UNITED
STATES
SECURITIES
AND EXCHANGE COMMISSION
Washington,
D.C. 20549
SCHEDULE
14A
(Rule
14a-101)
INFORMATION
REQUIRED IN PROXY STATEMENT
SCHEDULE
14A INFORMATION
Proxy
Statement Pursuant to Section 14(a) of the Securities
Exchange
Act of 1934 (Amendment No. )
Filed by
the Registrant:
x
Filed by
a Party other than the Registrant:
¨
Check the
appropriate box:
¨
Preliminary
Proxy Statement
o
Confidential,
For Use of the Commission Only (as permitted by Rule 14a-6(e)(2))
x
Definitive Proxy Statement
¨
Definitive
Additional Materials
¨
Soliciting
Material Under Rule 14a-12
Peoples Bancorp,
Inc.
(Name of
Registrant as Specified in Its Charter)
N/A
(Name of
Person(s) Filing Proxy Statement, if Other Than the Registrant)
Payment
of Filing Fee (Check the appropriate box):
¨
Fee computed on
table below per Exchange Act Rules 14a-6(i)(1) and 0-11.
(1) Title
of each class of securities to which transaction applies: N/A
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number of securities to which transaction applies: N/A
(3) Per
unit price or other underlying value of transaction computed pursuant to
Exchange Act Rule 0-11 (set forth the amount on which the filing fee is
calculated and state how it was determined): N/A
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previously with preliminary materials: N/A
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Check box if any
part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and
identify the filing for which the offsetting fee was paid
previously. Identify the previous filing by registration statement
number, or the form or schedule and the date of its filing.
(1) Amount
previously paid:
(2) Form,
Schedule or Registration Statement no.:
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Party:
(4) Date
Filed:
NOTICE
OF ANNUAL MEETING OF STOCKHOLDERS
To
the Stockholders of PEOPLES BANCORP, INC.
Notice is hereby given that the Annual
Meeting of Stockholders of Peoples Bancorp, Inc. (the “Company”) will be held at
Kent Center, Inc., 215 Scheeler Road, Chestertown, Maryland 21620 at 12:30 p.m.,
local time, on Wednesday, May 27, 2009 for the following purposes:
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1.
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To
vote on the election of the 12 nominees named in the enclosed proxy
statement to the Board of Directors to serve until the 2010 Annual Meeting
and until their successors are duly elected and
qualify.
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2.
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To
ratify the appointment of Rowles & Company, LLP as the Company’s
independent auditors for fiscal year
2009;
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3.
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To
transact such other business as may properly come before the meeting or
any adjournment thereof.
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Stockholders of record at the close of
business on March 2, 2009 will be entitled to notice of and to vote at the
meeting. This proxy statement is accompanied by the Company’s Annual
Report to Stockholders for the year ended December 31, 2008.
All stockholders are cordially invited
to attend the meeting in person. Those who cannot attend are urged to sign, date
and mail promptly the enclosed proxy in the envelope provided for that
purpose. Each of Proposal 1 and Proposal 2 requires the affirmative vote
of holders of a majority of the shares of common stock present and voting.
Whether you own a few or many shares, your proxy is important in fulfilling this
requirement. To assist us with planning the meeting, please mark the
appropriate box on your proxy card as to whether you plan to attend the meeting
in person. Returning your proxy does not deprive you of your right to
attend the meeting and to vote your shares in person.
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By
Order of the Board of Directors,
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Elizabeth
A. Strong
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Secretary
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April 17,
2009
Important
Notice Regarding the Availability of Proxy Materials
For
the Stockholder Meeting to be Held on May 27, 2009:
The
enclosed Proxy Statement, the enclosed form of Proxy, and Peoples Bancorp,
Inc.’s Annual Report to Stockholders (including its Annual Report on Form 10-K)
are available at
http://materials.proxyvote.com/70978T
Information
on this website, other than this Proxy Statement, is not a part of this Proxy
Statement.
P.O.
Box 210, 100 Spring Avenue, Chestertown, Maryland 21620
410-778-3500
/ Fax 410-778-2089
[THIS
PAGE INTENTIONALLY LEFT BLANK]
PEOPLES
BANCORP, INC.
100
Spring Avenue
P.O.
Box 210
Chestertown,
Maryland 21620-0210
PROXY
STATEMENT
FOR
2009
ANNUAL MEETING OF STOCKHOLDERS
This Proxy Statement is furnished to
the stockholders of Peoples Bancorp, Inc. (the “Company”) in connection with the
solicitation of proxies by the Board of Directors of the Company to be voted at
the 2009 Annual Meeting of Stockholders. The 2009 Annual Meeting of
Stockholders will be held on Wednesday, May 27, 2009, at 12:30 p.m., local time,
at Kent Center, Inc., 215 Scheeler Road, Chestertown, Maryland 21620, and at any
adjournments thereof. The expense of preparing, printing, and mailing the
proxies and solicitation materials will be borne by the Company. In
addition to solicitations by mail, the Company may solicit proxies in person or
by telephone, and arrange for brokerage houses and other custodians, nominees,
and fiduciaries to send proxies and proxy material to their principals at the
expense of the Company. The approximate date on which this proxy statement
and attached form of proxy are being mailed to stockholders is April 17,
2009.
At the 2009 Annual Meeting, the
Company’s stockholders will be asked to elect 12 persons to serve on the
Company’s Board of Directors until the 2010 Annual Meeting of Stockholders and
until their successors are duly elected and qualify, and to ratify the
appointment of Rowles & Company, LLP as the Company’s independent auditors
for fiscal year 2009.
OUTSTANDING
SHARES AND VOTING RIGHTS
Stockholders of record at the close of
business on March 2, 2009 (the “Record Date”) of issued and outstanding shares
of the Company’s common stock, par value $10.00 per share (“Common Stock”), are
entitled to notice of and to vote at the Annual Meeting. As of the Record
Date, the number of issued and outstanding shares of Common Stock entitled to
vote is 779,512.
