.
|
Michael Doolin, Chief Operating Officer
Objective
|
Actual
|
Weight
% (A)
|
Performance Score (B)
|
Weighted Score (A x B)
|
Meet Operating Cash Flow Expectations
|
Completed
|
35%
|
110%
|
38%
|
Develop Method for Processing True North Tailings
|
Completed
(1)
|
30%
|
150%
|
45%
|
Meet or Exceed Development Waste Footage for Nevada
|
17,468 feet
|
20%
|
100%
|
20%
|
Mill Throughput of at least 750 tons per day
|
855 tpd
|
15%
|
150%
|
23%
|
Total
|
--
|
100%
|
--
|
126%
|
- 15 -
Notes:
(1)
|
Developed and permitted process for recovery of gold from
tailings and recovered 1,752 Au oz (90% recovery) during
2016.
|
John Seaberg, Senior VP, Investor Relations and Corporate
Development
Objective
|
Actual
|
Weight %
(A)
|
Performance Score (B)
|
Weighted Score (A x B)
|
Increase Sell Side Analyst Coverage in US
|
Completed
|
30%
|
140%
|
42%
|
Develop and Implement Plan for
Community Relations at True North
|
Completed
|
30%
|
100%
|
30%
|
Increase New Institutional Shareholder Positions
|
Completed
|
30%
|
140%
|
42%
|
Assist in Development of Five-Year Business Plan
|
Completed
|
10%
|
100%
|
10%
|
Total
|
--
|
100%
|
--
|
124%
|
The Compensation and Governance Committee and the Board
reviewed the President and Chief Executive Officer's progress against his
objectives, and reviewed the President and Chief Executive Officer's assessment
of the progress of each of the other executive officers against their respective
objectives, and determined the level and quality of each executive officer's
performance achievement, as shown above. Based on that assessment, the
Compensation and Governance Committee recommended to the Board, and the Board
approved, an appropriate individual performance score for the President and
Chief Executive Officer. The Compensation and Governance Committee then reviewed
and approved the individual performance scores that the President and Chief
Executive Officer recommended for each of the other executive officers.
Target Bonus Rate and Bonus Payout
Amounts
In 2016, the Board set the target bonus rates for each of the
NEOs, representing the percentage of their base salary which their cash bonus
would total assuming such NEO achieved all of such NEO's pre-determined
corporate and individual objectives. Such target bonus rates, along with the
calculated bonus amounts (based on the formula for calculating bonus payouts and
the performance scores for 2016 explained above), are shown below.
Named
Executive
Officer
|
Annual
Salary
(A)
|
Target
Bonus
Rate
(B)
|
Weighting
of
Corporate
Objectives
(C)
|
Weighting
of
Individual
Objectives
(D)
|
Corporate
Objectives
Score
(E)
|
Individual
Objectives
Score
(F)
|
Added
Discretionary
Amount
(2)
(G)
|
Total
2016
STIP Bonus
|
Paul Huet
|
US$445,000
|
85%
|
85%
|
15%
|
123%
|
105%
|
US$135,303
|
US$590,070
|
Barry Dahl
|
US$250,000
|
50%
|
60%
|
40%
|
123%
|
100%
|
US$56,563
|
US$198,751
|
John Antwi
(1)
|
US$220,000
|
50%
|
60%
|
40%
|
123%
|
128%
|
US$15,178
|
US$90,285
|
Michael Doolin
|
US$290,000
|
50%
|
60%
|
40%
|
123%
|
126%
|
US$36,613
|
US$216,631
|
John Seaberg
|
US$240,000
|
50%
|
60%
|
40%
|
123%
|
124%
|
US$30,301
|
US$178,321
|
Notes:
(1)
|
Mr. Antwi was appointed Senior VP of Strategic
Development of the Company on June 15, 2016 and the STIP Bonus paid out to
him was pro-rated for the period during which he was with the
Company.
|
(2)
|
During 2016, there were a number of unique challenges and
opportunities that arose that were not contained in the plan and budget
that was approved by the Board in late 2015. The Company's executive team
successfully addressed these situations, which included acquisitions and
significant financing initiatives, which had a positive impact on the
Company's share price. The outcome of these efforts helped to increase the
market capitalization of the Company from under C$400 million to over C$1
billion in 2016. Although stretched by these significant additions to the
work plan, the Company's executive team came through for the Shareholders
which has led to a stronger company with a more robust future. The
Compensation and Governance Committee assessed the STIP Bonus amounts that
would have been paid in respect of the performance by the NEOs and the
Company relating to the pre-determined corporate and individual goals and
determined that such amounts did not adequately reward the executives of
the Company for the strong performance and significant growth of the
Company during the 2016 financial year. As such, the Compensation and
Governance Committee recommended that the discretionary amounts be added
and included in the STIP Bonuses paid to the NEOs.
|
See
"Part Three Statement of Executive Compensation
Summary Compensation Table"
.
- 16 -
Equity Participation
The Company believes that encouraging its executives and
employees to become shareholders is the best way to align their interests with
those of Shareholders. Equity participation is accomplished through the Share
Incentive Plan and the Share Ownership Policy (see
"Share Ownership Policy"
belo
w
).
On May 13, 2016, the Company adopted a new share incentive plan
(the "
Share Incentive Plan
"), comprised of a share option plan (the
"
Share Option Plan
") allowing for the granting of Options, and a
restricted share unit plan (the "
RSU Plan
"), allowing for the granting of
restricted share units ("
RSUs
") and performance-based RSUs
("
PSUs
"). On June 15, 2016, the Shareholders approved the Share Incentive
Plan at the 2016 annual and special meeting of Shareholders. The key terms of
the Share Incentive Plan are described in further detail below (see
"Part
Five Compensation Plans Summary of the Share Incentive Plan"
). The prior
share incentive plan of the Company (the "
Prior Share Incentive Plan
")
was last approved by the shareholders of the Company on June 18, 2013, and
consisted of a share option plan (the "
Prior Share Option Plan
")
providing for the granting of options and a share compensation plan (the
"
Prior Share Compensation Plan
") providing for the granting of
Common Shares. With the implementation of the Share Incentive Plan, no
additional options, Common Shares or other equity awards will be granted under
the Prior Share Incentive Plan, which will continue to govern all prior grants
made thereunder.
The Share Incentive Plan is intended to emphasize management's
commitment to the growth of the Company and the enhancements of shareholders'
equity through, for example, improvements in its resource base and share price
increases. After reviewing recommendations from the Compensation and Governance
Committee, the Board approves base salaries and RSU, PSU and stock option grants
at the same time to facilitate consideration of targeted direct compensation to
executive officers. Generally, the Board grants options and share-based awards
on an annual basis in order to minimize
ad hoc
option grant proposals and
to normalize the compensation process. Previous grants of share-based and
option-based awards are taken into account when considering new share-based and
option-based grants. Share-based and option-based awards are granted at other
times of the year to individuals commencing employment with the Company.
During 2016, each of the NEOs were granted RSUs and PSUs, other
than for John Antwi, who was not granted PSUs. Further, no options were granted
to NEOs during the 2016 financial year, other than to John Antwi in connection
with his hiring as Senior VP of Strategic Development of the Company. In 2016,
the NEOs received the equity grants described in the table under the heading
"Part Three Statement of Executive Compensation Incentive Plan Awards
Grants of Plan-Based Awards"
. RSUs and PSUs vest on terms established by the
Board.
The RSUs granted under the Share Incentive Plan in 2016 vest in
the following manner: 1/3 on June 17, 2017, 1/3 on June 17, 2018, and 1/3 on
June 17, 2019. The vesting of the RSUs granted under the Prior Share Incentive
Plan in 2016 to Messrs. Antwi and Seaberg is set forth in the table under
"Part Three Statement of Executive Compensation Incentive Plan Awards
Grants of Plan-Based Awards"
.
The PSUs granted under the Share Incentive Plan to the NEOs in
2016 vest on June 17, 2019, based on the relative return of the Common Shares on
the TSX as compared to the return of the S&P/TSX Global Gold Index (the
"
Index
") for the following periods (each, a "
performance period
")
and using the following weightings: (i) the first year following the grant date
(20% weighting); (ii) the period starting one year after the grant date and
ending two years after the grant date (20% weighting); (iii) the period starting
two years after the grant date and ending three years after the grant date (20%
weighting); and (iv) the three year period following the grant date (40%
weighting). If, during any performance period, the increase in the price of the
Common Shares on the TSX is greater than 25% higher than the increase in the
Index, a score of 1.5 is assigned for the performance period. If, during any
performance period, the increase in the price of the Common Shares on the TSX is
more than 25% lower than the increase in the Index, a score of 0.5 is assigned
for the performance period. If the price of the Common Shares decreases during a
performance period, the maximum score assigned for the performance period is
1.0, regardless of whether the Common Shares outperformed the Index during such
performance period. On the vesting date, a weighted average of the scores for
each of the performance periods is calculated to determine the number of Common
Shares to be redeemed for each PSU.
- 17 -
The following table sets out the number of RSUs and PSUs
granted to each of the NEOs in 2016, along with the fair value of the RSU and
PSU grants.
NEO
|
Number of
RSUs
Granted
|
Number of
PSUs
Granted
|
Value
of
RSU
Awards
(1)
(US$)
|
Value of PSU
Awards
Assuming
Target
Performance
(1)(2)
(US$)
|
Value of PSU
Awards
Assuming
Maximum
Performance
(1)(3)
(US$)
|
Total Value
of
Share
Based
Awards
Assuming
Target
Performance
(1)(2)(4)
(US$)
|
Total Value
of
Share
Based
Awards
Assuming
Maximum
Performance
(1)(3)
(US$)
|
P. Huet
|
97,020
|
97,020
|
494,656
|
494,656
|
741,985
|
989,312
|
1,236,641
|
B. Dahl
|
30,887
|
30,886
|
157,477
|
157,472
|
236,208
|
314,949
|
393,685
|
J. Antwi
|
23,000
|
--
|
119,215
|
--
|
--
|
119,215
|
119,215
|
M. Doolin
|
35,828
|
35,828
|
182,669
|
182,669
|
274,004
|
365,338
|
456,673
|
J. Seaberg
|
61,163
|
26,162
|
211,831
|
133,387
|
200,080
|
345,218
|
411,911
|
Notes:
(1)
|
Represents the aggregate grant date fair value of RSUs
and PSUs, as applicable, granted in 2016 pursuant to the Share Incentive
Plan, measured in accordance with the Financial Accounting Standards Board
("
FASB
") ASC 718. Awards are valued based on the price of the
Common Shares on the TSX, which is denominated in CAD, and amounts
represented are converted to USD based on the noon CAD to USD exchange
rate on the date of grant or, in the case where the TSX is closed, on the
business day prior to the date of grant.
|
(2)
|
The "target" performance for PSUs will be achieved if the
relative return of the Common Shares on the TSX equals the return of the
Index for all performance periods, or if the weighted average performance
score across all performance periods otherwise equals 1.0. In the event
that the "target" performance is achieved, an NEO will be entitled to
redeem each PSU for one Common Share on the vesting date, subject to the
terms of the Share Incentive Plan.
|
(3)
|
The "maximum" performance for PSUs will be achieved if
the relative return of the Common Shares on the TSX exceeds the return of
the Index for all performance periods by at least 25% (assuming the
relative return of the Common Shares is also positive for all performance
periods). In the event that the "maximum" performance is achieved, an NEO
will be entitled to redeem each PSU for 1.5 Common Shares on the vesting
date, subject to the terms of the Share Incentive Plan.
|
(4)
|
The number of RSUs and PSUs issued to each of Messrs.
Huet, Dahl, Doolin and Seaberg under the Share Incentive Plan in 2016 was
recommended by the Compensation and Governance Committee on June 15, 2016.
The actual grants of these RSUs and PSUs were not made until August 12,
2016 due to timing relating to the administration and implementation of
grants of RSUs and PSUs in accordance with the Share Incentive Plan. Had
these RSUs and PSUs been granted on June 15, 2016, the fair value of all
share based awards for the 2016 year for Messrs. Huet, Dahl, Doolin and
Seaberg would have been US$701,736, US$223,399, US$259,140 and US$189,231,
respectively.
|
For additional information regarding RSUs and PSUs, please see
the summary of the Share Incentive Plan under the heading
"Part Five
Compensation Plans Summary of the Share Incentive Plan"
. The full text of
the Share Incentive Plan is included as Schedule "B" to the Company's management
information circular prepared in connection with the Company's annual and
special meeting of shareholders held on June 15, 2016, available under the
Company's profile on EDGAR at
www.sec.gov
and on SEDAR at
www.sedar.com
as filed on May 19, 2016.
Perquisites and Other Benefits
The NEOs are not generally entitled to significant perquisites
or other personal benefits not offered to the Company's other employees;
however, certain of the NEOs have received certain benefits as described further
in the following table and in
"Part Three Statement of Executive
Compensation Termination and Change of Control Benefits"
.
NEO
|
Employer
Health
Insurance
Plan
(US$)
|
Employer
401k
Match
(US$)
|
Relocation
Allowance
(US$)
|
Benefit
Premium
Payment
(US$)
|
Supple-
mental
Medical
Insurance
(US$)
|
Life
Insurance
Premiums
(US$)
|
Other
(US$)
|
Total
(US$)
|
P. Huet
|
20,901
|
10,227
|
--
|
11,195
|
14,363
|
20,025
|
6,205
|
82,916
|
B. Dahl
|
20,901
|
14,161
|
--
|
11,195
|
13,613
|
--
|
--
|
59,870
|
J. Antwi
|
5,876
|
3,199
|
40,353
|
1,506
|
5,395
|
--
|
--
|
56,329
|
- 18 -
NEO
|
Employer
Health
Insurance
Plan
(US$)
|
Employer
401k
Match
(US$)
|
Relocation
Allowance
(US$)
|
Benefit
Premium
Payment
(US$)
|
Supple-
mental
Medical
Insurance
(US$)
|
Life
Insurance
Premiums
(US$)
|
Other
(US$)
|
Total
(US$)
|
M.
Doolin
|
6,742
|
12,098
|
--
|
3,597
|
14,363
|
--
|
--
|
36,800
|
J. Seaberg
|
20,901
|
5,811
|
--
|
11,195
|
13,613
|
--
|
--
|
51,520
|
Changes Made in 2016
Over the last five years, the Company has put in place a new
management team and board of directors as a part of turn-around strategy to
enhance shareholder value of the previously-struggling Company. Given the goal
to enhance the Company's financial strength and maintain a strong cash position
during a volatile period in the mining industry and the need to attract top
industry talent at all levels within the Company to enhance the Fire Creek
Project and complete and integrate the Midas Mine and Mill acquisition, the
Company relied significantly on grants under the Prior Share Incentive Plan to
attract and retain employees including its management team. This resulted in a
higher than anticipated burn rate under the Prior Share Option Plan. In 2016,
the Company re-aligned its practices by adopting compensation-related policies
and compensation plans in accordance with industry best practices and good
governance standards, including the Clawback Policy, the Share Ownership Policy
and the Say on Pay Policy (see
"Part Three Statement of Executive Compensation
Compensation Discussion and Analysis Risk"
and
"Part Two Business of
the Meeting Proposal Three: Non-Binding "Say on Pay" Vote"
), as well as
through the following changes to equity-based compensation: (i) no longer
allowing for Option grants to non-employee directors, (ii) implementing the DSU
Plan for directors (see
"Part Four Report on Director Compensation"
),
and (iii) shifting the proportion of executive compensation made through
security-based compensation to be primarily in the form of RSUs (with a majority
of RSUs granted to contain performance-based vesting provisions), rather than in
the form of Options. The burn rate under the Share Incentive Plan is now at or
below 2.5%, which is significantly lower than the historical average burn rate
under the Prior Share Incentive Plan. While the Prior Share Incentive Plan also
allowed for a rolling 15% limit on Option grants, no future grants will be made
by the Company pursuant to such plan and future grants of security-based
compensation will comply with the lower limits set forth in the Share Incentive
Plan, as summarized below. These changes in the Company's approach to
compensation are expected to result in lower dilution to Shareholders.
Hedging and Financial Instruments
To further align the interests of executives and directors with
the creation and protection of short-term and long-term value for shareholders,
the Company has adopted a policy prohibiting officers and directors from
engaging in the short selling of, or trading in put options in respect of, the
securities of the Company.
The Company has not established any policies related to the
purchase by directors or NEOs of financial instruments (including prepaid
variable financial contracts, equity swaps, collars, or units of exchange funds)
that are designed to hedge or offset a decrease in market value of equity
securities granted as compensation or held, directly or indirectly, by any
director or NEO.
Risk
The Compensation and Governance Committee recognizes that
certain elements of compensation could promote unintended inappropriate
risk-taking behaviours; however, the Company seeks to ensure that executive
compensation packages appropriately balance short term incentives (e.g., base
salary and cash bonuses, if applicable) and long-term incentives (e.g.,
share-based awards and options). Base salaries and personal benefits are not
subject to performance risk given the stage of the Company, as discussed above.
To receive the benefit of long-term incentives (share-based awards and options),
the executive officers must be employed by the Company (subject to limited
exceptions), thereby better aligning executive performance with the interests of
the Company and Shareholders. The STIP Bonuses and PSUs are also subject to
certain performance measures, further aligning executive performance with the
interests of the Company and Shareholders. The Compensation and Governance
Committee believes that executive compensation risk management is reinforced by
ongoing Board oversight of, among other things, the Company's financial results, regulatory
disclosure, strategic plans, fraud and error reporting, the Audit Committee's
regular meetings with the external auditors (including without the presence of
management), the Company's internal controls, management information systems and
financial control systems.
- 19 -
As additional protection against risks associated with
compensation, in May 2016, the Company adopted the Clawback Policy (see
"Clawback Policy"
below) and the Share Ownership Policy (see
"Share
Ownership Policy"
belo
w
).
Further, the Company provides an advisory shareholder vote on
executive compensation, in accordance with Section 14A of the Exchange Act and
Section 951 of Dodd-Frank, to enhance accountability for the compensation
decisions made by the Board by giving shareholders a formal opportunity to
provide their views on the Board's approach to executive compensation through a
non-binding advisory vote. See
"Part Two Business of the Meeting Proposal
Three: Non-Binding Advisory "Say on Pay" Vote"
.
As a result of the factors discussed above, the Compensation
and Governance Committee does not believe that its compensation practices and
policies are reasonably likely to have a material adverse effect on the Company.
Clawback Policy
On May 5, 2016, the Board adopted a formal written policy (the
"
Clawback Policy
") providing for the recoupment of certain incentive
compensation paid to the executive officers and certain other members of
management in cases of a material restatement of the Company's financial
statements in certain circumstances as set out below.
The Compensation and Governance Committee will require
executive officers and certain other members of management to reimburse, in all
appropriate cases as determined by the Compensation and Governance Committee,
any bonus, short-term incentive award or amount, or long-term incentive award or
amount awarded to the executive officer or member of management and any
non-vested equity-based awards previously granted to the executive officer or
member of management (collectively "
Incentive Compensation
") if: (a) the
amount of the Incentive Compensation was calculated based upon the achievement
of certain financial results that were subsequently the subject of a restatement
or the correction of a material error, (b) the executive officer or member of
management engaged in intentional misconduct that caused or partially caused the
need for the restatement or caused or partially caused the material error, and
(c) the amount of the Incentive Compensation that would have been awarded to the
executive officer or member of management, had the financial results been
properly reported would have been lower than the amount actually awarded.
Share Ownership Policy
On May 5, 2016, the Board adopted a share ownership policy (the
"
Share Ownership Policy
") to further align the interests of the executive
officers of the Company and the other directors of the Company (the
"
non-management directors
") with those of the Shareholders by requiring
such persons to own a significant number of Common Shares.
Pursuant to the Share Ownership Policy: (i) each non-management
director is required to hold Common Shares having an aggregate value of at least
three times the value of the annual base cash retainer or fee paid to the
non-management director, (ii) the Chief Executive Officer is required to hold
Common Shares having an aggregate value of at least three times his or her
annual base salary, and (iii) each of the other executive officers is required
to hold Common Shares having an aggregate value of at least one times his or her
annual base salary. Non-management directors and executive officers are required
to comply with the Share Ownership Policy by the later of (i) the fifth
anniversary of such individual's date of hire, appointment or election, and (ii)
May 6, 2021.
For the purposes of the Share Ownership Policy, Common Shares
issuable upon the vesting of RSUs and PSUs are treated as Common Shares owned by
a director or executive officer in connection with these guidelines. DSUs held
by the directors count towards the share ownership requirements under the
guidelines. Options held by the directors or executive officers do not count
towards the share ownership requirements under the guidelines.
- 20 -
Compensation Committee Report
The Compensation and Governance Committee
has reviewed and discussed with management the
Company's Compensation Discussion and Analysis included herein.
Based on such review and discussions, the Compensation and
Governance Committee has recommended to the Board of
Directors that the Compensation Discussion and
Analysis be included in the Company's Annual Report on Form
10-K for the year ended December 31, 2016 and the
Company's Circular for the year ended December 31, 2016.
Submitted by the members of the Compensation and
Governance Committee of the Board of Directors:
Mark Daniel, Chair
Richard J. Hall
Charles Oliver
Performance Graph
The following graph compares, from
December 31, 2011 to December 31, 2016, the total
cumulative return on a C$100 investment in the
Common Shares with the cumulative total return of
the S&P/TSX Composite Index, the S&P/TSX Global
Gold Index and the S&P/TSX SmallCap Index, to
which index the Common Shares were added in 2014.
The share price performance trend illustrated
within this chart does shows a str rong correlation to the
trend in the Company's compensation to executive officers
over the same time period. The share price valuation of
gold producers, as well as exploration and development
companies, fluctuates with changes in the underlying
commodity prices, and at no time during the period
was compensation intended to reflect share price
performance driven by externalities. Alignment with
Shareholders is nonetheless achieved by awarding a
significant portion of compensation in the form of
long-term equity-based incentives.
Summary Compensation Table
The following table sets forth a summary of all
compensation for services earned during the year
ended December 31, 2016 by the NEOs.
