By Chelsey Dulaney 

Staples Inc. agreed to buy Office Depot Inc. for $6.3 billion, taking a major step toward consolidating the retail market for pens, paper and other office supplies.

Under the deal, Office Depot shareholders will swap each share for $7.25 in cash and 0.2188 Staples shares. The deal values Office Depot at $11 a share, a premium of 44% over the closing price of Office Depot shares as of Feb. 2, when The Wall Street Journal reported the talks.

Together, the two companies have roughly 4,000 stores and on Wednesday projected annual sales of more than $39 billion. A combination of the two likely would get a close look from antitrust regulators, who in 1997 sued successfully to block the same proposed merger, bankers and analysts have said.

But some analysts say the retail landscape has changed sufficiently since then, citing the rise of online retailers like Amazon.com Inc. and increased competition from big-box chains like Wal-Mart Stores Inc. and Target Corp., which all sell office supplies now, too.

Staples said Wednesday that it has been in talks to buy Office Depot since September and expects the deal to close by year's end. Staples sees the deal resulting in about $1 billion in synergies by the third full year after closing from cuts in head count, general and administrative expenses, and supply chain costs.

Staples has a market capitalization of about $12.2 billion, while Office Depot has a market capitalization of about $5 billion. The combined company will be led by Staples Chief Executive Ron Sargent, while two Office Depot directors will be added to the company's board, increasing its size to 13 members.

The deal would likely be cheered by activist investor Starboard Value LP, which owns about 6% of Staples and 10% of Office Depot, and in January urged the companies to consider a merger. In a letter to Mr. Sargent, Starboard said the cost savings from such a combination could more than double the combined company's operating profit.

Merger talks between Staples and Office Depot highlight the pressures facing brick-and-mortar retail stores as consumers shift how and where they shop. Staples' North American same-store sales haven't risen since 2007, and Office Depot's haven't risen since 2006.

Meanwhile, both companies have been closing U.S. stores and shifting others to smaller formats, while pushing their online offerings.

Shares of Staples fell 2.2% to $18.59 in premarket trading, while Office Depot shares rose 7.5% to $9.98.

Staples has obtained financing commitments from Barclays and Bank of America Merrill Lynch for a $3 billion credit facility and a $2.75 billion loan. The retailer added that it is committed to maintaining its current quarterly dividend of 12 cents but has suspended its share-buyback program to focus on paying down transaction-related debt.

Write to Chelsey Dulaney at Chelsey.Dulaney@wsj.com

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