Table of Contents

 

 

 

UNITED STATES

SECURITIES AND EXCHANGE COMMISSION

Washington, D.C. 20549

 

FORM 10-Q

 

x

QUARTERLY REPORT PURSUANT TO SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934

 

For the quarterly period ended September 30, 2009

 

OR

 

o

TRANSITION REPORT PURSUANT TO SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934

 

For the transition period from                     to                    

 

Commission File Number: 000-50839

 

Phase Forward Incorporated

(Exact name of registrant as specified in its charter)

 

Delaware

 

04-3386549

(State or other jurisdiction of

 

(I.R.S. Employer

incorporation or organization)

 

Identification No.)

 

 

 

77 Fourth Avenue

 

 

Waltham, Massachusetts

 

02451

(Address of principal executive offices)

 

(Zip Code)

 

(888) 703-1122

(Registrant’s telephone number, including area code)

 

Indicate by check mark whether the registrant (1) has filed all reports required to be filed by Section 13 or 15(d) of the Securities Exchange Act of 1934 during the preceding 12 months (or for such shorter period that the registrant was required to file such reports), and (2) has been subject to such filing requirements for the past 90 days.  Yes x No o

 

Indicate by check mark whether the registrant has submitted electronically and posted on its corporate Web site, if any, every Interactive Data File required to be submitted and posted pursuant to Rule 405 of Regulation S-T (§232.405 of this chapter) during the preceding 12 months (or for such shorter period that the registrant was required to submit and post such files).  Yes o No o

 

Indicate by check mark whether the registrant is a large accelerated filer, an accelerated filer, a non-accelerated filer or a smaller reporting company.  See the definitions of “large accelerated filer”, “accelerated filer”, and “smaller reporting company” in Rule 12b-2 of the Exchange Act.  (Check one):

 

Large accelerated filer x

 

Accelerated filer o

 

 

 

Non-accelerated filer o

 

Smaller reporting company o

(Do not check if a smaller reporting company)

 

 

 

Indicate by check mark whether the registrant is a shell company (as defined in Rule 12b-2 of the Exchange Act).  Yes o No x

 

As of November 1, 2009, the registrant had 43,292,866 shares of common stock outstanding.

 

 

 



Table of Contents

 

PHASE FORWARD INCORPORATED

QUARTERLY REPORT ON FORM 10-Q

For the quarterly period ended September 30, 2009

Table of Contents

 

 

 

Page
Number

Part I—Financial Information

 

 

 

 

Item 1.

Condensed Consolidated Balance Sheets as of December 31, 2008 (unaudited) and September 30, 2009 (unaudited)

3

 

 

 

 

Condensed Consolidated Statements of Income for the three and nine months ended September 30, 2008 (unaudited) and September 30, 2009 (unaudited)

4

 

 

 

 

Condensed Consolidated Statements of Cash Flows for the nine months ended September 30, 2008 (unaudited) and September 30, 2009 (unaudited)

5

 

 

 

 

Notes to Condensed Consolidated Financial Statements (unaudited)

6

 

 

 

Item 2.

Management’s Discussion and Analysis of Financial Condition and Results of Operations

25

 

 

 

Item 3.

Quantitative and Qualitative Disclosures about Market Risk

47

 

 

 

Item 4.

Controls and Procedures

48

 

 

 

Part II—Other Information

 

 

 

 

Item 1.

Legal Proceedings

49

 

 

 

Item 1A.

Risk Factors

49

 

 

 

Item 2.

Unregistered Sale of Equity Securities and Use of Proceeds

49

 

 

 

Item 5.

Other Information

49

 

 

 

Item 6.

Exhibits

50

 

 

 

Signatures

 

51

 

 

 

Exhibit Index

52

 

2



Table of Contents

 

Part I—Financial Information

 

Item 1. Condensed Consolidated Financial Statements

 

Phase Forward Incorporated

Condensed Consolidated Balance Sheets

(unaudited)

(in thousands, except share and per share amounts)

 

 

 

December 31, 2008

 

September 30, 2009

 

Assets

 

 

 

 

 

Current assets:

 

 

 

 

 

Cash and cash equivalents

 

$

131,550

 

$

53,011

 

Restricted cash, current portion

 

500

 

 

Short-term investments

 

27,893

 

59,490

 

Accounts receivable, net of allowance of $578 and $856, respectively

 

39,999

 

60,366

 

Acquired future billings, current portion

 

1,129

 

516

 

Deferred set up costs, current portion

 

2,393

 

3,142

 

Prepaid commissions and royalties, current portion

 

4,524

 

5,613

 

Prepaid expenses and other current assets

 

4,773

 

6,429

 

Deferred income taxes, current portion

 

12,895

 

12,973

 

Securities settlement agreement

 

 

4,838

 

 

 

 

 

 

 

Total current assets

 

225,656

 

206,378

 

 

 

 

 

 

 

Acquired future billings, net of current portion

 

962

 

415

 

Property and equipment, net

 

36,615

 

43,829

 

Deferred set up costs, net of current portion

 

1,630

 

2,039

 

Prepaid commissions and royalties, net of current portion

 

4,277

 

5,786

 

Intangible assets, net of accumulated amortization of $3,624 and $6,157, respectively

 

27,586

 

45,118

 

Goodwill

 

39,125

 

59,441

 

Deferred income taxes, net of current portion

 

7,107

 

1,693

 

Restricted cash, non-current portion

 

962

 

962

 

Long-term investments

 

18,022

 

34,725

 

Securities settlement agreement

 

5,322

 

 

Other assets

 

626

 

879

 

 

 

 

 

 

 

Total assets

 

$

367,890

 

$

401,265

 

 

 

 

 

 

 

Liabilities and Stockholders’ Equity

 

 

 

 

 

Current liabilities:

 

 

 

 

 

Accounts payable

 

$

8,895

 

$

7,047

 

Accrued expenses

 

22,686

 

23,969

 

Leasehold incentive obligation, current portion

 

791

 

791

 

Deferred revenues, current portion

 

79,918

 

92,469

 

 

 

 

 

 

 

Total current liabilities

 

112,290

 

124,276

 

 

 

 

 

 

 

Deferred rent, net of current portion

 

564

 

1,741

 

Leasehold incentive obligation, net of current portion

 

7,248

 

6,655

 

Deferred revenue, net of current portion

 

8,600

 

11,177

 

Other long-term liabilities

 

1,515

 

1,614

 

 

 

 

 

 

 

Total liabilities

 

130,217

 

145,463

 

 

 

 

 

 

 

Commitments and contingencies (Note 12)

 

 

 

 

 

 

 

 

 

 

 

Stockholders’ equity:

 

 

 

 

 

Preferred stock, $0.01 par value; 5,000,000 shares authorized, none issued

 

 

 

Common stock, $0.01 par value; 100,000,000 shares authorized: 42,986,235 and 43,329,866, respectively

 

430

 

433

 

Additional paid-in capital

 

283,676

 

292,849

 

Treasury stock, 37,000 shares at cost

 

(111

)

(111

)

Accumulated other comprehensive loss

 

(672

)

167

 

Accumulated deficit

 

(45,650

)

(37,536

)

Total stockholders’ equity

 

237,673

 

255,802

 

 

 

 

 

 

 

Total liabilities and stockholders’ equity

 

$

367,890

 

$

401,265

 

 

See accompanying notes.

 

3



Table of Contents

 

Phase Forward Incorporated

Condensed Consolidated Statements of Income

(unaudited)

(in thousands, except per share amounts)

 

 

 

Three Months Ended
September 30,

 

Nine Months Ended
September 30,

 

 

 

2008

 

2009

 

2008

 

2009

 

 

 

 

 

 

 

 

 

 

 

Revenues:

 

 

 

 

 

 

 

 

 

License

 

$

12,974

 

$

15,159

 

$

38,675

 

$

43,970

 

Service

 

30,017

 

37,960

 

83,187

 

110,466

 

Total revenues

 

42,991

 

53,119

 

121,862

 

154,436

 

 

 

 

 

 

 

 

 

 

 

Costs of revenues:

 

 

 

 

 

 

 

 

 

License (2)

 

838

 

559

 

2,119

 

1,910

 

Service (1), (2)

 

17,686

 

23,076

 

50,405

 

64,220

 

Total cost of revenues

 

18,524

 

23,635

 

52,524

 

66,130

 

 

 

 

 

 

 

 

 

 

 

Gross margin:

 

 

 

 

 

 

 

 

 

License

 

12,136

 

14,600

 

36,556

 

42,060

 

Service

 

12,331

 

14,884

 

32,782

 

46,246

 

Total gross margin

 

24,467

 

29,484

 

69,338

 

88,306

 

 

 

 

 

 

 

 

 

 

 

Operating expenses:

 

 

 

 

 

 

 

 

 

Sales and marketing (1), (2)

 

7,024

 

8,678

 

19,958

 

24,100

 

Research and development (1)

 

6,424

 

9,639

 

18,003

 

27,244

 

General and administrative (1), (2)

 

6,629

 

8,796

 

18,374

 

26,315

 

Total operating expenses

 

20,077

 

27,113

 

56,335

 

77,659

 

 

 

 

 

 

 

 

 

 

 

Income from operations

 

4,390

 

2,371

 

13,003

 

10,647

 

 

 

 

 

 

 

 

 

 

 

Other income:

 

 

 

 

 

 

 

 

 

Interest income

 

1,483

 

331

 

4,770

 

1,473

 

Other income

 

(478

)

120

 

(229

)

585

 

Total other income

 

1,005

 

451

 

4,541

 

2,058

 

 

 

 

 

 

 

 

 

 

 

Income before provision for income taxes

 

5,395

 

2,822

 

17,544

 

12,705

 

Provision for income taxes

 

1,954

 

1,013

 

6,407

 

4,591

 

 

 

 

 

 

 

 

 

 

 

Net income

 

$

3,441

 

$

1,809

 

$

11,137

 

$

8,114

 

 

 

 

 

 

 

 

 

 

 

Net income per share applicable to common stockholders:

 

 

 

 

 

 

 

 

 

Basic

 

$

0.08

 

$

0.04

 

$

0.27

 

$

0.19

 

 

 

 

 

 

 

 

 

 

 

Diluted

 

$

0.08

 

$

0.04

 

$

0.25

 

$

0.18

 

 

 

 

 

 

 

 

 

 

 

Weighted average number of common shares used in net income per share calculations:

 

 

 

 

 

 

 

 

 

Basic

 

42,194

 

42,853

 

42,020

 

42,637

 

 

 

 

 

 

 

 

 

 

 

Diluted

 

44,065

 

44,517

 

43,879

 

44,338

 

 


(1)  Amounts include stock-based compensation expense, as follows:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Costs of service revenues

 

$

437

 

$

317

 

$

1,278

 

$

1,282

 

Sales and marketing

 

393

 

426

 

1,075

 

1,303

 

Research and development

 

329

 

1,139

 

931

 

2,465

 

General and administrative

 

1,133

 

1,114

 

2,746

 

4,140

 

 

 

 

 

 

 

 

 

 

 

(2)  Amounts include amortization expense of acquired intangible assets, as follows:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Costs of license revenues

 

$

327

 

$

208

 

$

637

 

$

557

 

Cost of service revenues

 

 

282

 

 

804

 

Sales and marketing

 

23

 

421

 

431

 

1,095

 

General and administrative

 

7

 

26

 

7

 

78

 

 

See accompanying notes.

 

4



Table of Contents

 

Phase Forward Incorporated

Condensed Consolidated Statements of Cash Flows

(unaudited)

(in thousands)

 

 

 

Nine Months Ended
September 30,

 

 

 

2008

 

2009

 

 

 

 

 

 

 

Operating activities

 

 

 

 

 

 

 

 

 

 

 

Net income

 

$

11,137

 

$

8,114

 

 

 

 

 

 

 

Adjustments to reconcile net income to net cash provided by operating activities:

 

 

 

 

 

Depreciation and amortization

 

7,149

 

12,088

 

Stock-based compensation expense

 

6,030

 

9,190

 

Loss on disposal of fixed assets

 

303

 

54

 

Amortization of leasehold incentive obligation

 

 

(593

)

Provision for allowance for doubtful accounts

 

55

 

386

 

Deferred income taxes

 

5,739

 

2,915

 

Amortization of premiums or discounts on investments

 

(178

)

(178

)

Change in fair value of short-term investments

 

 

(1,005

)

Change in fair value of securities settlement agreement

 

 

484

 

Changes in assets and liabilities:

 

 

 

 

 

Accounts receivable

 

(502

)

(18,157

)

Deferred costs

 

(1,524

)

(3,453

)

Prepaid expenses and other current assets

 

864

 

(1,395

)

Accounts payable

 

3,843

 

(2,141

)

Accrued expenses

 

840

 

(584

)

Deferred revenues

 

17,336

 

11,304

 

Deferred rent

 

(386

)

1,177

 

 

 

 

 

 

 

Net cash provided by operating activities

 

50,706

 

18,206

 

 

 

 

 

 

 

Investing activities

 

 

 

 

 

 

 

 

 

 

 

Increase (decrease) in restricted cash

 

(1,462

)

500

 

Proceeds from maturities of short-term and long-term investments

 

50,325

 

39,428

 

Purchase of short-term and long-term investments

 

(45,901

)

(86,545

)

Purchase of property and equipment

 

(11,108

)

(16,353

)

Cash paid for acquisitions, net of cash acquired

 

(40,869

)

(34,628

)

 

 

 

 

 

 

Net cash used in investing activities

 

(49,015

)

(97,598

)

 

 

 

 

 

 

Financing activities

 

 

 

 

 

 

 

 

 

 

 

Proceeds from issuance of common stock

 

1,795

 

1,860

 

Withholding taxes in connection with vesting of restricted stock awards

 

(1,247

)

(1,854

)

 

 

 

 

 

 

Net cash provided by (used in) financing activities

 

548

 

6

 

 

 

 

 

 

 

Effect of exchange rate changes on cash and cash equivalents

 

(1,239

)

847

 

 

 

 

 

 

 

Net increase (decrease) in cash and cash equivalents

 

1,000

 

(78,539

)

Cash and cash equivalents at beginning of period

 

133,401

 

131,550

 

 

 

 

 

 

 

Cash and cash equivalents at end of period

 

134,401

 

53,011

 

Short-term and long-term investments at end of period

 

43,719

 

94,215

 

Total cash, cash equivalents and short-term and long-term investments at end of period

 

$

178,120

 

$

147,226

 

 

 

 

 

 

 

Supplemental disclosure of non-cash investing activities

 

 

 

 

 

Purchase of leasehold improvements directly paid by lessor of new facility

 

$

6,125

 

$

 

 

 

 

 

 

 

Supplemental disclosure of cash flows related to acquisitions of businesses (Note 5)

 

 

 

 

 

 

 

 

 

 

 

Cash paid for acquisition of Clarix LLC

 

 

 

 

 

Fair value of assets acquired

 

$

4,420

 

$

 

Liabilities assumed

 

(3,030

)

 

Acquired intangible assets

 

22,110

 

 

Cost in excess of net assets acquired

 

17,804

 

 

Cash paid

 

41,304

 

 

 

Less cash acquired

 

(435

)

 

Cash paid for Clarix LLC, net of cash acquired

 

40,869

 

 

 

 

 

 

 

 

Cash paid for acquisition of Waban Software, Inc

 

 

 

 

 

Fair value of assets acquired

 

$

 

$

990

 

Liabilities assumed

 

 

(4,032

)

Acquired intangible assets

 

 

8,905

 

Cost in excess of net assets acquired

 

 

7,797

 

Cash paid

 

 

13,660

 

Less cash acquired

 

 

(32

)

Cash paid for Waban Software, Inc., net of cash acquired

 

$

 

$

13,628

 

 

 

 

 

 

 

Cash paid for acquisition of Maaguzi, LLC

 

 

 

 

 

Fair value of assets acquired

 

$

 

$

387

 

Liabilities assumed

 

 

(1,026

)

Acquired intangible assets

 

 

5,368

 

Cost in excess of net assets acquired

 

 

6,271

 

Cash paid

 

 

11,000

 

Less cash acquired

 

 

 

Cash paid for Maaguzi, LLC, net of cash acquired

 

$

 

$

11,000

 

 

 

 

 

 

 

Cash paid for acquisition of Covance IVRS/IWRS

 

 

 

 

 

Fair value of assets acquired

 

$

 

$

1,414

 

Liabilities assumed

 

 

(2,762

)

Acquired intangible assets

 

 

5,570

 

Cost in excess of net assets acquired

 

 

5,778

 

Cash paid

 

 

10,000

 

Less cash acquired

 

 

 

Cash paid for Covance IVRS/IWRS, net of cash acquired

 

$

 

$

10,000

 

 

 

 

 

 

 

Total cash paid for acquisitions of businesses, net of cash acquired

 

$

40,869

 

$

34,628

 

 

See accompanying notes.

