UNITED
STATES
SECURITIES
AND EXCHANGE COMMISSION
Washington,
D.C. 20549
SCHEDULE
14A
(Rule
14a-101)
INFORMATION
REQUIRED IN PROXY STATEMENT
SCHEDULE
14A INFORMATION
Proxy
Statement Pursuant to Section 14(a) of the Securities
Exchange
Act of 1934 (Amendment
No. )
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the Registrant /X/
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Preliminary
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Definitive
Proxy Statement
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Definitive
Additional Materials
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Soliciting
Materials Pursuant to Rule 14a-11(c) or Rule
14a-12
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Maxus
Realty Trust, Inc.
(Name of
Registrant as Specified in Its Charter)
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Person(s) Filing Proxy Statement, if other than the Registrant)
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previously. Identify the previous filing by registration statement number,
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Filed:
MAXUS
REALTY TRUST, INC.
104
ARMOUR ROAD
NORTH
KANSAS CITY, MISSOURI 64116
April 2,
2008
Dear
Shareholder:
You are
cordially invited to attend the Annual Meeting of Shareholders to be held at
10:30 A.M. on May 13, 2008, in the 7
th
Floor
Conference Room at 700 West 47
th
Street,
Kansas City, Missouri. Information regarding business to be conducted at the
meeting is set forth in the accompanying Notice of Annual Meeting and Proxy
Statement.
The Board
of Trustees of Maxus Realty Trust, Inc. (the “Trust”) is asking you to consider
and vote on the proposals contained in the enclosed Proxy Statement, which
provides detailed information concerning the election of
trustees. You are urged to read the enclosed Proxy Statement
carefully.
We cannot
stress enough the importance of the vote of every shareholder, regardless of the
number of shares owned.
Therefore, even if you are planning
to attend the meeting, we urge you to complete and return the enclosed proxy to
ensure that your shares will be represented.
A postage-paid envelope is
enclosed for your convenience. Should you later decide to attend the meeting,
you may revoke your proxy at any time and vote your shares personally at the
meeting.
We look
forward to seeing many shareholders at the meeting.
Sincerely,
/s/ David L.
Johnson
David L.
Johnson
Chairman
of the Board,
President
and
Chief
Executive Officer
MAXUS
REALTY TRUST, INC.
104
ARMOUR ROAD
NORTH
KANSAS CITY, MISSOURI 64116
NOTICE
OF ANNUAL MEETING OF SHAREHOLDERS
TO
BE HELD MAY 13, 2008
To the
Shareholders of Maxus Realty Trust, Inc.:
You are
hereby notified that the Annual Meeting of Shareholders of Maxus Realty Trust,
Inc. (the “Trust”) will be held at10:30 A.M. on May 13, 2008, in the 7
th
Floor
Conference Room at 700 W. 47
th
Street,
Kansas City, Missouri, for the following purposes:
1.
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To
elect seven trustees to hold office until the next Annual Meeting of
Shareholders and until their successors are elected and
qualify.
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2.
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To
consider and vote on a proposal to adjourn the Annual Meeting of
Shareholders to allow for additional solicitation of shareholder proxies
or votes in the event that the number of proxies or votes to obtain a
quorum or to approve Proposal 1 have not been received by the date of the
Annual Meeting of Shareholders.
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3.
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To
consider and act on such other business as may properly come before the
meeting or any adjournment thereof.
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The
Trust’s Board of Trustees has fixed the close of business on April 9, 2008, as
the record date for the determination of shareholders entitled to receive notice
of and to vote at the Annual Meeting.
BY
ORDER OF THE BOARD OF TRUSTEES
/s/ DeAnn M.
Totta
DeAnn M.
Totta, Secretary
April 2,
2008
North
Kansas City, Missouri
MAXUS
REALTY TRUST, INC.
104
ARMOUR ROAD
NORTH
KANSAS CITY, MISSOURI 64116
PROXY
STATEMENT
ANNUAL
MEETING OF SHAREHOLDERS
TO
BE HELD MAY 13, 2008
The Board
of Trustees of Maxus Realty Trust, Inc. (the “Trust”) is soliciting the enclosed
proxy for its use at the Annual Meeting of Shareholders to be held at 10:30 A.M.
on May 13, 2008, in the 7
th
Floor
Conference Room at 700 W. 47
th
Street,
Kansas City, Missouri, or any adjournment thereof, for the purposes set forth in
the accompanying Notice of Annual Meeting of Shareholders. The Board is first
mailing this Proxy Statement and the enclosed form of proxy on or about April
15, 2008.
Introduction
The Board of Trustees is asking you to
vote on nominees to the Board of Trustees.
Record
Date
The Board
of Trustees has fixed the close of business on April 9, 2008, as the record date
for the determination of shareholders entitled to receive notice of and to vote
at the Annual Meeting. On March 22, 2008, there were issued and outstanding and
entitled to vote 1,395,460 shares of the Trust’s common stock, par value $1.00
per share; provided, however, the Trust may repurchase additional shares prior
to the record date pursuant to its existing repurchase program, which would
reduce the number shares entitled to vote at the Annual Meeting. The
presence in person or by proxy of the holders of record of a majority of the
shares of Trust common stock entitled to vote at the Annual Meeting will
constitute a quorum for the transaction of business at the meeting.
Proxies
If you
sign and return the enclosed proxy card, the proxies named therein will vote the
shares, which the proxy represents, in accordance with the specifications
thereon. If you do not indicate the manner in which you want your shares voted
on the proxy card, the proxies will vote your shares for the nominees for
Trustees named herein. If you are a participant in the Trust’s First Amended
Optional Stock Dividend Plan (formerly the Dividend Reinvestment Plan), the
proxy card represents the number of full shares in your optional stock dividend
plan account, as well as shares registered in your name.
You may
revoke your proxy at any time before it is voted by (i) delivering to the
Secretary of the Trust a written notice of revocation bearing a later date than
the proxy, (ii) submitting a later dated proxy, or (iii) revoking the proxy and
voting in person at the Annual Meeting. Mere attendance at the Annual Meeting
will not in and of itself constitute a revocation of a proxy. Any written notice
revoking a proxy should be sent to DeAnn M. Totta, Secretary, Maxus Realty
Trust, Inc., 104 Armour, North Kansas City, Missouri 64116.
Voting
Shareholders
are entitled to one vote per share on all matters, except for the election of
Trustees, as to which cumulative voting applies. Under cumulative voting, each
shareholder is entitled to cast that number of votes equal to the number of
shares held by the shareholder multiplied by the number of Trustees to be
elected, and all of such votes may be cast for a single Trustee or may be
distributed among the nominees as the shareholder wishes. If you want to
cumulate your votes, you should mark the accompanying proxy card to clearly
indicate how you want to exercise the right to cumulate votes and specify how
you want votes allocated among the nominees for Trustees. For example, you may
write “cumulate” on the proxy card and write next to the name of the nominee or
nominees for whom you desire to cast votes the number of votes to be cast for
such nominee or nominees. Alternatively, without exercising your right to vote
cumulatively, you may instruct the proxy holders not to vote for one or more of
the nominees by marking on the proxy card “For All Except” and filling in the
circle next to each nominee from whom you wish to withhold your vote. By not
marking the proxy card with respect to the election of Trustees to indicate how
you want votes allocated among the nominees, you will be granting authority to
the persons named in the proxy card to cumulate votes if they choose to do so
and to allocate votes among the nominees in such a manner as they determine is
necessary in order to elect all or as many of the nominees as
possible.