The presence, in person or by proxy, of
stockholders entitled to cast a majority of all votes entitled to be cast at the
Annual Meeting shall constitute a quorum. Directors are elected by a
majority of the votes cast at the meeting, so the withholding of a vote with
respect to a director nominee named in Proposal 1 below will have the same
effect as a vote against that nominee but an abstention and a broker non-vote
will each have no impact on the outcome of the vote, although all of foregoing
will be counted for purposes of determining whether a quorum is present for the
transaction of business. The ratification of the Company’s auditors for
2009 in Proposal 2 below likewise requires a majority of all votes cast at the
meeting, so abstentions and broker non-votes with respect to Proposal 2 are
included for purposes of determining the presence of a quorum but are not
included in calculating the number of votes cast. The affirmative vote of
a majority of all votes cast at the meeting is sufficient to approve any motion
that comes before the meeting pursuant to Proposal 3, so abstentions and broker
non-votes with respect to any such motion are included for purposes of
determining the presence of a quorum but are not included in calculating votes
cast with respect to such motion.
All properly executed proxies received
pursuant to this solicitation will be voted as directed by the stockholder on
the proxy card. If no direction is given, the proxy will be voted
FOR ALL
NOMINEES
named in Proposal 1,
FOR
the ratification of the appointment of the Company’s independent registered
public accounting firm in Proposal 2, and in the discretion of the proxies as to
any other matters that may properly come before the meeting.
A proxy may be revoked by a stockholder
at any time prior to its use by execution of another proxy bearing a later date,
or by written notice delivered to Elizabeth A. Strong, Secretary of the Company,
at the Company’s address or at the meeting. The Company’s address is P.O.
Box 210, 100 Spring Avenue, Chestertown, Maryland 21620-0210
(410-778-3500).
BENEFICIAL
OWNERSHIP OF COMMON STOCK
The following table sets forth
information as of the Record Date relating to the beneficial ownership of the
Common Stock by (i) each person or group known by the Company to beneficially
own more than five percent (5%) of the outstanding Common Stock; (ii) each of
the Company’s directors, director nominees, and “named executive officers” (as
defined below); and (iii) all directors and executive officers of the Company as
a group. Generally, a person “beneficially owns” shares if he or she has
or shares with others the right to vote those shares or to invest (or dispose
of) those shares, or if he or she has the right to acquire such voting or
investment rights or ownership within 60 days of the Record Date (such as by
exercising stock options). Unless otherwise indicated below, the address
of each person named below is the address of the Company.
Name
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Amount
Beneficially
Owned
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Percent
of Class
Beneficially
Owned
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Directors,
Nominees and Named Executive Officers
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E.
Jean Anthony
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200
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*
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Robert
W. Clark, Jr.
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5,686
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(1)
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*
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LaMonte
E. Cooke
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20
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*
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Gary
B. Fellows
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20
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*
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Herman
E. Hill, Jr.
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12,483
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(2)
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1.6
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%
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H.
Lawrence Lyons
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138
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*
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Patricia
Joan Ozman Horsey
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53,064
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(3)
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6.8
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%
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P.
Patrick McClary
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581
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*
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Alexander
P. Rasin, III
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46,716
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(4)
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5.9
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%
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Stefan
R. Skipp
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33,047
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(5)
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4.2
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%
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Thomas
G. Stevenson
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10,060
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(6)
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1.3
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%
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Elizabeth
A. Strong
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339
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*
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William
G. Wheatley
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7,686
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(7)
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*
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All
Directors/Executive
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170,073
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21.8
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%
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Officers as a Group
(14
Persons)
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5%
Stockholders (other than listed above)
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Nylon
Capital Shopping Center, Inc.
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50,594
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(8)
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6.5
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%
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P.
O. Box 266
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Chestertown,
MD 21620-0266
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Total
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170,073
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(9)
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21.8
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%
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*
Amount
constitutes less than 1%.
Notes:
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(1)
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Includes
967 shares owned by Mr. Clark’s son and 1,362 shares owned by Mr. Clark’s
wife. Mr. Clark has pledged 2,497 shares as collateral for a loan
from the Company’s wholly-owned subsidiary, The Peoples Bank (the
“Bank”).
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(2)
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Includes
10,498 shares owned jointly by Mr. Hill and his wife and 859 shares owned
by Mr. Hill’s wife.
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(3)
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Includes
20 shares owned by H & S Investments Trust over which Mrs. Horsey’s
husband has voting power, 100 shares owned by Mrs. Horsey’s husband, and
50,594 shares owned by Nylon Capital Shopping Center, Inc. over which Mrs.
Horsey’s husband has voting power by virtue of his position as President,
Treasurer and director of that company. The shares owned by Nylon
Capital Shopping Center are the same shares attributed to Nylon Capital
Shopping Center, Inc. in this table (see Note 8); Mrs. Horsey disclaims
beneficial ownership of these
shares.
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(4)
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Includes
1,422 shares held by Mr. Rasin's spouse and 12,516 shares held in an
estate over which Mr. Rasin shares voting and dispositive power by virtue
of his position as co-personal representative
thereof.
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(5)
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Includes
10,247 shares owned by family trust accounts over which Mr. Skipp has
voting power and investment discretion and 1,800 shares owned by Mr.
Skipp’s children.
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(6)
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Includes
2,700 shares owned by the Stevenson Family Trust of which Mr. Stevenson is
a trustee, 4,500 shares owned by The Bruce W. Rohrbacher Revocable Trust
of which Mr. Stevenson’s wife serves as a trustee, and 375 shares owned
jointly by Mr. Stevenson and his
wife.
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(7)
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Includes
7,100 shares owned jointly by Mr. Wheatley and his wife, 132 shares owned
by Mr. Wheatley’s wife, 60 shares owned by Mr. Wheatley’s wife as
custodian for 3 minor children, and 175 shares jointly owned by Mr.
Wheatley’s wife and other 3 children. Mr. Wheatley has pledged 6,843
shares as collateral for a loan from the
Bank.
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(8)
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Shares
are also reported as being beneficially owned by Mrs. Horsey whose husband
is President, Treasurer and a director of Nylon Capital Shopping Center,
Inc. (see Note 3). Nylon Capital Shopping Center, Inc. has pledged
20,000 shares as collateral for a loan from the
Bank.