 

5



Table of Contents

 

Phase Forward Incorporated

Notes to Condensed Consolidated Financial Statements

(unaudited)

(in thousands, except share and per share amounts)

 

1.      Basis of Presentation

 

The accompanying unaudited condensed consolidated financial statements included herein have been prepared by Phase Forward Incorporated (the “Company”) pursuant to the rules and regulations of the Securities and Exchange Commission (“SEC”). Certain information and footnote disclosures normally included in financial statements prepared in accordance with generally accepted accounting principles in the United States have been condensed or omitted pursuant to such SEC rules and regulations. Management of the Company believes that the disclosures herein are adequate to make the information presented not misleading. In the opinion of management, the unaudited condensed consolidated financial statements have been prepared on the same basis as the audited consolidated financial statements and reflect all material adjustments (consisting only of those of a normal and recurring nature) which are necessary to present fairly the consolidated financial position of the Company as of September 30, 2009, the results of its operations for the three and nine months ended September 30, 2008 and 2009 and its cash flows for the nine months ended September 30, 2008 and 2009. These unaudited condensed consolidated financial statements and notes thereto should be read in conjunction with the audited consolidated financial statements and notes thereto included in the Company’s Annual Report on Form 10-K for the year ended December 31, 2008. The results of operations for the interim periods are not necessarily indicative of the results of operations to be expected for the year ending December 31, 2009.

 

As of September 30, 2009, the Company’s significant accounting policies and estimates, which are detailed in the Company’s Annual Report on Form 10-K for the year ended December 31, 2008, have not changed except for the adoption or application of the accounting pronouncements applicable for subsequent periods as set forth in Note 19.

 

On April 22, 2009, the Company acquired all of the outstanding common stock of Waban Software, Inc. (“Waban”), a provider of platform solutions for the automation and compliance of clinical data analysis and reporting.  Waban’s Statistical Computing Environment and Clinical Data Repository (SCE/CDR) solutions provide automation, traceability and control of the key activities involved in the integration, analysis and reporting on clinical trial data.  The results of Waban have been included in the Company’s unaudited condensed consolidated financial statements since the date of acquisition (see Note 5).

 

On July 27, 2009, the Company acquired Maaguzi LLC (“Maaguzi”), a privately-held innovative provider of a Web-based product called OutcomeLogix , which is an electronic patient reported outcomes (ePRO) and late phase solution.  The results of Maaguzi have been included in the Company’s unaudited condensed consolidated financial statements since the date of acquisition (see Note 5).

 

On August 20, 2009, the Company acquired the Interactive Voice and Web Response Services business (“Covance IVRS/IWRS”) of Covance Inc.  The results of Covance IVRS/IWRS have been included in the Company’s unaudited condensed consolidated financial statements since the date of acquisition (see Note 5).

 

The Company evaluates events and transactions that occur after the balance sheet date as potential subsequent events.  The Company performed this evaluation through November 6, 2009, the date on which its financial statements were issued (see Note 20).

 

2.       Revenue Recognition and Deferred Set Up Costs

 

The Company derives revenues from software licenses and services. License revenues are derived principally from the sale of term licenses for the following software products offered by the Company: InForm™, Clintrial™, Empirica Study , Empirica Trace , Empirica™ Signal, CTSD™, Waban CDR and Waban SCE . Service revenues are derived principally from the Company’s delivery of the hosted solutions of its InForm, Clarix™, Empirica Signal, CTSD, Empirica Study, OutcomeLogix and Covance IVRS/IWRS software products, and consulting services and customer support, including training, for all of the Company’s products.

 

6



Table of Contents

 

The components of revenue are as follows:

 

 

 

Three Months Ended
September 30,

 

Nine months Ended
September 30,

 

 

 

2008

 

2009

 

2008

 

2009

 

License

 

$

12,974

 

$

15,159

 

$

38,675

 

$

43,970

 

Application hosting services

 

23,553

 

30,071

 

63,974

 

86,509

 

Consulting services

 

3,488

 

4,495

 

9,703

 

14,056

 

Customer support

 

2,976

 

3,394

 

9,510

 

9,901

 

Total

 

$

42,991

 

$

53,119

 

$

121,862

 

$

154,436

 

 

Customers generally have the ability to terminate application hosting, consulting and training service agreements upon 30 days notice. License agreements, multiple element arrangements, including license and service agreements and certain application hosting services can generally be terminated by either party for material breach of obligations not corrected within 30 days after notice of the breach.

 

The Company recognizes revenues when all of the following conditions are satisfied: (1) there is persuasive evidence of an arrangement; (2) the product or service has been provided to the customer; (3) the collection of fees is probable; and (4) the amount of fees to be paid by the customer is fixed or determinable.

 

The Company generally enters into software term licenses for its InForm , Clintrial, Empirica Trace, Waban CDR and Waban SCE products with its customers for 3 to 5 year periods. License agreements for other licensed products are generally for annual or multi-year terms.  These arrangements typically include multiple elements: software license, consulting services and customer support. The Company bills its customers in accordance with the terms of the underlying contract. Generally, the Company bills license fees annually in advance for each year of the license term. Payment terms are generally net 30 days.

 

The Company’s software license revenues are earned from the sale of off-the-shelf software requiring no significant modification or customization subsequent to delivery to the customer. Consulting services, which can also be performed by third-party consultants, are deemed to be non-essential to the functionality of the software and typically are for trial configuration, implementation planning, loading of software, building simple interfaces and running test data and documentation of procedures.

 

Customer support includes training services, telephone support and software maintenance.  The Company generally bundles customer support with the software license for the entire term of the arrangement. As a result, the Company generally recognizes revenues for all elements, including consulting services, ratably over the term of the software license and support arrangement. The Company allocates the revenues recognized for these arrangements to the different elements based on management’s estimate of the relative fair value of each element. For its term-based licenses, the Company allocates to consulting services, the anticipated service effort and value throughout the term of the arrangement at an amount that would have been allocated had those services been sold separately to the customer. The value of the Company’s consulting services sold within a bundled arrangement is equal to the value of consulting services sold on a stand-alone basis, as the activities performed under both types of arrangements are similar in nature.  The remaining value is allocated to license and support services, with 10% of this amount allocated to support services. The customer support services rate of 10% for multi-year term-based licenses reflects a significant discount from the rate for customer support services associated with perpetual licenses due to the reduction in the time period during which the customer can utilize the upgrades and enhancements.  The Company believes this rate is substantive and represents an amount it believes reasonable to be allocated.  The Company has allocated the estimated fair value to its multiple element arrangements to provide meaningful disclosures about each of its revenue streams. The costs associated with the consulting and customer support services are expensed as incurred. There are instances in which the Company sells software licenses based on usage levels. These software licenses can be based on estimated usage, in which case the license fee charged to the customer is fixed based on this estimate. When the fee is fixed, the revenues are generally recognized ratably over the contractual term of the arrangement. If the fee is based on actual usage, and therefore variable, the revenues are recognized in the period of use. Revenues from certain follow-on consulting services, which are sold separately to customers with existing software licenses and are not considered part of a multiple element arrangement, are recognized as the services are performed.

 

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The Company continues to sell additional perpetual licenses for the Clintrial, Empirica Trace, Waban CDR and Waban SCE software products in certain situations to its existing customers with the option to purchase customer support. The Company has established vendor specific objective evidence of fair value for the customer support. Accordingly, license revenues are recognized upon delivery of the software and when all other revenue recognition criteria are met. Customer support revenues are recognized ratably over the term of the underlying support arrangement. The Company generates customer support and maintenance revenues from its perpetual license customer base. Training revenues are recognized as earned.

 

In addition to making its software products available to customers through licenses, the Company offers its InForm , Empirica Signal , CTSD and Empirica Study software solutions through a hosted application solution delivered through a standard Web-browser.  The Company’s Clarix, OutcomeLogix and Covance IVRS/IWRS solutions are exclusively hosted applications.

 

Revenues resulting from InForm  and OutcomeLogix application hosting services consist of three stages for each clinical trial: the first stage involves application set up, including design of electronic case report forms and edit checks, installation and server configuration of the system; the second stage involves application hosting and related support services; and the third stage involves services required to close out, or lock, the database for the clinical trial. Revenues resulting from Clarix and Covance IVRS/IWRS application hosting services also consist of three stages for each clinical trial: the first stage involves application set up, including design and set up for the subject randomization and medication inventory management, installation and server configuration of the system; the second stage involves application hosting and related support services; and the third stage involves services required to close out, or lock, the database for the clinical trial.  Services provided for the InForm, Clarix, OutcomeLogix and Covance IVRS/IWRS products for the first and third stages are provided on a fixed-fee basis based upon the complexity of the trial and system requirements. Services for the second stage are charged separately as a fixed monthly fee. The Company recognizes revenues from all stages of the InForm, Clarix, OutcomeLogix and Covance IVRS/IWRS hosting services ratably over the hosting period. Fees charged and costs incurred for the trial system design, set up and implementation are deferred until the start of the hosting period and are amortized and recognized ratably over the estimated hosting period. The deferred costs include incremental direct costs with third parties and certain internal direct costs related to the trial and application set up. These costs include salary and benefits associated with direct labor costs incurred during trial set up, as well as third-party subcontract fees and other contract labor costs. Work performed outside the original scope of work is contracted for separately as an additional fee and is generally recognized ratably over the remaining term of the hosting period. Fees for the first and third stages of the service are billed based upon milestones. Fees for application hosting and related services in the second stage are generally billed quarterly in advance. Bundled into this revenue element are revenues attributable to the software license used by the customer.

 

Revenues resulting from hosting services for the Empirica Signal , CTSD and Empirica Study products consist of installation and server configuration, application hosting and related support services.  Services for this offering are generally charged a monthly fixed fee.  Revenues are recognized ratably over the period of the service.

 

In the event that an application hosting customer cancels its related statement of work, all deferred revenues are recognized and all deferred set up costs are expensed.  In addition, certain termination related fees may be charged and if so, such fees are recognized in the period of termination.

 

Provisions for estimated losses on uncompleted contracts are made on a contract-by-contract basis and are recognized in the period in which such losses become probable and can be reasonably estimated. To date, the Company has not experienced any material losses on uncompleted application hosting or consulting contracts.

 

One customer, GlaxoSmithKline, accounted for approximately 12% of the Company’s total revenues in the three months ended September 30, 2008 and 12% of the Company’s total revenues in the nine months ended September 30, 2008. The same customer accounted for $863 or 2% of accounts receivable outstanding as of December 31, 2008.  In the three and nine months ended September 30, 2009, no customer accounted for 10% or more of the Company’s total revenues for the period.

 

The Company deferred $1,318 and $1,355 of set up costs and amortized $858 and $885 of set up costs in the three months ended September 30, 2008 and 2009, respectively, and deferred $3,597 and $3,945 of set up costs and amortized $2,541 and $2,787 of set up costs in the nine months ended September 30, 2008 and 2009, respectively.  The amortization of deferred set up costs is a component of cost of service revenues.

 

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The Company may also enter into arrangements to provide consulting services separate from a license arrangement. In these situations, revenue is recognized on either a time-and-materials basis or using the proportional performance method. If the Company is not able to produce reasonably dependable estimates, revenue is recognized upon completion of the project and final acceptance from the customer. If significant uncertainties exist about project completion or receipt of payment, the revenue is deferred until the uncertainty is resolved. Provisions for estimated losses on contracts are recorded during the period in which they are identified.

 

Deferred revenue represents amounts billed or cash received in advance of revenue recognition.

 

The Company included $304 and $191 of out-of-pocket expenses in service revenues and cost of service revenues in the three months ended September 30, 2008 and 2009, respectively, and included $647 and $569 of out-of-pocket expenses in service revenues and cost of service revenues in the nine months ended September 30, 2008 and 2009, respectively.

 

Internal Use Software and Website Development Costs

 

The Company capitalizes qualifying computer software costs which are incurred during the application development stage, and amortizes them over the software’s estimated useful life. The Company capitalized $141 and $555 during the three months ended September 30, 2008 and 2009, respectively, and $337 and $933 during the nine months ended September 30, 2008 and 2009 respectively, related to Company-wide financial systems, which became operational in September 2009, and outside software development costs associated with the Company’s hosting operation, which became operational in March 2009.  Capitalized amounts are classified as “Property and Equipment, net” in the accompanying unaudited condensed consolidated financial statements.  The Company-wide financial system is being amortized over five years while the outside software development costs associated with the Company’s hosting operation is being amortized over three years.  Amortization expense was $17 and $48 during the three months ended September 30, 2008 and 2009, respectively, and $65 and $86 during the nine months ended September 30, 2008 and 2009, respectively.

 

Computer Software Development Costs and Research and Development Expenses

 

The Company sells products in a market that is subject to rapid technological change, new product development and changing customer needs. Accordingly, the Company has evaluated the establishment of technological feasibility of its products and concluded that technological feasibility is not established until the development stage of the product is nearly complete. The Company defines technological feasibility as the completion of a working model. The time period during which costs could be capitalized, from the point of reaching technological feasibility until the time of general product release, is very short, and consequently, the amounts that could be capitalized are not material to the Company’s financial position or results of operations. Therefore, the Company has charged all such costs to research and development expense in the period incurred.

 

3.      Prepaid Sales Commissions and Royalties

 

For arrangements where revenues are recognized over the relevant contract period, the Company defers related commissions paid to its direct sales force and software license royalties paid to third parties, and amortizes these expenses over the period in which the related revenues are recognized.

 

Commission payments are nonrefundable unless the sales representatives do not achieve their specific quota, amounts due from a customer are determined to be uncollectible or if the customer subsequently changes or terminates the level of service, in which case commissions paid are recoverable by the Company. The Company deferred $1,930 and $3,157 of commissions and amortized to sales and marketing expense $2,358 and $2,231 in the three months ended September 30, 2008 and 2009, respectively, and deferred $6,301 and $8,264 of commissions and amortized to sales and marketing expense $6,167 and $5,940 in the nine months ended September 30, 2008 and 2009, respectively.