Trustees
must be elected by a plurality vote. To be elected, a nominee must be one of the
seven candidates who receives the most votes out of all votes cast at the Annual
Meeting. The affirmative vote of the holders of a majority of the shares which
are present in person or represented by proxy at the Annual Meeting is required
to adjourn the Annual Meeting or to act on any other matters properly brought
before the Meeting.
Abstentions
and broker non-votes are counted for purposes of determining the presence or
absence of a quorum for the transaction of business. If you indicate “abstain”
or “withheld” on a matter, your shares will be deemed present for that matter.
In tabulating votes cast on the election of Trustees, broker non-votes are not
counted for purposes of determining the Trustees who have been elected. Shares
withheld will have no impact on the election of Trustees except to the extent
that (i) the failure to vote for an individual nominee results in another
nominee receiving a larger proportion of the vote and (ii) withholding authority
to vote for all nominees has the effect of abstaining from voting for any
nominee. In tabulating votes on other matters for which an affirmative vote of a
majority of the shares voting in person or by proxy is required, abstentions
will have the effect of a negative vote and broker non-votes will not be counted
for purposes of determining whether a proposal has been approved.
Discretionary
Authority
By
executing a proxy, you will be giving the proxies discretionary authority to
vote your shares on any other business that may properly come before the meeting
and any adjournment thereof as to which the Trust did not have notice a
reasonable time prior to the date of mailing this proxy statement. The Board of
Trustees is not aware of any such other business and does not itself intend to
present any such other business. However, if such other business does come
before the meeting, the persons named in the proxy will vote, in
accordance
with their best judgment, the shares represented by such proxies. A proxy also
confers discretionary authority on the persons named therein to approve minutes
of the last Annual Meeting of Shareholders, to vote on matters incident to the
conduct of the meeting and to vote on the election of any person as a Trustee if
a nominee herein named should decline or become unable to serve as a Trustee for
any reason.
Costs
of Solicitation
The Trust
will pay all costs of preparing and soliciting proxies for the Annual Meeting.
In addition to solicitation by mail, officers and Trustees of the Trust may
solicit proxies from shareholders personally, or by telephone. The Trust will
also reimburse brokerage firms, banks and other nominees for their reasonable
costs incurred in forwarding proxy materials for shares held of record by them
to the beneficial owners of such shares.
SPECIAL
NOTE REGARDING FORWARD-LOOKING STATEMENTS
Certain
statements in this Proxy Statement constitute “forward-looking statements”
within the meaning of the Private Securities Litigation Reform Act of 1995. When
used in this Proxy Statement, the words “estimate,” “project,” “anticipate,”
“expect,” “intend,” “believe” and similar expressions are intended to identify
forward-looking statements. Such forward-looking statements involve known and
unknown risks, uncertainties and other factors which may cause the actual
results, performance and achievements of the Trust, or industry results, to be
materially different from any predicted results, performance or achievements
expressed or implied by such forward-looking statements. Such factors include,
among other things, the following factors, as well as those factors discussed
elsewhere in the Trust’s filings with the Commission: competition, inflation,
the ability to retain tenants, the ability to obtain financing, the effect of
macroeconomic conditions on real estate values, general economic, business,
market and social conditions, trends in the real estate investment market,
projected leasing and sales, future prospects for the Trust and other factors
referred to in this Proxy Statement. Our stock price may also be
affected by such factors as market volatility, the price of other REIT stocks,
generally, and the possibility that our Board of Trustees may elect to
de-register our shares under the Exchange Act because we currently have fewer
than 300 shareholders of record.
PROPOSAL
1
ELECTION
OF TRUSTEES
The Board
of Trustees proposes the election of the seven nominees listed below to serve as
Trustees of the Trust until the next Annual Meeting of Shareholders and until
their successors have been elected and qualify, or until their earlier death,
resignation or removal. If any vacancy in the list of nominees shall occur for
any reason, the Board of Trustees will select a substitute nominee to be voted
upon at the Annual Meeting.
The
following is a brief summary of the business experience during the past five
years of each of the nominees for election as Trustees of the Trust, including,
where applicable, information regarding other directorships held by each
nominee:
Mr. David
L. Johnson, age 51, has served as a Trustee, Chairman of the Board, President
and Chief Executive Officer of the Trust since May 11, 2004. He also served as
Trustee from November 27, 1999 until May 13, 2003. He also served as Chief
Executive Officer from November 27, 1999 until January 25, 2002. Mr. Johnson is
also majority shareholder and Chairman of Maxus Properties, Inc. (“Maxus”), a
Missouri corporation located at 104 Armour Road, North Kansas City, Missouri
64116 that specializes in commercial property management for affiliated owners.
Maxus employs more than 300 people to manage 53 commercial and residential
properties, including more than 8,302 apartment units and approximately 640,746
square feet of retail and office space. He has served as Chairman of Maxus since
its inception in 1988. Mr. Johnson is also on the Board of Directors of Maxus
Capital Corp. For more information regarding Maxus’ services and
compensation received from the Trust, see “
Related
Transactions
.”
Mr.
Danley K. Sheldon, age 49, has served as a Trustee since January 25, 2002. He
was formerly the Trust’s President and Chief Executive Officer from January 2002
until May 2004. Mr. Sheldon also was formerly the Chief Executive Officer of
Maxus from May 2002 until September 2003. Prior to joining Maxus, Mr. Sheldon
held various positions with Ferrellgas Partners, L.P., a New York Stock Exchange
listed company (NYSE:FGP) including at various times the positions of Chief
Financial Officer, President and Chief Executive Officer. Mr. Sheldon is a
former member of the board of directors of Blue Cross Blue Shield of Kansas City
and the board of directors of The Greater Kansas City Community Foundation.
Mr. Sheldon is presently CEO of Briarcliff Investors, LLC, a private
investment company and President, co-founder and member of Sheldon Enterprises,
LLC that is involved with the development and operation of a casual dining
restaurant concept.
Mr. Monte
McDowell, age 50, has served as a Trustee since November 9, 1999. He is
President, Chief Executive Officer and principal shareholder of McDowell
Holdings, Inc., a Missouri corporation that is a diversified holding company
with interests in the outdoor sports industry and wholesale pharmaceutical
distribution. Previously, Mr. McDowell was President, Chief Executive Officer
and principal shareholder of Home Medical Specialty Equipment, Inc., a Missouri
corporation doing business as MED4HOME, involving capital equipment medical
sales.
Mr.
Christopher J. Garlich, age 50, has served as a Trustee since November 27, 1999.
He is the Executive Vice President and a member of Bancorp Services, LLC, a
Missouri limited liability company, specializing in the development,
administration and distribution of life insurance products to the corporate and
high net worth market place. Mr. Garlich, through a wholly-owned trust, was also
the majority shareholder of Maxus from February 2003 to March 2006.
Mr. W.
Robert Kohorst, age 55, has served as a Trustee since May 15, 2002. He is
President, founding shareholder and majority owner of Everest Properties, LLC
(“Everest”), which specializes in real estate and related investments, which
operates through subsidiaries and affiliates.
Mr. Jose
L. Evans, age 44, has served as a Trustee since May 13, 2003. He is President
and sole owner of Assured Quality Title Company, a real estate title insurance
agency and escrow company.
Mr. Kevan
D. Acord, age 49, has served as a Trustee since May 11, 2004. He is an attorney
and certified public accountant in private practice in Lenexa, Kansas. He is the
sole shareholder of Kevan D. Acord, P.A., a Lenexa, Kansas, based law firm
specializing in the areas of federal and state income taxation, corporation law,
and merger and acquisitions law. Mr. Acord is also the Managing Partner of Acord
Cox & Company, a full-service Lenexa, Kansas based certified public
accounting firm. Prior to forming his own law and accounting firm in 1992, Mr.