- 21 -
Name and
Principal
Position
|
Fiscal
year
|
Salary
(US$)
|
Share
awards
(1)
(US$)
|
Option
awards
(1)(2)
(US$)
|
Non-equity
annual
incentive plan
compensation
(3)
(US$)
|
All other
compensation
(4)
(US$)
|
Total
compensation
(US$)
|
Paul Huet
,
|
2016
|
445,000
|
989,313
|
--
|
590,070
|
82,916
|
2,107,299
|
President and
|
2015
|
408,333
|
155,183
|
340,307
|
446,355
|
61,093
|
1,411,271
|
Chief Executive Officer
|
2014
|
321,072
|
136,264
|
400,502
|
251,857
|
38,268
|
1,147,963
|
Barry L. Dahl
,
|
2016
|
242,361
|
314,950
|
--
|
198,751
|
59,870
|
815,931
|
Chief Financial
|
2015
|
216,667
|
90,006
|
87,994
|
132,660
|
43,821
|
571,147
|
Officer and Corporate Secretary
|
2014
|
200,000
|
101,187
|
93,451
|
96,201
|
15,061
|
505,899
|
John Antwi,
|
2016
|
119,167
|
119,215
|
617,006
|
90,285
|
56,329
|
1,002,002
|
Senior VP of Strategic
Development
(5)
|
|
|
|
|
|
|
|
Michael Doolin
,
|
2016
|
290,000
|
365,338
|
--
|
216,631
|
36,800
|
908,769
|
Chief Operating
|
2015
|
240,000
|
97,765
|
95,286
|
134,590
|
31,897
|
599,537
|
Officer
(6)
|
2014
|
195,000
|
77,865
|
120,151
|
104,400
|
15,061
|
512,477
|
John Seaberg
,
|
2016
|
240,000
|
345,218
|
--
|
178,321
|
51,520
|
815,059
|
Senior VP, Investor Relations and
Corporate Development
(7)
|
2015
|
92,144
|
--
|
272,019
|
55,275
|
9,867
|
429,305
|
Notes:
(1)
|
Represents the aggregate grant date fair value of RSUs
and PSUs, as applicable, granted in 2016 pursuant to the Share Incentive
Plan and the aggregate grant date fair value of restricted shares granted
in 2015 and 2014 pursuant to the Prior Share Incentive Plan, measured in
accordance with the Financial Accounting Standards Board ("FASB") ASC 718.
With respect to PSUs, the amount included assumes target performance by
the NEO. See "Part Three Statement of Executive Compensation
Compensation Discussion and Analysis Elements of Compensation Program
for the Fiscal Year Ended December 31, 2016 Equity Participation". for a
summary of the Share awards valuation assuming maximum performance for
PSUs is achieved. Awards are valued based on the price of the Common
Shares on the TSX, which is denominated in CAD, and amounts represented
are converted to USD based on the noon CAD to USD exchange rate on the
date of grant or, in the case where the TSX is closed, on the business day
prior to the date of grant. The number of RSUs and PSUs issued to each of
Messrs. Huet, Dahl, Doolin and Seaberg under the Share Incentive Plan in
2016 was recommended by the Compensation and Governance Committee on June
15, 2016. The actual grants of these RSUs and PSUs were not made until
August 12, 2016 due to timing relating to the administration and
implementation of grants of RSUs and PSUs in accordance with the Share
Incentive Plan. Had these RSUs and PSUs been granted on June 15, 2016, the
fair value of all share based awards for the 2016 year for Messrs. Huet,
Dahl, Doolin and Seaberg would have been US$701,736, US$223,399,
US$259,140 and US$189,231, respectively, and their total compensation (as
disclosed in the final column above), would have been US$1,819,722,
US$724,380, US$802,571 and US$659,072, respectively.
|
(2)
|
Represents the aggregate grant date fair value of stock
options granted in 2016 pursuant to the Share Incentive Plan and the
aggregate grant date fair value of stock options granted in 2015 and 2014
pursuant to the Prior Share Incentive Plan, measured in accordance with
FASB ASC 718. The value of the option-based awards was calculated based on
the fair value of the options on their grant date using the Black-Scholes
option pricing model. The Company chose the Black-Scholes model because it
is a widely recognized and utilized model for option pricing. The
assumptions used by the Company for determining the fair value of the
Options using the Black-Scholes model are set out below under
"Black-Scholes Assumptions for Option Grants"
.
|
(3)
|
Reflects cash bonus amounts earned for the reporting
year, including the STIP Bonus. See
"Part Three Statement of
Executive Compensation Compensation Discussion and Analysis Elements
of Compensation Program for the Fiscal Year Ended December 31, 2016 Cash
Bonus"
.
|
(4)
|
"All other compensation" is described in further detail
in the table presented under the heading
"Part Three Statement of
Executive Compensation Compensation Discussion and Analysis Elements
of Compensation Program for the Fiscal Year Ended December 31, 2016
Perquisites and Other Benefits"
.
|
(5)
|
Mr. Antwi was appointed Senior VP of Strategic
Development of the Company on June 15, 2016.
|
(6)
|
Mr. Doolin was appointed VP, Business Development and
Technical Services on November 15, 2012 and was promoted to Chief
Operating Officer on March 7, 2016.
|
(7)
|
Mr. Seaberg was appointed Senior VP, Investor Relations
of the Company on July 31, 2015 and was appointed as Senior VP, Investor
Relations and Corporate Development of the Company on March 7,
2016.
|
- 22 -
Black-Scholes Assumptions for
Option Grants
The Black-Scholes assumptions employed by the Company for
valuing the Options granted to NEOs over the past three years are shown
below.
Date of Grant
|
Average Risk-Free Interest Rate
|
Expected Dividend Yield
|
Expected Life of Options
|
Average Share Price Volatility
|
August 12, 2016
|
0.60%
|
0%
|
5 years
|
46.17%
|
July 28, 2015
|
0.81%
|
0%
|
5 years
|
46.96%
|
July 24, 2015
|
0.79%
|
0%
|
5 years
|
46.88%
|
January 1, 2015
|
1.34%
|
0%
|
5 years
|
48.55%
|
July 21, 2014
|
1.49%
|
0%
|
5 years
|
47.75%
|
April 23, 2014
|
1.19%
|
0%
|
3 years
|
43.76%
|
Incentive Plan Awards
Grants of Plan-Based Awards
The following table sets out information relating to plan-based
awards granted to each NEO of the Company in 2016.
Name
and
Principal
Position
|
Type of
Award
|
Grant
Date
(2016)
|
App-
roval
Date
(2016)
|
Estimated
Future
Payouts
Under
Non-
Equity
Incentive
Plan
Awards
(1)
|
Estimated Future Payouts Under
Equity Incentive
Plan Awards
|
All
Other
Share
Awards:
Number
of
Shares
or Share
Units
(#)
|
All Other
Option
Awards:
Number of
Securities
Underlying
Options
(#)
|
Exercise
or Base
Price of
Option
Awards
(5)
(US$/
Share)
|
Grant
Date Fair
Value of
Share
and
Option
Awards
(6)
(US$)
|
Target
(US$)
|
Thres-
hold
(2)
(#)
|
Target
(3)
(#)
|
Max
(4)
(#)
|
Paul
|
STIP
|
--
|
--
|
378,250
|
|
|
|
|
|
|
|
Huet
|
RSUs
(7)
|
12-Aug
|
29-Jul
|
--
|
|
|
|
97,020
|
|
|
494,656
|
|
PSUs
(7)
|
12-Aug
|
29-Jul
|
--
|
48,510
|
97,020
|
145,530
|
|
|
|
494,656
|
Barry L.
|
STIP
|
--
|
--
|
125,000
|
|
|
|
|
|
|
|
Dahl
|
RSUs
(7)
|
12-Aug
|
29-Jul
|
--
|
|
|
|
30,887
|
|
|
157,477
|
|
PSUs
(7)
|
12-Aug
|
29-Jul
|
--
|
15,443
|
30,886
|
46,329
|
|
|
|
157,472
|
John
|
STIP
|
--
|
--
|
110,000
|
|
|
|
|
|
|
|
Antwi
|
RSUs
(8)
|
12-Aug
|
29-Jul
|
--
|
|
|
|
20,000
|
|
|
101,970
|
|
RSUs
(9)
|
30-Sep
|
15-Jun
|
--
|
|
|
|
3,000
|
|
|
17,245
|
|
Options
(10)
|
12-Aug
|
29-Jul
|
--
|
|
|
|
|
300,000
|
5.10
|
617,006
|
Michael
|
STIP
|
--
|
--
|
145,000
|
|
|
|
|
|
|
|
Doolin
|
RSUs
(7)
|
12-Aug
|
29-Jul
|
--
|
|
|
|
35,828
|
|
|
182,669
|
|
PSUs
(7)
|
12-Aug
|
29-Jul
|
--
|
17,914
|
35,828
|
53,742
|
|
|
|
182,669
|
John
|
STIP
|
--
|
--
|
120,000
|
|
|
|
|
|
|
|
Seaberg
|
RSUs
(8)
|
13-May
|
(11)
|
--
|
|
|
|
20,000
|
|
|
44,822
|
|
RSUs
(9)
|
13-May
|
(11)
|
--
|
|
|
|
15,000
|
|
|
33,617
|
|
RSUs
(7)
|
12-Aug
|
29-Jul
|
--
|
|
|
|
26,163
|
|
|
133,392
|
|
PSUs
(7)
|
12-Aug
|
29-Jul
|
--
|
13,081
|
26,162
|
39,243
|
|
|
|
133,387
|
Notes:
(1)
|
Represents the target STIP Bonus amounts for 2016. The
STIP Bonuses do not include threshold or maximum award levels and the
minimum payout for an NEO is nil, assuming all performance criteria are
not met and are credited with a score of zero. In the case of Mr. Huet,
his STIP Bonus target was 85% of his annual salary for the 2016 financial
year. The STIP Bonus target for all other NEOs was 50% of their respective
annual salary. For actual amounts paid under these awards, see
"Part
Three Statement of Executive
Compensation Compensation Discussion and Analysis
Elements of Compensation Program for the Fiscal Year Ended December 31, 2016
Cash Bonus"
.
|
- 23 -
(2)
|
Represents the minimum number of Common Shares to be paid
upon the vesting of PSUs in accordance with the PSU grants. See
"Part
Three Statement of Executive Compensation Compensation Discussion and
Analysis Elements of Compensation Program for the Fiscal Year Ended
December 31, 2016 Equity Participation"
.
|
(3)
|
Represents the target number of Common Shares to be paid
upon the vesting of PSUs in accordance with the PSU grants. See
"Part
Three Statement of Executive Compensation Compensation Discussion and
Analysis Elements of Compensation Program for the Fiscal Year Ended
December 31, 2016 Equity Participation"
.
|
(4)
|
Represents the maximum number of Common Shares to be paid
upon the vesting of PSUs in accordance with the PSU grants. See
"Part
Three Statement of Executive Compensation Compensation Discussion and
Analysis Elements of Compensation Program for the Fiscal Year Ended
December 31, 2016 Equity Participation"
.
|
(5)
|
Option awards have exercise prices denominated in CAD.
The exercise prices shown were converted from CAD to USD based on the noon
CAD to USD exchange rate on the date of grant, or, in the case where the
TSX is closed, the prior day noon exchange rate.
|
(6)
|
The option and share-based awards assume 100% vesting and
are based on the fair value of the award on the grant date computed in
accordance with FASB ASC 718.
|
(7)
|
For details relating to the RSU and PSU grants in 2016,
see
"Part Three Statement of Executive Compensation Compensation
Discussion and Analysis Elements of Compensation Program for the Fiscal
Year Ended December 31, 2016 Equity Participation"
.
|
(8)
|
The RSU grants are granted pursuant to the NEO's
employment agreement with the Company. In the case of Mr. Antwi, the grant
vests 1/3 on June 17, 2017, 1/3 on June 17, 2018, and 1/3 on June 17,
2019. In the case of Mr. Seaberg, the grant vests 1/5 on July 31, 2016,
1/5 on July 31, 2017, and 3/5 on July 31, 2018.
|
(9)
|
The RSU grants are granted under the Share Incentive Plan
pursuant to each NEO's employment agreement with the Company to match a
percentage of shares purchased by the NEO within the first year of
employment. In the case of Mr. Antwi, 1/3 of the grant vested on December
29, 2016, 1/3 will vest on June 15, 2017 and 1/3 will vest on June 15,
2018. In the case of Mr. Seaberg, 1/3 of the grant vested on May 13, 2016,
1/3 will vest on July 31, 2016, and 1/3 will vest on July 31,
2017.
|
(10)
|
The options granted were granted under the Share
Incentive Plan, with 1/5 having vested on February 12, 2017, 1/5 vesting
on August 12, 2017, and 3/5 vesting on August 12, 2018.
|
(11)
|
These grants were approved on July 31,
2015.
|
Outstanding Equity Awards at
Fiscal Year-End
The following table sets out all option-based awards and
share-based awards outstanding as at December 31, 2016, for each NEO of the
Company in 2016.
- 24 -
Name
|
Option-based Awards
|
Share-based Awards
|
Number of
securities
underlying
unexercised options
(#)
|
Option
exercise
price
(US$)
(1)
|
Option
expiration date
|
Value of
unexercised
in-the-
money
options
(2)
(US$)
|
Number of
shares or
units of
shares that
have not
vested
(#)
|
Market
value of
shares or
units of
shares that
have
not
vested
(3)
(US$)
|
Equity
incentive
plan
awards:
number of
unearned
shares,
units or
other
rights
that
have not
vested
(#)
|
Equity
incentive
plan
awards:
market or
payout
value
of
unearned
shares,
units or
other
rights that
have not
vested
(US$)
|
Exercisable
|
Unexercisable
|
Paul Huet
,
|
500,000
|
--
|
1.90
|
July 21, 2019
(7)
|
1,567,804
|
23,333
(11)
|
108,965
|
97,020
(17)
|
453,083
|
President and
|
233,333
|
116,667
|
2.28
|
July 24, 2020
(8)
|
852,424
|
53,334
(12)
|
249,070
|
|
|
Chief Executive
|
|
|
|
|
|
97,020
(13)
|
453,083
|
|
|
Officer
|
|
|
|
|
|
|
|
|
|
Barry L. Dahl
,
|
116,667
|
--
|
1.90
|
July 21, 2019
(7)
|
365,822
|
13,333
(11)
|
62,265
|
30,886
(17)
|
144,238
|
Chief Financial
|
60,333
|
30,167
|
2.28
|
July 24, 2020
(8)
|
220,412
|
30,934
(12)
|
144,462
|
|
|
Officer and
|
|
|
|
|
|
30,887
(13)
|
144,242
|
|
|
Corporate
|
|
|
|
|
|
|
|
|
|
Secretary
|
|
|
|
|
|
|
|
|
|
John Antwi
,
|
--
|
300,000
|
5.10
|
Aug 12, 2021
(9)
|
--
|
20,000
(13)
|
93,400
|
--
|
--
|
Senior VP of
|
|
|
|
|
|
2,000
(14)
|
9,340
|
|
|
Strategic
|
|
|
|
|
|
|
|
|
|
Development
(4)
|
|
|
|
|
|
|
|
|
|
Michael Doolin
,
|
150,000
|
--
|
1.90
|
July 21, 2019
(7)
|
470,341
|
13,333
(11)
|
62,265
|
35,828
(17)
|
167,317
|
Chief Operating
|
65,333
|
32,667
|
2.28
|
July 24, 2020
(8)
|
238,679
|
33,600
(12)
|
156,912
|
|
|
Officer
(5)
|
|
|
|
|
|
35,828
(13)
|
167,317
|
|
|
John Seaberg
,
|
200,000
|
100,000
|
2.28
|
July 28, 2020
(10)
|
730,649
|
16,000
(15)
|
74,720
|
26,162
(17)
|
122,177
|
Senior VP,
|
|
|
|
|
|
5,000
(16)
|
23,350
|
|
|
Investor Relations
|
|
|
|
|
|
26,163
(13)
|
122,181
|
|
|
and Corporate
|
|
|
|
|
|
|
|
|
|
Development
(6)
|
|
|
|
|
|
|
|
|
|
Notes:
(1)
|
Option awards have exercise prices denominated in CAD.
The exercise prices shown were converted from CAD to USD based on the noon
CAD to USD exchange rate on the date of grant, or, in the case where the
TSX is closed, the prior day noon exchange rate.
|
(2)
|
Value is based on the difference between the market price
of the Common Shares underlying the options and the exercise price of the
options as at December 30, 2016 and was converted from CAD to USD based on
the noon exchange rate on December 30, 2016, the last business day of the
year, which was US$0.7448 per $1.00. The closing price of the Common
Shares as listed on the NYSE MKT on December 30, 2016, the last trading
date of the year on which the markets were open, was $4.67 per Common
Share.
|
(3)
|
Value is shown as at December 30, 2016 and is based on
the closing price of the Common Shares as listed on the NYSE MKT on
December 30, 2016, the last trading day of the year on which the markets
were open, which was $4.67 per Common Share. The value shown was converted
from CAD to USD based on the noon exchange rate on December 30, 2016, the
last business day of the year.
|
(4)
|
Mr. Antwi was appointed Senior VP of Strategic
Development of the Company on June 15, 2016.
|
(5)
|
Mr. Doolin was appointed VP, Business Development and
Technical Services on November 15, 2012 and was promoted to Chief
Operating Officer on March 7, 2016.
|
(6)
|
Mr. Seaberg was appointed Senior VP, Investor Relations
of the Company on July 31, 2015 and was appointed as Senior VP, Investor
Relations and Corporate Development of the Company on March 7,
2016.
|
(7)
|
The options were granted under the Prior Share Incentive
Plan on July 21, 2014 and vested 1/3 on August 20, 2014, 1/3 on July 21,
2015, and 1/3 on July 21, 2016.
|
(8)
|
The options were granted under the Prior Share Incentive
Plan on July 24, 2015 and vest 1/3 on August 23, 2015, 1/3 on July 24,
2016, and 1/3 on July 24, 2017.
|
(9)
|
The options were granted under the Share Incentive Plan
on August 12, 2016 and vest 1/5 on February 12, 2017, 1/5 on August 12,
2017, and 3/5 on August 12, 2018.
|
(10)
|
The options were granted under the Prior Share Incentive
Plan on July 28, 2015 and vest 1/3 at January 28, 2016, 1/3 on July 28,
2016, and 1/3 on July 28, 2017.
|
(11)
|
The RSUs were granted under the Prior Share Incentive
Plan on July 21, 2014 and vest 1/3 on July 21, 2015, 1/3 on July 21, 2016,
and 1/3 on July 21, 2017.
|
(12)
|
The RSUs were granted under the Prior Share Incentive
Plan on July 24, 2015 and vest 1/5 at July 24, 2016, 1/5 on July 24, 2017,
and 3/5 on July 24, 2018.
|
(13)
|
The RSUs were granted under the Share Incentive Plan on
August 12, 2016 and vest 1/3 on June 17, 2017, 1/3 on June 17, 2018, and
1/3 on June 17, 2019.
|
- 25 -
(14)
|
The RSUs were granted under the Share Incentive Plan on
September 30, 2016 and vest 1/3 on December 29, 2016, 1/3 on June 15,
2017, and 1/3 on June 15, 2018.
|
(15)
|
The RSUs were granted under the Prior Share Incentive
Plan on May 13, 2016 and vest 1/5 on July 31, 2016, 1/5 on July 31, 2017,
and 3/5 on July 31, 2018.
|
(16)
|
The RSUs were granted under the Prior Share Incentive
Plan on May 13, 2016 and vest 1/3 on May 13, 2016, 1/3 on July 31, 2016,
and 1/3 on July 31, 2017.
|
(17)
|
The PSUs were granted under the Share Incentive Plan on
August 12, 2016 and vest 100% on June 17, 2019 upon satisfaction of
certain performance criteria. See
"Part Three Statement of Executive
Compensation Compensation Discussion and Analysis Elements of
Compensation Program for the Fiscal Year Ended December 31, 2016 Equity
Participation"
.
|
Incentive Plan Awards Value Vested or Earned During the
Year
The following table sets forth information in respect of all
share-based awards and option-based awards vested as at December 31, 2016 in
favor of the NEOs of the Company.
Name
|
Option-based awards
Value vested during the
year
(1)(2)
(US$)
|
Share-based awards
Value vested during the
year
(2)(3)
(US$)
|
Non-equity incentive
plan compensation
Value earned during the
year
(US$)
|
Paul Huet
,
President and Chief Executive Officer
|
691,685
|
157,339
|
--
|
Barry L. Dahl
,
Chief Financial Officer and Corporate Secretary
|
167,380
|
101,332
|
--
|
John Antwi,
Senior
VP of Strategic Development
(4)
|
--
|
4,723
|
--
|
Michael Doolin
,
Chief Operating Officer
(5)
|
202,759
|
93,262
|
--
|
John Seaberg
,
Senior VP, Investor Relations and Corporate Development
(6)
|
218,971
|
60,749
|
--
|
Notes:
(1)
|
This is the aggregate dollar value that would have been
realized if the options vested during the year had been exercised on their
respective vesting dates.
|
(2)
|
In the case where vesting dates fell on a date on which
the markets were closed, the closing price on the prior trading day was
used for the calculation. The USD value was calculated using the noon
exchange rate on the date of vesting.
|
(3)
|
This is the aggregate dollar value realized upon vesting
of share-based awards as of vesting date.
|
(4)
|
Mr. Antwi was appointed Senior VP of Strategic
Development of the Company on June 15, 2016.
|
(5)
|
Mr. Doolin was appointed VP, Business Development and
Technical Services on November 15, 2012 and was promoted to Chief
Operating Officer on March 7, 2016.
|
(6)
|
Mr. Seaberg was appointed Senior VP, Investor Relations
of the Company on July 31, 2015 and was appointed as Senior VP, Investor
Relations and Corporate Development of the Company on March 7,
2016.
|
Option Exercises and Stock Vested
The following table sets forth information in respect of all
option-based awards and share-based awards vested as at December 31, 2016 in
favor of the NEOs of the Company.
- 26 -
Name
|
Option Awards
|
Share Awards
|
Number of shares
acquired on
exercise
(US$)
|
Value realized on
exercise
(1)
(US$)
|
Number of shares
acquired on vesting
(#)
|
Value realized on
vesting
(2)
(US$)
|
Paul Huet
,
President and Chief Executive Officer
|
487,500
|
1,151,920
|
36,666
|
157,339
|
Barry L. Dahl
,
Chief Financial Officer and Corporate Secretary
|
350,000
|
1,370,966
|
49,925
|
101,332
|
John Antwi,
Senior
VP of Strategic Development
(3)
|
--
|
--
|
1,000
|
4,723
|
Michael Doolin
,
Chief Operating Officer
(4)
|
222,800
|
677,084
|
21,733
|
93,262
|
John Seaberg
,
Senior VP, Investor Relations and Corporate Development
(5)
|
--
|
--
|
14,000
|
60,749
|
Notes:
(1)
|
Represents the aggregate dollar value of all option based
awards exercised during the last completed fiscal year, calculated by
multiplying the number of options exercised by the difference between the
fair market value of the underlying common shares at exercise and the
exercise price of the options. Awards are granted in CAD and the aggregate
dollar value realized as represented in the table was calculated using the
noon exchange rate on the date of exercise.
|
(2)
|
Represents the aggregate dollar value realized upon
vesting of share-based awards during the last completed fiscal year,
calculated by multiplying the number of shares acquired upon vesting by
the fair market value of the underlying common shares at vesting. In the
case where vesting dates fell on a date where the TSX was closed, the
prior day close price was used for calculation. Awards are granted in CAD
and the aggregate dollar value realized as presented in the table was
calculated using the noon exchange rate on the date of vesting.
|
(3)
|
Mr. Antwi was appointed Senior VP of Strategic
Development of the Company on June 15, 2016.
|
(4)
|
Mr. Doolin was appointed VP, Business Development and
Technical Services on November 15, 2012 and was promoted to Chief
Operating Officer on March 7, 2016.
|
(5)
|
Mr. Seaberg was appointed Senior VP, Investor Relations
of the Company on July 31, 2015 and was appointed as Senior VP, Investor
Relations and Corporate Development of the Company on March 7,
2016.
|
Securities Authorized for Issuance Under Equity Compensation
Plans
The following table sets out equity compensation plan
information as at December 31, 2016.