 

The Company’s royalty obligation is based upon the license and customer support revenues earned for certain products in an arrangement. The Company has the right to recover the royalties in the event the arrangement is cancelled. The Company deferred $605 and $564 of royalties and amortized to cost of revenues $672 and $537 in the three months ended September 30, 2008 and 2009, respectively, and deferred $2,174 and $2,291 of royalties and amortized to cost of revenues $2,012 and $2,017 in the nine months ended September 30, 2008 and 2009, respectively.

 

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4.      Warranties and Indemnification

 

The Company’s software license arrangements and hosting services are typically warranted to perform in a manner consistent with general industry standards that are reasonably applicable and substantially in accordance with the Company’s product documentation under normal use and circumstances. The Company’s arrangements also include certain provisions for indemnifying customers against liabilities if its products or services infringe a third party’s intellectual property rights.

 

The Company has entered into service level agreements with some of its hosted application customers warranting certain levels of uptime reliability and permitting those customers to receive credits against monthly hosting fees or terminate their agreements in the event that the Company fails to meet those levels.

 

To date, the Company has not incurred any material costs as a result of such indemnifications and has not accrued any liabilities related to such obligations in the accompanying consolidated financial statements.

 

5.      Acquisitions

 

Covance IVRS/IWRS

 

On August 20, 2009, the Company acquired the Interactive Voice and Web Response Services business of Covance Inc.  The aggregate purchase price was $10,000 in cash, of which $5,778 has been recorded as goodwill.  T he acquisition of Covance IVRS/IWRS has been accounted for as a purchase, and accordingly, all of the assets acquired and liabilities assumed in the transaction are recognized at their acquisition-date fair values, while transaction costs associated with the transaction are expensed as incurred.

 

Preliminary Allocations of Assets and Liabilities.  For the purposes of the unaudited condensed consolidated balance sheets, the Company has made preliminary allocations of the purchase price for Covance IVRS/IWRS to the net tangible assets and intangible assets, goodwill and deferred revenue. However, the Company is in the process of completing its valuations of certain intangible assets and deferred revenue. The difference between the aggregate purchase price and the fair value of assets acquired and liabilities assumed, if any, is allocated to goodwill. The final allocations of the purchase price to intangible assets, goodwill and deferred revenue may differ materially from the information presented in these unaudited condensed consolidated financial statements. The following table summarizes the preliminary estimated fair values of the assets acquired and liabilities assumed at the acquisition date:

 

 

 

Preliminary Estimated 
Fair Values as of 
September 30, 2009

 

Current Assets

 

$

1,414

 

Intangible assets

 

5,570

 

Goodwill

 

5,778

 

Current liabilities

 

(2,762

)

Net assets acquired

 

$

10,000

 

 

Based on preliminary allocations, $5,570 of the intangible assets acquired from Covance IVRS/IWRS relate to customer relationships which will be amortized over a period of 15 years.  The acquired intangible assets were valued using the discounted cash flows and relief-from royalty approaches.   If an allocated asset becomes impaired or is abandoned, the carrying value of the related intangible asset will be written down to its fair value and an impairment charge will be taken in the period in which the impairment occurs.   The acquired intangible assets are subject to review for impairment as indicators of impairment develop and, otherwise, at least annually.

 

The difference between the consideration transferred to acquire the business and the fair value of assets acquired and liabilities assumed is allocated to goodwill. None of the goodwill is expected to be deductible for income tax purposes.

 

Covance IVRS/IWRS Financial Information.  The results of operations of Covance IVRS/IWRS have been included in the unaudited condensed consolidated financial statements since the acquisition date. Covance IVRS/IWRS had $1,113 in revenues in the period from the acquisition date (August 20, 2009) to September 30, 2009, and Covance IVRS/IWRS’s net operating loss in the period from the acquisition date to September 30, 2009 was immaterial to the Company’s unaudited condensed consolidated financial results.

 

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Maaguzi, LLC

 

On July 27, 2009, the Company acquired Maaguzi LLC (“Maaguzi”), a privately-held innovative provider of a Web-based product called OutcomeLogix , which is an electronic patient reported outcomes (ePRO) and late phase solution.  The aggregate purchase price was $11,000 in cash, of which $6,271 has been recorded as goodwill.  The acquisition of Maaguzi extends the Company’s integrated clinical research suite and marks the Company’s entry into the ePRO and observational studies markets.  The acquisition of Maaguzi has been accounted for as a purchase, and accordingly, all of the assets acquired and liabilities assumed in the transaction are recognized at their acquisition-date fair values, while transaction costs associated with the transaction are expensed as incurred.

 

Preliminary Allocations of Assets and Liabilities.  For the purposes of the unaudited condensed consolidated balance sheets, the Company has made preliminary allocations of the purchase price for Maaguzi to the net tangible assets and intangible assets, goodwill and deferred revenue. However, the Company is in the process of completing its valuations of certain intangible assets and deferred revenue. The difference between the aggregate purchase price and the fair value of assets acquired and liabilities assumed, if any, is allocated to goodwill. The final allocations of the purchase price to intangible assets, goodwill and deferred revenue may differ materially from the information presented in these unaudited condensed consolidated financial statements. The following table summarizes the preliminary estimated fair values of the assets acquired and liabilities assumed at the acquisition date:

 

 

 

Preliminary Estimated 
Fair Values as of 
September 30, 2009

 

Current Assets

 

$

190

 

Property, plant and equipment

 

197

 

Intangible assets

 

5,368

 

Goodwill

 

6,271

 

Current liabilities

 

(339

)

Deferred revenues

 

(687

)

Net assets acquired

 

$

11,000

 

 

Based on preliminary allocations, $1,229, $2,002, $2,087 and $50 of the intangible assets acquired from Maaguzi relate to developed technology, customer relationships, in-process research and development, and tradenames, respectively.  The acquired intangible assets were valued using the discounted cash flows and relief-from royalty approaches.  Developed technology, customer relationships and tradenames will be amortized over a period of 8 years, 20 years and 1 year, respectively.  If an allocated asset becomes impaired or is abandoned, the carrying value of the related intangible asset will be written down to its fair value and an impairment charge will be taken in the period in which the impairment occurs. The acquired intangible assets are subject to review for impairment as indicators of impairment develop and, otherwise, at least annually.

 

The difference between the consideration transferred to acquire the business and the fair value of assets acquired and liabilities assumed is allocated to goodwill. None of the goodwill is expected to be deductible for income tax purposes.

 

Maaguzi Financial Information.  The results of operations of Maaguzi have been included in the unaudited condensed consolidated financial statements since the acquisition date. Maaguzi had $344 in revenues in the period from the acquisition date (July 27, 2009) to September 30, 2009, and Maaguzi’s net operating loss in the period from the acquisition date to September 30, 2009 was immaterial to the Company’s unaudited condensed consolidated financial results.

 

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Waban Software, Inc.

 

On April 22, 2009, the Company acquired all of the outstanding common stock of Waban Software, Inc. (“Waban”), a provider of platform solutions for the automation and compliance of clinical data analysis and reporting.  Waban’s Statistical Computing Environment and Clinical Data Repository (SCE/CDR) solutions provide automation, traceability and control of the key activities involved in the integration, analysis and reporting on clinical trial data.  The aggregate purchase price was $13,764 in cash, of which $7,797 has been recorded as goodwill.  The Company acquired the technology of Waban to allow it to penetrate the market for statistical computing and clinical data repository solutions.  The acquisition of Waban has been accounted for as a purchase, and accordingly, all of the assets acquired and liabilities assumed in the transaction are recognized at their acquisition-date fair values, while transaction costs and restructuring costs associated with the transaction are expensed as incurred.

 

Purchase Price.  The $13,764 purchase price for Waban is based on the acquisition-date fair value of the consideration transferred, which was calculated based on the initial cash paid following post-acquisition working capital adjustments. The purchase price excludes transaction fees which the Company paid on Waban’s behalf on the acquisition date. Working capital adjustments have been classified as “Accrued expenses” in the accompanying unaudited condensed consolidated balance sheet for the period ended September 30, 2009. The acquisition-date fair value of the consideration consisted of the following:

 

 

 

Preliminary Estimated

 

 

 

Fair Values as of

 

 

 

September 30, 2009

 

Cash paid

 

$

13,660

 

Accrued working capital adjustment

 

104

 

Total purchase price

 

$

13,764

 

 

Preliminary Allocations of Assets and Liabilities.  For the purposes of the condensed unaudited consolidated balance sheets, the Company has made preliminary allocations of the purchase price for Waban to the net tangible assets and intangible assets, goodwill, deferred income taxes and deferred revenue. However, the Company is in the process of completing its valuations of certain intangible assets and deferred revenue. The difference between the aggregate purchase price and the fair value of assets acquired and liabilities assumed, if any, is allocated to goodwill. The final allocations of the purchase price to intangible assets, goodwill, deferred income taxes and deferred revenue may differ materially from the information presented in these unaudited condensed consolidated financial statements. The following table summarizes the preliminary estimated fair values of the assets acquired and liabilities assumed at the acquisition date:

 

 

 

Preliminary Estimated 
Fair Values as of 
September 30, 2009

 

Current Assets

 

$

825

 

Property, plant and equipment

 

135

 

Other assets

 

30

 

Intangible assets

 

8,905

 

Goodwill

 

7,797

 

Current liabilities

 

(479

)

Deferred Income Taxes

 

(2,421

)

Deferred revenues

 

(1,028

)

Net assets acquired

 

$

13,764

 

 

Based on preliminary allocations, $4,758, $3,174 and $973 of the intangible assets acquired from Waban relate to developed technology, customer relationships and tradenames, respectively.  The acquired intangible assets were valued using the discounted cash flows and relief-from royalty approaches.  Developed technology, customer relationships and tradenames will be amortized over a period of 15 years, 15 years and 8 years, respectively.  If an allocated asset becomes impaired or is abandoned, the carrying value of the related intangible asset will be written down to its fair value and an impairment charge will be taken in the period in which the impairment occurs. The acquired intangible assets are subject to review for impairment as indicators of impairment develop and, otherwise, at least annually.

 

The difference between the consideration transferred to acquire the business and the fair value of assets acquired and liabilities assumed is allocated to goodwill. None of the goodwill is expected to be deductible for income tax purposes. As of September 30, 2009, there were no changes in the recognized amounts of goodwill resulting from the acquisition of Waban.

 

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Waban Financial Information.  The results of operations of Waban have been included in the unaudited condensed consolidated financial statements since the acquisition date. Waban had $605 in revenues in the period from the acquisition date (April 22, 2009) to September 30, 2009, and Waban’s net operating loss in the period from the acquisition date to September 30, 2009 was immaterial to the Company’s unaudited condensed consolidated financial results.

 

6.       Net Income Per Share

 

Basic net income per common share for all periods presented was determined by dividing net income applicable to common stockholders by the weighted average number of common shares outstanding during the period. Weighted average shares outstanding exclude unvested restricted common stock. Diluted net income per share includes the effects of all dilutive, potentially issuable common shares using the treasury stock method.

 

The calculation of basic and diluted net income per share is as follows:

 

 

 

Three Months Ended
September 30,

 

Nine months Ended
September 30,

 

 

 

2008

 

2009

 

2008

 

2009

 

Numerator:

 

 

 

 

 

 

 

 

 

Net income

 

$

3,441

 

$

1,809

 

$

11,137

 

$

8,114

 

 

 

 

 

 

 

 

 

 

 

Denominator:

 

 

 

 

 

 

 

 

 

Weighted-average common shares outstanding

 

42,823,272

 

43,235,883

 

42,780,615

 

43,139,958

 

Less weighted-average unvested restricted common stock awards outstanding

 

(629,650

)

(383,016

)

(760,272

)

(503,099

)

Basic weighted-average common shares outstanding

 

42,193,622

 

42,852,867

 

42,020,343

 

42,636,859

 

Dilutive effect of common stock options

 

1,334,814

 

1,027,927

 

1,314,622

 

1,064,590

 

Dilutive effect of unvested restricted common stock awards and units

 

536,779

 

636,107

 

544,115

 

636,747

 

Diluted weighted-average common shares outstanding

 

44,065,215

 

44,516,901

 

43,879,080

 

44,338,196

 

 

 

 

 

 

 

 

 

 

 

Net income per share applicable to common stockholders:

 

 

 

 

 

 

 

 

 

Basic

 

$

0.08

 

$

0.04

 

$

0.27

 

$

0.19

 

 

 

 

 

 

 

 

 

 

 

Diluted

 

$

0.08

 

$

0.04

 

$

0.25

 

$

0.18

 

 

Diluted weighted average common shares outstanding do not include options, awards and units outstanding to purchase 13,252 and 432,835 common equivalent shares for the three months ended September 30, 2008 and 2009, respectively, and do not include options, awards, and units outstanding to purchase 310,299 and 162,813 common equivalent shares for the nine months ended September 30, 2008 and 2009, respectively, as their effect would have been anti-dilutive.

 

7.      Foreign Currency Translation

 

The financial statements of the Company’s foreign subsidiaries are translated into U.S. dollars, which is the Company’s reporting currency. The functional currency of the Company’s subsidiaries in Australia, Belgium, France, India, Japan, Romania and the United Kingdom are the local currencies of those countries. Accordingly, the assets and liabilities of the Company’s foreign subsidiaries are translated into U.S. dollars using the exchange rate in effect at each balance sheet date. Revenue and expense accounts are translated using an average rate of exchange during the period. Gains and losses arising from transactions denominated in foreign currencies are primarily related to intercompany accounts that have been determined to be temporary in nature and cash accounts and accounts receivable denominated in non-functional currencies.

 

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The Company recorded foreign currency gains/(losses) of $(459) and $77 in the three months ended September 30, 2008 and 2009, respectively, and $(444) and $50 in the nine months ended September 30, 2008 and 2009, respectively.  Such gains/(losses) are included in other income in the accompanying unaudited condensed consolidated statements of income.

 

Foreign currency translation adjustments are accumulated as a component of other comprehensive income as a separate component of stockholders’ equity.

 

8.      Cash, Cash Equivalents, Short-term and Long-term Investments

 

Securities that the Company has the intent and ability to hold to maturity are reported at amortized cost, which approximates market value, and are classified as held-to-maturity. Securities for which it is not the Company’s intent to hold to maturity are classified as either available-for-sale securities or trading securities. Available-for-sale securities are reported at fair value, with temporary unrealized gains/(losses) excluded from earnings and reported in a separate component of stockholders’ equity and other than temporary unrealized losses included in earnings. Trading securities are reported at fair value, with unrealized gains/(losses) included in earnings. The Company considers all highly liquid investments with original maturities of 90 days or less at the time of purchase to be cash equivalents and investments with original maturities of between 91 days and one year to be short-term investments. The Company considers investments with maturities greater than one year to be long-term investments.  All securities, with the exception of auction rate securities (“ARS”), are classified as held-to-maturity securities. The ARS are debt instruments issued by various municipalities throughout the United States.  In prior periods and up through the execution of the signed settlement agreement with UBS AG (“UBS”) in November 2008 as further discussed below, the ARS were classified as available-for-sale because it was the Company’s intent not to hold them to maturity. Upon the execution of the settlement agreement with UBS, the Company elected to make a one-time transfer of the ARS from available-for-sale securities to trading securities.  Accordingly, on a prospective basis, all unrealized gains/(losses) for these trading securities have been included in earnings.