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(9)
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Total
excludes 50,594 of the shares beneficially owned by Patricia Joan Ozman
Horsey, which are the same shares reported for Nylon Capital Shopping
Center, Inc.
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ELECTION
OF DIRECTORS (Proposal 1)
Stockholders are being asked to vote
for a total of 12 director nominees at this year’s Annual Meeting. Each
director is elected to hold office for a term of one year and until his or her
successor is duly elected and qualifies. Each of the Company’s incumbent
directors is standing for re-election at this year’s Annual
Meeting.
The names of the director nominees,
their ages as of the Record Date, their principal occupations and business
experience for the past five years, and certain other information are set forth
below.
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(Terms Expire in 2010)
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Name
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Age
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Principal Occupation and Business
Experience
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E.
Jean Anthony
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64
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Mrs.
Anthony has served as a director of the Company and the Bank since January
2006. She is a Certified Public Accountant and a Certified Valuation
Analyst. She is a partner in the accounting firm of Anthony, Judge
& Ware, LLC. She is also a member of AJW Properties,
LLC.
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Robert
W. Clark, Jr.
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59
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Mr.
Clark has served as a director of the Company and the Bank since December
1997. He is in the agricultural business and is owner of Fair
Promise Farm, a partner in Fair Promise Farms Family Limited Partnership,
and manager of Hopewell Farm.
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LaMonte
E. Cooke
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57
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Mr.
Cooke has served as a director of the Company and the Bank since December
1997. He is presently serving as Administrative Director of Queen
Anne’s County Maryland Detention Center in Centreville,
Maryland.
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Gary
B. Fellows
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57
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Mr.
Fellows has served as a director of the Company and the Bank since
December 1997. He is majority owner of Fellows Helfenbein &
Newnam Funeral Home PA, a partner in the Eastern Shore Genesis
Partnership, a partner in the Western Shore Genesis Partnership, and a
partner in the Chesapeake Cremation
Center.
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Herman
E. Hill, Jr.
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63
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Mr.
Hill has served as a director of the Company since March 1997 and of the
Bank since January 1994. He is in the agricultural business, and is
President of Herman E. Hill & Son, Inc., which is additionally a
partner in Harborview Farms and Rock Harbor, LLC. He is also a
partner in Kent Hills LLC, Massey LLC, Bakers Lane LLC, Linden LLC, K West
LLC, Stepne LLC, Lynch Farm LLC, Chinquapin Partners, LLC, Lusby Farm,
LLC, T & C Farms, Inc. and Hill Farms, Inc., which is additionally a
partner in Harborview Farms.
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Patricia
Joan Ozman
Horsey
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68
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Mrs.
Horsey has served as a director of the Company and the Bank since January
2006. She is a realtor for Hogans Agency, Inc. and is the
owner/operator of an antiques and collectible business. She is
President of Unity, Inc. and Delmarva Publications, Inc. and a partner in
H & S Investments.
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P.
Patrick McClary
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68
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Mr.
McClary has served as a director of the Company since March 1997 and of
the Bank since February 1991. He is a director and President of
Gunther McClary Real Estate, Inc. and P. Patrick McClary Real Estate, Inc.
and a member of Cecilton, LLC and Two Pauls, LLC.
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Alexander
P. Rasin, III
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65
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Mr.
Rasin has served as a director of the Company since March 1997 and of the
Bank since September 1975. He is a partner in the law firm of Rasin
& Wootton.
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Stefan
R. Skipp
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66
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Mr.
Skipp has served as a director of the Company since March 1997 and of the
Bank since May 1979. He is currently serving as District Public
Defender in the State of Maryland.
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Thomas
G. Stevenson
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61
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Mr.
Stevenson has served as a director of the Company since March 1997 and of
the Bank since August 1990. He is President, Chief Executive
Officer, and Chief Financial Officer of the Company and of the Bank.
Prior to May 2000, Mr. Stevenson served as Executive Vice President of the
Company and the Bank.
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Elizabeth
A. Strong
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60
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Mrs.
Strong has served as a director of the Company since March 1997 and of the
Bank since January 1995. She is the former owner and manager of the
Rock Hall Insurance Agency in Rock Hall, Maryland.
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William
G. Wheatley
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56
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Mr.
Wheatley has served as a director of the Company since March 1997 and of
the Bank since December 1995. He also serves as an Executive
Vice-President and Loan Administrator of the Bank. Prior to May 2001, Mr.
Wheatley served as Senior Vice President of the Company and the
Bank.
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THE
BOARD OF DIRECTORS RECOMMENDS THAT YOU VOTE
FOR
THE ELECTION OF
THE ABOVE NOMINEES.
Board
Committees
The Company’s Board of Directors has an
Audit Committee and a Nominating Committee. The Board does not have a
separate committee responsible for executive compensation. All executive
officers of the Company also serve as an executive officer of the Bank and are
paid by, and only for their service to, the Bank. Accordingly, decisions
and recommendations regarding executive compensation and benefit plans are made
by the Personnel/Compensation Committee of the Bank (the “Compensation
Committee”). Each of these committees is described below.
The Company’s Audit Committee was
established pursuant to Section 3(a)(58)(A) of the Securities Exchange Act of
1934, as amended (the “Exchange Act”), and consists of Robert W. Clark, Jr.,
Gary B. Fellows, Patricia Joan Ozman Horsey, and E. Jean Anthony,
Chairperson
. The Board
has determined that Mrs. Anthony qualifies as an “audit committee financial
expert” as that term is defined by Item 407 of the SEC’s Regulation S-K.
The Audit Committee assists the Board in monitoring the integrity of the
financial statements, the performance of the Company’s internal audit function,
and compliance by the Company with legal and regulatory requirements, and it
oversees the qualification, performance and independence of the Company’s
outside auditors, including whether satisfactory accounting procedures are being
followed. During 2008, the Audit Committee held four meetings. The
Board of Directors has adopted a written charter for the Audit Committee, which
is not available on the Company’s website. A copy of the Audit Committee
Charter was attached as Appendix A to the 2008 definitive proxy
statement.