Acord was a Senior Tax Manager with the international accounting firm of
Deloitte & Touche.
Each of
Messrs. McDowell, Kohorst, Evans, Sheldon, Garlich and Acord are Independent
Trustees as defined in the Trust’s Bylaws. The Trust does not currently have a
website, however, the definition of Independent Trustee under the Trust’s Bylaws
is available to security holders at Exhibit 3.2 to the Trust’s quarterly report
on Form 10-QSB for the fiscal quarter ended September 30, 2006, filed with the
Securities and Exchange Commission on November 14, 2006, incorporated in this
Proxy Statement by reference.
The Board
has determined that each of the trustees currently slated for re-election is
independent within the meaning of the listing standards for the Nasdaq Stock
Market, Inc. (“Nasdaq”), Rule 4200(a)(15), with the exception of (i) Mr.
Garlich, formerly a majority shareholder of Maxus and (ii) Mr. Johnson, the
Chairman of Maxus and the current Chairman, President and Chief Executive
Officer of the Trust.
The
Board of Trustees Recommends a Vote For The Above Nominees For Trustees of The
Trust.
Communicating
with the Board of Trustees
Shareholders
may communicate with the Board of Trustees, its committees or any member of the
Board of Trustees by sending a letter in care of the Trust’s Corporate Secretary
at 104 Armour Boulevard, North Kansas City, Missouri 64116. The Board of
Trustees’ policy is to have all shareholder communications compiled by the
Corporate Secretary and forwarded directly to the Board, the committee or the
trustee as indicated in the letter. All letters will be forwarded to the
appropriate party. The Board of Trustees reserves the right to revise this
policy in the event that this process is abused, becomes unworkable or otherwise
does not efficiently serve the purpose of the policy.
Meetings
and Committees of the Board
Among the
standing committees of the Board of Trustees are the Executive Committee, the
Audit Committee and the Nominating Committee. It is the view of the Board of
Trustees that it is not necessary for the Trust to have a compensation
committee, since the Trust has no employees and all executives of the Trust are
compensated by the Trust’s management company, pursuant to the compensation
policy of the independent trustees of the Board other than indirectly through
the payment of management fees to Maxus. The independent
trustees
have
determined that it continues to be in the best interest of the Trust not to
compensate the Trust’s executive officers directly and that the Trust’s
compensation of non-management Trustees is appropriate. David L.
Johnson, as the principal executive officer of the Trust, does not receive any
direct compensation from the Trust or Maxus for services provided by Mr. Johnson
to the Trust other than any profit received by Maxus in connection with Mr.
Johnson’s ownership interest in Maxus.
The
Executive Committee
The
Executive Committee is comprised of David L. Johnson, W. Robert Kohorst, and
Monte McDowell. The Executive Committee is empowered to exercise, between
regular meetings of the Board of Trustees, all of the authority of the Board of
Trustees in the management of the Trust.
The
Audit Committee
The Audit
Committee represents the Board of Trustees in overseeing the Trust’s accounting
and financial reporting processes and financial statement audits. The Audit
Committee also reviews the implementation of the Trust’s code of conduct. In
this regard, the Audit Committee assists the Board of Trustees by reviewing the
financial information disclosure, the internal controls established by
management and the internal and external audit process. The Audit Committee
currently consists of Messrs. Kohorst (Chairman), Acord and Evans. The Audit
Committee has been established in accordance with Securities and Exchange
Commission rules and regulations, and all the members of the Audit Committee are
independent as independence for audit committee members is defined under Rule
4200(a)(15) of the Nasdaq listing standards and Exchange Act Rule 10A-3. The
Board of Trustees has determined that Mr. W. Robert Kohorst, the Audit Committee
Chairman, qualifies as an “audit committee financial expert” within the meaning
of Securities and Exchange Commission rules and regulations. As a principal
owner of a real estate business, Mr. Kohorst has experience in supervising
principal financial and accounting officers and controllers. Mr.
Kohorst also has an accounting degree and passed the certified public accounting
examination.
In
February 2004, the Board amended the Audit Committee Charter to include
additional requirements related to the Sarbanes-Oxley Act of 2002 and Nasdaq
listing standards. The Audit Committee Charter, as amended and adopted on
February 11, 2004, was included as Appendix A to the Trust’s proxy
statement for 2007 filed with the Securities Commission on March 27,
2007.
The
Nominating Committee
The Board
of Trustees established a nominating committee and adopted a charter for the
committee at its annual meeting on May 11, 2004, after the Annual Meeting of the
Shareholders. The Nominating Committee Charter as adopted on May 11, 2004 is
attached as Appendix A to this Proxy Statement. The Nominating Committee
consists of Messrs. Acord, Evans and McDowell, each of whom is independent
within the meaning of Nasdaq’s listing standards. The Nominating Committee’s
purpose is to identify and recommend individuals to the Board for nomination as
members of the Board.
Trustee
Nomination Process
Effective
January 11, 2005, the Nominating Committee adopted certain policies and
procedures applicable to the nominating committee process. The policies and
procedures provide that the Nominating Committee should consider the following
criteria in selecting nominees:
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financial,
regulatory and business experience;
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·
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familiarity
with and participation in the local
community;
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·
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integrity,
honesty and reputation;
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·
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dedication
to the Trust and its shareholders;
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·
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any
other factors the Nominating Committee deems relevant, including
diversity, size of the Board of Trustees and regulatory disclosure
obligations.
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The
written policies and procedures adopted by the Nominating Committee include the
process for identifying and evaluating nominees. For purposes of identifying
nominees for the Board of Trustees, the Nominating Committee relies on their
personal contacts and other members of the Board of Trustees. The Nominating
Committee will also consider trustee candidates recommended by shareholders as
described below.
In
evaluating potential nominees, the Nominating Committee is to determine whether
the nominee is eligible and qualified for service on the Board of Trustees by
evaluating the candidate under the selection criteria set forth
above. In addition, the Nominating Committee is to conduct a check of
the individual’s background and interview the candidate. The Nominating
Committee may in its sole discretion require candidates (including a shareholder
recommended candidate) to complete a form of questionnaire similar to
questionnaires completed by trustee nominees prior to filing the Trust’s proxy
statement.
The
trustee nominees named in this proxy statement were recommended to the Board by
the Nominating Committee.
Procedures
Regarding Trustee Candidates Recommended By Shareholders
Under the
written policies and procedures adopted by the Nominating Committee, the
Nominating Committee will also consider shareholder recommendations of qualified
nominees when such recommendations are submitted in accordance with the
procedures below. In order to have a nominee considered by the Nominating
Committee for election at the 2009 annual meeting, a shareholder must submit its
nomination in writing to the attention of the Trust’s Corporate Secretary at 104
Armour Boulevard, North Kansas City 64116 not later than December 18, 2008. Any
such nomination must include:
·
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the
name of the person nominated as a trustee
candidate;
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·
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all
information relating to such person that is required to be disclosed in
solicitations of proxies for election of trustees pursuant to Regulation
14A under the Securities Exchange Act of 1934, as
amended;
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·
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the
written consent of the person being recommended as a trustee candidate to
being named in the proxy statement as a nominee and to serving as a
trustee if elected;
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·
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with
regard to the shareholder making the recommendation, the shareholder’s
name and address as they appear on the Trust’s records; provided, however,
that if the shareholder is not a registered holder of the Trust’s common
stock, the shareholder must submit his or her name and address along with
a current written statement from the record holder of the shares that
reflects such shareholder’s beneficial ownership of the Trust’s common
stock and the record holder’s name and address as they appear on the
Trust’s records; and
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·
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a
statement disclosing whether such shareholder is acting with or on behalf
of any other person, entity or group and, if applicable, the identity of
such person, entity or group.