 

Cash, cash equivalents, short-term and long-term investments as of December 31, 2008 and September 30, 2009 consist of the following:

 

 

 

December 31, 2008

 

 

 

Contracted

 

Amortized

 

Fair Market

 

Balance Per

 

Description

 

Maturity

 

Cost

 

Value

 

Balance Sheet

 

Cash

 

Demand

 

$

22,487

 

$

22,487

 

$

22,487

 

Money market funds

 

Demand

 

109,063

 

109,063

 

109,063

 

Total cash and cash equivalents

 

 

 

$

131,550

 

$

131,550

 

$

131,550

 

 

 

 

 

 

 

 

 

 

 

U.S. agency notes

 

236 days

 

$

2,000

 

$

2,000

 

$

2,000

 

Municipal bonds

 

1 day

 

1,000

 

1,000

 

1,000

 

Corporate bonds

 

127 days

 

24,893

 

24,884

 

24,893

 

Total short-term investments

 

 

 

$

27,893

 

$

27,884

 

$

27,893

 

 

 

 

 

 

 

 

 

 

 

Auction rate securities

 

26 years

 

$

24,050

 

$

18,022

 

$

18,022

 

Total long-term investments

 

 

 

$

24,050

 

$

18,022

 

$

18,022

 

 

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September 30, 2009

 

 

 

Contracted

 

Amortized

 

Fair Market

 

Balance Per

 

Description

 

Maturity

 

Cost

 

Value

 

Balance Sheet

 

Cash

 

Demand

 

$

22,269

 

$

22,269

 

$

22,269

 

Money market funds

 

Demand

 

30,742

 

30,742

 

30,742

 

Total cash and cash equivalents

 

 

 

$

53,011

 

$

53,011

 

$

53,011

 

 

 

 

 

 

 

 

 

 

 

U.S. agency notes

 

126 days

 

$

21,979

 

$

21,982

 

$

21,979

 

Corporate bonds

 

202 days

 

18,634

 

18,792

 

18,634

 

Auction rate securities

 

273 days

 

23,900

 

18,877

 

18,877

 

Total short-term investments

 

 

 

$

64,513

 

$

59,651

 

$

59,490

 

 

 

 

 

 

 

 

 

 

 

U.S. agency notes

 

521 days

 

$

15,827

 

$

15,945

 

$

15,827

 

Corporate bonds

 

497 days

 

18,898

 

19,116

 

18,898

 

Total long-term investments

 

 

 

$

34,725

 

$

35,061

 

$

34,725

 

 

The Company has had no realized gains or losses from the sale of cash equivalents or short-term investments.

 

As of December 31, 2008 and September 30, 2009, the Company held ARS totaling $24,050 and $23,900, respectively, at par value, which were classified as long-term investments and short-term investments, respectively, in the accompanying unaudited condensed consolidated balance sheets, and which are recorded at fair value.  These ARS are debt instruments issued by various states throughout the United States to finance student loans.  The types of ARS that the Company owns are backed by student loans, 95% of which are guaranteed under the Federal Family Education Loan Program, and all have credit ratings of AAA (or equivalent) from a recognized rating agency.  Historically, the carrying value of ARS approximated fair value due to the frequent resetting of the interest rates. With the liquidity issues experienced in the global credit and capital markets, the Company’s ARS have experienced multiple failed auctions. While the Company continues to earn and receive interest on these investments at the maximum contractual rate, the estimated fair value of these ARS no longer approximates par value.

 

In November 2008, the Company accepted an offer from and entered into an agreement (the “Agreement”) with UBS with respect to all of the Company’s ARS held at that time.  As a UBS client who holds ARS, the Company will receive certain rights, which will entitle the Company to sell ARS to UBS affiliates during the period from June 30, 2010 to July 2, 2012 for a price equal to par value.  In accepting the Agreement, the Company granted UBS the authority to sell or auction the ARS at par at any time up until the expiration date of the Agreement and released UBS from any claims relating to the marketing and sale of ARS.  UBS obligations under the Agreement are not secured by its assets and do not require UBS to obtain any financing to support its performance obligations under the Agreement.  UBS has disclaimed any assurance that it will have sufficient financial resources to satisfy its obligations under the Agreement.  If UBS has insufficient funding to buy back the ARS and the auction process continues to fail, the Company may incur further losses on the carrying value of the ARS.

 

The Company performed a fair value calculation of these ARS as of December 31, 2008 and September 30, 2009.  Fair value was determined using a secondary market indications method (direct discounts) and a discounted cash flow method as recent auctions of these securities were not successful, resulting in the Company continuing to hold these securities and issuers paying interest at the maximum contractual rate. This valuation technique considers the following: time left to maturity, the rate of interest paid on the securities, the amount of principal to be repaid to the holders of the securities; the credit worthiness of the issuer and guarantors (if any) and the sufficiency of the collateral; trading characteristics of the securities; ability to borrow against the ARS; evidence from secondary market sales; and the market-clearing yield for the securities. Based upon the valuation performed, the Company concluded that the fair value of these ARS at December 31, 2008 was $18,022, a decline of $6,028 from par value. Since the Company’s signed Agreement with UBS indicates that the Company intends to sell the ARS to UBS affiliates before their stated maturity dates under the terms of the ARS, the decline in fair value is deemed other-than-temporary. Accordingly, the Company recorded a loss on these securities of $6,028 in the condensed consolidated statement of income for the year ended December 31, 2008 as it was deemed to be other-than-temporary.

 

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As of September 30, 2009, the Company concluded that the fair value of these ARS increased to $18,877, and therefore, recorded the change in fair value of these securities from December 31, 2008 of $855 in the accompanying unaudited condensed consolidated statement of income for the nine months ended September 30, 2009.  During the three months ended September 30, 2009 the fair value of these ARS increased $441 and therefore, the Company recorded the change in fair value of these securities in the accompanying unaudited condensed consolidated statement of income for the three months ended September 30, 2009.  During the nine months ended September 30, 2009, $150 of the Company’s ARS were called by the respective issuers at par value.  As of September 30, 2009, it remained the Company’s intent to sell the ARS on June 30, 2010 in accordance with its rights under the Agreement.  Accordingly, the ARS were reclassified from long-term investments to short-term investments in the accompanying unaudited condensed consolidated balance sheets.

 

Fair value of the Company’s put option was determined using a discounted cash flow method, which considered the following factors: term of the agreement, the availability to borrow against the ARS, the creditworthiness of UBS and current market interest rates. Based on the valuation performed, the Company concluded that the fair value of the put option was $5,322 as of December 31, 2008.  Accordingly, a gain of $5,322 was recorded in the consolidated statement of income for the year ended December 31, 2008 with a corresponding long term asset, “securities settlement agreement”, in the consolidated balance sheet at December 31, 2008.  Based on the valuation performed as of September 30, 2009 the Company concluded that the fair market value of the securities settlement agreement was $4,838, resulting in a decrease in fair value of $498 and $484 in the Company’s accompanying unaudited condensed consolidated statements of income for the three and nine months ended September 30, 2009, respectively. As of September 30, 2009, it remained the Company’s intent to sell the ARS on June 30, 2010 in accordance with its rights under the settlement agreement and, accordingly, the Company reclassified the fair value of the “securities settlement agreement” from long-term-assets to current assets in the accompanying unaudited condensed consolidated balance sheets.

 

Refer to Note 18 for further discussion on the adoption of accounting pronouncements surrounding Fair Value Measurements.

 

9.       Goodwill and Intangible Assets

 

Goodwill and intangible assets that have indefinite lives are not amortized but are evaluated for impairment annually or whenever events or changes in circumstances indicate the carrying value may not be recoverable. Intangible assets that have finite lives are amortized over their useful lives.

 

The goodwill resulting from acquisitions is reviewed for impairment on an annual basis .   Consistent with prior years, the Company will conduct its annual impairment test of goodwill during the fourth quarter of 2009.  For the nine months ended September 30, 2009, there have been no impairment indicators that would lead the Company to write down an asset.

 

A rollforward of the net carrying amount of goodwill is as follows:

 

 

 

Amount

 

 

 

 

 

Balance as of December 31, 2008

 

$

39,125

 

 

 

 

 

Purchase price adjustments associated with the acquisition of Clarix

 

470

 

Increase associated with the acquisition of Waban (Note 5)

 

7,797

 

Increase associated with the acquisition of Maaguzi (Note 5)

 

6,271

 

Increase associated with the acquisition of Covance IVRS/IWRS (Note 5)

 

5,778

 

Balance as of September 30, 2009

 

$

59,441

 

 

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Table of Contents

 

Finite-lived intangible assets consist of the following:

 

 

 

 

 

As of December 31, 2008

 

As of September 30, 2009

 

Description

 

Estimated
Useful Life

 

Gross
Carrying
Value

 

Accumulated
Amortization

 

Gross
Carrying
Value

 

Accumulated
Amortization

 

Developed technology and know-how

 

5-15 years

 

$

15,460

 

$

1,743

 

$

21,447

 

$

3,103

 

Customer relationships

 

5-20 years

 

10,010

 

1,309

 

20,978

 

2,143

 

Non-compete agreements

 

2-3 years

 

610

 

335

 

610

 

412

 

Tradename (1)

 

1-8 years

 

300

 

157

 

1,323

 

239

 

In process research and development

 

8 years

 

 

 

2,087

 

 

Customer backlog

 

3 years

 

720

 

80

 

720

 

260

 

Total

 

 

 

$

27,100

 

$

3,624

 

$

47,165

 

$

6,157

 

 


(1)

 

In connection with the acquisition of Clarix LLC (“Clarix”), the Company identified certain acquired intangible assets which were determined to have an indefinite life.  The assets, which relate to the tradename of Clarix, totaled $4,110.

 

Amortization expense related to intangible assets for the three months ended September 30, 2008 and 2009 was $565 and $937, respectively, and $1,075 and $2,534 for the nine months ended September 30, 2008 and 2009, respectively.

 

The estimated remaining amortization expense for each of the five succeeding years is as follows:

 

Year ended December 31,

 

Amount

 

2009 (nine months ended December 31, 2009)

 

$

1,070

 

2010

 

5,253

 

2011

 

4,604

 

2012

 

4,532

 

2013

 

4,274

 

2014 and thereafter

 

21,275

 

Total

 

$

41,008

 

 

10.  Accrued Expenses

 

Accrued expenses consist of the following:

 

 

 

As of
December 31,

 

As of
September 30,

 

 

 

2008

 

2009

 

Accrued payroll and related benefits

 

$

14,108

 

$

15,692

 

Accrued royalties

 

1,839

 

1,858

 

Loss on foreign exchange contracts

 

1,059

 

46

 

Lease exit costs

 

527

 

 

Accrued other expenses

 

5,153

 

6,373

 

 

 

 

 

 

 

Total

 

$

22,686

 

$

23,969

 

 

11.     Restricted Cash

 

As of December 31, 2008, the Company had a $500 collateral obligation for its prior corporate headquarters facility lease, which was secured by a certificate of deposit.  The certificate of deposit was classified as “Restricted cash, current portion” in the accompanying unaudited condensed consolidated balance sheet.  In connection with the relocation of the Company’s corporate headquarters, the $500 collateral obligation was terminated and, as such, this amount is no longer classified as “Restricted cash, current portion” as of September 30, 2009.

 

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In connection with the signing of a lease on February 13, 2008 to secure office space for the Company’s new corporate headquarters at 77 Fourth Avenue, Waltham, Massachusetts, the Company deposited with the landlord an unconditional, irrevocable letter of credit in the landlord’s favor in the amount of $962, secured by a certificate of deposit.  The certificate of deposit has been classified as “Restricted cash, net of current portion” in the accompanying unaudited condensed consolidated balance sheets as of December 31, 2008 and September 30, 2009.  See Note 12 for further discussion regarding this lease.

 

12.    Commitments and Contingencies

 

From time to time and in the ordinary course of business, the Company is subject to various claims, charges and litigation. Intellectual property disputes often have a risk of injunctive relief which, if imposed against the Company, could materially and adversely affect its financial condition or results of operations. From time to time, third parties have asserted and may in the future assert intellectual property rights to technologies that are important to the Company’s business and have demanded and may in the future demand that the Company license their technology. Although the outcome of litigation cannot be predicted with certainty and some lawsuits, claims or proceedings may be disposed of unfavorably to the Company, which could materially and adversely affect its financial condition or results of operations, the Company does not believe that it is currently a party to any material legal proceedings.

 

On August 17, 2009, the Company entered into a lease (“Clarix Lease”) with KBS Five Tower Bridge, L.L.C. to secure office space for the Company’s Interactive Response Technology business operations at 300 Barr Harbor Drive, West Conshocken, Pennsylvania. The commencement date for occupancy under the Clarix Lease was September 2009.  The Clarix Lease provides for the rental of 44,907 square feet of space and has an initial term of 10 years and one month. The Company can, subject to certain conditions, extend this term by exercising up to two consecutive five-year options.  The annual rent under the Clarix Lease for the first year is $1,325, or approximately $110 per month, with annual escalations in rent for each subsequent year in the amount of $22, or fifty cents per rentable square foot.  The total base rent payable in the initial term is $14,258.

 

On February 13, 2008, the Company entered into a lease (“Lease”) with BP Fourth Avenue, L.L.C. (the “Landlord”) to secure office space for the Company’s current corporate headquarters at 77 Fourth Avenue, Waltham, Massachusetts. The commencement date for occupancy under the Lease was December 2008. The lease for the Company’s previous corporate headquarters at 880 Winter Street in Waltham, Massachusetts expired in February 2009.  The Lease provides for the rental of 165,129 square feet of space and has an initial term of 10 years and three months. The Company can, subject to certain conditions, extend this term by exercising up to two consecutive five year options. The Company is not required to pay any rent for the first three months of the initial Lease term.  After the initial three months, the annual rent under the Lease for years one through five is $6,600, or approximately $548 per month.  For years six through ten, the annual rent will be $7,200, or approximately $603 per month.  The total base rent payable in the initial term is $69,100.  In connection with the signing of the Lease, the Company has deposited with the Landlord an unconditional, irrevocable letter of credit in Landlord’s favor in the amount of $962.

 

13.    Leasehold Incentive Obligation

 

In conjunction with the February 2008 lease agreement for the Company’s current headquarters, the landlord agreed to reimburse the Company for leasehold improvements totaling $8,104, which was received in 2008.  The leasehold improvements are recognized in property and equipment on the consolidated balance sheet, with the corresponding reimbursement recognized as “leasehold incentive obligation” on the consolidated balance sheet.  The amount of the incentive will be amortized on a straight-line basis over the lease term as a reduction of rental expense at the beginning of occupancy.  The leasehold improvements in property and equipment will be amortized over the shorter of the lease term or the estimated useful life of the asset.  The Company amortized the leasehold incentive obligation as a reduction to rent expense of $198 and 594 in the three and nine months ended September 30, 2009, respectively.  In the three and nine months ended September 30, 2008 there were no amounts expensed relating to the amortization of the leasehold incentive obligation.