The Company’s Nominating Committee
consists of Alexander P. Rasin III, Chairman, Gary B. Fellows, Herman E. Hill,
Jr., P. Patrick McClary, Stefan R. Skipp, and Thomas G. Stevenson and is
responsible for identifying qualified individuals for nomination to the Board of
Directors, considering candidates for nomination proposed by stockholders of the
Company, recommending director nominees to the Board (see “Director
Recommendations and Nominations” below), and recommending directors for each
Board committee. During 2008, the Nominating Committee held one
meeting. The Nominating Committee does not have a written
charter.
The Compensation Committee is
responsible for reviewing and advising the Board of Directors of the Bank with
respect to executive compensation, director compensation and all other
compensation and general benefits policies of the Bank. The members of the
Compensation Committee are P. Patrick McClary, Chairman, LaMonte E. Cooke,
Herman E. Hill, Jr., Elizabeth A. Strong, and E. Jean Anthony. The
Compensation Committee does not have a written charter. The Compensation
Committee held three meetings in 2008.
Director
Independence
To determine whether directors are
“independent”, the Board has adopted the independence standards of The New York
Stock Exchange (“NYSE”) Listed Company Manual. The Board has determined
that all directors are “independent directors” except for Messrs. Stevenson and
Wheatley. Each member of the Nominating Committee, other than Mr.
Stevenson, and each member of the Compensation Committee is an “independent
director” as defined by Rule 303A.02 of the NYSE Listed Company Manual, and each
member of the Audit Committee meets the audit committee independence standards
of NYSE Listed Company Manual Rule 303A.07. In determining that each of
the independent directors is independent, the Board considered the following
transactions that are not disclosed below in the section entitled “CERTAIN
RELATIONSHIPS AND RELATED TRANSACTIONS”: for Mr. Rasin, legal services
rendered to the Company and the Bank by a law firm of which he is a partner; and
for Mrs. Strong, the Company’s 2009 purchase of a book of insurance business
from her insurance agency.
Board
Meeting Attendance
The Company’s Board of Directors held
24 meetings in 2008. No incumbent director during the last full fiscal
year attended fewer than 75% of the aggregate of (1) the total number of
meetings of the Board of Directors (held during the period for which that person
has been director); and (2) the total number of meetings held by all
committees of the Board on which that person served (during the period
served).
Director
Compensation
The following table provides
information about compensation paid to or earned by the Company’s directors
during 2008 other than directors who are also named executive officers.
Compensation information for directors who are also named executive officers is
set forth in the Summary Compensation Table below.
DIRECTOR
COMPENSATION
|
|
Name
|
|
Fees
earned
or
paid in
cash
($)
|
|
|
All
other
compensation
($)
|
|
|
Total
($)
|
|
Mrs.
Anthony
|
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|
13,324
|
|
|
|
-
|
|
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13,324
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|
Mr.
Clark
|
|
|
13,530
|
|
|
|
-
|
|
|
|
13,530
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|
Mr.
Cooke
|
|
|
11,888
|
|
|
|
-
|
|
|
|
11,888
|
|
Mr.
Fellows
|
|
|
13,866
|
|
|
|
-
|
|
|
|
13,866
|
|
Mr.
Hill
|
|
|
11,472
|
|
|
|
-
|
|
|
|
11,472
|
|
Mrs.
Horsey
|
|
|
15,924
|
|
|
|
-
|
|
|
|
15,924
|
|
Mr.
McClary
|
|
|
11,602
|
|
|
|
-
|
|
|
|
11,602
|
|
Mr.
Rasin
|
|
|
12,075
|
|
|
|
-
|
|
|
|
12,075
|
|
Mr.
Skipp
|
|
|
11,854
|
|
|
|
-
|
|
|
|
11,854
|
|
Mrs.
Strong
|
|
|
13,967
|
|
|
|
-
|
|
|
|
13,967
|
|
Directors of the Company also serve on
the Board of Directors of the Bank and are compensated only for serving on the
Bank’s Board and its committees. Non-employee directors receive $430 for
each Board meeting attended. The Chairman and the Secretary receive $440
and $435, respectively, per Board meeting attended. Non-employee members
of the Executive Committee receive $300 for each committee meeting attended,
except for the Chairman of that committee who receives $310 for each committee
meeting attended. Non-employee members of other committees receive $210
per meeting attended, except that non-employee members of the Pension/Profit
Sharing 401(k) Committee receive only an annual retainer fee of $260. Each
non-employee director is also paid an annual retainer fee of $1,250. All
directors are reimbursed for reasonable travel expenses incurred in connection
with Board service.
The Compensation Committee periodically
reviews peer group information and, if appropriate, makes recommendations to the
Bank’s Board with respect to appropriate adjustments to director compensation
levels.
Chairman
Emeritus
We
currently have one Chairman Emeritus, E. Roy Owens, who is invited to attend
Board meetings. Mr. Owens formerly served as Chairman of the Board and is
invited to the meetings so he may share his experience and guide and otherwise
assist the Board with its business. The Chairman Emeritus may not vote on
any Board matter. Mr. Owens receives $215 per meeting of the Bank’s Board
that he attends. During 2008, Mr. Owens attended 23 Board meetings and
received $4,882.00.
Director
Recommendations and Nominations
The Nominating Committee of the
Company’s Board of Directors is responsible for assembling and maintaining a
list of qualified candidates to fill vacancies on the Board, and it periodically
reviews this list and researches the talent, skills, expertise, and general
background of these candidates. The Nominating Committee will from time to
time review and consider candidates recommended by stockholders.
Stockholder recommendations should be submitted in writing to: Peoples
Bancorp, Inc., 100 Spring Avenue, Chestertown, Maryland 21620, Attn: Stephanie
L. Usilton, Vice President; and must specify (i) the recommending stockholder’s
contact information, (ii) the class and number of shares of the Company’s common
stock beneficially owned by the recommending stockholder, (iii) the name,
address and credentials of the candidate for nomination, and (iv) the
candidate’s consent to be considered as a candidate.