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Once the
Nominating Committee receives the recommendation, the Nominating Committee will
deliver to the candidate a questionnaire that requests additional information
about the candidate’s independence, qualifications and other matters that will
assist the Nominating Committee in evaluating the candidate, as well as certain
information that must be disclosed about the candidate in our proxy statement or
other regulatory filings, if nominated. Candidates must complete and return the
questionnaire within the time frame provided, to be considered for nomination by
the Nominating Committee.
Attendance
at Meetings
From
January 1, 2007 to December 31, 2007, the Board of Trustees met five times, the
Audit Committee met six times and the Nominating Committee met one time. All of
the incumbent Trustees attended seventy-five percent or more of all of the
meetings of the Board of Trustees and meetings held by those committees of the
Board on which they served. The Executive Committee did not meet
during 2007.
Each year
the Annual Meeting of Shareholders is held on the same day as the Annual Meeting
of the Board of Trustees. Although there is no policy requiring Board members to
attend the Annual Meeting of the Shareholders, all Board members usually attend
both the Annual Meeting of Shareholders and the Annual Meeting of the Board of
Trustees. All Board members attended the 2007 Annual Meeting of
Shareholders either in person or by telephone.
Audit
Committee Report
The Audit
Committee has reviewed and discussed with management the audited financial
statements for the year ended December 31, 2007; has discussed with the
independent auditors the matters required to be discussed by SAS 61
(Codification of Statements on Auditing Standards, AU § 380), as modified or
supplemented; has received the written disclosures and letter from the
independent auditors required by Independence Standards Board Standard No. 1, as
may be modified or supplemented; and has discussed with the independent auditors
the auditors’ independence. Based on such review and discussions, the Audit
Committee has recommended to the Board of Trustees that the audited financial
statements for the year ended December 31, 2007, be included in the Trust’s
Annual Report on Form 10-KSB for filing with the Securities and Exchange
Commission.
This
report is made over the name of each member of the Audit Committee, namely W.
Robert Kohorst (Chairman), Jose L. Evans and Kevan D. Acord.
This Audit Committee Report is not
deemed “soliciting material” and is not deemed filed with the Securities and
Exchange Commission or subject to Regulation 14A or the liabilities under
Section 18 of the Exchange Act. This Audit Committee Report shall not
be deemed incorporated by reference by any general statement incorporating by
reference this Proxy Statement into any filing under the Securities Act of 1933
or under the Securities Exchange Act of 1934, except to the extent that the
Trust specifically incorporates this information by reference, and shall not
otherwise be deemed filed under such Acts
.
Audit
Fees
The
aggregate fees billed the Trust by KPMG LLP for professional services rendered
for the audit of the Trust’s annual financial statements for the years ended
December 31, 2006 and December 31, 2007, and the review of the financial
statements included in the Trust’s reports on Form 8-K and Form 10-QSB during
the years 2006 and 2007 were $96,300 and $48,000, respectively. For
more information regarding the Trust’s change in auditors, see “
Change in
Auditors
.”
The
aggregate fees billed the Trust by Moore Stephens Frost LLP for professional
services rendered for the audit of the Trust’s annual financial statements for
the year ended December 31, 2007, and the review of the financial statements
included in the Trust’s reports on Form 8-K and Form 10-QSB during 2007 were
$67,183.
Audit-Related
Fees
Neither
KPMG LLP nor Moore Stephens Frost LLP billed any fees to the Trust for assurance
and related services that are reasonably related to the performance of the audit
or review of the Trust’s financial statements and that are not reported under
the preceding caption for the years ended December 31, 2006 and December 31,
2007.
Tax
Fees
Neither
KPMG LLP nor Moore
Stephens Frost LLP billed any fees to the Trust for any tax compliance, tax
advice or tax planning during the years ended December 31, 2006 and December 31,
2007.
All
Other Fees
Neither
KPMG LLP nor Moore Stephens Frost LLP billed any fees to the Trust for any
services other than those described under the preceding three captions during
the years ended December 31, 2006 and December 31, 2007.
Audit
Committee’s Pre-Approval Policies
The Audit
Committee’s policy is to pre-approve all audit services and all permitted
non-audit services (including the fees and terms thereof) to be provided by the
Trust
’
s
independent auditor; provided, however, pre-approval requirements for non-audit
services are not required if all such services (1) do not aggregate to more than
five percent of total revenues paid by the Trust to its accountant in the fiscal
year when services are provided; (2) were not recognized as non-audit services
at the time of the engagement; and (3) are promptly brought to the attention of
the Audit Committee and approved prior to the completion of the audit by the
Audit Committee.
All of
KPMG’s and Moore Stephen Frost’s fees in 2006 and 2007 described above were
approved in advance by the Audit Committee.
Trustees’
Compensation
Pursuant
to the Trust’s Bylaws, the Trust’s officers who serve as Trustees do not receive
compensation for their services as Trustees, nor do Trustees that were not
independent trustees under the Trust’s Bylaws at any time during the fiscal
year. The following table provides all compensation paid to the
non-management Trustees of the Trust:
Trustee Compensation
Table
Name
|
Fees
Earned or
Paid
in Cash
($)
|
All
Other
Compensation
($)
|
Total
($)
|
Kevan D. Acord
|
$3,600
|
0
|
$3,600
|
Jose L. Evans
|
$4,500
|
0
|
$4,500
|
W. Robert Kohorst
|
$4,500
|
0
|
$4,500
|
Monte McDowell
|
$2,025
|
0
|
$2,025
|
Danley K. Sheldon
|
$2,475
|
0
|
$2,475
|
Christopher J. Garlich
|
$2,250
|
0
|
$2,250
|
The Trust
pays Independent Trustees the following fees: (a) $900 annual fee, (b) $450 for
each meeting attended in person and (c) $225 for each meeting attended by
telephone conference at which a vote was taken. In addition, the Trust
reimburses the Independent
Trustees
for their travel expenses and other out-of-pocket expenses incurred in
connection with attending meetings and carrying on the Trust’s
business.
There are
no family relationships between any of the Trustees or executive
officers.
Executive
Officers
NAME
|
AGE
|
POSITIONS
OR OFFICES
WITH
THE TRUST
|
|
|
|
David
L. Johnson(1)
|
51
|
Chairman
of the Board, President,
Chief
Executive Officer and Trustee
|
|
|
|
John
W. Alvey
|
49
|
Treasurer
and Principal Financial
Officer
|
Michael
P. McRobert
|
49
|
Vice
President
|
|
|
|
DeAnn
M. Totta
|
42
|
Principal
Accounting Officer and Corporate
Secretary
|
Mr. Alvey
served as Vice President and Chief Financial and Accounting Officer from
November 1999 to May 8, 2007, at which time he was appointed to his current
position. He served as a Trustee from September 19, 2000 until May 15, 2002. He
is also Executive Vice President and Chief Financial Officer of Maxus. He has
served in these capacities since 1988.
Mr.