 

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14.    Stockholders’ Equity and Stock-Based Compensation

 

Stock-based Compensation Expense

 

For stock options issued under the Company’s 2004 Stock Option and Incentive Plan (the “2004 Plan”), the fair value of each option grant is estimated on the date of grant using the Black-Scholes pricing model, and an estimated forfeiture rate is used when calculating stock-based compensation expense for the period.  For restricted stock awards and units issued under the Company’s 2004 Plan, the fair value of each grant is calculated based on the Company’s stock price on the date of grant and an estimated forfeiture rate when calculating stock-based compensation expense for the period.  During the three months ended September 30, 2008 and 2009, the Company recorded $2,292 and $2,996 of aggregate stock-based compensation expense, respectively, and $6,030 and $9,190 in the nine months ended September 30, 2008 and 2009, respectively.  As of September 30, 2009, there was $26,546 of unrecognized stock-based compensation expense related to stock-based awards that is expected to be recognized over a weighted average period of 2.35 years.

 

The Company applied forfeiture rates derived from an analysis of its historical data in determining the expense recorded in the Company’s consolidated statements of income as follows:

 

 

 

Three Months Ended
September 30,

 

Nine months Ended
September 30,

 

 

 

2008

 

2009

 

2008

 

2009

 

Restricted stock units and awards

 

5.00

%

5.25

%

5.00

%

5.25

%

Service-based stock options

 

8.00

%

9.00

%

8.00

%

9.00

%

Milestone options

 

12.00

%

12.00

%

12.00

%

12.00

%

 

Common Stock

 

In the three and nine months ended September 30, 2009, the Company issued 54,148 and 292,427 shares of common stock, respectively, in connection with the exercise of stock options resulting in proceeds of $378 and $1,619, respectively.  In the three and nine months ended September 30, 2009, the Company issued zero and 18,415 shares of common stock under the 2004 Employee Stock Purchase Plan resulting in proceeds of $0 and $241, respectively.  In the three and nine months ended September 30, 2009, the Company released 34,052 and 374,585 shares of common stock, respectively, in connection with the vesting of restricted stock awards and units and retired 10,095 and 133,056 of these shares, respectively, to cover withholding taxes in the amount of $136 and $1,854, respectively.

 

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Table of Contents

 

Stock Option Activity

 

A summary of stock option activity under the Phase Forward Incorporated 1997 Stock Option Plan, the Phase Forward Incorporated 2004 Stock Option and Incentive Plan and the 2003 Non-Employee Director Stock Option Plan as of September 30, 2009, and changes during the nine months ended September 30, 2009, is as follows:

 

 

 

Number of
Shares

 

Weighted
Average
Exercise Price
per Share

 

Weighted
Average
Remaining
Contractual
Term (years)

 

Aggregate Intrinsic
Value (2)

 

Outstanding as of December 31, 2008

 

2,187,123

 

$

4.84

 

4.77

 

 

 

Granted

 

 

 

 

 

 

 

Exercised

 

(292,427

)

5.54

 

 

 

$

2,591

 

Canceled

 

281

 

6.53

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Outstanding as of September 30, 2009

 

1,894,977

 

$

4.73

 

3.94

 

$

17,645

 

 

 

 

 

 

 

 

 

 

 

Exercisable as of September 30, 2009

 

1,815,018

 

$

4.66

 

3.87

 

$

17,027

 

 

 

 

 

 

 

 

 

 

 

Vested or expected to vest as of September 30, 2009 (1)

 

1,888,294

 

$

4.72

 

3.93

 

$

17,594

 

 


(1)

 

The vested or expected to vest options at September 30, 2009 include both the vested options and the number of options expected to vest calculated after applying an estimated forfeiture rate to the unvested options.

 

 

 

(2)

 

The aggregate intrinsic value for shares outstanding, exercisable and vested is calculated based on the positive difference between the fair value per share of the Company’s common stock on September 30, 2009 of $14.04, or the date of exercise, as applicable, and the exercise price of the underlying options.

 

Restricted Stock Awards and Unit Activity

 

A summary of activity related to restricted common stock awards and unit awards as of September 30, 2009 and changes during the nine months ended September 30, 2009, is as follows:

 

 

 

Number of
Shares

 

Market Price
Per Share

 

Weighted
Average
Grant Date
Fair Value
Per Share

 

Weighted
Average
Remaining
contractual
Term
(years)

 

Aggregate Intrinsic
Value (2)

 

Unvested at December 31, 2008

 

2,139,964

 

$

10.85 - 23.20

 

$

15.66

 

 

 

 

 

Granted

 

967,294

 

11.10 - 15.73

 

 

 

 

 

 

 

Vested

 

(374,585

)

12.12 - 18.72

 

 

 

 

 

 

 

Forfeited

 

(45,687

)

10.85 - 23.03

 

 

 

 

 

 

 

Unvested at September 30, 2009

 

2,686,986

 

$

10.85 - 23.20

 

$

15.36

 

2.36

 

$

37,725

 

 

 

 

 

 

 

 

 

 

 

 

 

Expected to be free of restrictions (1)

 

2,195,589

 

$

10.85 - 23.20

 

$

15.36

 

2.35

 

$

30,826

 

 


(1)

 

The expected to be free of restrictions at September 30, 2009 was calculated by applying an estimated forfeiture rate to the unvested shares.

 

 

 

(2)

 

The aggregate intrinsic value is calculated based on the fair value per share of the Company’s common stock on September 30, 2009 of $14.04.

 

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15.   Comprehensive Income

 

The Company’s other comprehensive income relates to foreign currency translation adjustments and unrealized losses on its ARS that were classified as available-for-sale in 2008.  For the three and nine months ended 2009 there were no unrealized gains or losses on ARS as the Company elected to make a one-time transfer of the ARS from available-for-sale to trading securities for the fiscal period ended December 31, 2008.  Accumulated other comprehensive income is presented separately on the balance sheet as required.

 

Comprehensive income consisted of the following:

 

 

 

Three Months Ended
September 30,

 

Nine months Ended
September 30,

 

 

 

2008

 

2009

 

2008

 

2009

 

Net income

 

$

3,441

 

$

1,809

 

$

11,137

 

$

8,114

 

Cumulative Translation adjustment

 

(1,138

)

245

 

(621

)

839

 

Impairment of auction rate securities, net of tax (Note 8)

 

14

 

 

(782

)

 

Comprehensive income

 

$

2,317

 

$

2,054

 

$

9,734

 

$

8,953

 

 

16.   Forward Foreign Exchange Contracts

 

The Company enters into transactions in currencies other than the U.S. dollar and holds cash in foreign currencies which expose the Company to transaction gains and losses as foreign currency exchange rates fluctuate against the U.S. dollar. The Company from time to time enters into forward foreign exchange contracts to hedge the foreign currency exposure of non-U.S. dollar denominated third-party and intercompany receivables and cash balances. The contracts, which relate to the British pound, euro, and the Japanese yen, generally have terms of one month. These hedges are deemed fair value hedges and have not been designated for hedge accounting. The gains or losses on the forward foreign exchange contracts along with the associated losses and gains on the revaluation and settlement of the short-term intercompany balances, accounts receivable and cash balances are recorded in current operations in other income.

 

The following table summarizes the outstanding forward foreign exchange contracts held by the Company as of December 31, 2008 and September 30, 2009:

 

 

 

 

 

As of December 31, 2008

 

As of September 30, 2009

 

Currency

 

Hedge Type

 

Local
Currency

Amount

 

Approximate
U.S. Dollar
Equivalent

 

Local
Currency
Amount

 

Approximate
U.S. Dollar
Equivalent

 

British pound

 

Buy

 

1,200

 

$

1,765

 

 

$

 

British pound

 

Sale

 

 

 

1,800

 

2,873

 

Euro

 

Sale

 

7,500

 

10,454

 

2,000

 

2,924

 

Japanese yen

 

Sale

 

45,000

 

477

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

$

12,696

 

 

 

$

5,797

 

 

The forward foreign exchange contracts are short-term and generally mature within one month of origination.

 

Realized and unrealized foreign currency gains and losses, net of hedging, are accounted for in other income.  The Company recorded foreign currency gains/(losses) of $(459) and $77 in the three months ended September 30, 2008 and 2009.  The Company recorded foreign currency gains/(losses) of $(444) and $50 in the nine months ended September 30, 2008 and September 30, 2009, respectively.  The Company settles forward foreign exchange contracts in cash.

 

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17.           Income Taxes

 

The Company’s effective tax rate for the three months ended September 30, 2008 and 2009 was 36%. For the nine months ended September 30, 2008 and 2009, the Company’s effective tax rates were 37% and 36%, respectively.  In the three months ended September 30, 2008 and 2009, the Company’s effective tax rate was lower than its statutory rate of 37% primarily due to the tax benefits related to the sale of incentive stock options within the period.  In the nine months ended September 30, 2009, the Company’s effective tax rate was lower than its statutory rate of 37% primarily due to the release of a portion of its unrecognized tax benefits as a result of the closing of a statute of limitation in a foreign tax jurisdiction.

 

As of September 30, 2009, the Company had a liability of $1,524 for net unrecognized tax benefits, all of which would favorably impact the Company’s effective tax rate if recognized.  The Company recognizes interest and penalties related to uncertain tax positions as a component of income tax expense.  As of September 30, 2009, the Company had approximately $51 and $40, respectively, of accrued interest and penalties related to unrecognized tax benefits.  The Company anticipates a reduction of approximately $291 to the amount of unrecognized tax benefits over the next twelve months associated with lapsing statutes of limitations.  The unrecognized tax liability of $1,524 and accrued interest and penalties of $91 are classified as other long-term liabilities on the unaudited condensed consolidated balance sheet.

 

18.     Fair Value Measurements

 

Fair value is an exit price, representing the price that would be received to sell an asset or paid to transfer a liability in an orderly transaction between market participants based on the highest and best use of the asset or liability. As such, fair value is a market-based measurement that should be determined based on assumptions that market participants would use in pricing an asset or liability. The Company uses valuation techniques to measure fair value that maximize the use of observable inputs and minimize the use of unobservable inputs. These inputs are prioritized as follows:

 

·                       Level 1 : Observable inputs such as quoted prices for identical assets or liabilities in active markets;

·                       Level 2 : Inputs, other than the quoted prices in active markets, that are observable either directly or indirectly such as quoted prices for similar assets or liabilities or market-corroborated inputs; and

·                       Level 3 : Unobservable inputs for which there is little or no market data, which require the reporting entity to develop its own assumptions about how market participants would price the assets or liabilities.

 

The valuation techniques that may be used to measure fair value are as follows:

 

Market approach - Uses prices and other relevant information generated by market transactions involving identical or comparable assets or liabilities

Income approach - Uses valuation techniques to convert future amounts to a single present amount based on current market expectations about those future amounts, including present value techniques, option-pricing models and excess earnings method

Cost approach - Based on the amount that currently would be required to replace the service capacity of an asset (replacement cost)

 

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Table of Contents

 

The following table sets forth the Company’s financial instruments carried at fair value and using the lowest level of input as of September 30, 2009:

 

 

 

Quoted Prices

 

Significant Other

 

Significant

 

 

 

 

 

in Active Markets

 

Observable

 

Unobservable

 

 

 

 

 

for Identical Items

 

Inputs

 

Inputs

 

 

 

 

 

(Level 1)

 

(Level 2)

 

(Level 3)

 

Total

 

 

 

 

 

 

 

 

 

 

 

Assets:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Money market funds

 

$

30,742

 

$

 

$

 

$

30,742

 

Restricted cash

 

962

 

 

 

962

 

Total cash equivalents and restricted cash

 

$

31,704

 

$

 

$

 

$

31,704

 

 

 

 

 

 

 

 

 

 

 

U.S. agency notes

 

$

 

$

21,979

 

$

 

$

21,979

 

Corporate bonds

 

 

18,634

 

 

18,634

 

Securities settlement agreement (1)

 

 

 

4,838

 

4,838

 

Auction rate securities (1)

 

 

 

18,877

 

18,877

 

Total short-term investments

 

$

 

$

40,613

 

$

23,715

 

$

64,328

 

 

 

 

 

 

 

 

 

 

 

U.S. agency notes

 

$

 

$

15,827

 

$

 

$

15,827

 

Corporate bonds

 

 

18,898

 

 

18,898

 

Total Long-term investments

 

$

 

$

34,725

 

$

 

$

34,725

 

 

 

 

 

 

 

 

 

 

 

Total Assets

 

$

31,704

 

$

75,338

 

$

23,715

 

$

130,757

 

 


(1)

 

The Company’s investments in ARS and the securities settlement agreement with UBS are classified within Level 3 because there are currently no active markets for ARS and the Company is unable to obtain independent valuations from market sources. Therefore, the ARS were primarily valued based on an income approach using an estimate of future cash flows.  For additional information regarding ARS, see Note 8.

 

The following table sets forth a summary of changes in the fair value of the Company’s Level 3 financial assets for the nine months ended September 30, 2009:

 

 

 

Level 3 Financial

 

 

 

Assets

 

Balance, beginning of period

 

$

23,344

 

Transfers in (out) of Level 3

 

 

Sales

 

(150

)

Realized gains/(losses)

 

 

Unrealized gains/(losses) on securities held at period end

 

521

 

Balance, end of period

 

$

23,715

 

 

Realized gains and losses from sales of the Company’s investments are included in “Other income” and unrealized gains and losses are included as a separate component of equity, net of tax, unless the loss is determined to be other-than-temporary.

 

The Company measures eligible assets and liabilities at fair value with changes in value recognized in earnings. Fair value treatment may be elected either upon initial recognition of an eligible asset or liability or, for an existing asset or liability, if an event triggers a new basis of accounting. The Company did not elect to re-measure any of its existing financial assets or liabilities, and did not elect the fair value option for any financial assets and liabilities transacted in the year-ended December 31, 2008, except for the put option related to the Company’s ARS that was recorded in conjunction with a settlement agreement with UBS as more fully described in Note 8.

 

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19.        Recently Issued Accounting Pronouncements

 

Newly Adopted Accounting Pronouncements

 

In December 2007, the FASB issued SFAS No. 141 (Revised 2007), Business Combinations (“SFAS No. 141(R)”) (subsequently this standard has been codified under FASB ASC Topic 805), which requires an acquirer to recognize the assets acquired, the liabilities assumed, and any noncontrolling interest in the acquiree at the acquisition date, measured at their fair values as of that date, with limited exceptions.  This method replaces the cost-allocation method, which required the cost of an acquisition to be allocated to the individual assets acquired and liabilities assumed based on their estimated fair values.  The revised authoritative guidance will now require the following: acquisition costs to be expensed as incurred, restructuring costs associated with a business combination must be expensed prior to the acquisition date and changes in deferred tax asset valuation allowances and income tax uncertainties after the acquisition date generally will affect income tax expense.  The revised authoritative guidance applies prospectively to business combinations for which the acquisition date is on or after the beginning of the first annual reporting period beginning on or after December 15, 2008, which is the Company’s 2009 fiscal year.  Earlier adoption is prohibited.   The adoption of this revised authoritative guidance has and is expected to have a significant impact on the Company’s accounting for prior and future acquisitions.