Whether recommended by a stockholder or
chosen independently by the Nominating Committee, a candidate will be selected
for nomination based on his or her talents and the needs of the Board. The
Nominating Committee’s goal in selecting nominees is to identify persons that
possess complimentary skills and that can work well together with existing Board
members at the highest level of integrity and effectiveness. A candidate,
whether recommended by a Company stockholder or otherwise, will not be
considered for nomination unless he or she is of good character and is willing
to devote adequate time to Board duties. In assessing the qualifications
of potential candidates, the Nominating Committee will also consider the
candidate’s experience, judgment, and civic and community relationships, and the
diversity of backgrounds and experience among existing directors. Certain
Board positions, such as Audit Committee membership, may require other special
skills or expertise.
It should be noted that a stockholder
recommendation is not a nomination, and there is no guarantee that a candidate
recommended by a stockholder will be approved by the Nominating Committee or
nominated by the Board of Directors.
Stockholder
Communications with the Board of Directors
Stockholders may contact the Company’s
Board of Directors by contacting Stephanie L. Usilton, Vice President, Peoples
Bancorp, Inc., 100 Spring Avenue, Chestertown, Maryland 21620 or (410)
778-3500. All comments will be forwarded directly to the Chairman of the
Board for consideration.
The Company believes that the Annual
Meeting of Stockholders is an opportunity for stockholders to communicate
directly with directors and, accordingly, expects that all directors will attend
each Annual Meeting. A stockholder who wishes to discuss issues directly
with directors should consider attending the Annual Meeting of
Stockholders. All persons who were serving as directors at the 2008 Annual
Meeting were in attendance except Herman E. Hill, Jr..
AUDIT
COMMITTEE REPORT
The Audit Committee has (i) reviewed
and discussed the Company’s audited consolidated financial statements for fiscal
year ended December 31, 2008 with Company management; (ii) discussed with Rowles
& Company, LLP, the Company’s independent registered public accounting firm,
all matters required to be discussed by Auditing Standards No. 61, as amended
(AICPA,
Professional
Standards
, Vol. 1, AU § 380), as adopted by the Public Company Accounting
Oversight Board; and (iii) received the written disclosures and the letter from
Rowles & Company, LLP, required by Independence Standards Board Standard No.
1 (Independence Standards Board Standards No. 1,
Independence Discussions with Audit
Committees
), and discussed with Rowles & Company, LLP its
independence. Based on this review and these discussions, the Audit
Committee recommended to the Board of Directors that the audited consolidated
financial statements for the year ended December 31, 2008 be included in the
Company’s Annual Report on Form 10-K for the year ended December 31,
2008.
|
AUDIT
COMMITTEE
|
|
|
|
|
By:
|
|
|
|
E.
Jean Anthony, Chairperson
|
|
|
Robert
W. Clark, Jr.
|
|
|
Gary
B. Fellows
|
|
|
Patricia
Joan Ozman Horsey
|
EXECUTIVE
OFFICERS
Information about the Company’s current
executive officers is provided below.
Thomas G. Stevenson, 61, has served as
the President of the Company and the Bank since May 24, 2000, and as Chief
Executive Officer and Chief Financial Officer of the Company and the Bank since
May 29, 2002. He is also a trustee of the Employees’ Retirement Plan of
the Bank. Prior to May 2000, Mr. Stevenson served as Executive Vice
President of the Company and the Bank.
H. Lawrence Lyons, 56, has served as an
Executive Vice President of the Company and of the Bank since May 23, 2001 and
is in charge of operations. He also manages the Bank’s non-deposit product
sales program. Prior to May 2001, he served as Senior Vice President of
the Company and of the Bank.
Thomas A. Tucker, 50, has served as an
Executive Vice-President of the Company and of the Bank since May 28, 2003 and
is in charge of business development. Prior to May 2003, Mr. Tucker served
as Senior Vice President of the Company and the Bank.
William G. Wheatley, 56, has served as
an Executive Vice-President of the Company and of the Bank since May 23, 2001
and is in charge of loan administration. Prior to May 2001, Mr. Wheatley
served as Senior Vice President of the Company and the Bank.
EXECUTIVE
COMPENSATION
The following table sets forth for each
of the last two fiscal years the total remuneration for services in all
capacities awarded to, earned by, or paid to the Company’s President and Chief
Executive Officer (the “CEO”), and the two most highly compensated executive
officers of the Company other than the CEO who were serving as executive
officers as of December 31, 2008 and whose total compensation exceeded $100,000
during 2008 (the CEO and such other officers are referred to as the “named
executive officers”). All of the Company’s named executive officers serve
in identical capacities at the Bank, and they receive compensation only for
their service at the Bank. We do not maintain equity compensation or
non-qualified deferred compensation arrangements for our named executive
officers.
SUMMARY
COMPENSATION TABLE
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Name
and principal
position
|
|
Year
|
|
Salary
($)
(1)
|
|
|
Bonus
($)
(2)
|
|
|
Nonequity
incentive
Plan
compensation
($)
(2)
|
|
|
All
other
compensation
($)
(3)-(5)
|
|
|
Total
($)
|
|
Thomas
H. Stevenson,
|
|
2008
|
|
|
218,926
|
|
|
|
-
|
|
|
|
-
|
|
|
|
451
|
|
|
|
219,377
|
|
President,
CEO/CFO
|
|
2007
|
|
|
210,000
|
|
|
|
-
|
|
|
|
9,017
|
|
|
|
5,716
|
|
|
|
224,733
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
William
G. Wheatley,
|
|
2008
|
|
|
100,130
|
|
|
|
-
|
|
|
|
-
|
|
|
|
534
|
|
|
|
100,664
|
|
Executive
Vice
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
President
|
|
2007
|
|
|
96,048
|
|
|
|
-
|
|
|
|
4,124
|
|
|
|
2,817
|
|
|
|
102,989
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
H.
Lawrence Lyons,
|
|
2008
|
|
|
102,737
|
|
|
|
-
|
|
|
|
-
|
|
|
|
490
|
|
|
|
103,227
|
|
Executive
Vice
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
President
|
|
2007
|
|
|
98,548
|
|
|
|
-
|
|
|
|
4,232
|
|
|
|
2,709
|
|
|
|
105,489
|
|
Notes:
|
(1)
|
Messrs.