McRobert has served as Vice President since May 8, 2007. Mr. McRobert
is President and Chief Executive Officer of Maxus and has served in this
capacity since 2004. Mr. McRobert is also the President of Maxus Realty G.P.,
Inc., the General Partner of Maxus Operating Limited Partnership. Mr. McRobert
is also on the Board of Directors of Maxus Capital Corp., the managing general
partner of Maxus Real Property Investors-Four, L.P. Mr. McRobert was employed
with Sunway Hotel Management, Inc. for the period February 25, 1995 to 2004 and
served as President of Sunway Hotel Management, Inc. from 1999 to
2004.
Ms. Totta
has served as Principal Accounting Officer since May 8, 2007 and Corporate
Secretary since June 24, 2005. Ms. Totta is Vice President of
Reporting and Administration for Maxus and has served in this capacity since
2005. Ms. Totta was Vice President of Administration and Tax Compliance for
Maxus for the periods 1990 to 1997. Ms. Totta worked in the home
prior to her re-employment with Maxus in 2005.
(1) Mr.
Johnson became Chairman of the Board, President and Chief Executive Officer on
May 11, 2004. Prior to such date, Mr. Danley K. Sheldon served in such
capacities. For biographical information on Messrs. Johnson and Sheldon, see
“Election of
Trustees.”
Executive
Compensation
All of
the Company’s executive officers are employees of Maxus and are indirectly
compensated by Maxus from the management fee paid to Maxus by the Trust and not
compensated directly by the Trust. See “
Related Transactions
” for a
description of the
management
relationship between Maxus and the Trust by Maxus, the fees paid by the Trust to
Maxus and who determines the fees. None of the Trust’s executive
officers, including the principal executive officer, receive compensation
directly form the Trust for their service as an executive officer of the
Trust. The Board evaluates executive compensation and the Trust’s
current policy on an annual basis.
Related
Transactions
The Trust
has entered into an agreement with Maxus to manage the Trust’s properties. David
L. Johnson, Chairman, President, Chief Executive Officer and a Trustee of the
Trust, is the majority shareholder and Chairman of Maxus. Christopher J.
Garlich, a current Trustee, through a wholly-owned trust, was the majority
shareholder of Maxus from February 2003 to March 2006. Michael P.
McRobert, Vice President of the Trust, is President and Chief Executive Officer
of Maxus. DeAnn M. Totta, Corporate Secretary and Principal
Accounting Officer of the Registrant, is Vice President of Reporting and
Administration of Maxus. John W. Alvey is also an executive officer
of Maxus. Management fees of $402,000 and $528,000 were paid to Maxus for the
years ended December 31, 2006 and December 31, 2007, respectively. The
management fees the Trust pays Maxus for the management of the properties held
by the Trust range from 3% to 5% of the monthly gross receipts from the
operation of each of the properties held by the Trust. The Audit
Committee approves the management fees paid to Maxus based on fees that other
third-party management companies would charge. In addition, certain
Maxus employees are located at the Trust’s properties and perform leasing,
maintenance, office management and other related services for these properties.
The Trust recognized $1,096,000 and $1,602,000 of such payroll costs for the
years ended December 31, 2006 and December 31, 2007, respectively, that have
been or will be reimbursed to Maxus by the Trust.
In
January 2007, the Trust’s Audit Committee approved certain fees to be paid to
Maxus for certain employees’ time and services rendered in 2006 for the
refinancing of the debt on Landings and Bicycle Club. The fees for these
transactions totaled $50,000. For the purchase and acquisition of Northtown
Business Center and Valley Forge Apartments, and the disposition of Arbor Gate,
the Trust’s Audit Committee approved $57,750 in fees paid to Maxus in 2006. In
2007, the Trust’s Audit Committee also approved fees totaling $75,000 to be paid
to Maxus for certain employees’ time and services rendered in 2007 related to
the acquisition of Highland Pointe Apartments. On October 15, 2007 the Trust’s
Audit Committee approved $25,000 in fees for the services provided by Maxus in
regards to the refinancing of Chalet’s debt.
On
November 30, 2007 the Trust acquired Regency North through a merger between
Regency North Acquisition, LLC, and Regency North Associates, L.P. (“Regency
LP”), a Missouri limited partnership. Regency North Acquisition, LLC
is a wholly-owned subsidiary of Maxus Operating Limited Partnership (“MOLP”),
the Trust’s operating limited partnership. David L. Johnson, the
Trust’s Chairman, President, Chief Executive Officer and a Trustee of the Trust,
and the beneficial owner of more than 10% of the Trust’s issued and outstanding
common stock, is the principal beneficial owner and President of KelCor, Inc.,
the general partner of Regency LP, which has a 5% interest in Regency LP. Mr.
Johnson, together with his wife, also jointly owns approximately 85% of Bond
Purchase, L.L.C., a 28.2057% limited partner in Regency LP. Bond Purchase
received approximately 36,833 operating units of MOLP in
connection
with the consummation of the merger transaction. John W. Alvey,
Treasurer and Principal Financial Officer of the Trust is an executive officer
of KelCor, Inc., the general partner of Regency LP, and a minority beneficial
owner and executive officer of Bond Purchase, L.L.C.
The Trust
(i) has transferred operating cash of approximately $351,000 as of March 3, 2008
in a checking account with First Missouri National Bank (“First Missouri”) and
(ii) deposited cash in a money market account at First Missouri in the amount of
$1,719,000 and (iii) holds a certificate of deposit in the approximate amount of
$304,000 with First Missouri. In connection with these deposits, MOLP
has obtained a $2,000,000 deposit insurance policy from Kansas Bankers Surety
insuring these deposits, in addition to the $100,000 of deposit insurance
provided by the Federal Deposit Insurance Corporation. David L.
Johnson, the Trust’s Chairman, President, Chief Executive Officer and a Trustee
of the Trust and the beneficial owner of more than 10% of the Trust’s issued and
outstanding common stock purchased approximately 5% of First
Missouri’s outstanding common stock on or about October 31, 2007 and has an
agreement to purchase an additional 5% of First Missouri's outstanding common
stock, subject to regulatory approval. Mr. Johnson is also an advisor
to First Missouri’s Board of Directors. Jose Evans, a Trustee of the Registrant,
also purchased approximately 5% of First Missouri’s outstanding common stock on
or about October 31, 2007 and has an agreement to purchase an additional 5% of
First Missouri's outstanding common stock, subject to regulatory
approval. The Trust’s operating cash is held in a non-interest
bearing account, however, the interest on the money market account is a variable
rate currently equal to 3.25% and the June, 2008 CD is a fixed rate of 5% per
annum, both of which management believes is a market rate. The amount
of interest earned on these monies was less than $25,000 at First Missouri
through December 31, 2007.
Report
of the Independent Trustees
The Trust
does not have a compensation committee responsible for establishing an executive
compensation policy and plan for the Trust. In the place of such a compensation
committee, the Independent Trustees are responsible for establishing the
executive compensation policies. The Independent Trustees review and approve all
compensation plans, benefit programs and perquisites for executives, none of
which currently exist.
The
Independent Trustees have determined not to pay the executive officers a salary
or enter into employment agreements with the executive officers because the
executive officers (i) are already significant shareholders of the Trust and
(ii) are affiliates of the management company hired by the Trust to manage the
properties held by the Trust. The Independent Trustees review this compensation
policy on an annual basis.
This
report was made over the name of each of the Independent Trustees: Monte
McDowell, Kevan D. Acord, W. Robert Kohorst, Danley K. Sheldon, Christopher J.
Garlich and Jose L. Evans.