Plan Category
|
Number of securities to be
issued upon exercise of
outstanding options,
warrants and rights
(a)
|
Weighted-average exercise
price of outstanding
options, warrants and
rights
(b)
|
Number of securities
remaining available for
future issuance under
equity compensation plans
(excluding securities
reflected in column (a))
(c)
|
Equity compensation plans approved by
securityholders
|
5,233,105
(1)
|
C$2.68
|
9,204,001
(2)
|
Equity compensation plans not
approved by securityholders
|
--
|
N/A
|
--
|
Total
|
5,233,105
|
C$2.68
|
9,204,001
|
Notes:
(1)
|
Includes 4,933,105 Common Shares reserved for issuance
pursuant to Options granted under the Prior Share Incentive Plan, 300,000
Common Shares reserved for issuance pursuant to Options granted under the
Share Incentive Plan, 407,219 Common Shares reserved for issuance pursuant
to restricted Common Shares granted under the Prior Share Incentive Plan,
597,484 Common Shares reserved for issuance pursuant to RSUs granted under
the Share Incentive Plan and 212,243 Common Shares reserved for issuance
pursuant to PSUs granted under the Share Incentive Plan.
|
(2)
|
The maximum aggregate number of options that can be
available for issuance under the Prior Share Incentive Plan at any point
in time was 15% of the number of outstanding Common Shares at such time,
less (i) the number of Common Shares reserved for issuance under share
compensation arrangements other than the Prior Share Incentive Plan, and
(ii) any Common Shares reserved for issuance under the Prior Share
Incentive Plan. On May 13, 2016, the Company adopted the Share Incentive
Plan, which contains an 8.9% rolling limit (including up to 4.0% of the number Common Shares
outstanding from time to time issuable pursuant to RSUs and including Common
Shares issuable pursuant to all security-based compensation arrangements of the
Company) and the Company will no longer issue securities pursuant to the Prior
Share Incentive Plan (see
"Part Five Compensation Plans Summary of the
Share Incentive Plan"
). As of December 31, 2016, there were 175,251,538
Common Shares outstanding.
|
- 27 -
Termination and Change of Control
Benefits
Each of the NEOs has entered into an employment agreement with
the Company. The following provides details on the status of agreements with
each of the NEOs as at December 31, 2016. For the purposes of this section,
references to the "Company" refer to the Company and its direct and indirect
wholly-owned subsidiaries.
NEO Employment Agreements
Entitlements
Each NEO has an employment agreement with the Company in
respect of such NEO's duties with the Company. Each employment agreement
provides for (i) an annual base salary, to be reviewed by the President from
time to time (by the Board, in the case of Mr. Huet's employment agreement),
(ii) a target annual bonus based on a percentage of the NEO's annual base salary
(subject to achieving corporate and personal targets to be mutually agreed upon
in writing at the beginning of each year), (iii) group benefits, including group
insurance, supplemental health insurance, qualified pension, 401(k),
hospitalization, medical health and accident, disability, life or similar plan
of the Company or an affiliate (collectively, the "
Group Benefits
"), (iv)
entitlement to paid vacation, and (v) eligibility to participate in any equity
incentive plan made available to senior management of the Company. In addition,
the employment agreements between the Company and each of the NEOs provides that
the NEO will be reimbursed for all reasonable and documented travel and
out-of-pocket expenses incurred by the NEO in connection with the performance of
his duties.
The base annual salaries and target annual bonus percentages
for each of the NEOs for 2016 are shown below.
Named Executive Officer
|
Base Annual Salary
|
Target Annual Bonus Rate
|
Paul Huet
|
US$445,000
|
85%
|
Barry Dahl
|
US$250,000
|
50%
|
John Antwi
|
US$220,000
|
50%
|
Michael Doolin
|
US$290,000
|
50%
|
John Seaberg
|
US$240,000
|
50%
|
Each of the NEOs' employment agreements also includes covenants
relating to non-solicitation, non-competition and confidentiality.
Resignation
Under the terms of the employment agreements with each of the
NEOs, such NEOs may resign by providing sixty (60) days' notice in writing to
the Company (the "
Resignation Period
"), upon which the Company may, in
its sole discretion, waive the Resignation Period in whole or in part by paying
the NEO's base salary and continuing the NEO's group benefits coverage to the
effective date of resignation. In the event of the NEO's voluntary resignation,
the NEO shall have ninety (90) days from the termination date to exercise any
stock options that have vested and are unexercised on or before the termination
date. The NEO shall not be entitled to be awarded or have any right to receive,
after the termination date, any further stock options or damages in lieu of
further stock options, which would have vested after the termination date.
Except as otherwise required by law, the NEO shall not be entitled to any
further termination payments, damages or compensation whatsoever.
Termination With "Just Cause"
Under the terms of the employment agreements with each of the
NEOs, the Company may terminate such NEO at any time without notice for "just
cause", as defined therein. If the NEO is terminated with cause, the NEO shall
not be entitled to receive any further pay or compensation (except for base
salary and vacation pay, if any, accrued and owing up to the termination date),
severance pay, notice, payment in lieu of notice, benefits or damages of any
kind, and the NEO shall not be entitled to any bonus or pro-rata
bonus payment that has not already been paid to the NEO on or before the
termination date. Further, all unexercised stock options, whether vested or
unvested, held by the NEO shall be forfeited without any consideration or
damages of any kind on the termination date.
- 28 -
Termination Without "Just Cause"
Paul Huet
Under the employment agreement between the Company and Mr.
Huet, if Mr. Huet experiences an involuntary termination of employment by the
Company for any reason other than for just cause, then the Company shall pay Mr.
Huet for all accrued but unpaid vacation entitlements (net of applicable
withholdings). In addition, the Company shall provide to Mr. Huet a lump sum
separation payment, net of applicable withholdings and less any amounts owing by
the NEO to the Company, (the "
Separation Payment
") equal to:
(i)
|
Mr. Huet's monthly base salary (determined as of the
termination date) multiplied by 24; plus
|
|
|
(ii)
|
the monthly premium cost of Group Benefits coverage
multiplied by 24; plus
|
|
|
(iii)
|
an amount equal to two times Mr. Huet's then current
target bonus amount for the year in which the termination date occurs (or
if the target bonus amount for the year in which the termination date
occurs has not been determined as of the termination date, the target
bonus amount for the year prior to the termination date); plus
|
|
|
(iv)
|
an amount equal to 4% of Mr. Huet's monthly base salary
(determined as of the termination date) multiplied by
24.
|
With respect to the calculation in paragraph (iii), the target
annual bonus amount shall be used without regard to the achievement of any
corporate and personal targets established in connection with such target bonus
amount.
In the event the Company terminates the employment agreement
and Mr. Huet's employment without cause, all outstanding equity awards granted
under compensatory plans shall vest 100%, subject to applicable U.S. tax laws.
In the event the Company terminates the employment agreement and Mr. Huet's
employment without cause, Mr. Huet shall have ninety (90) days from the
termination date to exercise any stock options to acquire Common Shares that he
holds that have vested and are unexercised on or before the termination date.
Mr. Huet shall not be entitled to be awarded or have any right to receive, after
the termination date, any further stock options or damages in lieu of receipt of
further stock options, which would have vested after the termination date.
NEOs other than Paul Huet
Under the employment agreements for each of the NEOs other than
Mr. Huet, if the NEO experiences an involuntary termination of employment by the
Company for any reason other than for just cause, then the Company shall pay the
NEO for all accrued but unpaid vacation entitlements (net of applicable
withholdings). In addition, the Company shall provide to the NEO a Separation
Payment equal to:
(i)
|
the NEO's monthly base salary (determined as of the
termination date) multiplied by 12, provided that for each completed year
of service (but not to exceed six years) measured from the NEO's date of
hire, an additional amount equal to one month's base salary will be added;
plus
|
|
|
(ii)
|
the monthly premium cost of Group Benefits coverage
multiplied by 12, provided that for each completed year of service (but
not to exceed six years) measured from the NEO's date of hire, an
additional amount equal to one month's premium cost will be added;
plus
|
|
|
(iii)
|
an amount equal to the NEO's then current target bonus
amount for the year in which the termination date occurs (or if the target
bonus amount for the year in which the termination date occurs has not
been determined as of the termination date, the target bonus amount for
the year prior to the termination date) plus an additional amount equal to 1/12th of such bonus amount
for each completed year of service (but not to exceed six years) measured from
the NEO's date of hire; plus
|
- 29 -
(iv)
|
an amount equal to 4% of the NEO's monthly base salary
(determined as of the termination date) multiplied by 12, provided that
for each completed year of service (but not to exceed six years) measured
from the NEO's date of hire, an additional amount equal to 4% of one
month's base salary will be added.
|
For greater certainty, in no circumstances shall the Employee
be entitled to a Separation Payment that is more than the equivalent of a total
of 18 months of the payments in paragraphs (i),(ii),(iii) and (iv) above (i.e.,
12 months plus an additional month for each of the first six years of completed
of service from NEO's date of hire, up to a maximum of an additional 6 months).
With respect to the calculation in paragraph (iii), the target annual bonus
amount shall be used without regard to the achievement of any corporate and
personal targets established in connection with such target bonus amount.
In the event the Company terminates the employment agreement
and the NEO's employment without cause, all outstanding equity awards granted
under compensatory plans shall vest 100%, subject to applicable U.S. tax laws.
In the event the Company terminates the employment agreement and the NEO's
employment without cause, the NEO shall have ninety (90) days from the
termination date to exercise any stock options to acquire Common Shares that he
holds that have vested and are unexercised on or before the termination date.
The NEO shall not be entitled to be awarded or have any right to receive, after
the termination date, any further stock options or damages in lieu of receipt of
further stock options, which would have vested after the termination date.
Termination in the Event of a Change
of Control
If, within one hundred and eighty (180) days following a Change
of Control, the NEO experiences an involuntary termination of employment by the
Company or any successor entity without just cause or if the NEO terminates
employment for Good Reason, then: (i) all unvested stock options to acquire
shares of the Company (or any successor) held by the NEO shall immediately vest
on the termination date and the NEO shall have one (1) year after the date of
the Change of Control to exercise the vested stock options; (ii) the Company
shall provide the NEO with a lump-sum payment equal to the payment the NEO would
have received in the event of a termination without cause; (iii) the NEO shall
not be entitled to receive any further pay or compensation (except for base
salary, if any, accrued and owing under the employment agreement up to the
termination date), severance pay, notice, payment in lieu of notice, benefits or
damages of any kind, and for clarity, without limiting the foregoing, the NEO
shall not be entitled to any bonus or pro-rata bonus payment that has not
already been paid to the NEO on or before the termination date.
For the purposes of the employment agreements, a "
Change of
Control
" means: (i) the direct or indirect sale, lease, exchange or other
transfer of all or substantially all of the assets of the Company to any person
or entity or group of persons or entities, but not including the entering into
of an option, joint venture or other arrangement whereby the Company transfers,
or has the right to transfer, an interest in its mineral properties yet
maintains control, majority ownership or an operating interest in the mineral
properties, resulting entity or new arrangement; (ii) the amalgamation, merger
or arrangement of the Company with or into another entity where the shareholders
of the Company immediately prior to the transaction will hold less than 50% of
the voting securities of the resulting entity upon completion of the
transaction; (iii) any person or combination of persons acting jointly or in
concert, acquiring or becoming the beneficial owner of, directly or indirectly,
of more than 50% of the voting securities of the Company whether through the
acquisition of previously issued and outstanding voting securities of the
Company or of voting securities of the Company that have not previously been
issued or any combination thereof or any other transaction with similar effect;
or (iv) the Board adopting a resolution to the effect that, for purposes of the
Agreement, a Change of Control has occurred, or that such a Change of Control is
imminent, in which case, the date of the Change of Control shall be deemed to be
the date of such resolution.
For the purposes of the employment agreements, "
Good
Reason
" means the continued occurrence of any of the following conditions
without the NEO's consent after the NEO has given the Company written notice of
such condition within thirty days following the initial existence of the
condition, and the Company has failed to cure such condition within 30 days of
the date it received notice of the condition: (i) the Company assigning to the
NEO duties materially inconsistent with the NEO's duties and responsibilities
under this Agreement, including those management duties performed by the NEO, as an employee of the
Company, for the Company or an affiliate of the Company; (ii) a unilateral
reduction by the Company of the NEO's base salary, or any unilateral change in
the basis upon which the NEO's base salary is determined or paid if the change
is or will be materially adverse to the NEO, except where (x) such reduction or
change is part of a general reduction in the base salary of all or substantially
all of the members of management of the Company and which affects the NEO in
substantially the same manner as the other members of the management of the
Company who are also affected by such general reduction and (y) such change does
not constitute more than ten percent (10%) of the NEO's base salary; (iii) the
Company unilaterally relocating the NEO's principal location more than 100 miles
from the NEO's current work location; or (iv) any material breach by the Company
of any provision of the employment agreement, which is not cured by the Company
within thirty (30) days following written notice from the NEO.
- 30 -
In addition, in the event of a Change of Control, treatment of
RSUs and PSUs held by each NEO shall be governed in accordance with the Share
Incentive Plan, as further described under "
Part Five Compensation Plans
Summary of the Share Incentive Plan Effect of Change of Control on
RSUs
".
Potential Payments Upon Termination or Change-in-Control
The estimated incremental payments from the Company to each of
Messrs. Huet, Dahl, Antwi, Doolin and Seaberg, assuming the triggering event
occurred on December 31, 2016, are as follows (including all lump sum payment
entitlements, as well as the value of all unvested option-based and share-based
awards that would become vested). For termination without "just cause" or for
"good reason" following a change of control, the calculation assumes that the
change of control date is December 31, 2016:
|
|
|
|
|
Termination
|
|
|
|
Termination
|
|
|
without "just
|
|
Named Executive Officer
|
|
without "just
|
|
|
cause" or for
"good
|
|
|
cause"
|
|
|
reason" following
|
|
|
|
(US$)
|
|
|
"change of
control"
|
|
|
|
|
|
|
(US$)
|
|
Paul Huet
|
|
|
|
|
|
|
Cash severance
entitlement
(1)
|
|
1,692,327
|
|
|
1,692,327
|
|
Acceleration of
equity awards
(2)
|
|
1,544,283
|
|
|
1,153,944
|
|
Group Benefits
entitlement
(3)
|
|
75,981
|
|
|
75,981
|
|
Total
Termination Entitlement
|
|
3,312,591
|
|
|
2,922,252
|
|
|
|
|
|
|
|
|
Barry Dahl
|
|
|
|
|
|
|
Cash severance
entitlement
(1)
|
|
495,411
|
|
|
495,411
|
|
Acceleration of
equity awards
(2)
|
|
567,088
|
|
|
442,825
|
|
Group Benefits
entitlement
(3)
|
|
47,488
|
|
|
47,488
|
|
Total
Termination Entitlement
|
|
1,109,986
|
|
|
985,723
|
|
|
|
|
|
|
|
|
John Antwi
|
|
|
|
|
|
|
Cash severance
entitlement
(1)
|
|
341,999
|
|
|
341,999
|
|
Acceleration of
equity awards
(2)
|
|
102,410
|
|
|
102,410
|
|
Group Benefits
entitlement
(3)
|
|
31,124
|
|
|
31,124
|
|
Total
Termination Entitlement
|
|
475,533
|
|
|
475,533
|
|
|
|
|
|
|
|
|
Michael Doolin
|
|
|
|
|
|
|
Cash severance
entitlement
(1)
|
|
607,564
|
|
|
607,564
|
|
Acceleration of
equity awards
(2)
|
|
631,592
|
|
|
487,446
|
|
Group Benefits
entitlement
(3)
|
|
30,276
|
|
|
30,276
|
|
Total
Termination Entitlement
|
|
1,269,433
|
|
|
1,125,287
|
|
- 31 -
|
|
Termination
|
|
Termination
|
without "just
|
Named Executive Officer
|
without "just
|
cause" or for
"good
|
cause"
|
reason" following
|
|
(US$)
|
"change of
control"
|
|
|
(US$)
|
John Seaberg
|
|
|
Cash severance
entitlement
(1)
|
406,211
|
406,211
|
Acceleration of
equity awards
(2)
|
584,877
|
479,620
|
Group Benefits
entitlement
(3)
|
40,629
|
40,629
|
Total
Termination Entitlement
|
1,031,717
|
926,460
|
Notes:
(1)
|
Represents cash payments based on base salary and target
STIP Bonus amounts, as modified for length of service (other than for Mr.
Huet), as further described under "
Part Three Statement of Executive
Compensation Termination and Change of Control Benefits NEO Employment
Agreements
".
|
(2)
|
Represents amounts received in respect of (i) stock
options exercised upon accelerated vesting, where the value is based on
the difference between the market price of the Common Shares underlying
the options and the exercise price of the options as at December 30, 2016
and was converted from CAD to USD based on the noon exchange rate on
December 30, 2016, the last business day of the year, which was US$0.7448
per $1.00; and (ii) cash payments for accelerated vesting of RSUs and
PSUs, based on the closing price of the Common Shares of C$6.25 as listed
on the TSX on December 30, 2016, the last trading date of the year on
which the TSX was open; provided, however, that upon termination without
"just cause" or for "good reason" following change of control, PSUs vest
pro rata
based on the date of change of control.
|
(3)
|
Represents amounts received in respect of total Group
Benefits, as modified for length of services (other than for Mr. Huet), as
further described under "
Part Three Statement of Executive
Compensation Termination and Change of Control Benefits NEO Employment
Agreements
".
|
PART FOUR REPORT ON DIRECTOR COMPENSATION
Compensation Discussion and Analysis
A function of the Compensation and Governance Committee is to
assist the Board in fulfilling its responsibilities relating to the compensation
of the directors of the Company. The Compensation and Governance Committee is
empowered to review the compensation levels and components of the Company's
directors and to report and make recommendations thereon to the Board and to
consider any other matters which, in the Compensation and Governance Committee's
judgment, should be taken into account in reaching any recommendation to the
Board concerning the compensation levels of the Company's directors.
The Board assumes responsibility for making final
determinations on director compensation, although the Compensation and
Governance Committee guides it in this role.
Prior to 2016, the Company did not have any non-cash
compensation plans for its directors other than the possible grant of incentive
stock options and restricted Common Share grants under the share compensation
plan.
On May 13, 2016, the Company adopted a deferred share unit plan
(the "
DSU Plan
") providing for the granting of deferred share units
("
DSUs
") to eligible directors of the Company. A summary of the key terms
of the DSU Plan are provided below under the heading
"Part Five
Compensation Plans Summary of DSU Plan"
. With the adoption of the DSU
Plan, the Compensation and Governance Committee and Board determined that
Options will no longer be granted to non-employee directors.
For the 2016 financial year, the compensation for non-executive
directors of the Company was set as follows: (i) an annual cash retainer of
C$55,000 for each director of the Company, other than the Chairman; (ii) a grant
of 22,523 cash-settled DSUs to each director of the Company (other than to the
Chairman, who received 45,045 cash-settled DSUs); (iii) an annual cash retainer
of C$10,000 for the chair of the Audit Committee; (iv) an annual cash retainer
of C$5,000 for each member of the Audit Committee, other than the chair; (v) an
annual cash retainer of C$10,000 for the chair of the Compensation and
Governance Committee; (vi) an annual cash retainer of C$3,000 for each member of
the Compensation and Governance Committee, other than the chair; (vii) an annual
cash retainer of C$5,000 for the chair of the Mine Safety and Health Committee;
and (viii) an annual cash retainer of C$2,000 for each member of the Mine Safety and Health Committee, other than
the chair. In addition, the chair of the Legacy Committee is entitled to a cash
fee of C$70,000 on an annual basis, payable quarterly. As the ERM Committee was
formed in December 2016, no fees were paid to members of the ERM for the 2016
financial year.
- 32 -
Mr. Richard J. Hall, the Chairman of the Board, entered into an
agreement (the "
Chairman Agreement
") with the Company on September 12,
2014 relating to his services to the Company as Chairman. Pursuant to the
Chairman Agreement, as compensation for acting as non-executive Chairman of the
Board, Mr. Hall is entitled to an annual cash director's fee of US$125,000.
Pursuant to an agreement between a subsidiary of the Company
and Hall Mineral Services LLC ("
HMS
"), a company controlled by Mr. Hall,
(as amended and restated on June 17, 2015, the "
Hall Agreement
"), the
Company agreed to pay to HMS an amount equal to C$5,000 per month as
remuneration for additional services Mr. Hall provided to the Company in his
capacity as a director of the Company during the phase in which the Company was
consolidating operating assets. The Hall Agreement can be terminated by either
HMS or the Company upon 30 days' written notice to the other party.
Director Compensation Table
The compensation provided to the directors, excluding directors
who are included in disclosure for NEOs above, for the year ended December 31,
2016, is expressed in US dollars as follows.
Name
(1)(2)
|
Fees
Earned or
Paid in Cash
(3)
(US$)
|
Share
Awards
(4)
(US$)
|
Option Awards
(US$)
|
All
Other
Compensation
(US$)
|
Total
(US$)
|
Rodney Cooper
|
44,156
|
114,486
|
--
|
--
|
158,641
|
Mark J. Daniel
|
42,458
|
114,486
|
--
|
--
|
156,943
|
James Haggarty
|
44,156
|
114,486
|
--
|
--
|
158,641
|
Richard J. Hall
(5)
|
167,230
(6)
|
228,966
|
--
|
--
|
396,196
|
William Matlack
|
95,860
|
114,486
|
--
|
--
|
210,345
|
Charles Oliver
|
40,759
|
114,486
|
--
|
--
|
155,245
|
Blair Schultz
|
36,985
|
114,486
|
--
|
--
|
151,471
|
Notes:
(1)
|
Paul Huet does not receive compensation for acting as a
director of the Company. All compensation paid by the Company to Mr. Huet
is disclosed under
"Summary Compensation Table"
above.
|
(2)
|
In the case of Mr. Hall, all fees are paid in USD. In the
case of Messrs. Cooper, Daniel, Haggarty, Matlack, Oliver and Schultz, all
fees are paid in CAD, and the USD value in this table is calculated using
the noon exchange rate as of December 30, 2016, the last business day of
the year, which was US$0.7448 per $1.00.
|
(3)
|
Includes all fees awarded, earned or paid in cash for
services as a director, including annual Board, committee and chair
retainer fees.
|
(4)
|
These amounts represent the value of DSUs granted during
2016, based on the fair value of the award on the grant date calculated in
accordance with FASB ASC 718 and converted from CAD to USD based on the
noon exchange rate on December 30, 2016, the last business day of the
year.
|
(5)
|
Mr. Hall's role as Chairman is a non-executive position
and is on a part-time basis.
|
(6)
|
Represents compensation paid by the Company to Mr. Hall
under the Chairman Agreement in respect of Mr. Hall's services to the
Company as Chairman of the Board and compensation paid by the Company to
Mr. Hall under the Hall Agreement.
|
Director Option-Based and Share-Based Awards
Incentive Plan Awards
Outstanding Share-Based Awards and Option-Based Awards
The following table sets forth information in respect of all
awards outstanding at the end of the year ended December 31, 2016. This includes
awards granted prior to and during the most recently completed financial
year.