Stevenson and Wheatley do not receive director’s fees for their service on
the Boards of Directors of the Company and the
Bank.
|
|
(2)
|
The
Bank’s only bonus program is the incentive compensation program, and
awards paid under this program are listed under “Nonequity incentive
compensation”.
|
|
(3)
|
For
Mr. Stevenson, amounts include a discretionary contribution of $5,265 for
2007 under the Bank’s Profit Sharing 401(k) Plan and the economic value of
life insurance coverage under the Bank’s group term life insurance plan of
$451 for both 2007 and 2008.
|
|
(4)
|
Amounts
for Mr. Wheatley include a matching contribution of $300 under the Bank’s
Profit Sharing 401(k) Plan for 2008, a matching contribution of $288 and a
discretionary contribution of $2,408 for 2007 under the Bank’s Profit
Sharing 401(k) Plan, and the economic value of life insurance coverage
under the Bank’s group term life insurance plan of $246 for 2008 and $121
for 2007.
|
|
(5)
|
Amounts
for Mr. Lyons include a matching contribution of $231 under the Bank’s
Profit Sharing 401(k) Plan for 2008, a matching contribution of $139
and a discretionary contribution of $2,471 for 2007 under the Bank’s
Profit Sharing 401(k) Plan, and the economic value of life insurance
coverage under the Bank’s group term life insurance plan of $259 for 2008
and $238 for 2007.
|
Employment
Arrangements and Compensation Philosophy
Executive officers are employed on an
at-will basis and are not parties to any written employment
agreement.
The Compensation Committee is charged
with establishing executive compensation. The basic philosophy of the
Company’s compensation program is to offer a competitive compensation package to
all executive employees that takes into account both individual contributions
and corporate performance. The CEO assists the Compensation Committee by
reviewing the employee salary recommendations of the Bank’s Human Resources
Officer before they are presented to the Compensation Committee and by making
suggestions to the Compensation Committee based on his view of an employee’s
annual performance, but all salary decisions are recommended by the Compensation
Committee and approved by the Board. No executive officer plays any role
in determining or recommending incentive plan compensation awards, except to the
extent that an executive also serves as a director and then only to the extent
of his or her single vote on compensation matters.
Executive compensation consists of
three principal elements: (i) base salary; (ii) incentive compensation that is
variable, fluctuates annually and is linked to the Bank’s return on average
assets (“ROA”) (and is, therefore, at risk); and (iii) retirement
benefits. In addition, executive officers are also eligible for life
insurance coverage under the Bank’s group term life insurance plan and recognize
income each year in an amount equal to the assumed cost of his or her life
protection. All salary and benefits are paid or provided by the
Bank.
Base salaries are set at levels
intended to foster career development among executives, consistent with the
long-term nature of our business objectives. In setting base salary
levels, consideration is given to salary levels paid to executives holding
similar positions at other comparable community banking organizations.
Annual salary adjustments are determined after considering the executive’s
performance during the immediately preceding year. In addition, the Bank
purchases information from ICBA and Survey Research Associates, LLC each year,
which publishes an annual Salary/Benefits Survey showing compensation data
submitted by various financial institutions. The Survey segregates the
data among: (i) Survey Participants by Federal Reserve District, (ii) Survey
Participants by Size in Total Assets, (iii) Survey Participants by Number of
Branches, (iv) Survey Participants by Number of Employees, (v) Survey
Participants by Population of Service Area, and , and (vii) Survey Participants
by Geographic Region. The Bank’s Human Resources Officer reviews the
Survey and compares the compensation paid to our executive officers to that paid
by the Bank’s competitors. In conducting this comparison, asset size,
market areas and type of institution are considered. This information is
communicated to the Compensation Committee, which reviews the data and, if
warranted, recommends adjustments to the Board of Directors for approval.
For purposes of this analysis, the Bank generally aims to fix executive salaries
such that they approximate the salaries paid by peer institutions of similar
type, size and geographic characteristics.
The salaries proposed to be paid in
2009 to Messrs. Stevenson, Wheatley, and Lyons are $218,926, $100,130, $102,737,
respectively.
Bonus
Programs
The Bank maintains an incentive
compensation program that essentially is a bonus pool from which distributions
of cash are made to all eligible employees in recognition of their efforts,
dedication and ideas. Each year, subject to a minimum ROA performance
threshold established by the Compensation Committee, an amount of cash equal to
1.5% of that year’s ROA, up to a maximum of $100,000, is deposited into a pool
and distributed among the eligible employees based upon the relationship that
each employee’s annual salary bears to the total annual salaries of all eligible
employees. So, for each eligible employee, the Compensation Committee
divides his or her base salary by the aggregate of all base salaries paid to all
eligible employees, and the employee receives that percentage of the pool.
There is no fixed individual minimum, target or maximum award
levels.
The Compensation Committee believes
that awards based on the relationship that a recipient’s salary bears to all
salaries provide a fair method of distribution and of recognizing the relative
importance of each eligible employee to the Company. For purposes of the
plan, an employee is “eligible” if he or she was an active employee as of the
last business day of November of each year, and an eligible employee is entitled
to receive a distribution so long as he or she was an active employee of the
Bank on the payment date except in the case of an employee who is separated from
the Bank because of death or disability, in which case the employee will receive
a portion of the award as determined by the Board. An employee who resigns
prior the date of payment with 20 years or more of service will be eligible to
receive a pro-rated incentive payment to be paid in December of the year of
resignation.
For 2008, the threshold ROA was 1.10%
and the actual ROA (calculated in November 2008) was 0.96%. Accordingly,
none of the named executive officers earned an incentive bonus for
2008.
For employees other than the named
executive officers, the Board of Directors approved a one-time bonus of
$25,000.00 that was divided among all such employees based on their years of
service and gross wages year-to-date as of November 30, 2008 and distributed in
December 2008.