PROPOSAL
2
PROPOSAL
TO APPROVE ANY ADJOURNMENT
OF
THE ANNUAL MEETING
A vote (i) in person by a shareholder
for adjournment of the Annual Meeting of Shareholders or (ii) for Proposal 2 on
the proxy card authorizing the named proxies on the proxy card to vote the
shares covered by such proxy to adjourn the Annual Meeting of Shareholders would
allow for additional solicitation of shareholder proxies or votes to obtain more
proxies or votes in favor of Proposal 1. Consequently, it is not
likely to be in the interest of shareholders who intend to vote against Proposal
1 to vote in person to adjourn the Annual Meeting of Shareholders or to vote for
Proposal 2 on the proxy card.
The Board of Trustees Recommends a Vote
for Any Proposal to Adjourn The Annual Meeting to Allow For Additional
Solicitation of Shareholder Proxies or Votes.
SECURITY
OWNERSHIP OF CERTAIN BENEFICIAL
OWNERS
AND MANAGEMENT
The
following table sets forth information as of February 25, 2008, regarding the
number of shares of the Trust beneficially owned by each of the Trustees,
nominees for Trustee and executive officers of the Trust, by any other person,
if any, known to own 5% or more of the Trust’s outstanding shares and by all
current Trustees, nominees for Trustees and executive officers as a
group:
Name
of
Beneficial
Owner (l)
|
Amount
and Nature of
Beneficial
Ownership (2)
|
Percent
of
Class
|
David
L. Johnson
|
236,199
|
(3)
|
16.9
|
John
W. Alvey
|
55,881
|
(4)
|
4.0
|
Christopher
J. Garlich
|
96,519
|
(5)
|
6.9
|
Monte
McDowell
|
22,584
|
(6)
|
1.6
|
Danley
K. Sheldon
|
23,000
|
(7)
|
1.6
|
W.
Robert Kohorst
|
39,943
|
(8)
|
2.9
|
Kevan
D. Acord
|
61,005
|
(9)
|
4.4
|
Jose
L. Evans
|
36,645
|
|
2.6
|
Michael
P. McRobert
|
36,604
|
(10)
|
2.6
|
MacKenzie
Patterson
Fuller,
Inc.
1640
School Street
Moraga,
CA. 94556
|
121,700
|
(11)
|
8.7
|
Lowell
M. McRobert
|
101,251
|
(12)
|
7.3
|
Trustees
and Executive
Officers
as a Group
|
608,380
|
|
43.6
|
1.
|
Each
of the named beneficial owners other than MacKenzie Patterson Fuller, Inc.
may be reached at the Trust’s executive offices: c/o Maxus Realty Trust,
104 Armour Boulevard, North Kansas City, Missouri
64116.
|
2.
|
Under
the rules of the Securities and Exchange Commission, persons who have
power to vote or dispose of securities, either alone or jointly with
others, are deemed to be the beneficial owners of such securities. Except
as described in the footnotes below, the Trustee has both sole voting
power and sole investment power with respect to the shares set forth in
the table.
|
3.
|
Includes:
(i) 158,484 shares held by Mr. Johnson and his wife as joint tenants with
right of survivorship, (ii) 150 shares held in an individual retirement
account for Mr. Johnson’s benefit, (iii) 300 shares held by his minor son
and daughter and (iv) 77,265 units of MOLP, which are currently
convertible into 77,265 shares of the Trust’s common stock. Does not
include (i) 49,946 shares pledged as collateral to Sunset Plaza Realty
Partners, L.P. (“Sunset”), a limited partnership in which Mr. Johnson and
his wife indirectly are the principal equity interest holders, to secure
loans made by Sunset and (ii) 37,881 shares pledged as collateral to Bond
Purchase, L.L.C. (“Bond Purchase”), a limited liability company in which
Mr. Johnson and his wife are the majority equity interest holders, to
secure a loan to NKC Associates, L.L.C. (as described in note (5)
below).
|
4.
|
Includes
shared voting and dispositive power of the 37,881 shares held by NKC
Associates, L.L.C., a Missouri limited liability company (“NKC”), in which
Mr. Alvey holds a 22.5% equity interest. NKC acquired these shares with
funds from a demand loan made by Bond Purchase, L.L.C., a Missouri limited
liability company and affiliate of David L. Johnson. The demand loan is
secured by the 37,881 shares of the Trust acquired by NKC, with interest
accruing on the unpaid balance at a rate of eight percent per annum.
Substantially all of the shares purchased by Mr. Alvey other than the
shares acquired by NKC Associates, L.L.C. were purchased with funds loaned
to Mr. Alvey by David L. Johnson and his wife and his affiliates. These
loans are secured by the shares of the Trust acquired by Mr.
Alvey.
|
5.
|
Includes
70,019 shares held by a trust in which Mr. Garlich is the grantor and
trustee and 26,500 shares held by Mr. Garlich’s
wife.
|
6.
|
Includes:
(i) 11,000 shares held by a revocable trust for the benefit of Mr.
McDowell’s minor son, (ii) 7,375 shares held by McDowell Investments,
L.P., a Missouri limited partnership in which Mr. McDowell is the 100%
equity owner (“McDowell Investments”), (iii) 4,009 shares held by his
minor son in a custodial account in which Mr. McDowell is the custodian
and (iv) 200 shares held by his
wife.
|
7.
|
20,000
shares have been pledged as collateral to Sunset to secure loans made by
Sunset to Mr. Sheldon.
|
8.
|
Includes
(i) 37,243 shares held by Everest Management, LLC, of which Mr. Kohorst is
a 50% beneficial owner through his pension plan. (ii) 700 shares held in
Mr. Kohorst’s individual retirement account and (iii) 2,000 shares held in
Mr. Kohorst’s wife’s individual retirement
account.
|
9.
|
Includes
(i) 2,130 held by Mr. Acord’s wife, (ii) 7,375 shares held by McDowell
Investments, of which shares Mr. Acord does not have beneficial ownership
but has the power to direct the voting or disposition and (iii) 51,500
shares held by Maxus Holdings, LLC, of which shares Mr. Acord does not
have beneficial ownership but has the power to direct the voting or
disposition.
|
10.
|
Includes
(i) 6,500 shares held directly and (ii) 30,104 shares held as joint tenant
with the right of survivorship with his father, Lowell M. McRobert, and
his sister.
|
11.
|
Based
on information provided on Schedule 13G filed with the SEC on
November 18, 2005, and amended on February 21, 2008. The Trust’s
shares are owned by affiliated funds managed by MacKenzie Patterson
Fuller, Inc. (“MPF”). MPF and each of the affiliated funds disclaim
beneficial ownership of each other’s shares. MPF has the power to direct
the voting or disposition of all of the
shares.
|
12.
|
Includes
(i) 61,000 shares held in an individual retirement account for Mr.
McRobert’s benefit and (ii) 30,104 shares held by Mr. McRobert and his
son, Michael P. McRobert, and his daughter and (iii) 10,147 shares held
directly.
|
OTHER
MATTERS
Section
16(a) Beneficial Ownership Reporting Compliance
Section
16(a) of the Exchange Act requires the Trust’s officers and Trustees, and
persons who own more than ten percent of the Trust’s common stock, to file
reports of ownership and changes in ownership with the SEC. Officers, Trustees
and greater than ten percent shareholders are required by SEC regulation to
furnish the Trust with copies of all Section 16(a) forms they file.