- 33 -
Name
(1)
|
Option-based
Awards
|
Share-based
Awards
|
Number of
securities
underlying
unexercised
options
(#)
|
Option
exercise
price
(2)
(US$)
|
Option
expiration
date
|
Value of
unexercised
in-the-
money
options
(3)
(US$)
|
Number of
shares or
units of
shares that
have not
vested
(#)
|
Market or
payout
value of
share-based
awards that
have not
vested
(4)
(US$)
|
Market or
payout value
of vested
share-based
awards not
paid out or
distributed
(4)
(US$)
|
Rodney Cooper
|
100,000
|
1.90
|
July 21, 2019
|
276,994
|
--
|
--
|
105,182
|
26,667
|
2.28
|
July 24, 2020
|
63,687
|
Mark Daniel
|
100,000
|
2.28
|
July 24, 2020
|
238,821
|
--
|
--
|
105,182
|
James Haggarty
|
100,000
|
1.90
|
July 21, 2019
|
276,994
|
--
|
--
|
105,182
|
80,000
|
2.28
|
July 24, 2020
|
191,057
|
Richard J. Hall
|
300,000
|
1.76
|
Sep 12, 2019
|
872,801
|
--
|
--
|
210,360
|
160,000
|
2.28
|
July 24, 2020
|
382,114
|
William Matlack
|
117,000
|
1.90
|
July 21, 2019
|
324,083
|
--
|
--
|
105,182
|
80,000
|
2.28
|
July 24, 2020
|
191,057
|
Charles Oliver
|
100,000
|
2.04
|
Dec 31, 2020
|
262,533
|
--
|
--
|
105,182
|
Blair Schultz
|
400,000
|
1.90
|
July 21, 2019
|
1,107,978
|
6,666
|
31,130
|
105,182
|
80,000
|
2.28
|
July 24, 2020
|
191,057
|
Notes:
(1)
|
The disclosure relating to outstanding share-based and
option-based awards for Paul Huet is set out above under
"Part Three
Statement of Executive Compensation Incentive Plan
Awards"
.
|
(2)
|
Option awards have exercise prices denominated in CAD.
The exercise prices shown were converted from CAD to USD based on the noon
CAD to USD exchange rate on the date of grant, or, in the case where the
TSX is closed, the prior day noon exchange rate.
|
(3)
|
Value is based on the difference between the market price
of the Common Shares underlying the options and the exercise price of the
options as at December 30, 2016, converted from CAD to USD based on the
noon exchange rate on the date of grant. The closing price of the Common
Shares as listed on the NYSE MKT on December 31, 2016 was US$4.67 per
Common Share.
|
(4)
|
Value is shown as at December 30, 2016 and is based on
the closing price of the Common Shares as listed on the NYSE MKT on
December 30, 2016. The closing price of the Common Shares as listed on the
NYSE MKT on December 30, 2016, the last trading day of the year on which
the markets were open, was US$4.67 per Common
Share.
|
Incentive Plan Awards Value
Vested or Earned During the Year
The following table sets out the value vested or earned under
incentive plans during the year ended December 31, 2016, for each director of
the Company, other than Paul Huet.
Name
|
Option-based awards
Value vested during
the
year
(2)(3)
(US$)
|
Share-based awards Value
vested during the year
(3)(4)
(US$)
|
Non-equity incentive plan
compensation
Value earned
during the year
(US$)
|
Rodney Cooper
|
145,113
|
--
|
--
|
Mark Daniel
|
67,787
|
--
|
--
|
James Haggarty
|
145,113
|
--
|
--
|
Richard J. Hall
|
523,691
|
35,977
|
--
|
William Matlack
|
160,565
|
--
|
--
|
Charles Oliver
|
86,803
|
--
|
--
|
Blair Schultz
|
417,774
|
264,769
|
--
|
Notes:
(1)
|
The disclosure relating to outstanding share-based and
option-based awards for Paul Huet is set out above under
"Part Three
Statement of Executive Compensation Incentive Plan
Awards".
|
(2)
|
This is the aggregate dollar value that would have been
realized if the options vested during the year had been exercised on their
respective vesting dates.
|
(3)
|
In the case where vesting dates fell on a date on which
the markets were closed, the closing price on the prior trading day was
used for the calculation. The USD value was calculated using the noon
exchange rate on the date of vesting.
|
(4)
|
This is the aggregate dollar value realized upon vesting
of share-based awards as of vesting date.
|
- 34 -
Indebtedness of Officers and Directors
No directors, proposed nominees for election as directors,
executive officers or their respective associates or affiliates were indebted to
the Company since the beginning of the most recently completed financial year.
No executive officers, directors, employees and former executive officers,
directors and employees of the Company or any of its subsidiaries are indebted
to the Company or any of its subsidiaries as of the date hereof.
Directors' and Officers' Liability Insurance
The Company has purchased directors and officers liability
insurance coverage for the directors and officers of the Company. The insurance
coverage has an aggregate limit of C$85,000,000.
PART FIVE COMPENSATION PLANS
Summary of the Share Incentive Plan
Purpose of the Share Incentive
Plan
The Share Incentive Plan provides for the acquisition of Common
Shares by eligible participants and the payment of bonus compensation in the
form of Common Shares or, at the option of the Company, cash for the purpose of
advancing the interests of the Company and any affiliates of the Company through
the motivation, attraction and retention of eligible employees, directors and
contractors and to secure for the Company and the shareholders of the Company
the benefits in the ownership of Common Shares by eligible participants, it
being generally recognized that share option plans and restricted share unit
plans aid in attracting, retaining and encouraging employees, directors and
consultants due to the opportunity offered to them to acquire a proprietary
interest in the Company.
Administration of the Share
Incentive Plan
The Share Incentive Plan is administered by the Compensation
and Governance Committee and the Compensation and Governance Committee has full
authority to administer the Share Incentive Plan, including the authority to
interpret and construe any provision of the Share Incentive Plan and to adopt,
amend and rescind such rules and regulations for administering the Share
Incentive Plan as the Compensation and Governance Committee may deem necessary
in order to comply with the requirements of the Share Incentive Plan, subject in
all cases to compliance with regulatory requirements. The Compensation and
Governance Committee has the authority, in its sole discretion, to accelerate
the vesting of Options, and the authority to accelerate waive performance,
service or other vesting conditions with respect to RSUs, or deem such
conditions to be satisfied, provided however that with respect to U.S.
Participants (as defined in the Share Incentive Plan), no such acceleration or
waiver of vesting conditions will change the time at which such RSUs will be
settled/paid out, except to the extent permitted by applicable law.
Determination of Participants and
Participation
The Compensation and Governance Committee shall from time to
time determine the participants who may participate in the Share Incentive Plan
(the "
Participants
") and to whom Options and/or RSUs may be granted,
including the number of Common Shares to be made subject to and the expiry date
of each Option granted to a Participant, the other terms of each Option granted
to a Participant, and the provisions and restrictions of each RSU granted to a
Participant, all such determinations to be made in accordance with the terms and
conditions of the Share Incentive Plan, and the Compensation and Governance
Committee may take into consideration the present and potential contributions of
and the services rendered by the particular Participant to the success of the
Company and the affiliates of the Company and any other factors which the
Compensation and Governance Committee deems appropriate and relevant.
Limitations
The aggregate maximum number of Common Shares available for
issuance from treasury under the Share Incentive Plan, subject to adjustment in
the event of a stock dividend, consolidation, subdivision or reclassification or
otherwise, together with all of the Company's other previously
established or proposed share compensation arrangements (including, for greater
certainty, the Prior Share Incentive Plan) shall not exceed 8.9% of the total
number of Common Shares then outstanding, provided that the maximum number
Common Shares available for issuance in connection with RSU grants under the RSU
Plan shall not exceed 4.0% of the total number of Common Shares then outstanding
(subject to adjustment as provided for in the Share Incentive Plan). Any Common
Shares subject to an Option or RSU which has been granted under the Share
Incentive Plan or the Prior Share Option Plan and which has been cancelled or
terminated in accordance with the terms of the Share Incentive Plan prior to
such Option or RSU being fully vested will again be available under the Share
Incentive Plan. In the event that the Company elects to satisfy its payment
obligation with respect to RSUs in cash rather than delivering Common Shares,
any Common Shares that otherwise would have been subject to such RSU will again
be available under the Share Incentive Plan.
- 35 -
The maximum number of Common Shares issuable to Insiders
(within the meaning of the TSX Company Manual), at any time, pursuant to the
Share Incentive Plan and any other security-based compensation arrangements of
the Company (including, for greater certainty, the Prior Share Incentive Plan)
is 10% of the total number of Common Shares then outstanding. The maximum number
of Common Shares issued to insiders, within any one (1) year period, pursuant to
the Share Incentive Plan and any other security-based compensation arrangements
of the Company is 10% of the total number of Common Shares then outstanding.
The maximum number of Common Shares issuable to non-employee
directors, at any time, pursuant to the Share Incentive Plan and any other
security-based compensation arrangements of the Company (including, for greater
certainty, the Prior Share Incentive Plan) is 1% of the total number of Common
Shares then outstanding. The total annual grant to any one non-employee
director, within any one (1) year period, pursuant to the Share Incentive Plan
and any other security-based compensation arrangements of the Company
(including, for greater certainty, the Prior Share Incentive Plan) shall not
exceed a maximum grant value of C$150,000 worth of securities, of which the
value of Options shall not exceed $100,000 per non-employee director. In
determining the value of securities granted under all security-based
compensation arrangements of the Company, the generally-accepted valuation model
must be used.
For the purpose of determining limitations, the number of
Common Shares then outstanding shall mean the number of Common Shares
outstanding on a non-diluted basis immediately prior to the proposed grant of
the applicable Option or RSU.
For the purpose of determining limitations, the aggregate
number of securities granted under all security-based compensation arrangements
of the Company will be calculated without reference to the initial securities
granted under such arrangements to a person (who was not previously an Insider
of the Company or an affiliate of the Company) upon such person becoming a
director of the Company or an affiliate of the Company; however, the aggregate
number of securities granted under all security-based compensation arrangements
of the Company in such initial grant may not exceed a maximum grant value of
C$150,000 worth of securities, of which the value of Options shall not exceed
$100,000 per non-employee director.
In order to comply with the provisions of Section 162(m) (as
defined in the Share Incentive Plan), no Participant may be granted RSUs,
whether ultimately settled in Common Shares or cash, for more than 3,000,000
Common Shares (subject to adjustment related to a stock dividend, consolidation,
subdivision or reclassification or as otherwise permitted) in the aggregate in
any calendar year. No Participant will be granted Options for more than
3,000,000 Common Shares (subject to adjustment related to a stock dividend,
consolidation, subdivision or reclassification or as otherwise permitted) in the
aggregate in any calendar year. This limitation only applies with respect to the
Options and RSUs granted under the Share Incentive Plan, and limitations on
awards granted under any other shareholder approved executive incentive plan
maintained by the Company will be governed solely by the terms of such other
plan.
Grant of Options
The Share Option Plan provides for the grant of Options for the
purchase of Common Shares to eligible employees and eligible contractors. Each
Option grant is to be evidenced by a stock option notice or stock option
agreement setting out the terms and conditions consistent with the provisions of
the Share Incentive Plan, which terms and conditions need not be the same in each case and which terms
and conditions may be changed from time to time. Directors are not eligible for
grants of Options under the Share Option Plan.
- 36 -
The price per Common Share at which any Common Share which is
the subject of an Option may be purchased is to be determined by the
Compensation and Governance Committee at the time the Option is granted,
provided that such price is not less than the greater of: (i) the Market Value
(generally being the weighted average trading price of Common Shares on the TSX
for the five (5) consecutive trading days immediately prior to the date as of
which Market Value is determined) on the last trading day immediately preceding
the date of the grant of such Option; and (ii) the closing price of the Common
Shares on the TSX or any other stock exchange on which the Common Shares are
listed on the last trading day immediately preceding the date of grant of such
Option.
The Option period for each Option is the period of time as
shall be determined by the Compensation and Governance Committee. Subject to
certain exceptions, an Option period cannot exceed ten (10) years. However, if
the expiration date falls within a blackout period or within ten (10) business
days after a blackout period expiry date, then the expiration date of the Option
will be the date which is ten (10) business days after the blackout period
expiry date.
If Options granted under the Share Option Plan are surrendered,
terminated or expire without being exercised in whole or in part, new Options
may be granted covering the Common Shares not purchased under the lapsed
Options.
Except as otherwise specifically provided by the Share
Incentive Plan in connection with a Change of Control (as defined in the Share
Incentive Plan) and subject to any additional limitations contained in any
employment contract, an Option may be exercised during the term of the Option
only in accordance with the vesting schedule, if any, determined by the
Compensation and Governance Committee, in its sole and absolute discretion, at
the time of the grant of the Option, which vesting schedule may include
performance vesting or acceleration of vesting in certain circumstances and
which may be amended or changed by the Compensation and Governance Committee
from time to time with respect to a particular Option.
Effect of Change of Control on
Options
In the event of a Change of Control and if, within twelve (12)
months of such Change of Control, the Company terminates the employment or
services of said optionee/employee for any reason other than just cause or if
the optionee is an eligible employee and terminates his or her employment with
the Company for Good Reason (as defined in the Share Incentive Plan) or as
otherwise specified in the grant agreement, then, on such date, all of the
optionee's Options will immediately fully vest, if not already vested. In the
foregoing event, all Options so vested may be exercised in whole or in part by
the optionee from such applicable date until their respective expiry dates.
If there is a take-over bid (within the meaning of the
Securities Act
(British Columbia)) made for all or a portion of the
outstanding Common Shares, then the Compensation and Governance Committee may,
by resolution, permit all Options outstanding to become immediately exercisable,
in order to permit Common Shares issuable under such Options to be tendered to
such bid. The Share Option Plan includes such a provision to allow the
Compensation and Governance Committee and Board flexibility to act in the
interests of all stakeholders in the event the Company is the target of a
take-over bid.
Effect of Death on Options
If a Participant which is not an individual, the primary
individual providing services to the Company or an affiliate of the Company, on
behalf of the eligible contractor (in each case, the "
deceased
"), shall
die, any Option held by the deceased at the date of such death shall become
immediately exercisable notwithstanding any term or condition of such Option,
and shall be exercisable in whole or in part only by the person or persons to
whom the rights of the optionee under the Option shall pass by the will of the
deceased or the laws of descent and distribution for a period of one (1) year
following the date of death, but only to the extent that such optionee was
entitled to exercise the Option at the date of the deceased's death in
accordance with the Share Incentive Plan.
- 37 -
Effect of Termination of
Employment or Services on Options
If a Participant: (i) ceases to be a director of the Company or
an affiliate of the Company (and is not or does not continue to be an employee
thereof) for any reason (other than death); or (ii) ceases to be employed by, or
provide services to, the Company or an affiliate of the Company (and is not or
does not continue to be a director or officer thereof), or any corporation
engaged to provide services to the Company or an affiliate of the Company, for
any reason (other than death) or receives notice from the Company or an
affiliate of the Company of the termination of his or her employment contract,
except as otherwise provided in any applicable employment contract or applicable
stock option notice or stock option agreement, in situations of termination not
for cause, such Participant will have ninety (90) days (unless extended by the
Board) following the termination to exercise his or her Options to the extent
that such participant was entitled to exercise such Options at the date of
termination and, in situations other than a termination not for cause, any
Options held by such Participant on the date of termination shall be forfeited
and cancelled as of that date. Notwithstanding the foregoing or any employment
contract, in no event may such right extend beyond the original Option period.
Grant of RSUs
Subject to the limitations in the Share Incentive Plan, the
Company may from time to time grant RSUs to U.S. Participants and Canadian
Participants (as defined in the Share Incentive Plan) who are not eligible
contractors in such numbers, at such times and on such terms and conditions,
consistent with the Share Incentive Plan, as the Compensation and Governance
Committee may in its sole discretion determine.
Vesting of RSUs
An RSU award granted to a Participant for services rendered
will entitle the Participant, subject to the Participant's satisfaction of any
conditions, restrictions or limitations imposed under the Share Incentive Plan
or RSU grant letter, to receive a payment in fully paid Common Shares or, at the
option of the Company, in cash in an amount equal to the Market Value of the
Common Shares issuable under the RSU award. The date on which an RSU award, or
the relevant portion thereof, becomes fully vested (whether by virtue of the
satisfaction of performance conditions or time-based continued service
conditions, as a result of the Compensation and Governance Committee's action to
waive vesting conditions and accelerate vesting, or any other reason under the
terms of the Share Incentive Plan and applicable RSU grant letter) is the
vesting date.
The RSU grant letter will specify the date(s) on which the RSUs
will be settled/paid out, typically at the end of the performance period (for
performance-based vesting conditions), or at the end of the required continued
service period (for time-based service vesting conditions), which date(s) shall
be no later than December 31st of the third calendar year following the service
year applicable to the particular RSU award (each such date a "
Scheduled
Payment Date
"). Except as otherwise provided in the Share Incentive Plan,
the redemption/payment with respect to RSUs will occur on the Scheduled Payment
Date(s). Notwithstanding that the vesting date(s) for such RSUs may be earlier.
For greater certainty and by way of example, if an RSU grant letter states that
the RSUs become vested as to 1/3 of the units on the first anniversary of the
grant date, 1/3 on the second anniversary and 1/3 on the third anniversary, the
vesting dates will be the first, second and third anniversaries of the grant
date, in each case as to 1/3 of the units awarded under the RSU grant letter.
However, the RSU grant letter may specify that the Scheduled Payment Date with
respect to all of the RSUs is the third anniversary of the grant date.
Similarly, if a portion of a RSU award becomes fully vested upon achievement of
stated performance goals (including vesting of a portion of the RSU award if
stated goals have been achieved at specific intervals during the performance
period), the date on which the portion of the RSU award becomes vested and
non-forfeitable is the vesting date. The RSU grant letter may provide that the
Scheduled Payment Date for all such RSUs under the RSU award is the last day of
the performance period, notwithstanding that a portion of the RSUs may become
vested earlier.
Subject to the foregoing, the Compensation and Governance
Committee is to, in its sole discretion, determine any and all conditions that
may be based on either or both of time and performance criteria. Except as
otherwise determined by the Compensation and Governance Committee and as set
forth in the applicable RSU grant letter or, as provided in an applicable
employment contract (but, as to U.S. Participants, an employment contract will
not alter or amend the terms of RSUs that are outstanding as of the effective
date of the applicable provisions in the employment contract in a manner that
will cause the outstanding RSUs to fail to comply with applicable US laws):
- 38 -
1.
|
in the event of the death of a Participant, all unvested
RSUs credited to the Participant will vest on the date of the
Participant's death. The Common Shares represented by the RSUs held by the
Participant shall be issued or acquired in the open market by the broker
of the Company, or cash will be paid, as determined by the Compensation
and Governance Committee, to or for the benefit of the Participant's
estate on the ninetieth (90
th
) day following the Participant's
death;
|
|
|
2.
|
in the event of the disability of a Participant, RSUs
that were not vested as of the date the Participant experiences a
disability will be forfeited, provided that a
pro rata
portion of
such unvested RSUs shall not be forfeited but will be settled/paid out at
the time and in the manner that otherwise would apply under the terms of
the Share Incentive Plan and applicable RSU grant letter. The
pro rata
portion will be determined based on the number of days the Participant
was employed by the Company or an affiliate of the Company (in the case of
an eligible employee), or the number of days of service to the Company or
an affiliate of the Company (in the case of an eligible consultant) during
the performance period prior to the onset of the disability as compared to
the total number of days in the performance period;
|
|
|
3.
|
subject to a Change of Control, if a Participant ceases
to be employed by, or provide services to, the Company or an affiliate of
the Company (and is not or does not continue to be a director or employee
thereof) as a result of termination without cause, all unvested RSUs
credited to the Participant shall be forfeited; and
|
|
|
4.
|
if a Participant: (i) ceases to be a director of the
Company or an affiliate of the Company (and is not or does not continue to
be an employee thereof) for any reason other than death or disability; or
(ii) ceases to be employed by, or provide services to the Company or an
affiliate of the Company (as is not or does not continue to be a director
or employee thereof) for any reason other than death, disability or
termination without cause, all RSUs held by such Participant shall be
forfeited and cancelled as of the date of termination, and the Participant
shall have no entitlement to receive any payment in respect of such
forfeited and cancelled as of the date of termination, and the Participant
will have no entitlement to receive any payment in respect of such
forfeited RSUs or any other amount in respect of such forfeited RSUs, by
way of damages, payment in lieu or otherwise.
|
Settlement of RSUs
Subject to the ability of the Company to choose to settle RSUs
by way of a cash payment to the Participant, as described below, the payment
obligation in respect of any vested RSUs, net of any applicable taxes and other
source deductions required to be withheld, will be settled, on the redemption of
the RSUs, with the issue of fully paid Common Shares from treasury or, in the
event that the Company elects not to issue Common Shares from treasury, by
having a broker acquire Common Shares in the open market (using funds paid to a
broker by the Company of the Participant for such purpose) on behalf of the
Participant.
In the event that the Company elects to satisfy its payment
obligation in cash, the RSUs shall be redeemed and paid by the affiliate of the
Company that is the employer of the Participant to the Participant subject to
any withholding taxes and other source deductibles. The Market Value of the
vested RSUs so redeemed shall, after deduction of any applicable taxes and other
source deductions required to be withheld by the applicable affiliate of the
Company, be paid in cash.
In the event that the payment obligation in respect of vested
RSUs is settled in Common Shares, a Participant may direct to have a broker sell
such Common Shares on behalf of the Participant.
Payment of Dividend Equivalents
Subject to the absolute discretion of the Compensation and
Governance Committee and in accordance with the Share Incentive Plan, the
Compensation and Governance Committee may elect to credit, as a bonus for
services rendered in the calendar year containing the payment date for cash
dividends paid on Common Shares (the "
Dividend Payment Date
"), a
Participant with additional RSUs. In such case, the number of additional RSUs so
credited will be equal to the aggregate amount of dividends that would have been
paid to the Participant if the RSUs in the Participant's account as of the record date for payment
of such dividends (the "
Dividend Record Date
") had been Common Shares
divided by the Market Value of a Common Share on the Dividend Payment Date. The
additional RSUs will vest on the vesting date of the particular RSU award to
which the additional RSUs relate and settlement/payment in respect of such
additional RSUs will occur at the same time as settlement/payment occurs with
respect to the underlying RSUs to which they relate.