Employees’
Retirement Plan
In furtherance of the Bank’s belief
that every employee should have the ability to accrue valuable retirement
benefits, the Bank has established a Profit Sharing 401(k) Plan. The
Profit Sharing 401(k) Plan is available to all of our employees who are at least
21 years old and have completed 12 months of service. Each year, in
addition to each active member’s salary deferrals, the Bank may make matching
contributions and discretionary profit sharing payments for the benefit of each
employee. The decision to make profit sharing payments is made for a
particular year by the Compensation Committee in the third quarter of the year,
and the total amount paid, if any, is based on our performance for that year,
with allocations among all eligible employees based on salary level. All
employee contributions and employer matching contributions to the 401(k) portion
of the plan are immediately 100% vested, and profit sharing payments are vested
incrementally over a six-year period. Pre-tax and matching contributions
may be withdrawn while a member is employed by the Company or Bank even if the
member has not reached age 59½ in circumstances of financial hardship or in
certain other circumstances pursuant to plan restrictions.
Pension
Plan
In furtherance of the Bank’s belief
that every employee should have the ability to accrue valuable retirement
benefits, the Bank has also established a defined benefit pension plan.
The pension plan, known as the “Employees’ Retirement Plan”, is available to
employees who are at least 21 years old and have completed 1,000 hours of
service within a 12 consecutive month period. Pension benefits are based
on years of service and the annual average of the participant’s compensation
averaged over the five highest plan years, whether or not consecutive, ending in
the current plan year or in any prior plan year within the last 10 years of
service.
An employee is 100% vested in the plan
after five years of service. A participant’s compensation for a particular
year consists of amounts reported as gross income on the participant’s IRS Form
W-2 for that year, increased by the participant’s salary deferral contributions
to the Profit Sharing 401(k) Plan, plus the economic value of any life insurance
coverage provided by the Bank.
At December 31, 2008, the value of
accumulated benefits for Messrs. Stevenson, Wheatley and Lyons was $388,835,
$141,933, and $175,651, respectively. These amounts are determined based
on the method and assumptions discussed in Note 11 to the Company’s consolidated
financial statements found in the Company’s Annual Report on Form 10-K for the
year ended December 31, 2008.
RATIFICATION
OF THE SELECTION OF ROWLES AND COMPANY AS THE COMPANY’S INDEPENDENT REGISTERED
PUBLIC ACCOUNTING FIRM (Proposal 2)
Stockholders are also being asked to
ratify the
Audit Committee’s
appointment of Rowles & Company, LLP to audit the books and accounts of the
Company for the fiscal year ended December 31, 2009. Rowles & Company,
LLP has served as the Company’s auditing firm since 1949. Rowles &
Company, LLP has advised the Audit Committee and the Board of Directors that
neither it nor any of its members or associates has any direct financial
interest in or any connection with the Company other than as the independent
registered public accounting firm. A representative of Rowles &
Company, LLP will be present at this year’s Annual Meeting, will have an
opportunity to make a statement if he or she so desires, and will be available
to respond to appropriate questions.
THE BOARD OF DIRECTORS RECOMMENDS THAT
YOU VOTE
FOR
THE RATIFICATION OF THE APPOINTMENT OF ROWLES & COMPANY, LLP AS THE
COMPANY’S INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM.
AUDIT
FEES AND SERVICES
The following table shows the fees paid
or accrued by the Company for the audit and other services provided by Rowles
& Company, LLP for fiscal years 2008 and 2007:
|
|
FY
2008
($)
|
|
|
FY
2007
($)
|
|
Audit
Fees
|
|
|
54,425
|
|
|
|
41,532
|
|
Audit-Related
Fees
|
|
|
0
|
|
|
|
0
|
|
Tax
Fees
|
|
|
5,575
|
|
|
|
4,160
|
|
All
Other Fees
|
|
|
1,323
|
|
|
|
0
|
|
Total
|
|
|
61,323
|
|
|
|
45,692
|
|
Audit services of Rowles & Company,
LLP for fiscal years 2008 and 2007 consisted of the audit of the consolidated
financial statements of the Company and quarterly reviews of financial
statements and review of SEC filings. “Tax Fees” incurred in fiscal years
2008 and 2007 include charges primarily related to tax return preparation and
tax consulting services. “All Other Fees” in 2008 relate to discussions
regarding capital management. The Audit Committee has reviewed summaries
of the services provided and the related fees and has determined that the
provision of non-audit services is compatible with maintaining the independence
of Rowles & Company, LLP.
The Audit Committee’s policy is to
pre-approve all audit and permitted non-audit services, except that certain de
minimis non-audit services, as defined in Section 10A(i)(1) of the Exchange Act,
are not foreseeable and are separately approved by the Audit Committee prior to
the completion of the independent auditor’s audit. All of the 2008 and
2007 services were pre-approved by the Audit Committee, except for the services
described under “All Other Fees” for each year, which were
de minimis
services and were
approved by the Audit Committee prior to the completion of the respective
audits.
CERTAIN
RELATIONSHIPS AND RELATED TRANSACTIONS
For SEC disclosure purposes, the term
“related party transaction” is generally defined as any transaction (or series
of related transactions) in which the Company or any of its subsidiaries, on the
one hand, and any director, director nominee, or executive officer of the
Company, any holder of more than 5% of the outstanding voting securities of the
Company, or any immediate family member of the foregoing persons will have a
direct or indirect interest, on the other hand, are parties, where the amount
involved exceeds the lesser of $120,000 or 1% of the average of the Company’s
total assets at the end of the last two fiscal years. The term includes
most financial transactions and arrangements, such as loans, guarantees and
sales of property, and remuneration for services rendered (as an employee,
consultant or otherwise) to the Company.
During the past two fiscal years, the
Bank has had banking transactions in the ordinary course of its business with
“related persons” on substantially the same terms, including interest rates,
collateral, and repayment terms on loans, as those prevailing at the same time
for comparable transactions with others. The extensions of credit by the
Bank to these persons have not and do not currently involve more than the normal
risk of collectability or present other unfavorable features.
Except for the loan relationships
discussed above, the Company and its subsidiaries did not engage in any
transaction during 2008 or 2007 with any related person in which the amount
involved exceeded the lesser of $120,000 or 1% of the average of the Company’s
total assets at the end of 2008 and 2007, and no such transactions are planned
for 2009.