 

In April 2009, the FASB issued FASB Staff Position No. 141(R)-1 (“FSP FAS 141(R)-1” ), Accounting for Assets Acquired and Liabilities Assumed in a Business Combination That Arise from Contingencies (subsequently this standard has been codified under FASB ASC Topic 805).  The revised authoritative guidance provides additional clarification on the initial recognition and measurement of assets acquired and liabilities assumed in a business combination that arise from contingencies.   The revised authoritative guidance is effective for all fiscal years beginning on or after December 15, 2008.   To date, the revised authoritative guidance has not had a significant impact on the accounting for any businesses acquired.  However, it may have a material impact on how we account for future acquisitions.

 

In April 2009, the FASB issued FASB Staff Position No. 107-1 (“FSP FAS 107-1”) and APB 28-1 (“APB 28-1”), Interim Disclosures about Fair Value of Financial Instruments, (subsequently these standards have been codified under FASB ASC Topic 825) which provide additional application guidance and enhance disclosures regarding fair value measurements and impairments of securities. The guidance is effective for interim reporting periods ending after June 15, 2009. The adoption of this guidance did not have a material effect on the Company’s consolidated financial position and results of operations.

 

In April 2009, the FASB issued FASB Staff Position No. 115-2 (“FSP FAS 115-2”) and FASB Staff Position No. 124-2 (“FSP FAS 124-2”), Recognition and Presentation of Other-Than-Temporary Impairments (subsequently these standards have been codified under FASB ASC Topic 320) , which amends the other-than-temporary impairment guidance for debt and equity securities. The guidance is effective for interim and annual reporting periods ending after June 15, 2009.  The adoption of this guidance did not have a material effect on the Company’s consolidated financial position and results of operations.

 

In April 2009, the FASB issued FSP Issue No. FAS No. 157-4 (“FSP FAS 157-4”), Determining Fair Value When the Volume and Level of Activity for the Asset or Liability Have Significantly Decreased and Identifying Transactions that are not Orderly . FSP FAS No. 157-4, (subsequently these standards have been codified under FASB ASC Topic 820), which provide guidance on determining fair value when the volume and level of activity for the asset or liability have significantly decreased and identifying transactions that are not orderly. The guidance provides further assistance in estimating fair value. The guidance is effective in reporting periods ending after June 15, 2009. The adoption of this guidance did not have a material effect on the Company’s consolidated financial position and results of operations.

 

In June 2009, the Financial Accounting Standards Board (“FASB”) issued Statement of Financial Accounting Standard (“SFAS”) No. 168, The FASB Accounting Standards Codification and the Hierarchy of Generally Accepted Accounting Principles, a replacement of FASB Statement No. 162 .  This statement modifies the Generally Accepted Accounting Principles (“GAAP”) hierarchy by establishing only two levels of GAAP: authoritative and nonauthoritative accounting literature. Effective September 2009, the FASB Accounting Standards Codification (“ASC”), also known collectively as the “Codification,” is considered the single source of authoritative U.S. accounting and reporting standards, except for additional authoritative rules and interpretive releases issued by the SEC.  Nonauthoritative guidance and literature would include, among other things, FASB Concepts Statements, American Institute of Certified Public Accountants Issue Papers and Technical Practice Aids and accounting textbooks. The Codification was developed to organize GAAP pronouncements by topic so that users can more easily access authoritative accounting guidance.  It is organized by topic, subtopic, section, and paragraph, each of which is identified by a numerical designation.  This statement applies beginning in the third quarter of 2009.  All accounting references have been updated, and therefore SFAS references have been replaced with ASC references.

 

Recent Accounting Pronouncements Not Yet Adopted

 

In October 2009, the FASB issued Accounting Standards Update (“ASU”) No. 2009-13, “Revenue Recognition (Topic 605) — Multiple-Deliverable Revenue Arrangements.” ASU No. 2009-13 addresses the accounting for multiple-deliverable arrangements to enable vendors to account for products or services (deliverables) separately rather than as a combined unit. This guidance establishes a selling price hierarchy for determining the selling price of a deliverable, which is based on: (a) vendor-specific objective evidence; (b) third-party evidence; or (c) estimates. This guidance also eliminates the residual method of allocation and requires that arrangement consideration be allocated at the inception of the arrangement to all deliverables using the relative selling price method. In addition, this guidance significantly expands required disclosures related to a vendor’s multiple-deliverable revenue arrangements. ASU No. 2009-13 is effective prospectively for revenue arrangements entered into or materially modified in fiscal years beginning on or after June 15, 2010 and early adoption is permitted. A company may elect, but will not be required, to adopt the amendments in ASU No. 2009-13 retrospectively for all prior periods. The Company is currently evaluating the effect that adoption of this update will have, if any, on the Company’s financial position or results of operation.

 

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20.        Subsequent Event

 

Common Stock Repurchase (Non-recognized subsequent event)

 

On November 3, 2009, the Company’s board of directors authorized the repurchase of up to $40,000 of its common stock, par value $0.01 per share, through a share repurchase program. As authorized by the program, shares may be purchased in the open market or through privately negotiated transactions in a manner consistent with applicable securities laws and regulations, including pursuant to a Rule 10b5-1 plan maintained by the Company. This share repurchase program does not obligate the Company to acquire any specific number of shares and may be extended, suspended or discontinued at any time. All repurchases are expected to be funded from the Company’s cash and investment balances. While the Company’s board of directors has approved the share purchasing guidelines, the timing of the repurchases and the exact number of shares of common stock to be purchased will be determined at the Company management’s discretion, and will depend upon on market conditions and other factors, including price, corporate and regulatory requirements and alternative investment opportunities. The repurchase program is currently scheduled to terminate on November 9, 2010.

 

Item 2.  Management’s Discussion and Analysis of Financial Condition and Results of Operations .

 

The following discussion and analysis of our financial condition and results of operations should be read in conjunction with our unaudited condensed consolidated financial statements and related notes thereto that appear elsewhere in this Quarterly Report on Form 10-Q and the audited financial statements and related notes thereto and Management’s Discussion and Analysis of Financial Condition and Results of Operations included in our Annual Report on Form 10-K for the year ended December 31, 2008, which has been filed with the Securities and Exchange Commission (“SEC”).

 

Overview

 

Phase Forward Incorporated is a provider of integrated enterprise-level software products, services and hosted solutions for use in our customers’ global clinical trial and drug safety monitoring activities. Our customers include pharmaceutical, biotechnology and medical device companies, as well as academic institutions, governmental regulatory agencies, contract research organizations, or CROs, and other entities engaged in clinical trial and drug safety monitoring activities. By automating essential elements of the clinical trial and drug safety monitoring processes, we believe our products allow our customers to accelerate the market introduction of new medical therapies and corresponding revenues, reduce overall research and development expenditures, enhance existing data quality control efforts, increase drug safety compliance and reduce clinical and economic risk.

 

Acquisitions

 

From time to time we have expanded our product and service offerings through the acquisition of other businesses or technologies; transactions occurring within the last year are described below.

 

Covance IVRS/IWRS

 

On August 20, 2009, we acquired the Interactive Voice and Web Response Services IVRS/IWRS business (“Covance”) of Covance Inc.   The aggregate purchase price was $10.0 million in cash.  The acquisition will be accounted for as a purchase with all of the assets acquired and liabilities assumed in the transaction recognized at their acquisition-date fair values, while transaction costs associated with the transaction are expensed as incurred.   Accordingly, the results of the acquired Covance IVRS/IWRS business have been included in our consolidated financial statements since the date of acquisition.

 

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Maaguzi

 

On July 27, 2009, we acquired Maaguzi LLC (“Maaguzi”), a privately-held innovative provider of a Web-based product called OutcomeLogix , which is an electronic patient reported outcomes (ePRO) and late phase solution.  The aggregate purchase price was $11.0 million in cash.  The acquisition of Maaguzi extends our integrated clinical research suite and marks our entry into the ePRO and observational studies markets.  The acquisition of Maaguzi will be accounted for as a purchase with all of the assets acquired and liabilities assumed in the transaction recognized at their acquisition-date fair values, while transaction costs associated with the transaction are expensed as incurred.  Accordingly, the results of Maaguzi have been included in our consolidated financial statements since the date of acquisition.

 

Waban

 

On April 22, 2009, we acquired all of the outstanding common stock of Waban Software, Inc. (“Waban”), a provider of platform solutions for the automation and compliance of clinical data analysis.  Waban’s Statistical Computing Environment and Clinical Data Repository (SCE/CDR) solutions provide automation, traceability and control of the key activities involved in the integration, analysis and reporting on clinical trial data.  The aggregate purchase price was $13.8 million in cash.  We acquired the technology of Waban to allow us to penetrate the market for statistical computing and clinical data repository solutions.  The acquisition of Waban has been accounted for as a purchase with all of the assets acquired and liabilities assumed in the transaction recognized at their acquisition-date fair values, while transaction costs associated with the transaction are expensed as incurred.  Accordingly, the results of Waban have been included in our consolidated financial statements since the date of acquisition.

 

Subsequent Event

 

On November 3, 2009, our board of directors authorized the repurchase of up to $40.0 million of our common stock, par value $0.01 per share, through a share repurchase program. As authorized by the program, shares may be purchased in the open market or through privately negotiated transactions in a manner consistent with applicable securities laws and regulations, including pursuant to a Rule 10b5-1 plan maintained by us. This share repurchase program does not obligate us to acquire any specific number of shares and may be extended, suspended or discontinued at any time. All repurchases are expected to be funded from our cash and investment balances. While our board of directors has approved the share purchase guidelines, the timing of the repurchase and the exact number of shares of common stock to be purchased will be determined at our management’s discretion, and will depend upon on market conditions and other factors, including price, corporate and regulatory requirements and alternative investment opportunities. The repurchase program is currently scheduled to terminate on November 9, 2010.

 

Sources of Revenues

 

We derive our revenues from software licenses and services.  Our product line is comprised of four general categories that include the following software products:

 

· Electronic Data Capture (EDC)

 

·         InForm , our Internet-based electronic data capture solution for collection and transmission of patient information in clinical trials;

 

·         LabPas , our system for Phase I clinic automation; and

 

·         OutcomeLogix , our ePRO and late phase solution for data capture which supports data entry via web interface and/or mobile interface for handheld devices.

 

· Clinical Data Management

 

·         Clintrial , our clinical data management solution; and

 

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·         Empirica Study , our system for validating and reviewing clinical trial data represented in formats meeting industry standards, such as those established by the Clinical Data Interchange Standards Consortium, or CDISC.

 

· Drug Safety

 

·         Empirica Trace , our adverse event management solution for monitoring drug safety and reporting adverse events that occur during and after conclusion of the clinical trial process;

 

·         Empirica Signal , our data mining and signal detection solution for post-marketing data; and

 

·           CTSD , our signal detection solution for data from clinical trials.

 

· Interactive Response Technology (IRT)

 

·         Clarix , our Web-integrated interactive response technology; and

 

·         Covance IVRS/IWRS , our phone-integrated interactive response technology.

 

· Clinical Data Analysis Systems

 

·         Waban CDR , our controlled clinical data repository product for storing and managing clinical trials data (both data and metadata); and

 

·         Waban SCE , our metadata-driven controlled clinical data repository product for automation and tracking of routine and repetitious statistical programming and analysis.

 

License revenues are derived principally from the sale of term licenses for our software products other than Clarix, OutcomeLogix and Covance IVRS/IWRS, which are presently available only on a hosted application basis.  Service revenues are derived principally from our delivery of the hosted solution of our InForm, Clarix, Empirica Signal , CTSD, Empirica Study, OutcomeLogix and Covance IVRS/IWRS software products, and consulting services and customer support, including training, for all of our products. We generally recognize revenues ratably over the life of a license or service contract.

 

One customer, GlaxoSmithKline, accounted for approximately 12% of our total revenues in the three months ended September 30, 2008 and 12% of our total revenues in the nine months ended September 30, 2008. The same customer accounted for $863 or 2% of accounts receivable outstanding as of December 31, 2008.  In the three and nine months ended September 30, 2009, no customer accounted for 10% or more of our total revenues for the period.  Our top 20 customers accounted for approximately 62% and 60% of our total revenues, net of reimbursable out-of-pocket expenses, in the three months ended September 30, 2008 and 2009, respectively, and 63% and 61% of our total revenues, net of reimbursable out-of-pocket expenses, in the nine months ended September 30, 2008 and 2009, respectively.

 

License Revenues

 

We derive our license revenues principally from the sale of term licenses for the following software products: InForm , our Internet-based electronic data capture, or EDC, solution; Clintrial and Empirica Study , our clinical data management solutions; our drug safety solutions, including our Empirica Trace , Empirica Signal and CTSD products; our LabPas Phase I clinic automation solution; and our Waban CDR and Waban SCE products for clinical data analysis.  Although each of our software solutions is available as a stand-alone enterprise application, we offer integrated enterprise solutions incorporating certain of our electronic data capture, data management and analysis, and drug safety products.

 

License revenues for our InForm electronic data capture software solution, either on a stand-alone or integrated basis, are determined primarily by the number, complexity and duration of the clinical trials and the number of participants in each clinical trial. License revenues for our Clintrial, Empirica Study, Empirica Trace, Empirica Signal , CTSD and LabPas software solutions are determined primarily by the number of users accessing the software solution.

 

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Except as discussed below, we enter into software license agreements for our InForm , Clintrial and Empirica Trace products with terms generally of three to five years with payment terms generally annually in advance. License agreements for our other licensed products are generally annual or multi-year with payment terms generally annually in advance.  License revenues are recognized ratably over the duration of the software term license agreement, to the extent that amounts are fixed or determinable and collectable.

 

Following our acquisition of Clinsoft Corporation (“Clinsoft”) in August 2001, we began converting holders of Clinsoft perpetual software licenses to our software term license arrangements. We continue to sell additional perpetual licenses of these products in certain situations to our existing customers with the option to purchase customer support, and may in the future do so for new customers based on customer requirements or market conditions. We recognize revenues on the perpetual licenses upon delivery of the software when all other revenue recognition criteria are met. We continue to provide and charge for maintenance and support on our products to those customers who do not convert to our software term license arrangements.  We will continue our efforts to convert the remaining former Clinsoft customer base to software term license arrangements. However, we anticipate that some customers will not convert and instead will continue to make annual customer support payments.

 

Service Revenues

 

Application Hosting Services.   In addition to making our software products other than Clarix, OutcomeLogix and Covance IVRS/IWRS available to customers through licenses, we offer our InForm , Empirica Signal, CTSD and Empirica Study software as hosted application solutions delivered through a standard Web-browser, with customer support and training services.  Our Clarix, OutcomeLogix and Covance IVRS/IWRS solutions are presently available only on a hosted application basis.  Service revenues from application hosting services are derived principally from our InForm hosted solution.

 

Revenues resulting from the InForm and OutcomeLogix hosting service consist of three stages for each clinical trial:

 

·                       First stage— trial and application set up, including design of electronic case report forms and edit checks, installation and server configuration of the system;

 

·                       Second stage— application hosting and related support services; and

 

·                       Third stage— services required to close out, or lock, the database for the clinical trial.

 

Revenues resulting from the Clarix and Covance IVRS/IWRS hosting service also consist of three stages for each clinical trial:

 

·                       First stage —trial and application set up, including design and set up of the subject randomization and medication inventory management, installation and server configuration of the system;

 

·                       Second stage —application hosting and related support services; and

 

·                       Third stage —services required to close out, or lock, the clinical trial.