- 39 -
Effect of Change of Control on
RSUs
With respect to RSUs other than RSUs with performance vesting
provisions, in the event of a Change of Control and if, within twelve (12)
months of such Change of Control, the Company terminates the employment or
services of said Participant/eligible employee for any reason other than just
cause or the Participant is an eligible employee and terminates his or her
employment with the Company for Good Reason or as otherwise specified in the
grant agreement, then, on the date of such event of termination, all RSUs
outstanding and held by the Participant shall immediately vest and shall be
redeemed in accordance with the redemption provisions of the RSU Plan,
notwithstanding any restricted period(s) or any applicable deferred payment
date(s) that otherwise would apply.
With respect to RSUs with performance vesting provisions (the
PSUs), in the event of a Change of Control and if, at the time of the Change of
Control:
|
(a)
|
the Participant is an eligible employee and, within
twelve (12) months of such Change of Control, the Company terminates the
employment or services of said Participant/eligible employee for any
reason other than just cause or the Participant is an eligible employee
and terminates his or her employment with the Company for Good Reason,
then a
pro rata
portion of the PSUs shall vest on the basis that
the PSU vesting date is the date of the Change of Control (unless
otherwise determined by the Compensation and Governance Committee, acting
reasonably), such
pro rata
portion of such PSUs to be determined
based on the number of days between the date of grant and the date of the
Change of Control versus the number of days in the entire performance
period for such PSUs, after applying a payout percentage that reflects the
level of achievement of objective performance goals, either individually,
alternatively or in any combination, applied on a corporate, subsidiary,
division, business unit or line of business basis (the "
Performance
Goals
") that can be determined as at the date of the Change of
Control, and with respect to the Performance Goals that are still in
progress or that otherwise cannot be so determined as at the date of the
Change of Control, assuming that such Performance Goals are achieved at
target. Any PSUs which the Compensation and Governance Committee
determines to vest shall become vested and shall be redeemed. Any PSUs
which do not become vested shall be terminated and forfeited without
payment.
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(b)
|
Notwithstanding any other provision of the Share
Incentive Plan, if PSUs become vested, the Market Value with respect to
such PSUs shall be the price per Common Share offered or provided for in
the Change of Control transaction (unless otherwise determined by the
Compensation and Governance Committee, acting reasonably).
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(c)
|
Except as set forth in the Share Incentive Plan, if,
before any of the PSUs of a Participant vest in accordance with the terms
thereof; the Participant is an employee of an affiliate of the Company,
but not the Company; and a person, together with persons acting jointly or
in concert with such person, other than the Company or an affiliate of the
Company, becomes the holder of 50% or more of the aggregate number of
voting rights attaching to the outstanding voting securities of such
affiliate of the Company (the date such person, together with persons
acting jointly or in concert with such person becomes such a holder being
hereinafter referred to as the "
Acquisition Date
"), and, as to U.S.
Participants, such event constitutes a "change in ownership", a "change in
effective control" or a "change in the ownership of a substantial portion
of the assets" of an affiliate of the Company, as defined in the
applicable U.S. law; then unless otherwise provided in an award agreement:
a
pro rata
portion of the PSUs granted to the Participant shall
vest on the basis that the vesting date is the Acquisition Date (unless
otherwise determined by the Compensation and Governance Committee, acting
reasonably), such
pro rata
portion of such PSUs to be determined
based on the number of days between the date of grant and the date of
the Change of Control versus the number of days in the entire
performance period for such PSUs, after applying a payout percentage that
reflects the level of achievement of Performance Goals that can be determined as
at the date of the Change of Control, and with respect to the Performance Goals
that are still in progress or that otherwise cannot be so determined as at the
date of the Change of Control, assuming that such Performance Goals are achieved
at target. Any PSUs which the Compensation and Governance Committee determines
to vest shall become vested and shall be redeemed. Any PSUs which do not become
vested shall be terminated and forfeited without payment.
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- 40 -
Amendment of the Share Incentive
Plan
The Board or the Compensation and Governance Committee, as the
case may be, may suspend or discontinue the Share Incentive Plan, or any portion
thereof, at any time without first obtaining shareholder approval and in its
absolute discretion, provided that, without the consent of a Participant, such
suspension or discontinuance may not in any manner adversely affect the
Participant's rights under any Option or RSU granted under the Share Incentive
Plan. The Board or the Compensation and Governance Committee may not make the
following amendments to the Share Incentive Plan, without receiving shareholder
approval and any required regulatory approval:
|
(a)
|
change the maximum number of securities issuable under
the Share Incentive Plan, including an increase to the fixed maximum
number of Common Shares or a change from a fixed maximum number of Common
Shares to a fixed maximum percentage, other than an adjustment related to
a stock dividend, consolidation, subdivision or
reclassification;
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(b)
|
make amendments to remove or to exceed the insider
participation limit;
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(c)
|
make amendments to the non-employee director
participation limit;
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(d)
|
reduce the exercise price of any Option, other than an
adjustment related to a stock dividend, consolidation, subdivision or
reclassification;
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(e)
|
extend the expiry date of an Option other than as then
permitted under the Share Option Plan;
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(f)
|
change the number of days set out in the Share Option
Plan with respect to the extension of the expiry date of an Option
expiring during or immediately following a blackout period;
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(g)
|
cancel any Option and replace such Option with an Option
which has a lower exercise price, other than an adjustment related to a
stock dividend, consolidation, subdivision or reclassification;
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(h)
|
make amendments to the non-assignment provision of the
Share Incentive Plan that would permit Options or RSUs, or any other right
or interest of a Participant under the Share Incentive Plan, to be
assigned or transferred, other than for normal estate settlement
purposes;
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(i)
|
make amendments to the Participants to whom Options or
RSUs may be granted pursuant to the Share Option Plan and the RSU Plan,
respectively; and
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(j)
|
make amendments to the amendment provision of the Share
Incentive Plan.
|
The Board or the Compensation and Governance Committee may,
subject to receipt of requisite regulatory approval, where required, in its sole
discretion and without shareholder approval, make all other amendments to the
Share Incentive Plan that are not of the type contemplated above, including,
without limitation:
|
(a)
|
amendments of a housekeeping nature;
|
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(b)
|
the addition or a change to the vesting provisions of an
Option, an RSU or the Share Incentive Plan, other than changes to the
exercise price and the expiration date of an Option related to
a stock dividend, consolidation, subdivision or reclassification
or as otherwise permitted under the Share Incentive Plan;
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- 41 -
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(c)
|
a change to the termination provisions of an Option, a
RSU or the Share Incentive Plan;
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(d)
|
amendments to reflect changes to applicable securities
laws;
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(e)
|
amendments to the provisions concerning the effect of the
termination of an Option holder's position, employment or services of such
Option holder's status under the Share Option Plan;
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(f)
|
amendments to provide a cashless exercise feature to any
Option or the Share Option Plan, provided that such amendment ensures the
full deduction of the number of underlying Common Shares from the total
number of Common Shares subject to the Share Option Plan; and
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(g)
|
amendments to ensure that the RSUs granted under the
Share Incentive Plan will comply with any provisions respecting income tax
and other laws in force in any country or jurisdiction of which a
Participant to whom an RSU has been granted may from time to time be
resident or a citizen.
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Non-Assignability
No Option or RSU and no other right or interest of a
Participant is assignable or transferable, but shall thereafter enure to the
benefit of and be binding upon the beneficiaries of the Participant.
Adjustments to the Number of
Common Shares subject to the Share Incentive Plan
In the event there is any change in the Common Shares, whether
by reason of a stock dividend, consolidation, subdivision, reclassification or
otherwise, an appropriate adjustment shall be made by the Compensation and
Governance Committee in: (a) the number of Common Shares available under the
Share Incentive Plan; (b) the number of Common Shares subject to any Option or
RSU; and (c) the exercise price of the Common Shares subject to Options. If the
foregoing adjustment shall result in a fractional Common Share, the fraction
shall be disregarded. All such adjustments shall be conclusive, final and
binding for all purposes of the Share Incentive Plan.
Securities Exchange Take-over
Bid
In the event that the Company becomes the subject of a
take-over bid (within the meaning of the
Securities Act
(British
Columbia)) pursuant to which 100% of the issued and outstanding Common Shares
are acquired by the offeror either directly or as a result of the compulsory
acquisition provisions of the
Securities Act
(British Columbia) and where
consideration is paid in whole or in part in equity securities of the offeror,
the Compensation and Governance Committee may send notice to all optionees and
all holders of RSUs requiring them to surrender their Options or RSUs, as
applicable, within ten (10) days of the mailing of such notice, and the
optionees and holders of RSUs shall be deemed to have surrendered such Options
or RSUs, as applicable, on the tenth (10th) day after the mailing of such notice
without further formality, provided that:
|
(a)
|
the offeror delivers with such notice an irrevocable and
unconditional offer to grant replacement options to the optionees or
replacement restricted share rights to the holders of RSUs, as applicable,
on the equity securities offered as consideration;
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(b)
|
the Compensation and Governance Committee has determined,
in good faith, that such replacement options or restricted share rights,
as applicable, have substantially the same economic value as the Options
or RSUs, as applicable, being surrendered; and
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(c)
|
the surrender of Options or RSUs and the granting of
replacement options or replacement restricted share rights can be effected
on a tax deferred basis under the
Income Tax Act
(Canada) and in a
manner that complies with, and creates no adverse tax consequences under
applicable U.S. tax laws.
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- 42 -
Summary of DSU Plan
Purpose of the DSU Plan
The purpose of the DSU Plan is to assist the Company in the
recruitment and retention of qualified persons to serve as directors of the
Company and to align the interests of eligible directors of the Company (the
"
Eligible Directors
") with the long-term interests of the shareholders of
the Company.
Administration of the DSU Plan
The DSU Plan is administered by the Compensation and Governance
Committee and the Compensation and Governance Committee has full authority to
administer the DSU Plan including the authority to interpret and construe any
provision of the DSU Plan and to adopt, amend and rescind such rules and
regulations for administering the DSU Plan as the Compensation and Governance
Committee may deem necessary in order to comply with the requirements of the DSU
Plan.
Determination of Eligible Directors
and Participation
The Compensation and Governance Committee will, from time to
time, determine the Eligible Directors who may participate in the DSU Plan, the
Eligible Directors to whom DSUs will be granted, and the provisions and
restrictions with respect to such grant. All such determinations are to be made
in accordance with the terms and conditions of the DSU Plan. In making its
determination, the Compensation and Governance Committee may take into
consideration the present and potential contributions of and the services
rendered by the particular Eligible Director to the success of the Company and
any other factors which the Compensation and Governance Committee deems
appropriate and relevant.
Grant of DSUs
The Compensation and Governance Committee may, from time to
time, grant DSUs to an Eligible Director in such numbers, at such times and on
such terms and conditions, consistent with the DSU Plan, as the Compensation and
Governance Committee may, in its sole discretion, determine to be appropriate in
respect of the services the Eligible Director renders as a member of the Board.
For greater certainty, the Compensation and Governance Committee will, in its
sole discretion, determine any and all conditions to the vesting of any DSUs
granted to an Eligible Director, which conditions will be set out in the DSU
grant letter. The Compensation and Governance Committee may in its sole and
absolute discretion accelerate and/or waive any vesting or other conditions for
all or any DSUs for any Eligible Director at any time and from time to time,
subject to the requirements of applicable laws, and provided that any such
acceleration of vesting or waiver of any vesting or other conditions will not
accelerate the settlement/payment of such DSUs, which will occur upon the
Eligible Director's separation from service. DSUs that are fully vested at the
time of grant as set forth in the applicable DSU grant letter, or that become
vested through the satisfaction of any applicable vesting or other conditions or
the waiver of such vesting or other conditions by the Compensation and
Governance Committee, are referred to as "
Vested DSUs
".
Redemption of DSUs
Vested DSUs will be redeemed following the separation of
service of a U.S. Eligible Director (as defined in the DSU Plan) or following
the termination date of a Canadian Eligible Director (as defined in the DSU
Plan), on a date selected by the Compensation and Governance Committee in its
sole discretion, provided that such date will be on or before December
31
st
of the calendar year in which the separation from service
occurs, or, if later by the date that is 2 ½ months after the date of the
separation from service and the Eligible Director will have no ability to
influence, directly or indirectly, the calendar year in which payment is made
(the "
Redemption Date
"). Vested DSUs credited to the Eligible Director's
account will be redeemed and will be paid by the Company to the Eligible
Director (or if the Eligible Director has died, to the Eligible Director's
beneficiary) in the form of a lump sum cash payment, less applicable withholding
taxes.
- 43 -
The Market Value of the DSUs for the purposes of determining
the amount to be paid to the Eligible Director upon redemption of DSUs will be
determined as of the Redemption Date. Each DSU so redeemed will entitle the
Eligible Director to receive the Market Value in cash in an amount that is
rounded down to the nearest cent, less any applicable withholding taxes as
deducted, withheld and/or remitted. The date on which such cash payment is made
to the Eligible Director is referred to as the "
Payment Date
".
The Payment Date with respect to DSUs of U.S. Eligible
Directors will in all cases be on or before December 31
st
of the
calendar year in which the separation from service occurs, or, if later by the
date that is 2 ½ months after the date of the separation from service and the
Eligible Director will have no ability to influence, directly or indirectly, the
calendar year in which the Payment Date occurs. In selecting the Redemption
Date, the Compensation and Governance Committee will give due consideration to
the time required to process the redemption of DSUs in order to ensure that the
Payment Date will occur within the requisite time limitations.
In the event that any Redemption Date is after the date on
which the Common Shares ceased to be traded on the TSX or any other exchange on
which the Common Shares trade, provided such cessation in trading is not
reasonably expected to be temporary (the "
Cease Trade Date
"), the Market
Value of the DSUs redeemed by or in respect of the Eligible Director must be
determined in accordance with the following: (i) where the Eligible Director's
separation from service is before or not more than one (1) year after the last
trading day before the Cease Trade Date, the value of each DSU credited to the
Eligible Director's account at his or her Redemption Date will be equal to the
Market Value on the last trading day before the Cease Trade Date; and (ii) where
the Eligible Director's separation from service is after the date that is more
than one (1) year after the last trading day before the Cease Trade Date, the
value of each DSU credited to the Eligible Director's account at his or her
Redemption Date will be based on the fair market value of a Common Share of the
Company or of a corporation which is related to the Company for the purposes of
the
Income Tax Act
(Canada) at his or her Redemption Date as determined
on a reasonable and equitable basis by the Compensation and Governance Committee
after receiving the advice of one or more independent firms of investment
bankers of national repute.
Upon payment of a redemption amount in satisfaction of DSUs
credited to the account of an Eligible Director, the particular DSUs in respect
of which such payment was made will be cancelled and no further payments will be
made from the DSU Plan in relation to such DSUs.
Notwithstanding any other provision of the DSU Plan, all
amounts payable to, or in respect of, a Canadian Eligible Director hereunder
must be paid on or before December 31
st
of the first (1
st
)
calendar year commencing immediately after the Canadian Eligible Director's
termination date, and no amounts will be paid prior to the Canadian Eligible
Director's termination date.
In the event that an Eligible Director's Redemption Date as
determined would otherwise fall between the Dividend Record Date and the
Dividend Payment Date, the Redemption Date will be the day immediately following
such Dividend Payment Date for purposes of recording in the account of the
Eligible Director dividend equivalent amounts and making the calculation of the
Market Value of the Vested DSUs. In the event that the Company is unable, by an
Eligible Director's Redemption Date, to compute the Market Value of the Vested
DSUs recorded in such Eligible Director's account by reason of the fact that any
data required in order to compute the Market Value of a Common Share has not
been made available to the Company, then the Redemption Date will be the next
following trading day on which such data is made available to the Company.
In the event that an Eligible Director's Redemption Date as
determined falls on or within ten (10) business days of the expiration of a
blackout period applicable to such Eligible Director, then the Redemption Date
will be extended to the close of business on the tenth (10
th
)
business day following the expiration of the blackout period.
If the number of outstanding Common Shares is increased or
decreased as a result of a subdivision, consolidation, reclassification or
recapitalization and not as a result of the issuance of Common Shares for
additional consideration or by way of a dividend in the ordinary course, the
Compensation and Governance Committee will
make appropriate adjustments
to the number of DSUs outstanding under the DSU Plan provided that the dollar
value of DSUs credited to an Eligible Director's account immediately after such
an adjustment will not exceed the dollar value of the DSUs credited to such
Eligible Director's account immediately prior thereto. Any determinations by the
Compensation and Governance Committee as to the adjustments will be made in its
sole discretion and all such adjustments will be conclusive and binding for all
purposes under the DSU Plan.
- 44 -
The following provisions are applicable to Eligible Directors
who are both U.S. Eligible Directors and Canadian Eligible Directors (the
"
Dual Participants
"). For greater clarity, these forfeiture provisions
are intended to avoid adverse tax consequences under applicable tax laws of the
U.S. and Canada, that may result because of the different requirements as to the
time of settlement of DSUs with respect to Dual Participant's separation from
service and such Dual Participant's retirement or loss of office (under tax laws
of Canada). Unless it is determined that no adverse tax consequences under
either the U.S. tax regime or the Canadian tax regime would result, if a Dual
Participant otherwise would be entitled to payment of DSUs in any of the
following circumstances, such DSUs shall instead be immediately and irrevocably
forfeited (for greater certainty, without any compensation therefor):
1.
|
a Dual Participant experiences a separation from service
upon ceasing to be a director while continuing to provide services as an
employee in circumstances that do not constitute a retirement from, or
loss of office or employment with, the Company or an affiliate of the
Company thereof;
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|
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2.
|
a Dual Participant experiences a serious disability that
continues for more than twenty-nine (29) months in circumstances that
constitute a separation from service and do not constitute a retirement
from, or loss of office or employment with, the Company or an affiliate of
the Company thereof; or
|
|
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3.
|
a Dual Participant experiences a retirement from, or loss
of office or employment with, the Company or an affiliate of the Company
thereof, by virtue of ceasing employment as both an employee and as a
director, but he or she continues to provide services as an independent
contractor such that he or she has not experienced a separation from
service.
|
Designation of Beneficiary
Subject to the requirements of applicable laws, an Eligible
Director will designate in writing a person who is a dependant or relation of
the Eligible Director as a beneficiary to receive any benefits that are payable
under the DSU Plan upon the death of such Eligible Director. The Eligible
Director may, subject to applicable law, change such designation from time to
time. Such designation or change will be in such written form as may be
determined by the Company from time to time. The initial designation of each
Eligible Director will be executed and filed with the Compensation and
Governance Committee: (a) in the case of an existing director, within thirty
(30) days following the effective date of the DSU Plan; or (b) in the case of a
new director, within thirty (30) days after the Eligible Director's appointment
to the Board.
Effect of Death on DSUs
In the event of an Eligible Director's death prior to
separation from service, any and all DSUs then credited to the Eligible
Director's account will become payable to the Eligible Director's beneficiary
and for greater certainty, the date of death will be deemed to be the date of
the Eligible Director's separation from service.
DSU Grant Letter
Each grant of a DSU award under the DSU Plan will be evidenced
by a DSU grant letter to the Eligible Director from the Company. DSU grant
letters will be subject to all of the applicable terms and conditions of the DSU
Plan and may be subject to any other terms and conditions which are not
inconsistent with the DSU Plan and which the Compensation and Governance
Committee deems appropriate for inclusion in a DSU grant letter. The provisions
of the various DSU grant letters issued under the DSU Plan need not be
identical.
Effect of Change of Controls on DSUs
If there is a Change of Control (as defined in the DSU Plan),
all DSUs outstanding will immediately vest on the date of such Change of
Control. In any event, upon a Change of Control, Eligible Directors will not be
treated any more favourably than shareholders of the Company with respect to the
consideration that the Eligible Directors would be entitled to receive for their
Common Shares.
- 45 -
Termination of Unvested DSUs
All DSUs that have not vested prior to the Eligible Director's
separation from service will terminate and be of no further force and effect.
Amendment and Termination of the DSU
Plan
The DSU Plan may be amended, suspended or terminated in whole
or in part at any time by the Board or the Compensation and Governance
Committee, as the case may be, provided that no amendment will be made which
would cause the DSU Plan, or any DSUs granted hereunder, to cease to comply with
applicable laws.
The Board or the Compensation and Governance Committee may, in
its sole discretion, make the following amendments to the DSU Plan:
1.
|
amend the number of securities under the DSU
Plan;
|
|
|
2.
|
change the definition of "Eligible Director" under the
DSU Plan which would have the potential of narrowing, broadening or
increasing insider participation;
|
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3.
|
make amendments to the amendment provision of the DSU
Plan;
|
|
|
4.
|
make amendments to the assignment and transfer provision
of the DSU Plan that would permit DSUs, or any other right or interest of
an Eligible Director under the DSU Plan, to be assigned or transferred,
other than for normal estate settlement purposes;
|
|
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5.
|
amendments of a housekeeping nature;
|
|
|
6.
|
the addition or a change to the vesting provisions of a
DSU or the DSU Plan;
|
|
|
7.
|
a change to the termination provisions of a DSU or the
DSU Plan;
|
|
|
8.
|
amendments to reflect changes to applicable securities
laws; and
|
|
|
9.
|
amendments to ensure that the DSUs granted under the DSU
Plan will comply with any provisions respecting income tax and other laws
in force in any country or jurisdiction of which an Eligible Director to
whom a DSU has been granted may from time to time be resident or a
citizen.
|
Effect of Assignment and Transfer
Rights and obligations under the DSU Plan may be assigned by
the Company to a corporate successor in the business of the Company, any
corporation resulting from any amalgamation, reorganization, combination, merger
or arrangement of the Company, or any corporation acquiring all or substantially
all of the assets or business of the Company. In no event may the rights or
interests of an Eligible Director under the DSU Plan be assigned, encumbered,
pledged, transferred or alienated in any way, except to the extent that certain
rights may pass to a beneficiary upon death of an Eligible Director pursuant to
the terms of the DSU Plan. DSUs are non-transferable.
No Contract of Employment
Nothing contained in the DSU Plan will confer or be deemed to
confer upon any Eligible Director the right to continue in the employment of, or
to provide services to, the Company or an affiliate of the Company nor interfere
or be deemed to interfere in any way with any right of the Company or an
affiliate of the Company to discharge any
- 46 -
Eligible Director at any time for any reason whatsoever, with
or without cause. Participation in the DSU Plan by an Eligible Director must be
voluntary.
