Cintas and Accounting Firm Brixey & Meyer Issue Tax Day Tips to Protect Personal Information
April 18 2011 - 8:00AM
Business Wire
In conjunction with Tax Day on Monday, April 18, Cintas, a
leader in secure document management, and Brixey & Meyer, a
full-service accounting and business advisory firm, issued tax tips
to help consumers protect their confidential information and remain
compliant with the Internal Revenue Service (IRS).
“In 2009, revenue department officials identified more than
29,000 tax-related stolen identity cases,” said Douglas Meyer, a
certified public accountant (CPA) for Brixey & Meyer. “Tax
returns contain an abundance of personal information including your
name, address and social security number. It’s important to take
precaution to keep your sensitive information out of the hands of
identity thieves.”
Meyer, a co-founder and a tax consulting partner for Brixey
& Meyer, provided the below tips for preparing and disposing
tax documents safely. Please consult your legal advisor for
specific retention schedules appropriate for your personal
records.
1. Create a retention policy. Keep all tax returns for at
least three years. In addition to returns, keep supporting
documents such as receipts, mileage logs, invoices, bank statements
and cancelled checks to support your return in case the IRS
conducts an audit. Items to keep for more than three years, as they
could affect future tax returns, include documentation of major
assets such as homes, vehicles, substantial gifts and stock
purchases.
2. Use a qualified tax preparer. If filing with a
professional, ensure they are a certified public accountant. The
IRS is becoming much more stringent regarding who is eligible to
sign tax returns so it’s critical to ensure your preparer is
qualified. Also, inquire about the company’s security policy to
ensure your confidential information will remain safe and
secure.
3. Keep proof of filing. Whether physically mailing your
tax returns or filing electronically, keep proof of delivery
forever. The IRS has no statute of limitations on returns not
filed, so a receipt will serve as proof. If mailing your returns,
send all items via certified mail. This provides confirmation of
mailing and delivery and helps keep your identity safe. When filing
electronically, print out the confirmation that your return was
accepted.
4. Securely shred documents no longer needed. After three
years, securely shred old tax returns and supporting documents.
Home shredders do not sufficiently protect individuals from
identity theft. Identity thieves can reconstruct your documents
using software. Instead, have your documents destroyed by a
professional organization that offers secure shredding services.
Select a provider that is AAA-NAID certified, which ensures the
company complies with the most stringent operational security
procedures in the industry.
5. File returns electronically if possible. By filing
electronically, you eliminate the risk of your return getting lost
in the mail and ending up in the wrong hands. Filing electronically
provides an extra level of security and also enables you to receive
your refund faster if eligible.
6. Store documents in a secure place. Keep records in a
safe, secure place. Ideally, store documents in a fire-proof,
locked safe to protect your documents from catastrophic events and
burglars.
“As consumers, we all must properly manage our tax documents to
remain compliant with the IRS and protect ourselves from identity
theft,” said Chad Schiesler, Controller, Cintas. “By following
these simple tips and being informed of the risks associated with
improper document management, consumers can help keep their
information safe and secure.”
Cintas offers customized document management consultations, as
well as secure document shredding, storage and imaging programs.
Its services are designed to provide businesses with data privacy
and security, compliance with regulatory requirements and more
efficient control and access to information. Cintas is the first
North American AAA NAID-certified and PCI-DSS compliant document
management provider.
For more information on Cintas’ document management programs,
please visit www.cintas.com/documentmanagement.
About Cintas Corporation:
Headquartered in Cincinnati, Ohio, Cintas Corporation provides
highly specialized services to businesses of all types. Cintas
designs, manufactures and implements corporate identity uniform
programs, and provides entrance mats, restroom supplies,
promotional products, first aid and safety products, fire
protection services and document management services to
approximately 800,000 businesses. Cintas is a publicly held company
traded over the Nasdaq National Market under the symbol CTAS, and
is a component of the Standard & Poor's 500 Index.
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