 

Services provided for the first and third stages of both InForm and Clarix are provided on a fixed fee basis depending upon the complexity of the trial and system requirements. Services for the second stage are charged separately as a fixed monthly fee. We recognize revenues from all stages of the hosting service ratably over the hosting period. Fees charged and costs incurred for the trial system design, set up and implementation are deferred until the start of the hosting period and are amortized and recognized ratably over the estimated hosting period. The deferred costs include direct costs related to the trial and application set up. Fees for the first and third stages of the services are billed based upon milestones. Fees for application hosting and related services in the second stage are generally billed quarterly in advance. Bundled into this revenue element are the revenues attributable to the software license used by the customer.

 

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In the event that an application hosting customer cancels a clinical trial and its related statement of work, all deferred revenues are recognized and all deferred set up costs are expensed.  In addition, certain termination-related fees may be charged and if so, such fees are recognized in the period of termination.

 

Revenues resulting from hosting services for our Empirica Signal , CTSD and Empirica Study products consist of installation and server configuration, application hosting and related support services.  Services for these offerings are charged monthly as a fixed fee. Revenues are recognized ratably over the period of the service.

 

In addition, application hosting service revenues include hosting services associated with term license customers and reimbursable out-of-pocket expenses.

 

Consulting Services.  Consulting services include the design and documentation of the processes related to our customers’ use of our products and services in their clinical trials and safety monitoring activities. Consulting services also include project planning and management services, guidance on best practices in using our software products, data management and configuration services for data mining and reporting, as well as implementation services consisting of application architecture design, systems integration, installation and validation.  Consulting services can be sold on a stand-alone basis or as part of a bundled arrangement.  In some circumstances, we sell additional follow on consulting services to a customer at a later date even if the customer purchased consulting services at the time of the initial license purchase under a bundled arrangement.  Revenues from consulting services included in either a multiple element software license agreement or in an application hosting agreement are recognized ratably over the term of the arrangement. The value of our consulting services sold within a bundled arrangement is equal to the value of consulting services sold on a stand-alone basis, as the activities performed under both types of arrangements are similar in nature.  The associated costs are expensed as incurred.  We may also enter into arrangements to provide consulting services separate from a license arrangement. In these situations, revenue is recognized on either a time-and-materials basis or using the proportional performance method. If we are not able to produce reasonably dependable estimates, revenue is recognized upon completion of the project and final acceptance from the customer. If significant uncertainties exist about project completion or receipt of payment, the revenue is deferred until the uncertainty is resolved. Provisions for estimated losses on contracts are recorded during the period in which they are resolved. Provisions for estimated losses on contracts are recorded during the period in which they are identified.

 

Customer Support.   We have a multinational services organization to support our software products and hosted solutions worldwide. Customer support includes multilingual training services, telephone support and software maintenance. We bundle customer support in our software term licenses and allocate 10% of the value of the license to customer support revenues. The customer support services rate of 10% for multi-year term-based licenses reflects a significant discount from the rate for customer support services associated with perpetual licenses due to the reduction in the time period during which the customer can utilize the upgrades and enhancements. We believe this rate is substantive and represents an amount we believe reasonable to be allocated.  Our customer support revenues also consist of customer support fees paid by perpetual license customers. Customer support revenues are recognized ratably over the period of the customer support or term license agreement, with payment terms generally annually in advance.

 

Cost of Revenues and Operating Expenses

 

We allocate overhead expenses such as rent and occupancy charges and employee benefit costs to all departments based on headcount. As such, general overhead expenses are reflected in costs of service revenues and in the sales and marketing, research and development, and general and administrative expense categories.

 

Costs of Revenues.   Costs of license revenues consist primarily of the amortization of royalties paid for certain modules within our Clintrial software product as well as our InForm software product. In addition, costs of revenues include expense for the amortization of acquired technologies associated with the acquisitions of Lincoln Technology, Inc. (“Lincoln”) in 2005, Green Mountain Logic, Inc. (“Green Mountain”) in 2007, Clarix in 2008 and Waban and Maaguzi in 2009.  The costs of license revenues vary based upon the mix of revenues from software licenses for our products. We operate our service organization on a global basis as one distinct unit, and do not segment costs for our various service revenue elements. These services include performing application hosting, consulting and customer support services. Costs for these services consist primarily of employee-related costs associated with these services, amortization of the deferred clinical trial set up costs, allocated overhead, outside contractors, royalties associated with providing customer support for use with the Clintrial and InForm software products and reimbursable out-of-pocket expenses. Costs of services also include hosting costs that primarily consist of hosting facility fees and server depreciation and amortization of acquired technologies associated with the acquisition of Clarix and Maaguzi.

 

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The costs of service revenues vary based upon the number of employees in the service organization, the type of work performed, and royalties associated with revenues derived from providing customer support, as well as costs associated with the flexible use of outside contractors to support internal resources. We supplement the trial design and set up activity for our InForm application hosting services through the use of outside contractors. This allows us to utilize outside contractors in those periods where trial design and set up activity is highest while reducing the use of outside contractors in those periods where trial activity lessens, allowing for a more flexible delivery model. The percentage of the services workforce represented by outside contractors varies from period to period depending on the volume of specific support required. The costs of service revenues is significantly higher as a percentage of revenues as compared to our costs of license revenues primarily due to the employee-related and outside contractor expenses associated with providing services.

 

Gross Margin.   Our gross margin on license revenues varies based on the mix of royalty- and non-royalty-bearing license revenues and the amount of amortization of acquired technologies. Our gross margin on service revenues varies primarily due to variations in the utilization levels of the professional service team and the timing of expense and revenue recognition under our service arrangements. In situations where the service revenues are recognized ratably over the software license term, our costs associated with delivery of the services are recognized as the services are performed, which is typically during the first 6 to 12 months of the contract period. Accordingly, our gross margin on service revenues will vary significantly over the life of a contract due to the timing, amount and type of service required in delivering certain projects. In addition, consolidated gross margin will vary depending upon the mix of license and service revenues.

 

Sales and Marketing.   Sales and marketing expenses consist primarily of employee-related expenses, including travel, marketing programs which include product marketing expenses such as trade shows, workshops and seminars, corporate communications, other brand building and advertising, allocated overhead and the amortization of commissions. In addition, sales and marketing include expense for the amortization of acquired technologies associated with the acquisition of Lincoln, Green Mountain, Clarix, Waban, Maaguzi and Covance IVRS/IWRS.  We expect that sales and marketing expenses will continue to increase in absolute dollars as commission expense increases with our revenues and as we continue to expand sales coverage and to build brand awareness through what we believe are the most cost effective channels available, but may fluctuate quarter over quarter due to the timing of marketing programs.

 

Research and Development.   Research and development expenses consist primarily of employee-related expenses, allocated overhead and outside contractors. We focus our research and development efforts on increasing the functionality, performance and integration of our software products. We expect that in the future, research and development expenses will increase in absolute dollars as we continue to add features and functionality to our products, introduce additional integrated software solutions to our product suite and expand our product and service offering.

 

General and Administrative.   General and administrative expenses consist primarily of employee-related expenses, professional fees, primarily consisting of expenses for accounting, compliance with the Sarbanes-Oxley Act of 2002, and legal services, including litigation, information technology and other corporate expenses and allocated overhead. We expect that in the future our general and administrative expenses will increase in absolute dollars as we add personnel and incur additional costs related to the growth of our business and operations.

 

Stock-Based Compensation Expenses. Our cost of service revenues, sales and marketing, research and development, and general and administrative expenses include stock-based compensation expense. Stock-based compensation expense is based on the fair value of outstanding stock options and restricted stock awards and units, which are recognized over the respective stock option and award or unit service periods. During the three months ended September 30, 2008 and 2009, we recorded $2.3 million and $3.0 million of stock-based compensation expense, respectively.  During the nine months ended September 30, 2008 and 2009, we recorded $6.0 million and $9.2 million of stock-based compensation expense, respectively.

 

Foreign Currency Translation

 

With regard to our international operations, we frequently enter into transactions in currencies other than the U.S. dollar. As a result, our revenues, expenses and cash flows are subject to fluctuations due to changes in foreign currency exchange rates, particularly changes in the euro, British pound, Australian dollar, Indian rupee, Japanese yen and Romanian leu. In the three months ended September 30, 2008 and 2009, approximately 43% and 39%, respectively, of our revenues were generated in locations outside the United States.  In the nine months ended September 30, 2008 and 2009, approximately 45% and 39%, respectively, of our revenues were generated in locations outside the United States. 

 

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The majority of these revenues are in currencies other than the U.S. dollar, as are many of the associated expenses. In periods when the U.S. dollar declines in value as compared to the foreign currencies in which we conduct business, our foreign currency-based revenues and expenses generally increase in value when translated into U.S. dollars.

 

Critical Accounting Policies and Estimates

 

Our unaudited condensed consolidated financial statements are prepared in accordance with accounting principles generally accepted in the United States. The preparation of these financial statements requires us to make estimates and assumptions that affect the reported amounts of assets, liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting periods. On an ongoing basis, we evaluate our estimates and assumptions with our audit committee, including those related to revenue recognition, deferred set up costs, commissions and royalties, accounts receivable reserves, stock-based compensation expenses, long-lived assets, intangibles assets and goodwill, income taxes, restructuring, contingencies and litigation. We base our estimates on historical experience and on various other assumptions that are believed to be reasonable under the circumstances, the results of which form the basis for making judgments about the carrying values of assets and liabilities that are not readily apparent from other sources. There have been no material changes to these estimates for the periods presented in this Quarterly Report on Form 10-Q. Our actual results may differ from these estimates under different assumptions or conditions.

 

We believe that of our significant accounting policies, which are described in Note 1 and Note 2 of the notes to our consolidated financial statements included in our Annual Report on Form 10-K for the year ended December 31, 2008, the following condensed accounting policies involve a greater degree of judgment and complexity. Accordingly, these are the policies we believe are the most critical to aid in fully understanding and evaluating our consolidated financial condition and results of operations.

 

Revenue Recognition and Deferred Set Up Costs.  Customers generally have the ability to terminate application hosting, consulting and training service agreements upon 30 days notice. License agreements, multiple element arrangements, including license and services agreements and certain application hosting services can generally be terminated by either party for material breach of obligations not corrected within 30 days after notice of the breach.

 

We recognize revenues when all of the following conditions are satisfied: (1) there is persuasive evidence of an arrangement; (2) the product or service has been provided to the customer; (3) the collection of our fees is probable; and (4) the amount of fees to be paid by the customer is fixed or determinable.

 

We generally enter into software term licenses for our InForm , Clintrial, Empirica Trace Waban CDR and Waban SCE products with our customers for 3- to 5-year periods. License agreements for our Empirica Signal, CTSD and Empirica Study products are generally annual or multi-year terms.  We do not license our Clarix, OutcomeLogix and Covance IVRS/IWRS products, which are presently offered only on a hosted application basis.  These arrangements typically include multiple elements: software license, consulting services and customer support. We bill our customers in accordance with the terms of the underlying contract. Generally, we bill license fees annually in advance for each year of the license term. Our payment terms are generally net 30 days.

 

Our software license revenues are earned from the sale of off-the-shelf software requiring no significant modification or customization subsequent to delivery to the customer. Consulting services, which can also be performed by third-party consultants, are deemed to be non-essential to the functionality of the software and typically are for trial configuration, implementation planning, loading of software, building simple interfaces and running test data and documentation of procedures.

 

Customer support includes training services, telephone support and software maintenance. We generally bundle customer support with the software license for the entire term of the arrangement. As a result, we generally recognize revenues for all elements, including consulting services, ratably over the term of the software license and support arrangement. We allocate the revenues recognized for these arrangements to the different elements based on management’s estimate of the relative fair value of each element. For our term-based licenses, we allocate to consulting services the anticipated service effort and value throughout the term of the arrangement at an amount that would have been allocated had those services been sold separately to the customer.

 

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The value of our consulting services sold within a bundled arrangement is equal to the value of consulting services sold on a stand-alone basis, as the activities performed under both types of arrangements are similar in nature.  The remaining value is allocated to license and support services, with 10% of this amount allocated to support services. The customer support services rate of 10% for multi-year term-based licenses reflects a significant discount from the rate for customer support services associated with perpetual licenses due to the reduction in the time period during which the customer can utilize the upgrades and enhancements. We believe this rate is substantive and represents a reasonable basis of allocation. We have allocated the estimated fair value to our multiple element arrangements to provide meaningful disclosures about each of our revenue streams. The costs associated with the consulting and customer support services are expensed as incurred. There are instances in which we sell software licenses based on usage levels. These software licenses can be based on estimated usage, in which case the license fee charged to the customer is fixed based on this estimate. When the fee is fixed, the revenues are generally recognized ratably over the contractual term of the arrangement. If the fee is based on actual usage, and therefore variable, the revenues are recognized in the period of use. Revenues from certain follow-on consulting services, which are sold separately to customers with existing software licenses and are not considered part of a multiple element arrangement, are recognized as the services are performed.

 

We continue to sell additional perpetual licenses for the Clintrial, Empirica Trace, Waban CDR and Waban SCE software products in certain situations to our existing customers with the option to purchase customer support and may in the future do so for new customers based on customer requirements or market conditions. We have established vendor specific objective evidence of fair value for the customer support. Accordingly, license revenues are recognized upon delivery of the software and when all other revenue recognition criteria are met.  Customer support revenues are recognized ratably over the term of the underlying support arrangement. We continue to generate customer support and maintenance revenues from our perpetual license customer base. Training revenues are recognized as earned.

 

In addition to making our software products other than Clarix, OutcomeLogix and Covance IVRS/IWRS available to customers through licenses, we offer our InForm, Empirica Signal , CTSD and Empirica Study software solutions as a hosted application solution delivered through a standard Web-browser.  Our Clarix, OutcomeLogix and Covance IVRS/IWRS solutions are presently available only on a hosted application basis.

 

Revenues resulting from InForm and OutcomeLogix application hosting services consist of three stages for each clinical trial: the first stage involves application set up, including design of electronic case report forms and edit checks, installation and server configuration of the system; the second stage involves application hosting and related support services; and the third stage involves services required to close out, or lock, the database for the clinical trial. Revenues resulting from Clarix and Covance IVRS/IWRS application hosting services also consist of three stages for each clinical trial: the first stage involves application set up, including design and set up for the subject randomization and medication inventory management, installation and server configuration of the system; the second stage involves application hosting and related support services; and the third stage involves services required to close out, or lock, the database for the clinical trial.  Services provided InForm, Clarix, OutcomeLogix and Covance IVRS/IWRS for the first and third stages are provided on a fixed fee basis based upon the complexity of the trial and system requirements. Services for the second stage are charged separately as a fixed monthly fee. We recognize revenue from all stages of the InForm, Clarix, OutcomeLogix and Covance IVRS/IWRS hosting service ratably over the hosting period. Fees charged and costs incurred for the trial system design, set up and implementation are deferred as applicable, until the start of the hosting period and then amortized and recognized, as applicable, ratably over the estimated hosting period. The deferred costs include incremental direct costs with third parties and certain internal direct costs related to the trial and application set up. These costs include salary and benefits associated with direct labor costs incurred during trial set up, as well as third-party subcontract fees and other contract labor costs. Work performed outside the original scope of work is contracted for separately as an additional fee and is generally recognized ratably over the remaining term of the hosting period. Fees for the first and third stages of the services are billed based upon milestones. Fees for application hosting and related services in the second stage are billed quarterly in advance. Bundled into this revenue element are the revenues attributable to the software license used by the customer.