Adjustments and Reorganization
In the event of any subdivision, consolidation or distribution
of Common Shares to the shareholders of the Company (excluding by way of
dividend payment in the ordinary course or a distribution of Common Shares under
any compensation arrangement of the Company or any of its subsidiaries or other
affiliates controlled by the Company, that contemplates the issuance of Common
Shares from treasury), or upon a capital reorganization, reclassification,
exchange, or other change with respect to the Common Shares, or a consolidation,
amalgamation, arrangement or other form of business combination of the Company
with another person, or a sale, lease or exchange of all or substantially all of
the property of the Company or other distribution of the Company's assets to
shareholders (other than by way of dividend payment in the ordinary course),
then the account of each Eligible Director and the DSUs outstanding under the
DSU Plan will be adjusted in such manner, if any, as the Board or the
Compensation and Governance Committee deems appropriate in order to preserve,
proportionally, the interests of the Eligible Directors under the DSU Plan,
provided that the dollar value of DSUs credited to an Eligible Director's
account immediately after such an adjustment will not exceed the dollar value of
the DSUs in such Eligible Director's account immediately prior thereto and
provided further that the value of DSUs will always depend on the fair market
value of Common Shares (or Common Shares of a corporation related to the Company
for purposes of the
Income Tax Act
(Canada)). All adjustments must, at
all times, be in compliance with applicable laws.
Securities Exchange Take-over Bid
In the event that the Company becomes the subject of a
take-over bid (within the meaning of the
Securities Act
(British
Columbia)) pursuant to which 100% of the issued and outstanding Common Shares
are acquired by the offeror either directly or as a result of the compulsory
acquisition provisions of the incorporating statute and where consideration is
paid in whole or in part in equity securities of the offeror, the Compensation
and Governance Committee may send notice to all holders of DSUs requiring them
to surrender their DSUs within ten (10) days of the mailing of such notice, and
the holders of DSUs will be deemed to have surrendered such DSUs on the tenth
(10th) day after the mailing of such notice without further formality, provided
that:
1.
|
the offeror delivers with such notice an irrevocable and
unconditional offer to grant replacement deferred share rights to the
holders of DSUs on the equity securities offered as
consideration;
|
|
|
2.
|
the Compensation and Governance Committee has determined,
in good faith, that such replacement deferred share rights have
substantially the same economic value as the DSUs being surrendered;
and
|
|
|
3.
|
the surrender of DSUs and the granting of replacement
deferred share rights can be effected on a tax deferred basis under the
Income Tax Act
(Canada) and in compliance with applicable
laws.
|
For the purposes of the DSU Plan, "Market Value" means, with
respect to any particular date, the greater of either: (a) the weighted average
trading price of Common Shares on the TSX and any other exchange on which the
Common Shares are listed; and (b) the average of daily high and low board lot
trading prices of the Common Shares on the TSX and any such other exchange, in
each case for the five (5) consecutive trading days immediately prior to the
date as of which Market Value is determined, provided that (i) where the Market
Value would be determined with reference to a period commencing after a fiscal
quarter end of the Company and ending prior to the public disclosure of interim
financial statements for such quarter (or annual financial statements in the
case of the fourth quarter), the calculation of the Market Value will be made
with reference to the fifth (5th) trading day immediately following the date of
public disclosure of the financial statements for that quarter, and (ii) in the
event of a Cease Trade Date (as defined below), Market Value shall be such other
value as may be determined under the DSU Plan.
- 47 -
PART SIX INFORMATION CONCERNING THE BOARD OF DIRECTORS AND
EXECUTIVE OFFICERS
Directors and Executive Officers of the Company
The following table sets forth certain information with respect
to the Company's current directors (all of whom are nominees for election at the
Meeting) and executive officers. The term for each director expires at the next
annual meeting of Shareholders or at such time as a qualified successor is
appointed, upon ceasing to meet the qualifications for election as a director,
upon death, upon removal by the Shareholders or upon delivery or submission to
the Company of the director's written resignation, unless the resignation
specifies a later time of resignation. Each executive officer shall hold office
until the earliest of the date the officer's resignation becomes effective, the
date a successor is appointed or the officer ceases to be qualified for that
office, or the date the officer is terminated by the board of directors of the
Company. The name, location of residence, age, number of Common Shares held and
office held by each director and executive officer, current as of March 28,
2017, has been furnished by each of them and is presented in the following
table. Unless otherwise indicated, the address of each director and executive
officer in the table set forth below is care of Klondex Mines Ltd., 1055 West
Hastings Street, Suite 2200, Vancouver, British Columbia, V6E 2E9.
Name, Residence and
Age
|
Office Held
|
Principal Occupation
during the Past Five Years
|
Date First Elected or Appointed
|
No. of Common Shares
|
Rodney Cooper
(1)(3)
Richmond Hill,
Ontario, Canada
Age: 59
|
Director
|
President and Chief Operating Officer of Labrador Iron
Mines Holdings Limited, a mining and exploration company, since December
2011; Vice President, Senior Mining Analyst at Dundee Securities from
November 2009 to November 2011; Chief Operating Officer at Baffinland Iron
Mines Corporation from January 2006 to November 2011.
|
August 10, 2012
|
208,320
|
Mark J. Daniel
(2)
Toronto, Ontario,
Canada
Age: 70
|
Director
|
Director of Alamos Gold Inc. since July 2015; Director of
AuRico Gold Inc. from October 2011 to July 2015; Consultant at Anglo
American from August 2013 to December 2015; Vice President, Human
Resources for Vale Canada (formerly Inco Limited) from October 1996 to
January 2007.
|
June 17, 2015
|
36,983
|
James
Haggarty
(1)(5)
Toronto, Ontario,
Canada
Age: 52
|
Director
|
President and Chief Executive Officer of SIM Group since
May 2016; Managing Director, Gibraltar Growth Corporation from November
2015 to March 2016; Director of Greenspace Brands Inc. since April 2015;
Director of Toronto Blue Jays Care Foundation since 2010; Chief Executive
Officer of technology and e- commerce company (SHOP.CA) from April 2014 to
October 2015; Founder & President of J.E.L.L. Advisors, a consulting
firm, since 2012; Executive Vice President at Rogers Communications Inc.
from April 2005 to February 2012.
|
June 28, 2012
|
125,380
|
Richard J. Hall
(2)(4)
Silverthorne,
Colorado, USA
Age: 67
|
Director (Chairman)
|
Director of Orla Mining Ltd. since June 2015; Director of
IAMGOLD Corporation since March 2012; Lead Director of Kaminak Gold
Corporation since February 2013; Chairman of Premier Gold Mines Limited
from April 2010 until June 2012; Chief Executive Officer of Northgate
Minerals Corp. from July 2011 until its acquisition by AuRico Gold in
October 2011; Chairman of Grayd Resource Corporation from September 2008
until its acquisition by Agnico Eagle Mines Limited in November 2011.
|
September 9, 2014
|
104,625
|
- 48 -
Name, Residence and
Age
|
Office Held
|
Principal Occupation
during the Past Five Years
|
Date First Elected or Appointed
|
No. of Common Shares
|
Paul Huet
(3)(4)
Reno, Nevada, USA
Age: 48
|
President and Chief Executive Officer and
Director
|
President and Chief Executive Officer of the Company
since September 2012; Chief Operating Officer of Premier Gold Mines
Limited from September 2011 to August 2012; General Manager of Nevada
Great Basin Gold from April 2007 to August 2011.
|
September 12, 2012
|
471,307
|
William
Matlack
(1)(4)
Reno, Nevada, USA
Age: 62
|
Director
|
Currently a private investor and mineral explorer;
Interim Chief Executive Officer of the Company from July 2012 to September
2012; Associated with Scarsdale Equities LLC from November 2006 to
present.
|
June 28, 2012
|
1,210,488
|
Charles
Oliver
(2)(3)(5)
Toronto, Ontario,
Canada
Age: 54
|
Director
|
Special Advisor to the board of directors of the Company
from June 2015 to December 2015; Director of Integra Gold Corp. since
February 2015; Lead Portfolio Manager at Sprott Asset Management from
January 2008 to January 2015.
|
December 31, 2015
|
42,300
|
Blair Schultz
(3)(4)(5)
Toronto, Ontario,
Canada
Age: 40
|
Director
|
Chairman of the Company from June 2012 to September 2014;
Executive Director of the Company from September 2014 to June 2015;
Independent Director since June 2015; President and Chief Executive
Officer of Langhaus Financial Partners Inc. since October 2016; Director
of Eastmain Resources Inc. since April 2016; Director of OK2 Minerals Ltd.
since August 2016; Director of VMS Ventures Inc. since July 2015 and Chair
of the Special Committee until acquired by Royal Nickel Corporation in
April 2016; Vice President and Portfolio Management and Trading at K2
& Associates Investment Management Inc., a hedge fund in Toronto, from
June 2001 to June 2014.
|
June 28, 2012
|
572,733
|
John Antwi
Reno, Nevada, USA
Age: 49
|
Senior VP, Strategic
Development
|
Senior VP, Strategic Development of the Company since
June 2016; Regional Director for Business Development for Newmont Mining
Corporation in North America from November 2009 to June 2016.
|
June 15, 2016
|
20,644
|
Barry Dahl
Reno, Nevada, USA
Age: 53
|
Chief Financial Officer and
Corporate Secretary
|
Chief Financial and Corporate Secretary of the Company
since November 2013; Chief Financial Officer of Argonaut Gold Inc. from
January 2010 to November 2013.
|
November 15, 2013
|
180,758
|
Michael Doolin
Reno, Nevada, USA
Age: 55
|
Chief Operating Officer
|
Chief Operating Officer of the Company since March 2016;
VP, Business Development and Technical Services of the Company from
November 2012 to March 2016; Esmeralda Mill Manager at Great Basin Gold
from April 2010 to November 2013.
|
November 15, 2012
|
78,266
|
Brian Morris
Reno, Nevada, USA
Age: 56
|
Senior VP, Exploration
|
Senior VP, Exploration of the Company since January 2015;
President of American Mining & Tunneling from June 2013 to December
2014; VP Exploration of Premier Gold Mines Limited from November 2011 to
June 2013.
|
January 1, 2015
|
12,767
|
John Seaberg
Reno, Nevada, USA
Age: 49
|
Senior VP, Investor Relations
and Corporate Development
|
Senior VP, Investor Relations and Corporate Development
of the Company since August 2015; VP Investor Relations of Newmont Mining
Corporation from February 2003 to October 2013.
|
July 31, 2015
|
123,000
|
Notes:
(1)
|
Member of the Audit
Committee.
|
- 49 -
(2)
|
Member of the Compensation and Governance
Committee.
|
(3)
|
Member of the Mine Safety and Health Committee.
|
(4)
|
Member of the Legacy Committee.
|
(5)
|
Member of the ERM Committee.
|
Committees of the Board of Directors
The board of directors of the Company (the "
Board
") has
an audit committee (the "
Audit Committee
"), a compensation and governance
committee (the "
Compensation and Governance Committee
"), a mine safety
and health committee (the "
Mine Safety and Health Committee
"), an
enterprise risk management committee (the "
ERM Committee
") and a legacy
committee (the "
Legacy Committee
"). The current members of the Audit
Committee include James Haggarty (Chair), Rodney Cooper and William Matlack (see
"
Part Seven Audit Committee Information
"). The current members of the
Compensation and Governance Committee include Mark Daniel (Chair), Richard J.
Hall and Charles Oliver (see "
Part Nine Statement of Corporate Governance
Practices Committees of the Board of Directors Compensation and Governance
Committee
"). The current members of the Mine Safety and Health Committee
include Rodney Cooper (Chair), Paul Huet, Charles Oliver and Blair Schultz (see
"
Part Nine Statement of Corporate Governance Practices Committees of the
Board of Directors Mine Safety and Health Committee
"). The current members
of the ERM Committee include Charles Oliver (Chair), James Haggarty and Blair
Schultz (see "
Part Nine Statement of Corporate Governance Practices
Committees of the Board of Directors ERM Committee
"). The current members
of the Legacy Committee include William Matlack (Chair), Richard J. Hall, Paul
Huet and Blair Schultz (see "
Part Nine Statement of Corporate Governance
Practices Committees of the Board of Directors Legacy Committee
").
Cease Trade Orders, Bankruptcies, Penalties and Sanctions
None of the nominees for election as a director of the Company
is, or was within the ten years prior to the date hereof, a director, chief
executive officer or chief financial officer of any company that was subject to
a cease trade order, an order similar to a cease trade order or an order that
denied such company access to any exemption under securities legislation that
was in effect for a period of more than 30 consecutive days and that was issued
while that person was acting in such capacity or that was issued after that
person ceased to act in such capacity and which resulted from an event that
occurred which that person was acting in such capacity.
Other than as disclosed below, none of the nominees for
election as a director of the Company is, or was within the ten years prior to
the date hereof, a director or executive officer of any company that, while that
person was acting in such capacity, or within a year of that person ceasing to
act in such capacity, became bankrupt, made a proposal under any legislation
relating to bankruptcy or insolvency or was subject to or instituted any
proceedings, arrangements or compromise with creditors or had a receiver,
receiver manager or trustee appointed to hold its assets.
Rodney Cooper served as President and Chief Operating Officer
of Labrador Iron Mines Holdings Limited ("
LIMH
") since December 2011. On
April 2, 2015, Labrador Iron Mines Limited ("
LIM
"), a wholly-owned
subsidiary of LIMH, instituted proceedings in the Ontario Superior Court of
Justice (the "
Court
") for a financial restructuring by means of a plan of
compromise and arrangement (the "
Plan
") under the Companies' Creditors
Arrangement Act. LIMH submitted a Plan, which was approved by creditors and the
Court, to convert the debts of LIMH into equity in LIMH and convert the debts of
LIM and its other wholly-owned subsidiary, Schefferville Mines Inc., into equity
in LIM and Houston Iron Royalties Limited, a newly-formed corporation. The Plan
was implemented on December 19, 2016, completing the restructuring.
James Haggarty served as an executive officer of SHOP.ca
("
SHOP
") from April 2014 to October 2015. On June 7, 2016, SHOP submitted
a Notice of Intention to Make a Proposal to the Office of the Superintendent of
Bankruptcy Canada asking for, among other things, an order approving a filing
extension and protection from creditors. On July 21, 2016 SHOP was deemed to
have made an assignment in bankruptcy pursuant to applicable Canadian bankruptcy
laws.
None of the nominees for election as director of the Company
has within the ten years prior to the date hereof become bankrupt, made a
proposal under any legislation relating to bankruptcy or insolvency or was
subject to or instituted any proceedings, arrangements or compromise with
creditors or had a receiver, receiver manager or trustee appointed to hold its
assets.
- 50 -
None of the nominees for election as a director of the Company
has been subject to (a) any penalties or sanctions imposed by a court relating
to securities legislation or by a securities regulatory authority or has entered
into a settlement agreement with a securities regulatory authority, or (b) any
other penalties or sanctions imposed by a court or regulatory body that would
likely be considered important to a reasonable shareholder in deciding whether
to vote for a proposed director.
PART SEVEN AUDIT COMMITTEE INFORMATION
Audit Committee
The members of the Audit Committee are James Haggarty (Chair),
Rodney Cooper and William Matlack. All of the members are deemed to be
"independent" for purposes of the applicable NYSE MKT listing standards, SEC
rules and National Instrument 52-110
Audit Committees
("
NI
52-110
"), and "financially literate", as defined in NI 52-110. Further, the
Board has determined that Mr. Haggarty qualifies as an audit committee
"financial expert", as defined in the applicable SEC rules.
The Board has adopted a written mandate for the Audit Committee
in accordance with applicable NYSE MKT listing standards and NI 52-110 in
carrying out its audit and financial review functions (the "
Audit Committee
Mandate
"). The text of the Audit Committee Mandate is available on the
Company website at
www.klondexmines.com
under the "Investors Corporate
Governance" tab.
The Audit Committee reviews all financial statements of the
Company prior to their publication, reviews audits or communications, recommends
the appointment of independent auditors, reviews and approves the professional
services to be rendered by them and reviews fees for audit services. The Audit
Committee typically meets quarterly. The Audit Committee meets both separately
with auditors (without management present) as well as with management present.
The Audit Committee and the auditors discuss the various aspects of the
Company's financial presentation in the areas of audit risk and International
Financial Reporting Standards.
Relevant Education and Experience
Each member of the Audit Committee has skills and experiences
that provide the member with: an understanding of the accounting principles used
by the issuer to prepare its financial statements; the ability to assess the
general application of such accounting principles in connection with the
accounting for estimates, accruals and provisions; experience preparing,
auditing, analyzing or evaluating financial statements that present a breadth
and level of complexity of accounting issues that are generally comparable to
the breadth and complexity of issues that can reasonably be expected to be
raised by the Company's financial statements, or experience actively supervising
one or more individuals engaged in such activates; and an understanding of
internal controls and procedures for financial reporting.
James Haggarty is a Chartered Professional Accountant (C.P.A.
and C.A.) and holds an Honours Bachelor of Commerce degree from the University
of Windsor. He has held senior executive positions as Chief Executive Officer,
Executive VP Operations, VP Financial Operations, and VP Corporate Development
with public and private companies like the SIM Group where he currently is
President and Chief Executive Officer. He has extensive experience with audit
committees and public company boards throughout his career, stemming back to
1993 with Metall Mining. Mr. Haggarty is also on the board of directors of
Gibraltar Growth Corporation, GreenSpace Brands Inc., and the Toronto Blue Jays
Care Foundation. Mr. Haggarty has been the chair of the audit committee at
GreenSpace Brands Inc. since 2015.
Rodney Cooper has been involved in the mining industry for over
30 years, with broad experience in technical services, operations, project
management, investment evaluation and finance. He is a mining engineer, having
obtained the P.Eng. designation, and a past director of the Mining Association
of Canada and the Alberta Chamber of Resources. Currently President and Chief
Operating Officer of Labrador Iron Mines Holdings Limited, he previously served as Vice President and Senior Analyst at
Dundee Securities, Chief Operating Officer at Baffinland Iron Mines Corporation
and Vice President Technical Services at Kinross Gold Corporation.
- 51 -
William Matlack has a B.A. Geology, Carleton College and a M.S.
Geology, University of Minnesota. He has 20 years' experience in the mining
industry, primarily with major gold mining companies, followed by 19 years in
mining finance in the securities industry, including metals & mining equity
research with major brokerage firms.
For more information see "
Part Two Business of the Meeting
Proposal One: Election of Directors
".
PART EIGHT SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS
AND MANAGEMENT
The following table sets forth certain information regarding
the beneficial ownership of the Common Shares as of March 28, 2017 by:
|
|
the Company's NEOs;
|
|
|
the Company's directors and nominees;
|
|
|
all of the Company's executive officers and
directors as a group; and
|
|
|
each person who is known by the Company to beneficially
own more than 5% of the Company's issued and outstanding Common Shares.
|
Under SEC rules, "beneficial ownership'' for purposes of this
table takes into account Common Shares as to which the individual has or shares
voting and/or investment power as well as shares that may be acquired within 60
days (such as by exercising vested stock options) and is different from
beneficial ownership for purposes of Section 16 of the Exchange Act. Common
Shares that may be acquired by an individual or group within 60 days of March
28, 2017 pursuant to the exercise of options are deemed to be outstanding for
the purpose of computing the percentage ownership of such individual or group,
but are not deemed to be outstanding for the purpose of computing the percentage
ownership of any other person shown in the table.
Except as indicated in the footnotes to this table, to the best
of the Company's knowledge, the persons and entities named in the table have
sole voting and investment power with respect to all Common Shares shown as
beneficially owned by them. Except as otherwise indicated, the address of each
Shareholder is c/o Klondex Mines Ltd., 1055 West Hastings Street, Suite 2200,
Vancouver, British Columbia, V6E 2E9.
|
Amount and
|
|
|
Nature of
|
|
|
Beneficial
|
Percent of
|
|
Ownership
|
Class
|
Directors and Named Executive Officers
|
|
|
Paul Huet
(1)
|
704,640
|
*
|
Barry Dahl
(2)
|
357,758
|
*
|
John Antwi
(3)
|
80,644
|
*
|
Michael Doolin
(4)
|
293,599
|
*
|
John Seaberg
(5)
|
323,000
|
*
|
Rodney Cooper
(6)
|
208,320
|
*
|
Mark Daniel
(7)
|
36,983
|
*
|
James Haggarty
(8)
|
278,713
|
*
|
Richard Hall
(9)
|
511,292
|
*
|
William Matlack
(10)
|
1,380,821
|
*
|
Charles Oliver
(11)
|
108,967
|
*
|
Blair Schultz
(12)
|
1,026,066
|
*
|
All directors and executive
officers as a group (13 individuals)
(13)
|
5,648,237
|
3.19
|
5% Shareholders
|
|
|
- 52 -
|
Amount and
|
|
|
Nature of
|
|
|
Beneficial
|
Percent of
|
|
Ownership
|
Class
|
Van Eck Associates Corporation
(14)
|
24,049,115
|
13.56
|
666 Third Ave 9th Fl,
New York, New York 10017
|
|
|
Sentry Investments Corp. et al.
(15)
|
14,511,900
|
8.18
|
199 Bay Street, Suite
2700, Commerce Court West, PO Box 108,
|
|
|
Toronto, Ontario M5L 1E2
|
|
|
Frank E. Holmes et al.
(16)
|
11,606,500
|
6.55
|
7900 Callaghan Road, San
Antonio, Texas 78229
|
|
|
*
|
Less than 1%.
|
(1)
|
Represents 471,307 Common Shares and 233,333
stock options exercisable within 60 days of March 28, 2017.
|
(2)
|
Represents 180,758 Common Shares and 177,000
stock options exercisable within 60 days of March 28, 2017.
|
(3)
|
Represents 20,644 Common Shares and 60,000
stock options exercisable within 60 days of March 28, 2017.
|
(4)
|
Represents 78,266 Common Shares and 215,333
stock options exercisable within 60 days of March 28, 2017.
|
(5)
|
Represents 123,000 Common Shares and 200,000
stock options exercisable within 60 days of March 28, 2017.
|
(6)
|
Represents 208,320 Common Shares.
|
(7)
|
Represents 36,983 Common Shares.
|
(8)
|
Represents 125,380 Common Shares and 153,333
stock options exercisable within 60 days of March 28, 2017.
|
(9)
|
Represents 104,625 Common Shares and 406,667
stock options exercisable within 60 days of March 28, 2017.
|
(10)
|
Represents 1,210,488 Common Shares and 170,333
stock options exercisable within 60 days of March 28, 2017.
|
(11)
|
Represents 42,300 Common Shares and 66,667
stock options exercisable within 60 days of March 28, 2017.
|
(12)
|
Represents 572,733 Common Shares and 453,333
stock options exercisable within 60 days of March 28, 2017.
|
(13)
|
Represents 3,187,571 Common Shares and 2,460,666 stock
options exercisable within 60 days of March 28, 2017.
|
(14)
|
Based upon information regarding Company holdings
reported by way of an alternative monthly report dated February 8, 2017
filed by Van Eck with the applicable Canadian provincial securities
regulators under the alternative monthly reporting system of National
Instrument 62-103, which indicates that Van Eck exercises control over but
not ownership of the Common Shares. Van Eck has sole voting power and sole
dispositive power with respect to 24,049,115 Common Shares.
|
(15)
|
Based upon information regarding Company holdings
reported by way of Amendment No. 04 to a Schedule 13G filed by Sentry
Investments Corp. ("SIC"), SII and Sentry Precious Metals Fund ("Sentry
Fund", and collectively, "Sentry") with the SEC on January 10, 2017.