Based
primarily on its review of the copies of such reports received by it, or written
representations from certain reporting persons that no Form 5s were required for
those persons, the Trust believes that, during fiscal 2007, all filing
requirements applicable to its officers, Trustees, and greater than ten-percent
beneficial owners were complied with, except that Michael P. McRobert did not
timely file a Form 5 to report his acquisition of a beneficial ownership
interest in 30,104 shares of the Trust’s common stock, which occurred June 15,
2007 when Mr. McRobert’s father transferred the shares from his own account to
an account jointly owned by Mr. McRobert and his father and sister as joint
tenants with right of survivorship.
Independent
Registered Public Accounting Firm
The Audit
Committee has not yet formally engaged Moore Stephens Frost LLP to serve as the
Trust’s independent registered public accounting firm for the fiscal year ended
December 31, 2008, but anticipates doing so prior to the Annual
Meeting. Moore Stephens Frost LLP served as the Trust’s independent
registered public accounting firm for the fiscal year ended December 31, 2007.
Representatives of Moore Stephens Frost LLP will be present at the Annual
Meeting, will have an opportunity to make a statement if they desire to do so,
and will be available to answer questions for the shareholders.
Change
in Auditors
On March
30, 2007, the Audit Committee dismissed KPMG LLP (“KPMG”) as the Trust’s
independent registered public accounting firm. The Audit Committee
dismissed KPMG due to the Trust’s receipt of notice from KPMG that its fees
would significantly increase for 2007. The decision to dismiss KPMG
as the Trust’s independent auditor was recommended by the Trust’s Audit
Committee and approved by the Trust’s Board
The
reports of KPMG on the Trust’s financial statements for the years ended December
31, 2006 and December 31, 2005 did not contain an adverse opinion or disclaimer
of opinion, and were not qualified or modified as to uncertainty, audit scope,
or accounting principles.
In
connection with the audit of the Trust’s financial statements for each of the
two fiscal years ended December 31, 2006 and December 31, 2005 and through March
30, 2007, there have been no disagreements with KPMG on any matter of accounting
principles or practices, financial statement disclosure, or auditing scope or
procedure, which if not resolved to the satisfaction of KPMG would have caused
it to make reference to the subject matter of the disagreement in connection
with its reports.
In
addition, no reportable items described in Item 304(a)(1)(iv)(B) of Regulation
S-X occurred during these periods, except in connection with its audit of the
Trust’s financial statements for the year ended December 31, 2006, in which KPMG
advised the Audit Committee of the Trust by letter dated March 19, 2007, that a
material weakness in internal controls exists related to the financial reporting
process, which the Trust intends to address within parameters that the Trust
determines are cost-effective. The Trust authorized KPMG to respond
fully to the inquiries of Moore Stephens Frost concerning the subject matter of
such material weaknesses in internal audit controls related to the financial
reporting process.
The Trust
provided KPMG with a copy of the disclosure described above, which was filed by
the Trust on Form 8-K on April 5, 2007, and KPMG furnished the Trust with a
letter addressed to the SEC stating that it agreed with the statements made by
the Trust.
On April
3, 2007, the Audit Committee engaged Moore Stephens Frost as the principal
accountant to review the Trust’s financial statements for the quarter ended
March 31, 2007 and to audit the Trust’s financial statements for the fiscal year
ending December 31, 2007. The decision to engage Moore Stephens Frost
was approved by the Audit Committee and ratified by the Trust’s
Board. During the two previous years and any subsequent period before
Moore
Stephens
Frost LLP was engaged, the Trust did not consult Moore Stephens Frost regarding
any of the items detailed in Regulation S-B Item 304(a)(2), except it engaged
Moore Stephens Frost to assist with providing audited financial information
related to the operations of West OKC HighlandPointe Associates, LLC in
connection with the Trust’s acquisition of Highland Pointe Apartments on January
11, 2007. The Trust provided Moore Stephens Frost with a copy
of the disclosure described above, which was filed by the Trust on Form 8-K on
April 5, 2007, and the Trust provided Moore Stephens Frost the opportunity to
furnish a letter addressed to the Commission stating any new information,
clarification of the Trust’s expression of its views, or the respects in which
it disagrees with the statements made in the Form 8-K filed April 5, 2007 and
Moore Stephens Frost LLP furnished the Trust with a letter stating it agreed
with the statements made by the Trust.
Other
Business
Other
than those items set forth herein, the Board of Trustees knows of no other
business to be presented for consideration at the Annual Meeting. Should any
other matters properly come before the Annual Meeting or any adjournment
thereof, it is the intention of the persons named in the proxies to vote such
proxies in accordance with their best judgment on such matters.
Shareholder
Proposals for the 2009 Annual Meeting of Shareholders
Shareholders
who wish to present proposals for action at the Annual Meeting of Shareholders
to be held in 2009 should submit their proposals to the Trust at the address of
the Trust set forth on the first page of this Proxy Statement. Proposals must be
received by the Trust no later than December 18, 2008, for consideration for
inclusion in the next year’s Proxy Statement and proxy. If a proposal
or nomination is not submitted by December 18, 2008, it will not be timely and
will not be considered. In addition, proxies solicited by management
may confer discretionary authority to vote on matters which are not included in
the proxy statement but which are raised at the Annual Meeting by shareholders,
unless the Trust receives written notice at such address of such matters on or
before March 3, 2009.
Householding
Only one
copy of the Trust’s Annual Report and the Proxy Statement is being delivered to
multiple security holders sharing an address unless the Trust has received
contrary instructions from one or more of the shareholders. This procedure is
referred to as “householding.” In addition, the Trust has been notified that
certain intermediaries, i.e., brokers or banks, will household proxy materials.
The Trust will promptly deliver upon written or oral request a separate copy of
the Annual Report and/or the Proxy Statement to a shareholder at a shared
address to which a single copy of the document was delivered if a separate copy
of the Annual Report and/or Proxy Statement is desired. A shareholder should
notify the Trust (i) if a shareholder wishes to receive a separate Annual Report
and/or Proxy Statement in the future or (ii) if a shareholder is receiving
multiple copies of the Annual Report and/or the Proxy Statement, but wishes to
receive a single copy of the Annual Report and/or the Proxy Statement in the
future. Requests should be made to Maxus Realty Trust, Inc., Attention, Diana
Graves-Six, 104 Armour Road, North Kansas City, Missouri 64116,
(816)
303-4500.
A shareholder can contact his broker or bank to make a similar request, provided
the broker or bank has determined to household proxy materials.
INCORPORATION
OF CERTAIN DOCUMENTS BY REFERENCE
A copy of
the Trust’s Annual Report to Shareholders is being furnished with this Proxy
Statement. The following portions of the Annual Report are incorporated herein
by reference:
(i) “Management’s
Discussion and Analysis,” at pages 3 to 13.
(ii)
“Consolidated Financial Statements” with the independent auditors report
therein, at pages F-1 to F-23.
Any
statement contained in a document incorporated by reference herein shall be
deemed to be modified or superseded for the purposes of this Proxy Statement to
the extent that a statement contained herein or in any other subsequently filed
document that is incorporated by reference herein modifies or supersedes such
earlier statement. Any such statements modified or superseded shall not be
deemed, except as so modified or superseded, to constitute a part of this Proxy
Statement.
BY
ORDER OF THE
.
BOARD OF
TRUSTEES
/s/ DeAnn M.
Totta
DeAnn M.
Totta
Secretary
April 2,
2008
North
Kansas City, Missouri
Requests
for Annual Report
A
copy of the Trust’s Annual Report on Form 10-KSB as filed with the Securities
and Exchange Commission for the year ended December 31, 2007 will be sent to
shareholders upon request without charge. Requests should be made to Maxus
Realty Trust, Inc., Attention: Diana Graves-Six, 104 Armour Road, North Kansas
City, Missouri 64116.