SECTION
16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Exchange Act
requires that the Company’s directors and executive officers and persons who own
more than 10% of the Common Stock file with the SEC an initial report of
beneficial ownership of the Common Stock, periodic reports of changes in
beneficial ownership of the Common Stock, and, in certain cases, annual
statements of beneficial ownership of the Common Stock. Based solely on a
review of copies of such reports furnished to the Company, or on written
representations that no reports were required, the Company believes that all
directors, executive officers and holders of more than 10% of the Common Stock
complied in a timely manner with the filing requirements applicable to them with
respect to transactions during the year ended December 31, 2008, except that E.
Jean Anthony filed one late Form 4 (covering a purchase of stock) and E. Roy
Owens filed one late Form 4 (covering two purchases of stock).
FINANCIAL
STATEMENTS
A copy of the Company’s Annual Report
on Form 10-K for the year ended December 31, 2008, which contains audited
financial statements for the year ended December 31, 2008, accompanies this
Proxy Statement.
A copy
of the Form 10-K may be obtained without charge upon written request to
Stephanie L. Usilton, Vice President, Peoples Bancorp, Inc., P.O. Box 210, 100
Spring Avenue, Chestertown, Maryland 21620.
DATE
FOR SUBMISSION OF STOCKHOLDER PROPOSALS
A stockholder who desires to present a
proposal pursuant to Rule 14a-8 under the Securities Exchange Act of 1934 (the
“Exchange Act”) to be included in the Proxy Statement and voted on by the
stockholders at the 2010 Annual Meeting of Stockholders must submit such
proposal in writing, including all supporting materials, to the Company at its
principal office no later than December 18, 2009 (120 days before the date of
mailing based on this year’s Proxy Statement date) and meet all other
requirements for inclusion in the Proxy Statement. Additionally, pursuant
Rule 14a-4(c)(1) under the Exchange Act, if a stockholder intends to present a
proposal for business to be considered at the 2010 Annual Meeting of
Stockholders but does not seek inclusion of the proposal in the Company’s Proxy
Statement for such meeting, then the Company must receive the proposal by March
3, 2010 (45 days before the date of mailing based on this year’s Proxy Statement
date) for it to be considered timely received. If notice of a stockholder
proposal is not timely received, the proxies will be authorized to exercise
discretionary authority with respect to the proposal.
OTHER
BUSINESS
As of the date of this proxy statement,
management does not know of any other matters that will be brought before the
2009 Annual Meeting requiring action by stockholders. If any other matters
requiring the vote of the stockholders properly come before the meeting,
however, it is the intention of the persons named in the enclosed form of proxy
to vote the proxies in accordance with the discretion of management. The
persons designated as proxies will also have the right to approve any and all
adjournments of the meeting for any reason.
Chestertown,
Maryland
|
By
Order of the Board of Directors
|
April
17, 2009
|
|
|
|
|
Elizabeth
A. Strong
|
|
Secretary
|
APPENDIX
A
Form
of Proxy
PEOPLES
BANCORP, INC.
PROXY
SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
The
undersigned stockholder of Peoples Bancorp, Inc. (the “Company”) hereby appoints
Alexander P. Rasin, III, Elizabeth A. Strong and Thomas G. Stevenson, or any of
them, the lawful attorneys and proxies of the undersigned with full power of
substitution to vote, as designated below, all shares of common stock of the
Company which the undersigned is entitled to vote at the Annual Meeting of
Stockholders called to convene on Wednesday, May 27, 2009 at Kent Center, Inc.,
215 Scheeler Road, Chestertown, Maryland at 12:30 p.m. local time, and at any
and all adjournments and postponements thereof for the purposes identified on
this proxy and with discretionary authority as to any other matters that may
properly come before the Annual Meeting, including substitute nominees if any of
the named director nominees should be unavailable to serve for election in
accordance with and as described in the Notice of Annual Meeting of Stockholders
and Proxy Statement.
1.
|
ELECTION
OF DIRECTOR NOMINEES (terms expire in
2010):
|
E.
Jean Anthony
|
|
Robert
W. Clark, Jr.
|
|
LaMonte
E. Cooke
|
|
Gary
B. Fellows
|
Herman
E. Hill, Jr.
|
|
Patricia
Joan Ozman Horsey
|
|
P.
Patrick McClary
|
|
Alexander
P. Rasin, III
|
Stefan
R. Skipp
|
|
Thomas
G. Stevenson
|
|
Elizabeth
A. Strong
|
|
William
G. Wheatley
|
o
FOR ALL
NOMINEES
|
|
o
FOR ALL
EXCEPT
|
|
o
WITHHOLD
AUTHORITY
|
|
|
(See
instruction below)
|
|
|
INSTRUCTION
: A withheld
vote will count as a vote against a nominee. To withhold authority to vote
for any individual nominee, mark “FOR ALL EXCEPT” and strike a line through the
nominee’s name in the list above.
The
Board of Directors recommends a vote “FOR ALL NOMINEES” in Proposal
1.
2.
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RATIFICATION
OF ROWLES & COMPANY, LLP AS THE COMPANY’S INDEPENDENT AUDITORS FOR
FISCAL YEAR 2009:
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The Board of Directors recommends a
vote “FOR” ratification in Proposal 2.
3.
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IN
THE DISCRETION OF THE PROXY HOLDERS AS TO ANY OTHER MATTER THAT PROPERLY
COMES BEFORE THE MEETING AND ANY ADJOURNMENT OR POSTPONEMENT
THEREOF.
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Shares
represented by all properly executed proxies will be voted in accordance with
instructions appearing on the proxy. In the absence of specific
instructions, proxies will be voted FOR ALL NOMINEES with respect to Proposal 1,
FOR with respect to Proposal 2, and in the discretion of the proxy holders as to
any other matters that properly come before the meeting.
If
you plan to attend the luncheon meeting, please designate the number that will
attend [____].
Dated
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,
2009
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Signature
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Signature
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Please
sign as name(s) appear(s) on stock certificate. If jointly held, all
owners must sign. Executors, administrators, trustees or persons signing
in such capacity should so indicate.
Important
Notice Regarding the Availability of Proxy Materials
For
the Stockholder Meeting to be Held on May 27, 2009:
This
form of Proxy, the related Proxy Statement, and Peoples Bancorp, Inc.’s Annual
Report to Stockholders (including its Annual Report on Form 10-K) are available
at
http://materials.proxyvote.com/70978T
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