Sentry beneficially owns the Company holdings disclosed in the table
above. SIC has sole voting power and sole dispositive power with respect
to 14,511,900 Common Shares. SII, a wholly-owned subsidiary of SIC, has
sole voting power and sole dispositive power with respect to 14,511,900
Common Shares and acts as manager and trustee of Sentry Fund, which has
sole voting power and sole dispositive power with respect to 10,241,200
Common Shares.
|
(16)
|
Based upon information regarding Company holdings
reported by way of a Schedule 13G filed by Frank E. Holmes, U.S. Global
|
|
Investors, Inc. ("USGI") and U.S. Global Investors World
Precious Minerals Fund ("USGI Fund" and, collectively, "Holmes") with the
SEC on February 18, 2014. Holmes beneficially owns the Company holdings
disclosed in the table above. Frank E. Holmes has sole voting power and
sole dispositive power with respect to 11,606,500 Common Shares and is the
chief executive officer and controlling shareholder of USGI. USGI is the
manager of investments accounts that hold in the aggregate 2,575,000
Common Shares, including USGI's mutual fund, USGI Fund, which has sole
voting power and sole dispositive power with respect to 2,575,000 Common
Shares.
|
PART NINE STATEMENT OF CORPORATE GOVERNANCE PRACTICES
Canadian securities regulatory policy as reflected in National
Instrument 58-101
Disclosure of Corporate Governance Practices
requires
that TSX-listed companies disclose on an annual basis their approach to
corporate governance. National Policy 58-201
Corporate Governance
Guidelines
provides regulatory staff's guidance as to preferred governance
practices, although such guidelines are not prescriptive (other than for audit
committees). Disclosure of the Company's approach to corporate governance in the
context of this instrument and policy (together, the "
Policies
") is set
out below.
Board Mandate
The Board has adopted a written mandate that acknowledges that
it is responsible for the stewardship of the business and affairs of the
Company. The Board seeks to perform such responsibility by reviewing, discussing
and approving the Company's strategic planning and organizational structure and
supervising management to ensure that the foregoing enhance and preserve the
underlying value of the Company and that the Company operates with honesty and integrity in the conduct of its business. The Board reviews
and assesses the adequacy of the Board mandate at least annually or otherwise,
as it deems appropriate, and makes any necessary changes. A copy of this mandate
is available on the Company website at
www.klondexmines.com
under the
"Investors Corporate Governance" tab and is attached to this Circular as
Schedule "A".
- 53 -
Position Descriptions
The Board has adopted written position descriptions for the
Chairman of the Board, the Chair of each Board committee and the Lead Director
(in the absence of an independent Chairman of the Board). Currently, the
position of Board Chair is occupied by Mr. Richard J. Hall, an independent
director. The responsibilities of the Chairman are further outlined in the
Chairman Agreement between the Company and Mr. Hall. Pursuant to the Chairman
Agreement, Mr. Hall shall be primarily responsible for the management and
effective performance of the Board and shall provide leadership to the Board
and, in connection therewith shall:
|
(a)
|
act in an advisory capacity to the senior officers of the
Company in all matters concerning the interests and management of the
Company;
|
|
|
|
|
|
(b)
|
provide leadership to the Board, including:
|
|
|
|
|
|
|
(i)
|
leading, managing and organizing the Board consistent
with the approach to corporate governance established by the Board from
time to time;
|
|
|
|
|
|
|
(ii)
|
promoting cohesiveness among the directors;
|
|
|
|
|
|
|
(iii)
|
being satisfied, together with the Lead Director, if any,
that the responsibilities of the Board and the committees of the Board are
well understood by the Board;
|
|
|
|
|
|
|
(iv)
|
assisting the Board in ensuring the integrity of the
senior officers and that such senior officers create a culture of
integrity throughout the Company;
|
|
|
|
|
|
|
(v)
|
together with the Lead Director, if any, and the Chair of
the Compensation and Governance Committee, reviewing from time to time the
committees of the Board, the Chairs of such committees and the mandates of
such committees; and
|
|
|
|
|
|
|
(vi)
|
together with the Lead Director, if any, and the Chair of
the Compensation and Governance Committee, ensuring that the Board, the
committees of the Board, individual directors and the senior officers
understand and discharge their respective obligations consistent with the
approach to corporate governance established by the Board from time to
time;
|
|
|
|
|
|
(c)
|
in connection with meetings of the Board, be responsible
for the following (in consultation with the Lead Director, if any, and the
Chair of the Compensation and Governance Committee, as
appropriate):
|
|
|
|
|
|
|
(i)
|
scheduling meetings of the Board;
|
|
|
|
|
|
|
(ii)
|
coordinating with the Chairs of the committees of the
Board the scheduling of meetings of the committees;
|
|
|
|
|
|
|
(iii)
|
reviewing with the Lead Director, if any, matters for
consideration by the Board;
|
|
|
|
|
|
|
(iv)
|
together with the Lead Director, if any, ensuring that
all matters required to be considered by the Board are presented to the
Board;
|
|
|
|
|
|
|
(v)
|
setting the agenda for meetings of the
Board;
|
- 54 -
|
(vi)
|
monitoring the adequacy of materials provided to the
Board;
|
|
|
|
|
(vii)
|
ensuring that the Board has sufficient time to review the
materials provided and to fully discuss the business that is presented to
the Board;
|
|
|
|
|
(viii)
|
presiding over meetings of the Board; and
|
|
|
|
|
(ix)
|
encouraging free and open discussion at meetings of the
Board; and
|
|
(d)
|
carry out such other duties and obligations as is typical
for a director or non-executive chairman of a publicly listed company and
as required by applicable law.
|
Mr. Hall agreed to provide the services on a part-time basis
during the term of the Chairman Agreement or otherwise as may be agreed.
Pursuant to the Chairman Agreement, Mr. Hall may perform services for and on
behalf of third parties other than the Company, provided that: (i) Mr. Hall is
available to perform in a timely manner the agreed upon services under the
Chairman Agreement, and (ii) the performance of services by Mr. Hall for and on
behalf of such third party does not create a material conflict of interest in
respect of his obligations to the Company, whether under the Chairman Agreement
or otherwise.
The Board also relies upon past practice to delineate the role
and responsibilities of the Board Chair. The roles of the Chair of the Audit
Committee, the Chair of the Compensation and Governance Committee and the Chair
of the Mine Safety and Health Committee are described in the respective mandates
for such committees. The role of the Chief Executive Officer is based upon the
role of chief executive officers carried out at companies of similar size, scope
and industry.
Composition of the Board
Currently, the Board is currently comprised of eight members,
six of whom are independent directors under the applicable NYSE MKT standards,
SEC rules and Canadian securities laws and regulations. Paul Huet is
non-independent, due to the fact that he serves as the President and Chief
Executive Officer of the Company. Mr. Schultz is not considered independent
because of his role as executive director, commencing in 2014 and ending on June
17, 2015, where he assisted senior management of the Company on certain
corporate development and finance activities.
Name
|
Independent/Non-Independent
|
Rodney Cooper
|
Independent
|
Mark J. Daniel
|
Independent
|
Richard J. Hall
|
Independent
|
James Haggarty
|
Independent
|
Paul Huet
|
Non-Independent
|
William Matlack
|
Independent
|
Charles Oliver
|
Independent
|
Blair Schultz
|
Non-Independent
|
During the fiscal year ended December 31, 2016, the Board held
seven meetings, the Audit Committee held four meetings, the Compensation and
Governance Committee held three meetings, the Mine Safety and Health Committee
held three meetings, the ERM Committee held no meetings and the Legacy Committee
held one
meeting. The table below sets out the number of meetings of the
Board and its committees attended by each director. The independent directors
make it a practice to hold an in-camera session at every Board meeting or
shortly thereafter and held eight such meetings during the 2016 year.
Additionally, Board members are encouraged but not required to attend the annual
meeting of Shareholders. All of the directors serving at such time attended the
2016 annual and special meeting of Shareholders. No member of the Board attended
fewer than 75% of the aggregate of (i) the total number of meetings of the Board
held during the period while he was a director and (ii) the total number of
meetings held by all committees of the Board on which such director served
during the period while such director served on the applicable committee.
- 55 -
Name
|
Board
Meetings
Attended
|
Audit
Committee
Meetings
Attended
|
Compensation
and
Governance
Committee
Meetings
Attended
|
Mine Safety
and Health
Committee
Meetings
Attended
|
ERM
Committee
(1)
|
Legacy
Committee
Meetings
Attended
|
Rodney Cooper
|
7 of 7
|
3 of 4
|
N/A
|
3 of 3
|
N/A
|
N/A
|
Mark J. Daniel
|
7 of 7
|
N/A
|
3 of 3
|
N/A
|
N/A
|
N/A
|
James Haggarty
|
6 of 7
|
4 of 4
|
N/A
|
1 of 1
|
0 of 0
|
N/A
|
Richard J. Hall
|
7 of 7
|
N/A
|
3 of 3
|
N/A
|
N/A
|
1 of 1
|
Paul Huet
|
7 of 7
|
N/A
|
N/A
|
3 of 3
|
N/A
|
1 of 1
|
William Matlack
|
7 of 7
|
4 of 4
|
N/A
|
N/A
|
N/A
|
1 of 1
|
Charles Oliver
|
7 of 7
|
N/A
|
3 of 3
|
3 of 3
|
0 of 0
|
N/A
|
Blair Schultz
|
7 of 7
|
N/A
|
N/A
|
2 of 2
|
0 of 0
|
1 of 1
|
Notes:
(1)
|
The ERM Committee was formed in December 2016 and held no
meetings during the 2016 year.
|
Directorships
As of the date hereof, none of the directors of the Company
serves on the board of any other reporting issuers, other than as set out
below.
Name
|
Reporting Issuer
|
Market
|
Mark J. Daniel
|
Alamos Gold Inc.
|
TSX, NYSE
|
James Haggarty
|
GreenSpace Brands Inc.
(formerly Aumento IV Capital Corporation)
Gibraltar Growth Corporation
|
TSX Venture Exchange
TSX
|
Richard J. Hall
|
IAMGOLD Corporation
Orla Mining
Ltd.
|
TSX, NYSE
TSX Venture
Exchange
|
Charles Oliver
|
Integra Gold Corp.
|
TSX Venture Exchange
|
Blair Schultz
|
Eastmain Resources Inc.
OK2
Minerals Ltd.
|
TSX
TSX Venture Exchange
|
Committees of the Board of Directors
The Board's committees include the Audit Committee, the
Compensation and Governance Committee, the Mine Safety and Health Committee, the
ERM Committee and the Legacy Committee. The Board does not have a separate
nominating committee. The Compensation and Governance Committee is charged with
annually evaluating the size of the Board and the persons to recommend as
nominees for the position of a director of the Company, as well as other
positions as detailed below.
Audit Committee
See "
Part Seven Audit Committee Information
".
Compensation and Governance
Committee
The Compensation and Governance Committee is currently
comprised of three directors, Mark Daniel (Chair), Richard J. Hall and Charles
Oliver, each of whom is independent under the applicable NYSE MKT standards, SEC
rules and Canadian securities laws and regulations and each of whom the Board
believes has direct and indirect expertise, experience and education relevant to
their role as members thereof. The Board has also adopted a formal mandate for
the Compensation and Governance Committee, which is available on the Company
website at
www.klondexmines.com
under the "Investors Corporate
Governance" tab.
The overall purposes of the Compensation and Governance
Committee are to assist the Board in:
- 56 -
|
(a)
|
maintaining high standards of corporate governance by
developing, recommending and monitoring effective guidelines and
procedures applicable to the Company; and
|
|
|
|
|
(b)
|
fulfilling its oversight responsibilities in relation to
compensation by developing, monitoring and assessing the Company's
approach to the compensation of its directors, senior management and
employees.
|
Responsibilities of the Compensation and Governance Committee
include, but are not limited to:
|
(a)
|
recommending candidates for senior officer
positions;
|
|
|
|
|
(b)
|
recommending candidates for Board memberships;
|
|
|
|
|
(c)
|
reviewing and making recommendations regarding amendments
to the Board charter and Board committee charters;
|
|
|
|
|
(d)
|
reviewing and evaluating the performance of directors and
officers;
|
|
|
|
|
(e)
|
conducting reviews and making recommendations regarding
the Company's human resource and compensation policies, programs and
philosophies; and
|
|
|
|
|
(f)
|
annually reviewing and making recommendations in respect
of director and officer remuneration, including the grant of share-based
and option-based awards.
|
Mine Safety and Health Committee
The Mine Safety and Health Committee is currently comprised of
four directors, Rodney Cooper (Chair), Paul Huet, Charles Oliver and Blair
Schultz, each of whom the Board believes has direct and indirect expertise,
experience and education relevant to their roles as members thereof.
The role, responsibility, authority and power of the Mine
Safety and Health Committee includes, but is not limited to:
|
(a)
|
reviewing and recommending to the Board, for approval,
changes in or additions to the environmental policies, standards,
accountabilities and programs of the Company in the context of
competitive, legal and operational considerations;
|
|
|
|
|
(b)
|
reviewing reports on the nature and extent of the
compliance or any non-compliance of the Company with the environmental
policies, standards, accountabilities and programs of the Company and
environmental legislation applicable to the Company and monitoring the
correction of any deficiencies and reporting to the Board on the status of
such matters;
|
|
|
|
|
(c)
|
reviewing the scope of potential material environmental
liabilities of the Company and the adequacy of the environmental
management procedures of the Company to manage these
liabilities;
|
|
|
|
|
(d)
|
satisfying itself that management of the Company monitors
trends and reviews relevant current and emerging environmental matters and
evaluates their impact on the Company;
|
|
|
|
|
(e)
|
reviewing such other environmental matters as the Mine
Safety and Health Committee considers advisable or the Board may
specifically direct the Mine Safety and Health Committee to review or
consider;
|
- 57 -
|
(f)
|
reviewing and recommending to the Board, for approval,
changes in, or additions to, the occupational health and safety policies,
standards, accountabilities and programs of the Company in the context of
competitive, legal and operational considerations;
|
|
|
|
|
(g)
|
reviewing reports on the nature and extent of the
compliance or any non-compliance of the Company with the occupational
health and safety policies, standards, accountabilities and programs of
the Company and occupational health and safety legislation applicable to
the Company and monitoring the correction of any deficiencies and
reporting to the Board on the status of such matters;
|
|
|
|
|
(h)
|
satisfying itself that management of the Company monitors
trends and reviews relevant current and emerging health and safety matters
and evaluates their impact on the Company; and
|
|
|
|
|
(i)
|
reviewing such other occupational health and safety
matters as the Mine Safety and Health Committee considers advisable or the
Board may specifically direct the Mine Safety and Health Committee to
review or consider.
|
ERM Committee
The Board has a ERM Committee, currently comprised of three
directors, Charles Oliver (Chair), James Haggarty, and Blair Schultz. The ERM
Committee provides oversight of management's responsibility to identify all
significant business-related opportunities and risks. The ERM Committee's
oversight includes strategic, financial, organizational, operational,
compliance, and external risks that could impact the viability of the Company,
destroy asset and Shareholder value, and or materially affect the long term
performance of the Company.
Legacy Committee
The Board has a Legacy Committee, currently comprised of four
directors, William Matlack (Chair), Richard J. Hall, Paul Huet and Blair
Schultz. The primary role of the Legacy Committee is to oversee the ongoing
litigation involving the Company and certain of its former directors and
officers.
Compensation Committee Interlocks
and Insider Participation
None of the Compensation and Governance Committee is or had
been an executive officer or employee of the Company or its subsidiary. No
executive officer of the Company is or has been a director or member of the
compensation committee of another entity having an executive officer who is or
has been a director or a member of the Compensation Committee of the
Company.
Majority Voting Policy
The Board believes that each of its members should have the
confidence and support of the Shareholders. Directors are elected by a plurality
of votes, the nominees receiving the eight highest number of votes at the
meeting will be elected. On May 9, 2013, as recommended by the Compensation and
Governance Committee, the Board adopted a majority voting policy for the
election of directors (as amended on May 13, 2016, the "
Majority Voting
Policy
"). The Majority Voting Policy provides that in an uncontested
election, any nominee for director who receives more "withheld" votes than "for"
votes will tender his or her resignation to the Board, effective on acceptance
by the Board. The Board will refer the resignation to the Compensation and
Governance Committee for consideration. The Board will promptly accept the
resignation unless the Compensation and Governance Committee determines that
there are exceptional circumstances relating to the composition of the Board or
the voting results that should delay the acceptance of the resignation or
justify rejecting it. In any event, it is expected that the resignation will be
accepted (or in rare cases, rejected) within 90 days of the applicable
shareholder meeting.
- 58 -
Director Orientation and Continuing Education
When new directors are appointed, they receive orientation on
the Company's business, current projects and industry and on the
responsibilities of directors generally. Each director is provided with copies
of all mandates of the Board and its committees as well as all corporate
governance related policies of the Company. Board meetings also include
presentations by the Company's management and employees to give the directors
additional insight in the Company's business. The Board is responsible for
ensuring that all directors receive a comprehensive orientation program and
continuing education in connection with their role, responsibilities, the
business of the Company and the skills they must use in their roles as
directors. The Compensation and Governance Committee is mandated to approve an
appropriate orientation and education program for directors and oversee the
training and orientation of directors. The directors of the Company are also
expected to maintain the knowledge and skills necessary to meet their
obligations as directors. During the 2016 year, the directors and senior
management of the Company attended a three-day course relating to directors'
responsibilities, including corporate governance, financial disclosure and
enterprise risk management and strategy. All of the directors and members of the
executive team received their Acc.Dir designation for successfully completing
the accredited directors program. The courses were offered by ICSA (Canada)
Directors' Education & Accreditation Program. The directors and senior
management of the Company also undertook a one-day training course in March 2017
on enterprise risk management.
Ethical Business Conduct
The directors and officers of the Company are aware that they
have a fiduciary obligation to act in the best interests of the Company and to
disclose any potential conflicts of interest to the Company. The Board has
adopted a written code of conduct applicable to employees, officers and
directors of the Company and its subsidiaries, "Code of Ethics, Trading
Restrictions and Whistleblowing" (the "
Code
"). A copy of the Code, filed
on SEDAR on May 12, 2008, is located under the Company's issuer profile on SEDAR
at www.sedar.com. The Code also contains insider trading restrictions to ensure
compliance with insider trading restrictions under applicable securities laws,
as well as a formal whistleblowing policy to deal with possible violations of
the Code.
The Board encourages and promotes an overall culture of ethical
business conduct by promoting compliance with applicable laws, rules and
regulations, and advocating awareness of the guidelines and policies detailed in
the Code. Through its meetings with management and other informal discussions
with management, the Board believes the Company's management team likewise
promotes and encourages a culture of ethical business conduct throughout the
Company's operations, and the management team is expected to monitor the
activities of the Company's employees, consultants and agents in that regard.
Board Decision Making
The Board has established guidelines which outline items which
must be approved by the Board or a committee of the Board and may not be
delegated to management without Board approval. These items include: the
approval of annual budgets and the interim and annual financial statements and
management's discussion and analysis; entering into transactions of a
fundamental nature (such as amalgamations, mergers and material acquisitions or
dispositions); entering into any agreement or commitment to acquire or dispose
of assets that are material to the Company including, but not limited to, those
which involve consideration that exceeds the budgeted amount by 15% (an "
Out
of Budget Transaction
") and that is not already part of an approved budget;
committing to making any material capital expenditure which is an Out of Budget
Transaction; adoption of hedging policies; entering into any agreement with an
officer, director or 10% shareholder of the Company or any parent or subsidiary
of the Company outside of the ordinary course of business; and initiating or
settling any legal proceeding involving a payment in excess of C$25,000.
Assessment of Board Performance
The Compensation and Governance Committee is mandated to
evaluate the performance of (a) individual directors, (b) the Board, (c) Board
committees and (d) the Chief Executive Officer. The purpose of the evaluations
is to assess and, where possible, increase the effectiveness of the Board and
its committees. The Compensation and Governance Committee may make
recommendations to the Board for improving the Board's effectiveness and shall
discuss annually with the full Board its effectiveness. The Board does
understand that an assessment will consider, in the case of the Board or a Board committee, its mandate or charter
and in the case of an individual director, any applicable position description,
as well as the competencies and skills each individual director is expected to
bring to the Board.
- 59 -
Director Term Limits and Other Mechanisms of Board Renewal
As set forth above under "
Part
Two Business of the
Meeting Proposal One: Election of Directors
", each director (if elected)
serves until the next annual meeting of Shareholders or until his successor is
duly elected or appointed. The Board does not currently have a limit on the
number of consecutive terms for which a director may sit and believes that
arbitrary term or age limits often prevent or restrict the continued service on
the Board of the most experienced and valuable Board members who will have
acquired an institutional knowledge of the Company from such years of service.
Rather, the Board maintains a flexible approach to Board succession whereby it
considers the addition of potential candidates in conjunction with its
assessments of current Board members and the Board as a whole. The Compensation
and Governance Committee and the Board have an effective director evaluation
process which is used at least annually and which is a more effective method to
assess the fitness for service on the Board than age or term served. The Board
believes that this approach allows the Company to maintain an effective Board
succession process.
Composition of the Board
The Compensation and Governance Committee reviews and assesses
Board composition on behalf of the Board and recommends the appointment of new
directors. In reviewing Board composition, the Compensation and Governance
Committee considers the benefits of all aspects of diversity in order to enable
the Board to discharge its duties and responsibilities effectively.
The Compensation and Governance Committee advises and makes
recommendations to the Board on recruitment and nomination of members to the
Board. On an annual basis, the Compensation and Governance Committee assesses
the appropriate size of the Board with a view to determining the impact of the
number of directors and the effectiveness of the Board, and recommending to the
Board, if necessary, a reduction or increase in the size of the Board. Annually
or as required, the Compensation and Governance Committee recruits and
identifies potential candidates and considers their appropriateness for
membership on the Board. In connection with this process, the Compensation and
Governance Committee assesses the effectiveness of the Board as a whole, its
committees and individual directors. The Compensation and Governance Committee
considers the results of these assessments and the balance of skills,
experience, independence and knowledge on the Board, diversity, how the Board
works together as a unit, and other factors relevant to its effectiveness in
making recommendations relating to Board appointments. The Compensation and
Governance Committee also abides by a Diversity Policy, adopted in 2016 and
discussed below, aimed at selecting nominees to the Board with a variety of
personal qualities, relevant experience, educational achievement, ethnicity,
age, gender and cultural backgrounds. The Compensation and Governance Committee
mandate is available on the Company website at: www.klondexmines.com under the
"Investors Corporate Governance"
tab. The Company aims to have a
well-rounded Board that will guide the organization's strategy on economic,
environmental and societal topics of highest relevance during the current and
future lifecycle of its operation.