APPENDIX
A
NOMINATING
COMMITTEE CHARTER
MAXUS
REALTY TRUST, INC.
NOMINATING
COMMITTEE CHARTER
I.
PURPOSE
The
purpose of the Nominating Committee (the “Committee”) of the Board of Trustees
(the “Board”) of Maxus Realty Trust, Inc. (the “Trust”) is to identify and
recommend individuals to the Board for nomination as members of the
Board.
II. COMPOSITION
The
Committee will consist solely of three or more members of the Board, each of
whom the Board has determined is “independent” under the corporate governance
listing standards of the Nasdaq Stock Market and under the Trust's
bylaws.
The
members of the Committee will be appointed and removed by the
Board. Unless a committee chairperson is elected by the full Board,
the members of the Committee may designate a committee chair by majority vote of
the full Committee membership. A majority of the members of the
Committee will constitute a quorum.
III. MEETINGS
The
Committee will meet at least once annually, or more frequently as circumstances
dictate. Minutes of each meeting will be compiled by the Trust’s
Secretary or other designee of the Committee.
IV. RESPONSIBILITIES
AND DUTIES
The
following are the duties and responsibilities of the Committee:
1. The
Committee will have the responsibility to develop and recommend criteria for the
selection of new trustees to the Board, including without limitation diversity,
age, skills, experience, time availability (including the number of other boards
he or she sits on in the context of the needs of the Board and the Trust) and
such other criteria as the Committee may determine to be relevant at the
time. The Committee will have the power to apply such criteria in
connection with the identification of individuals to be Board members, as well
as to apply the standards for independence imposed by the Trust’s listing
agreement with Nasdaq and all applicable federal laws and the underlying purpose
and intent thereof in connection with such identification process.
2. The
Committee will establish policies and procedures from time to time regarding the
trustee nominating process, including consideration of trustee candidates
recommended by shareholders of the Trust, qualification criteria to be
considered and the process for identifying and evaluating
candidates.
3. When
vacancies occur or otherwise at the direction of the Board, the Committee will
actively seek individuals whom the Committee determines meet such criteria and
standards for recommendation to the Board.
4. The
Committee will have the sole authority to retain and terminate any search firm
to be used to identify trustee candidates and will have sole authority to
approve the search firm’s fees and other retention terms, at the Trust’s
expense.
5. The
Committee will recommend to the Board, on an annual basis, nominees for election
as trustees for the next annual meeting of shareholders.
6. The
Committee may form and delegate authority to subcommittees or members of the
Committee when appropriate.
7. The
Committee will annually review its own performance and policies and
procedures.
8. The
Committee will assist management in preparing disclosures to the Trust’s annual
proxy statement to shareholders and other reports with respect to the
Committee's policies and procedures and the trustee nomination process as may be
required by the rules of the Securities and Exchange Commission and
Nasdaq.
V. RESOURCES
AND AUTHORITY
The
Committee will have the resources and authority appropriate to discharge its
duties and responsibilities, including the authority to select, retain,
terminate and approve the fees and other retention terms of special counsel and
other experts or consultants as it deems appropriate, without seeking approval
of the Board or management. With respect to consultants or search
firms used to identify trustee candidates, this authority will be vested solely
in the Committee.
PROXY
MAXUS
REALTY TRUST, INC.
THIS
PROXY IS SOLICITED ON BEHALF OF THE BOARD OF TRUSTEES
The
undersigned does hereby appoint David L. Johnson and DeAnn M. Totta and each of
them, the true and lawful attorneys-in-fact and proxies of the undersigned
(acting by a majority hereunder), each with full power of substitution, to vote
all common shares of the undersigned in Maxus Realty Trust, Inc. at the Annual
Meeting of Shareholders to be held on May 13, 2008, commencing at 10:30 A.M. in
the 7th Floor Conference Room at 700 W. 47
th
Street,
Kansas City, Missouri, and at any adjournment thereof, upon all matters
described in the Proxy Statement furnished herewith, subject to any directions
indicated on the reverse side of this proxy. This proxy revokes all prior
proxies given by the undersigned.
With
respect to the election of Trustees (Proposal 1), where no vote is specified or
where a vote for all nominees is marked, the cumulative votes represented by a
proxy will be cast, unless contrary instructions are given, at the discretion of
the proxies named herein in order to elect as many nominees as believed possible
under the then prevailing circumstances. Unless contrary instructions are given,
if the undersigned withholds the undersigned's vote for a nominee, all of the
undersigned's cumulative votes will be distributed among the remaining nominees
at the discretion of the proxies.
(Please
sign and date on the reverse side)
ANNUAL
MEETING OF SHAREHOLDERS OF
MAXUS
REALTY TRUST, INC.
May 13,
2008
Please
date, sign and mail
your
proxy card in the
envelope
provided as soon
as
possible.
”
Please detach along perforated line and
mail in the envelope provided.
”
THE
BOARD OF TRUSTEES RECOMMENDS A VOTE FOR THE FOLLOWING:
PLEASE
SIGN, DATE AND RETURN PROMPTLY IN THE ENCLOSED ENVELOPE. PLEASE
MARK YOUR VOTE IN BLUE OR BLACK INK AS SHOWN
HERE /X/
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1. Election of Trustees.
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2.
Adjournment of the meeting to
allow for
additional
solicitation of proxies.
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FOR AGAINST ABSTAIN
¨
¨
¨
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¨
For all
nominees
|
Nominees
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O Danley K. Sheldon
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3.
In their discretion, the proxies
are authorized to vote upon such other as may be properly come before the
meeting.
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¨
WITHHOLD AUTHORITY
FOR ALL
NOMINEES
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O Christopher J. Garlich
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O Monte McDowell
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O W. Robert Kohorst
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O Jose L. Evans
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¨
FOR ALL
EXCEPT
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O Kevan D. Acord
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(See instructions
below)
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O David L. Johnson
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INSTRUCTION:
To withhold authority to vote for
any individual nominee(s), mark "FOR ALL EXCEPT" and fill in the circle
next to each nominee you wish to withhold, as shown here:
(
l
)
To
cumulate your vote for one or more of the above nominee(s), write the
manner in which such votes shall be cumulated in the space to the right of
the nominee(s) name(s). If you are cumulating your vote, do not
mark the circle.
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THIS
PROXY WILL BE VOTED AS SPECIFIED. IF NO SPECIFICATION IS MADE,
THIS PROXY WILL BE VOTED FOR EACH PROPOSAL AND THE
NOMINEES.
IT
IS IMPORTANT THAT YOU VOTE, SIGN AND RETURN THE ENCLOSED PROXY AS SOON AS
POSSIBLE. BY DOING SO, YOU MAY SAVE THE TRUST THE EXPENSE OF
ADDITIONAL SOLICITATION.
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To
change the address on your account, please check the box at the right and
indicate your new address in the address space above. Please
note that changes to the registered name(s) on the account may not be
submitted via this method.
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¨
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Signature
of Shareholder
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Date
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Signature
of Shareholder
|
|
Date:
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Note: Please sign exactly as your
name or names appear on this Proxy. When shares are held
jointly, each holder should sign. When signing as executor,
administrator, attorney, trustee or guardian, please give full title as
such. If the signer is a corporation, please sign full
corporate name by duly authorized officer, giving full title as
such. If signer is a partnership, please sign in partnership
name by authorized person.
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