Eight Ways to Prepare for the Next Release of SharePoint Now
April 26 2012 - 8:00AM
Business Wire
Quest Software, Inc. (NASDAQ: QSFT) - SharePoint is a rapidly
expanding platform for enterprise collaboration, with a new release
already on the horizon. Only two years after the release of
SharePoint 2010, Microsoft is gradually revealing details on what
users can expect in the next version, which many anticipate will be
available in early 2013. With widespread expectations beginning to
surface around social capabilities, the cloud, and a new interface,
the early anticipation indicates users are already thinking about
what’s next for SharePoint. As organizations start considering the
next version, there are many ways they can prepare the environment
to gain immediate benefits now, and be ready to quickly take
advantage of new features later.
Quest Software, a leading provider of SharePoint tools for the
enterprise, recommends organizations put a ‘next version readiness’
plan into action, and provides eight specific actions organizations
should take to prepare their environment for the future.
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Eight Ways to Prepare for the Next Release of
SharePoint:
- Optimize the Environment: IT
managers should start optimizing their organization’s underlying
infrastructure by refreshing hardware if necessary, updating
operating systems and applying current software patches. If the
organization is operating on an old version of Windows or SQL
Server, now is the time to upgrade to the latest version.
- Consolidate Content: Eliminate
the islands of SharePoint within the organization and other legacy
platforms, such as Windows File Shares and Exchange Public Folders,
by centralizing the content and, if applicable, migrating content
to SharePoint 2010. Doing so will ensure a much smoother upgrade
upon the next version’s release.
- Consider Data Externalization:
Now is the time to consider an externalization strategy, getting
the systems in place to move large, old, and unused data from SQL
Server content databases to secondary, less expensive repositories.
Taking advantage of SharePoint’s data externalization features will
deliver performance efficiencies in the short term, and ease the
upgrade or migration process in the long term.
- Develop a Governance Plan:
Investing in a strong SharePoint governance model now will pay huge
dividends later, enabling IT to implement a mature governance
system from day one in the new version of SharePoint. Plus, having
a good governance system in place from project inception can
mitigate many of the risks inherent in migration projects.
- Take Control of Enterprise Content
Management: Now is the time to take inventory of what content
exists, and get a better handle on what content should stay and
what content should go. A well-defined retention policy is a
governance best practice and ensures that only relevant content
makes the move to the new environment. Taking the time to define
and implement your retention plan now ensures you’re set for a
successful upgrade later.
- Prepare to Be Social: If IT
hasn’t done so already, now is a good time to think about whether
SharePoint’s social capabilities have a place within the
organization. Consider whether social is a good fit culturally and,
if so, whether it’s a ‘nice-to-have’ option versus a business
priority. With this assessment completed, you’ll be ready to
immediately capitalize on whatever features may become available in
the new release.
- Avoid Heavy Custom Coding:
Simply put, developers shouldn’t invent their own solutions that
require a lot of heavy custom coding. Upgrading customizations can
be risky, costly and time-consuming, and can result in potential
downtime or data loss, especially after an upgrade or migration.
Instead, developers are advised to use tools and techniques they
know will be supported going forward.
- Establish a Cloud Strategy:
Similar to preparing for social networking capabilities, start
building a plan by determining whether a cloud, on-premises or
hybrid implementation is right for the business. If SharePoint
Online will play a future role, identify potential pilot projects
and build out a phased approach for deploying SharePoint in the
cloud. Armed with this assessment, you’ll be ready to move as soon
as the next version is deployed.
Quest Expert Presenting on Next Version Readiness at
TEC 2012:
- Chris McNulty, SharePoint expert and
strategic product manager at Quest, will present a session titled
“Getting Ready for SharePoint vNext” at the 11th annual The Experts
Conference, sponsored by Quest and Microsoft. The session is
scheduled for May 1, 11:15 a.m. PT.
Supporting Quote:
- Chris McNulty, strategic product
manager, Quest Software“There are many things IT can do early
to make a future SharePoint upgrade quick and feasible; there are
also plenty of things that would make the transition difficult, if
not impossible. Being aware of both and proactively getting ready
for what’s coming down the pike will enable organizations to
maximize their investment and take advantage of all the exciting
new functionality expected in the next release as soon as possible.
Implementing changes and leveraging new capabilities like social
and cloud will be much easier to do within an existing SharePoint
version with which IT is familiar, and already knows well. Best
practices advise that you do these things now – don’t wait.”
Supporting Resources:
- Quest Software, Inc.:
http://www.quest.com/
- SharePoint tools:
http://www.quest.com/sharepoint/
- TEC 2012:
http://www.theexpertsconference.com/us/2012/
- The Experts Conference:
http://www.theexpertsconference.com/us/2012/
- More Quest news:
http://www.quest.com/newsroom/
- Twitter: http://twitter.com/quest
- Facebook:
http://www.quest.com/facebook
- LinkedIn: http://www.linkedin.com/
- Quest TV: http://www.quest.com/tv/
About Quest:
Established in 1987, Quest Software (Nasdaq: QSFT) provides
simple and innovative IT management solutions that enable more than
100,000 global customers to save time and money across physical and
virtual environments. Quest products solve complex IT challenges
ranging from database management, data protection, identity and
access management, monitoring, user workspace management to Windows
management.
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http://www.quest.com/rss/news-releases.aspx
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