Board appointment recommendations look to highly qualified
individuals based on their experience, education, expertise, personal qualities,
and general business and sector specific knowledge. In identifying suitable
candidates for appointment to the Board, the Compensation and Governance
Committee considers candidates on merit against objective criteria as described
above and with due regard for the benefits of diversity on the Board. The
members of the Board have diverse backgrounds and expertise, and were selected
on the belief that the Company and its stakeholders would benefit materially
from such a broad range of talent and experience.
The Compensation and Governance Committee is responsible for
reviewing any Shareholder proposals to nominate candidates for director.
Shareholders may submit names of persons to be considered for nomination, and
the Compensation and Governance Committee will consider such persons in the same
way it evaluates other individuals for nomination as a new director. For the
Company's policies regarding Shareholder requests for nominations, see the
section entitled "Shareholder Proposals" in this Circular. None of the current
nominees were nominated by a Shareholder.
- 60 -
For additional information regarding the Compensation and
Governance Committee's processes and procedures for the consideration and
determination of executive and director compensation, see
"Part Three
Statement on Executive Compensation"
and
"Part Four Report on Director
Compensation"
.
Diversity Policy
The Company believes that decision-making is enhanced through
diversity in the broadest sense and in 2016 it adopted a diversity policy to
reflect this principle (the "
Diversity Policy
"). In the context of an
effective Board, diversity includes expression of thought, business experience,
skill sets and capabilities. Diversity also includes valuing an individual's
race, colour, gender, age, religious belief, ethnicity, cultural background,
economic circumstance, human capacity, and sexual orientation, as well as other
factors. Taken together, these diverse skills and backgrounds help to create a
business environment that encourages a range of perspectives and fosters
excellence in corporate governance, including the creation of shareholder value.
The Board has determined that merit is the key requirement for Board appointment
and employee advancement. In identifying suitable candidates for appointment to
the Board or in selecting and assessing candidates for executive positions,
candidates will be considered on merit against objective criteria regarding
experience, education, expertise and general and sector specific knowledge and
with due regard for the benefit of diversity.
As a result, the Diversity Policy does not mandate quotas based
on any specific area of diversity and specifically does not set targets for
women on the Board or in executive officer positions. Currently, the number of
women directors and executive officers of the Company is nil (or zero percent of
current directors and executive officers, respectively). The Board recognizes
that gender diversity is an aspect of diversity and acknowledges the role that
women with the right skills and experience can play in contributing to different
perspectives in the boardroom. Selection of female candidates to join the Board
will be, in part, dependent on the pool of female candidates with the necessary
skills, knowledge and experience. The ultimate decision will be based on merit
and contribution the chosen candidate will bring to the Board.
The Diversity Policy also covers senior executive appointments
and requires the Chief Executive Officer to have reference to the policy in
selecting and assessing candidates and in presenting recommendations to the
Board regarding appointments to the senior executive team. The Diversity Policy
requires the Board to also consider gender diversity and the objectives of the
policy when considering those recommendations.
Shareholder Engagement
During the 2016 financial year, the Company engaged in numerous
meetings and discussions with its significant shareholders, who had aggregate
holdings totalling in excess of 45% of the Common Shares, in order to better
understand their expectations and to better ensure the Company's strategy is
aligned with the interests of the Shareholders to help increase shareholder
value. The program has been very successful, leading to a very productive
dialogue between the Company's management, the Board and key Shareholders.
Interest of Certain Persons or Companies in Matters to be
Acted Upon
Except as described in this Circular, no director or executive
officer of the Company, or any person who has held such a position since the
beginning of the last completed financial year of the Company, nor any nominee
for election as a director of the Company, nor any associate or affiliate of the
foregoing persons, has any substantial or material interest, direct or indirect,
by way of beneficial ownership of securities or otherwise, in any matter to be
acted on at the Meeting.
Interest of Informed Persons in Material Transactions
Unless as otherwise disclosed, none of the directors or
officers of the Company, nor any proposed nominees for election as directors,
nor any associate or affiliate of any such person, had any direct or indirect
material interest, during 2016, in respect of any matter that has materially
affected or will materially affect the Company or any of its subsidiaries.
- 61 -
Certain Relationships and Related Person Transactions
Other than as disclosed in this Circular, since January 1,
2016, none of the Company's directors, executive officers, nominees for director
or beneficial owners of more than 5% of the Common Shares or any of their
immediate family members was indebted to the Company or had a material interest
in a transaction with the Company where the amount involved exceeded US$120,000,
nor are any such transactions currently proposed.
In accordance with its charter, the Audit Committee is
responsible for reviewing all related person transactions, including current or
proposed transactions in which the Company was or is to be a participant, the
amount involved exceeds US$120,000 and a related person had or will have a
direct or indirect material interest. The Audit Committee does not currently
have a written related party transaction policy but its practice is to consider
relevant facts and circumstances in determining whether or not to approve or
ratify such a transaction, such as: (i) the nature of the related person's
interest in the transaction; (ii) the terms of the transaction; (iii) the
relative importance (of lack thereof) of the transaction to the Company; (iv)
the materiality and character of the related person's interest, including any
actual or perceived conflicts of interest; and (v) any other matters the Audit
Committee deems appropriate. Based on its consideration of all of the relevant
facts and circumstances, the Audit Committee decides whether or not to approve
such transactions and approves only those transactions that are deemed to be in
the overall best interests of the Company.
In addition, in accordance with applicable laws, if any actual
or potential conflict of interest arises for a director, the director is
required by law to declare his or her interest in and refrain from voting on any
matter in which he or she may have a conflict of interest.
As further described in the Company's Form 10-K filed with the
SEC and the Canadian provincial securities regulators on March 23, 2017, in
connection with the Company's acquisition of the Hollister mine and the Aurora
mine and ore milling complex, on August 18, 2016, the Company issued 25,900,000
subscription receipts at a price of C$5.00 per subscription receipt, for
aggregate gross proceeds of C$129.5 million, in a brokered private placement
conducted through a syndicate of underwriters to certain purchasers in Canada
and the United States (the "
Subscription Receipt Offering
"). As part of
the Subscription Receipt Offering, the Audit Committee and the Board reviewed
and approved participations by certain independent directors of the Company,
including: William Matlack, who purchased 120,000 subscription receipts for a
total of C$600,000; Richard J. Hall, who purchased 4,000 subscription receipts
for a total of C$20,000; and Blair Schultz, who purchased 150,000 subscription
receipts for a total of C$750,000. Each of the foregoing directors abstained
from voting in respect of authorizing such participations as a result of their
interests in such transactions.
Legal Proceedings
The Company does not currently know of any legal proceedings
against it involving the Company's directors, executive officers, affiliates of
record or beneficial owners of more than 5% of the Common Shares or any of their
associates, or in which any of these persons has a material interest adverse to
the Company.
Section 16(a) Beneficial Ownership Reporting Compliance
Effective January 1, 2017, we ceased to be a "foreign private
issuer," as defined in Rule 3b-4 under the Exchange Act, and our officers,
directors and persons who own 10% or more of our Common Shares became subject to
the requirement, under Section 16(a) of the Exchange Act, to file reports of
ownership and changes in ownership on Forms 3, 4 and 5 with the SEC. Such
persons were not subject to the reporting requirements of Section 16(a) prior to
January 1, 2017. Therefore, we are not aware of any failure by any of our
executive officers, directors and greater than 10% holders to timely file any
report required to be filed under Section 16(a) with respect to the fiscal year
ended December 31, 2016 or any preceding fiscal year.
Shareholder Communication with the Board
Shareholders who are interested in communicating directly with
members of the Board, or the Board as a group, may do so by writing directly to
the individual Board member or to the Board generally c/o Bennett Jones LLP,
Corporate Secretary, Klondex Mines Ltd., Suite 3400 One First
Canadian Place, 100 King Street West, Toronto, Ontario, Canada M5X 1A4. The
Company's Secretary will forward communications directly to the appropriate
Board member. If the correspondence is not addressed to a particular Board
member, the communication will be forwarded to a Board member to bring to the
attention of the Board. The Company's Corporate Secretary will review all
communications before forwarding them to the appropriate Board member. The Board
has requested that items unrelated to the duties and responsibilities of the
Board, such as junk mail and mass mailings, business solicitations,
advertisements and other commercial communications, surveys and questionnaires,
and resumes or other job inquiries, not be forwarded.
- 62 -
Shareholder Proposals
Pursuant to the rules of the SEC, shareholder proposals
intended to be presented at the 2018 annual meeting of the Shareholders of the
Company, and to be included in the Company's proxy materials for such annual
meeting of the Shareholders of the Company, must be received by us at our office
at Klondex Mines Ltd., 1055 West Hastings Street, Suite 2200, Vancouver, British
Columbia, V6E 2E9 by no later than December 8, 2017, which is 120 calendar days
before the anniversary date on which our Circular was released to Shareholders
in connection with this year's annual meeting of the Shareholders of the
Company, if such proposals are to be considered timely.
If the date of the
next annual meeting is changed by more than 30 days from the anniversary date of
this year's annual meeting of the Shareholders of the Company, then the deadline
to submit a proposal to be considered for inclusion in next year's proxy
circular and form of proxy, is a reasonable time before we begin to print and
mail proxy circular materials.
The inclusion of any shareholder proposal in
the proxy materials for the 2018 annual meeting of the Shareholders of the
Company will be subject to the applicable rules of the SEC, including, but not
limited to, Rule 14a-8 promulgated under the Exchange Act.
The Business Corporations Act (British Columbia) (the
"
BCBCA
"), in Part 5, Division 7, "Shareholder Proposals", sets forth the
procedure by which a person who: (i) is a registered owner or beneficial owner
of one or more shares of the Company that carry the right to vote at general
meetings; and (ii) has been a registered owner or beneficial owner of one or
more such shares for an uninterrupted period of at least 2 years before the date
of the signing of the proposal, may submit a written notice setting out a matter
that the submitter wishes to have considered at the next annual general meeting
of the Company (a "
proposal
").
The BCBCA also sets out the requirements for a valid proposal
and provides for the rights and obligations of the Company and the submitter
upon a valid proposal being made. In general, for a proposal to be valid, it
must be: (i) supported in writing by holders of shares that, in the aggregate,
either (A) constitute at least 1% of the issued shares of the Company that carry
the right to vote at general meetings; or (B) have a fair market value of
C$2,000; (ii) accompanied by a declaration containing certain prescribed
information; and (iii) submitted to the registered office of the Company at
least three months before the anniversary of the Company's last annual general
meeting.
Additional Information
Financial information relating to the Company is set out in the
Company's annual comparative consolidated financial statements and management's
discussion and analysis for the year ended December 31, 2016. Additional
information is also available under the Company's issuer profile on SEDAR at
www.sedar.com and upon request from the Company's Corporate Secretary at 360
Western Road, Suite 1 Reno, Nevada 89506 USA, telephone number: (775) 284-5757.
Copies of documents will be provided free of charge to securityholders of the
Company. The Company may require the payment of a reasonable charge from any
person or company who is not a securityholder of the Company who requests a copy
of any such document.
- 63 -
Approval
The contents of this Circular and the sending thereof to the
Shareholders have been approved by the Board.
DATED
as of the 28
th
day of March, 2017.
(signed)
Paul
Huet
|
Paul Huet
|
President and Chief Executive Officer
|
Klondex Mines Ltd.
|
SCHEDULE "A"
KLONDEX MINES LTD.
MANDATE OF THE
BOARD OF DIRECTORS
The board of directors (the "
Board
") of Klondex Mines
Ltd. (the "
Corporation
") is responsible for the stewardship of the
business and affairs of the Corporation. The Board seeks to discharge such
responsibility by reviewing, discussing and approving the Corporation's
strategic planning and organizational structure and supervising management to
ensure that the foregoing enhance and preserve the underlying value of the
Corporation and that the Corporation operates with honesty and integrity in the
conduct of its business.
Although directors may be elected by the shareholders to bring
special expertise or a point of view to Board deliberations, they are not chosen
to represent a particular constituency. The best interests of the Corporation as
a whole must be paramount at all times.
The Board will be comprised of a minimum of three members and a
maximum of ten members, the majority of whom shall be, in the determination of
the Board, "independent" for the purposes of National Instrument 58-101
Disclosure of Corporate Governance Practices
. Each Board member shall
satisfy the independence and experience requirements, if any, imposed by
applicable securities laws, rules or guidelines, any applicable stock exchange
requirements or guidelines and any other applicable regulatory rules.
The Chairman of the Board will be elected by vote of a majority
of the full Board membership, on the recommendation of the Compensation and
Governance Committee. The Chairman of the Board with the assistance of the lead
director (who shall be an independent director), if any, will chair Board
meetings and shall be responsible for overseeing the performance by the Board of
its duties, for setting the agenda of each Board meeting (in consultation with
the Chief Executive Officer (the "
CEO
")), for communicating periodically
with committee chairs regarding the activities of their respective committees,
for assessing the effectiveness of the Board as a whole as well as individual
Board members and for ensuring the Board works as a cohesive team and providing
the leadership essential to achieve this.
Meetings will be scheduled, on at least a quarterly basis, to
facilitate the Board carrying out its responsibilities. Additional meetings will
be held as deemed necessary by the Chairman of the Board. The independent
directors of the Board shall hold regularly scheduled
in camera
meetings
at least annually at which non-independent directors and management are not in
attendance. Any director of the Corporation may request the Chairman of the
Board to call a meeting of the Board.
Meetings of the Board shall be validly constituted if a
majority of the members of the Board is present in person or by telephone
conference. A resolution in writing signed by all the members of the Board
entitled to vote on that resolution at a meeting of the Board is as valid as if
it had been passed at a meeting of the Board.
4.
|
Board Charter and
Performance
|
The Board shall have a written charter that sets out its
mandate and responsibilities, and the Board shall review and assess the adequacy
of such charter and the effectiveness of the Board at least annually or
otherwise, as it deems appropriate, and make any necessary changes. Unless and
until replaced or amended, this mandate constitutes that charter. The Board will
ensure that this mandate or a summary that has been approved by the Board is
disclosed in accordance with all applicable securities laws or regulatory
requirements in the Corporation's annual management information circular or such
other annual filing as may be permitted or required by applicable securities
regulatory authorities.
A-2
5.
|
Responsibilities and Duties of
Directors
|
The Board discharges its responsibility for overseeing the
management of the Corporation's business by delegating to the Corporation's
senior officers the responsibility for day-to-day management of the Corporation.
The Board also discharges its responsibilities, both directly and indirectly,
through its committees: the Audit Committee and the Compensation and Governance
Committee. In addition to these regular committees, the Board may appoint
ad
hoc
committees periodically to address certain issues of a more short-term
nature. In addition to the Board's primary roles of overseeing corporate
performance and providing quality, depth and continuity of management to meet
the Corporation's strategic objectives, principal duties include the following:
5.1
|
Appointment of
Management
|
|
(a)
|
The Board has the responsibility for approving the
appointment of the CEO and all other senior management, and approving
their compensation, following a review of the recommendations of the
Compensation and Governance Committee. To the extent feasible, the Board
shall satisfy itself as to the integrity of the CEO and other executive
officers and that the CEO and other executive officers create a culture of
integrity throughout the Corporation.
|
|
|
|
|
(b)
|
The Board, from time to time, delegates to senior
management the authority to enter into certain types of transactions,
including financial transactions, subject to specified limits. Investments
and other expenditures above the specified limits and material
transactions outside the ordinary course of business are reviewed by and
subject to the prior approval of the Board.
|
|
|
|
|
(c)
|
The Board oversees that succession planning programs are
in place, including programs to appoint, train, develop and monitor
management.
|
|
(a)
|
The Board will respond to recommendations received from
the Compensation and Governance Committee, but retains the responsibility
for managing its own affairs by giving its approval for its composition
and size, the selection of the Chairman of the Board, candidates nominated
for election to the Board, committee and committee chair appointments,
committee charters and director compensation.
|
|
|
|
|
(b)
|
The Board may delegate to Board committees matters it is
responsible for, including the approval of compensation of the Board and
management, the conduct of performance evaluations and oversight of
internal controls systems and health, safety and environmental policies,
but the Board retains its oversight function and ultimate responsibility
for these matters and all other delegated
responsibilities.
|
|
(a)
|
The Board has oversight responsibility to participate
directly, and through its committees, in reviewing, questioning and
approving the mission of the business and its objectives and
goals.
|
|
|
|
|
(b)
|
The Board is responsible for adopting a strategic
planning process and approving and reviewing, on at least an annual basis,
the business, financial and strategic plans by which it is proposed that
the Corporation may reach those goals, and such strategic plans will take
into account, among other things, the opportunities and risk of the
business.
|
|
|
|
|
(c)
|
The Board has the responsibility to provide input to
management on emerging trends and issues and on strategic plans,
objectives and goals that management develops.
|
A-3
5.4
|
Monitoring of Financial Performance and Other
Financial Reporting Matters
|
|
(a)
|
The Board is responsible for enhancing congruence between
shareholder expectations, corporate plans and management
performance.
|
|
|
|
|
(b)
|
The Board is responsible for adopting processes for
monitoring the Corporation's progress toward its strategic and operational
goals, revising its direction to management where necessary, and taking
action when Corporation performance falls short of its goals or other
special circumstances warrant.
|
|
|
|
|
(c)
|
The Board is responsible for approving the audited
financial statements, interim financial statements and the notes and
Management's Discussion and Analysis accompanying such financial
statements.
|
|
|
|
|
(d)
|
The Board is responsible for reviewing and approving the
Corporation's annual budget, if any, presented by management.
|
|
|
|
|
(e)
|
The Board is responsible for reviewing and approving
material transactions outside the ordinary course of business and those
matters which the Board is required to approve under the Corporation's
governing statute, including the payment of dividends, issuance, purchase
and redemptions of securities, acquisitions and dispositions of material
capital assets and material capital
expenditures.
|
5.5
|
Environmental Matters
|
|
|
|
The Board is responsible for overseeing the establishment
of health, safety and environmental policies for its operations that are
consistent with accepted industry practice and comply with applicable laws
and regulatory requirements.
|
|
|
5.6
|
Risk Management
|
|
(a)
|
The Board has responsibility for the identification of
the principal risks of the Corporation's business and ensuring the
implementation of appropriate systems to effectively monitor and manage
such risks with a view to the long-term viability of the Corporation and
achieving a proper balance between the risks incurred and the potential
return to the Corporation's shareholders.
|
|
|
|
|
(b)
|
The Board is responsible for the Corporation's internal
control and management information systems.
|
5.7
|
Policies and
Procedures
|
|
(a)
|
The Board is responsible for:
|
|
|
|
|
|
|
(i)
|
developing the Corporation's approach to corporate
governance, including approving and monitoring compliance with all
significant policies and procedures related to corporate governance;
and
|
|
|
|
|
|
|
(ii)
|
approving policies and procedures designed to ensure that
the Corporation operates at all times within applicable laws and
regulations and to the highest ethical and moral standards and, in
particular, adopting a written code of business conduct and ethics which
is applicable to directors, officers and employees of the Corporation and
which constitutes written standards that are reasonably designed to
promote integrity and to deter wrongdoing.
|
A-4
|
(b)
|
The Board enforces its policy respecting confidential
treatment of the Corporation's proprietary information and Board
deliberations.
|
5.8
|
Communications and
Reporting
|
|
(a)
|
The Board is responsible for overseeing the Corporation's
financial reporting and disclosure obligations in accordance with
applicable law, including:
|
|
|
|
|
|
|
(i)
|
overseeing the accurate reporting of the financial
performance of the Corporation to shareholders, other security holders and
regulators on a timely and regular basis;
|
|
|
|
|
|
|
(ii)
|
overseeing that the financial results are reported fairly
and in accordance with generally accepted accounting standards and related
legal disclosure requirements;
|
|
|
|
|
|
|
(iii)
|
taking steps to enhance the timely disclosure of any
other developments that have a significant and material impact on the
Corporation;
|
|
|
|
|
|
|
(iv)
|
reporting annually to shareholders on its stewardship for
the preceding year; and
|
|
|
|
|
|
|
(v)
|
overseeing the Corporation's implementation of systems
which accommodate feedback from stakeholders.
|
5.9
|
Position Descriptions
|
|
(a)
|
The Board is responsible for:
|
|
|
|
|
|
|
(i)
|
developing position descriptions for the Chairman of the
Board, the lead director, if applicable and the chair of each Board
committee;
|
|
|
|
|
|
|
(ii)
|
developing and approving the corporate goals and
objectives that the CEO is responsible for meeting; and
|
|
|
|
|
|
|
(iii)
|
developing a description of the expectations and
responsibilities of directors, including basic duties and responsibilities
with respect to attendance at Board meetings and advance review of meeting
materials.
|
5.10
|
Orientation and Continuing Education
|
|
|
|
The Board is responsible for ensuring that all directors
receive a comprehensive orientation program and continuing education in
connection with their role, responsibilities, the business of the
Corporation, and the skills they must use in their roles as
directors.
|
|
|
5.11
|
Nomination of
Directors
|
|
(a)
|
In connection with the nomination or appointment of
individuals as directors, the Board is responsible for:
|
|
|
|
|
|
|
(i)
|
considering what competencies and skills the Board, as a
whole, should possess;
|
|
|
|
|
|
|
(ii)
|
assessing what competencies and skills each existing
director possesses; and
|
|
|
|
|
|
|
(iii)
|
considering the appropriate size of the Board, with a
view to facilitating effective decision
making.
|
A-5
In carrying out each of these responsibilities, the Board will
consider the advice and input of the Compensation and Governance Committee.
5.12
|
Board Evaluation
|
|
|
|
The Board is responsible for ensuring that the Board, its
committees and each individual director are regularly assessed regarding
his, her or its effectiveness and contribution. An assessment will
consider, in the case of the Board or a Board committee, its mandate or
charter and in the case of an individual director, any applicable position
description, as well as the competencies and skills each individual
director is expected to bring to the Board.
|
|
|
6.
|
Resources and Authority of the Committee to Engage
Outside Advisors
|
The Corporation shall provide the Board with the resources, and
the Board shall have the authority appropriate to discharge its responsibilities
including the authority, to:
|
(a)
|
engage independent counsel and other outside advisors as
it determines necessary to carry out its duties; and
|
|
|
|
|
(b)
|
set and pay the compensation for any such advisors
engaged by the Board and for ordinary administrative expenses of the Board
that are necessary or appropriate in carrying out its
duties.
|
August 10, 2015
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