 

Revenues resulting from hosting services for our Empirica Signal , CTSD and Empirica Study products consist of installation and server configuration, application hosting and related support services.  Services for these offerings are charged monthly as a fixed fee.  Revenues are recognized ratably over the period of the service.

 

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In the event that an application hosting customer cancels its related statement of work, all deferred revenues are recognized and all deferred set up costs are expensed.  In addition, certain termination related fees may be charged and if so, such fees are recognized in the period of termination.

 

We deferred $1.3 million and $1.4 million of set up costs and amortized $0.9 million and $0.9 million in the three months ended September 30, 2008 and 2009, respectively, and deferred $3.6 million and $4.0 million of set up costs and amortized $2.5 million and $2.8 million in the nine months ended September 30, 2008 and 2009, respectively.  The amortization of deferred set up costs is a component of cost of services.

 

We may also enter into arrangements to provide consulting services separate from a license arrangement. In these situations, revenue is recognized on either a time-and-materials basis or using the proportional performance method. If we are not able to produce reasonably dependable estimates, revenue is recognized upon completion of the project and final acceptance from the customer. If significant uncertainties exist about project completion or receipt of payment, the revenue is deferred until the uncertainty is resolved. Provisions for estimated losses on contracts are recorded during the period in which they are identified.

 

Deferred revenues represent amounts billed or cash received in advance of revenue recognition.

 

Accounting for Prepaid Sales Commissions and Royalties . For arrangements where we recognize revenue over the relevant contract period, we defer related commission payments to our direct sales force and software license royalties paid to third parties and amortize these amounts over the same period that the related revenues are recognized. This is done to better match commission and royalty expenses with the related revenues. Commission payments are nonrefundable unless amounts due from a customer are determined to be uncollectible or if the customer subsequently changes or terminates the level of service, in which case commissions which were paid are recoverable by us.

 

During the three months ended September 30, 2008 and 2009, we deferred $1.9 million and $3.1 million, respectively, of commissions and amortized $2.4 million and $2.2 million, respectively, to sales and marketing expense.  During the nine months ended September 30, 2008 and 2009, we deferred $6.3 million and $8.2 million, respectively, of commissions and amortized $6.2 million and $5.9 million, respectively, to sales and marketing expense.  Royalties are paid on a percentage of billings basis for certain of our products, and we have the right to recover royalties in the event an arrangement is cancelled. During the three months ended September 30, 2008 and 2009, we deferred $0.6 million and $0.6 million, respectively, of royalty expenditures and amortized $0.7 million and $0.5 million, respectively, to cost of license and service revenues.  During the nine months ended September 30, 2008 and 2009, we deferred $2.2 million and $2.3 million, respectively, of royalty expenditures and amortized $2.0 million and $2.0 million, respectively, to cost of license and service revenues.

 

Accounts Receivable Reserve.   We maintain allowances for doubtful accounts for estimated losses resulting from the inability of our customers to make required payments. We regularly evaluate the collectability of our trade receivables based on a combination of factors, which may include dialogue with the customer to determine the cause of non-payment, the use of collection agencies, and/or the use of litigation. In the event it is determined that the customer may not be able to meet its full obligation to us, we record a specific allowance to reduce the related receivable to the amount that we expect to recover given all information available to us. We continuously monitor collections from our customers and maintain a provision for estimated credit losses based upon our historical experience and any specific customer collection issues that we have identified. While such credit losses have historically been within our expectations and the provisions established, we cannot guarantee that we will continue to experience the same credit loss rates in the future. If the financial condition of our customers were to deteriorate, resulting in an impairment of their ability to make payments, additional allowances may be required.  Our accounts receivable reserves were $0.6 million and $0.9 million as of December 31, 2008 and September 30, 2009, respectively.

 

Accounting for Income Taxes.  We are subject to income taxes in both the United States and foreign jurisdictions, and we use estimates in determining our provision for income taxes.  We account for income taxes using the asset and liability method for accounting and reporting for income taxes.  Under this method, deferred tax assets and liabilities are recognized based on temporary differences between the financial reporting and income tax bases of assets and liabilities using statutory rates. This process requires that we project our current tax liability and estimate our deferred tax assets and liabilities, including net operating loss and tax credit carryforwards. In assessing the need for a valuation allowance, we have considered our recent operating results, future taxable income projections and all prudent and feasible tax planning strategies.

 

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Table of Contents

 

Accounting for Stock-Based Awards.  On January 1, 2006, we started to recognize expense related to the fair value of stock-based compensation awards. For service-based options, we recognize compensation expense on a straight-line basis over the requisite service period of the award.  For performance-based options, we recognize expense over the estimated performance period. In addition the benefits of tax deductions in excess of recognized stock-based compensation is reported as a financing activity rather than an operating activity in the statements of cash flows. This requirement can have the effect of reducing our net operating cash flows and increasing our net financing cash flows in certain periods.  To date, we have not recorded these benefits as they have not been realized.

 

We use the Black-Scholes option pricing model to determine the weighted average fair value of options granted.

 

During the three months ending September 30, 2008 and 2009, we recorded $2.3 million and $3.0 million of aggregate stock-based compensation expense, respectively.  During the nine months ending September 30, 2008 and 2009, we recorded $6.0 million and $9.2 million of aggregate stock-based compensation expense, respectively.  For the three months ending September 30, 2008 and 2009, stock-based compensation expense reduced basic earnings per share by $0.03 and $0.04, respectively, and diluted earnings per share by $0.03 and $0.04, respectively.  For the nine months ending September 30, 2008 and 2009, stock-based compensation expense reduced basic earnings per share by $0.09 and $0.14, respectively, and diluted earnings per share by $0.09 and $0.13, respectively.  As of September 30, 2009, we had $26.5 million of unrecognized stock-based compensation expense related to options and awards that we expect to recognize over a weighted average period of 2.35 years.

 

Other Significant Estimates

 

Goodwill and Intangible Assets Impairment.  We review the carrying value of goodwill and intangible assets periodically based upon the expected future discounted operating cash flows of our business. Our cash flow estimates are based on historical results adjusted to reflect our best estimate of our operating results in future periods. Actual results may differ materially from these estimates. The timing and size of impairment charges, if any, involves the application of management’s judgment regarding the estimates and could significantly affect our operating results.

 

Overview of Results of Operations in the Three Months Ended September 30, 2008 and 2009

 

Total revenues increased by 24%, or $10.1 million, in the three months ended September 30, 2009 compared to the same period in 2008, primarily due to an increase in service revenues of $7.9 million, or 26%.  In addition, license revenues increased by $2.2 million, or 17%.

 

Our gross margin increased by 21%, or $5.0 million, in the three months ended September 30, 2009 compared to the same period in 2008, primarily due to the increases in both service revenues and license revenues.

 

Operating income for the three months ended September 30, 2009 of $2.4 million decreased 46%, or $2.0 million, compared to the same period in 2008.  The operating income for the three months ended September 30, 2008 and 2009 included $2.3 million and $3.0 million of stock-based compensation expense and $0.6 million and $0.9 million of amortization expense, respectively.

 

The results for the three months ended September 30, 2009 when compared to the same period in 2008 were impacted by foreign exchange rate fluctuations, resulting in decreases in revenue of $1.2 million, or 3%, and decreases in expense of $1.1 million, or 3%.

 

As of September 30, 2009, we had $112.5 million of unrestricted cash, cash equivalents and short-term investments, a decrease of $46.9 million from $159.4 million at December 31, 2008.  This decrease was primarily related to our acquisitions of Waban, Maaguzi and Covance IVRS/IWRS for $34.6 million.  As of September 30, 2009, we had $34.7 million of long-term investments, an increase of $16.7 million from $18.0 million at December 31, 2008.  As of September 30, 2009, we had no outstanding debt.

 

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Table of Contents

 

Revenues

 

 

 

Three Months Ended September 30,

 

 

 

 

 

 

 

2008

 

2009

 

Change

 

Revenues by Product Line (in thousands) (1)

 

Amount

 

Percentage
of
Revenues

 

Amount

 

Percentage
of
Revenues

 

Amount

 

%

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Electronic data capture

 

$

32,819

 

76

%

$

38,563

 

73

%

$

5,744

 

18

%

Clinical data management

 

5,827

 

14

 

5,611

 

10

 

(216

)

(4

)

Safety

 

4,007

 

9

 

5,378

 

10

 

1,371

 

34

 

Interactive Response Technology

 

338

 

1

 

3,567

 

7

 

3,229

 

955

 

Total

 

$

42,991

 

100

%

$

53,119

 

100

%

$

10,128

 

24

%

 


(1) Revenues by Product Line include product license revenues and product-related service revenues .

 

The increase in electronic data capture revenues is primarily due to increases in application hosting services and license revenues of $2.8 million and $1.6 million, respectively, and to a lesser extent, the introduction of our OutcomeLogix product offering following the acquisition of Maaguzi in July 2009.  The decrease in clinical data management revenues is primarily due to a $0.3 million decrease in professional services revenues.  The increase in safety was due to increases in consulting revenues, license revenues and application hosting services revenues of $0.6 million, $0.5 million and $0.2 million, respectively.  The increase in interactive response technology revenues is primarily related to the 2009 period including a full quarter of application hosting services revenues relating to the acquisition of Clarix in September 2008, while the 2008 period only includes one month of revenue related to that acquisition.  To a lesser extent the increase is attributable to revenues related to the acquisition of Covance IVRS/IWRS in August 2009.

 

 

 

Three Months Ended September 30,

 

 

 

 

 

 

 

2008

 

2009

 

Change

 

Revenues by Type (in thousands)

 

Amount

 

Percentage
of Revenues

 

Amount

 

Percentage
of Revenues

 

Amount

 

%

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

License

 

$

12,974

 

30

%

$

15,159

 

29

%

$

2,185

 

17

%

Application hosting services

 

23,553

 

55

 

30,071

 

57

 

6,518

 

28

 

Consulting services

 

3,488

 

8

 

4,495

 

8

 

1,007

 

29

 

Customer support

 

2,976

 

7

 

3,394

 

6

 

418

 

14

 

Total

 

$

42,991

 

100

%

$

53,119

 

100

%

$

10,128

 

24

%

 

Total revenues increased in the three months ended September 30, 2009 as compared to the same period in 2008, primarily due to increases in application hosting and license revenues.  The increase in revenues associated with our application hosting services in the three months ended September 30, 2009 was partially due to an approximately 16% increase in production trials under management from approximately 870 as of September 30, 2008 to approximately 1,012 as of September 30, 2009, which include both application hosting services trials as well as trials hosted for our InForm license customers.  The increase in production trials relates to customers who purchase all trial-related services from us, customers who license Inform and build their own studies and an increase in the average fee per trial.  Our application hosting services also increased due to the impact of additional trials under management as a result of our recent acquisitions of Clarix, Maaguzi and Covance IVRS/IWRS.  In particular, Clarix production trials increased approximately 77% from 64 as of September 30, 2008 to approximately 113 as of September 30, 2009.  The increase in license revenues was primarily the result of additional InForm revenue from new and existing customers and, to a lesser extent, growth in sales relating to our safety products.  The increase in consulting revenues was primarily attributable to an increase in consulting revenue related to safety and electronic data capture, primarily InForm, revenue which was related to both new and existing customers, partially offset by a decrease in consulting revenue related to clinical data management revenue.  The increase in customer support revenues in the three months ended September 30, 2009 was due primarily to an increase in support revenues related to electronic data capture, primarily InForm , partially offset by a decrease in customer support revenue related to clinical data management revenue.  Our revenues were not significantly impacted by price increases or decreases.  Inflation had only a nominal impact on our revenues.

 

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Table of Contents

 

 

 

Three Months Ended September 30,

 

 

 

 

 

2008

 

2009

 

Change

 

Revenues by Geography (in thousands)

 

Amount

 

Percentage
of Revenues

 

Amount

 

Percentage
of Revenues

 

Amount

 

%

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

North America

 

$

24,303

 

57

%

$

32,404

 

61

%

$

8,101

 

33

%

 

 

 

 

 

 

 

 

 

 

 

 

 

 

United Kingdom

 

12,893

 

30

 

14,982

 

28

 

2,089

 

16

 

France

 

3,586

 

8

 

3,672

 

7

 

86

 

2

 

Asia Pacific

 

2,209

 

5

 

2,061

 

4

 

(148

)

(7

)

International subtotal

 

18,688

 

43

 

20,715

 

39

 

2,027

 

11

 

Total

 

$

42,991

 

100

%

$

53,119

 

100

%

$

10,128

 

24

%

 

The increase in revenues worldwide was primarily due to an increase in electronic data capture revenues, as well as increases in safety revenues and the introduction of our new interactive response technology revenue following the acquisitions of Clarix and Covance IVRS/IWRS. The increase in U.S. revenues is primarily due to an increase in electronic data capture revenues of $3.9 million, as well as an increase in interactive response technology revenues of $3.2 million.  The increase in interactive response technology revenues is primarily a result of the 2009 period including a full quarter of application hosting services revenues relating to the acquisition of Clarix in September 2008, while the 2008 period only included one month of revenue related to that acquisition.  To a lesser extent the increase is attributable to revenues related to the acquisition of Covance IVRS/IWRS in August 2009.    Increases in U.S. revenue were also due to an increase in safety revenues of $0.9 million. The increase in international revenues is primarily the result of electronic data capture revenues and safety revenue of $1.9 million and $0.5 million, respectively.  These increases were slightly offset by a decrease in clinical data management revenue of $0.3 million.

 

Cost of Revenues

 

 

 

Three Months Ended September 30,

 

 

 

 

 

 

 

2008

 

2009

 

Change

 

Costs of Revenues (in thousands)

 

Amount

 

Percentage
of Related
Revenues

 

Amount

 

Percentage
of Related
Revenues

 

Amount

 

%

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

License

 

$

838

 

6

%

$

559

 

4

%

$

(279

)

(33

)%

Services

 

17,686

 

59

 

23,076

 

61

 

5,390

 

30

 

Total

 

$

18,524

 

43

%

$

23,635

 

44

%

$

5,111

 

28

%

 

The cost of license revenues decreased in the three months ended September 30, 2009 primarily due to a less than $0.1 million decrease in the cost of royalties associated with our InForm  software product and in amortization of intangible assets.  The increase in cost of services in the three months ended September 30, 2009 was primarily due to increases in employee-related expense of $2.2 million related to a headcount increase of 136 people, and increases in facilities expense and contractor expense of $1.4 million and $0.7 million, respectively.

 

Gross Margin

 

 

 

Three Months Ended September 30,

 

 

 

 

 

 

 

2008

 

2009

 

Change

 

Gross Margin (in thousands)

 

Amount

 

Percentage
of Related
Revenues

 

Amount

 

Percentage
of Related
Revenues

 

Amount

 

%

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

License

 

$

12,136

 

94

%

$

14,600

 

96

%

$

2,464

 

20

%

Services

 

12,331

 

41

 

14,884

 

39

 

2,553

 

21

 

Total

 

$

24,467

 

57

%

$

29,484

 

56

%

$

5,017

 

21

%

 

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Table of Contents

 

The license gross margin percentage increased slightly in the three months ended September 30, 2009 as compared to the three months ended September 30, 2008 due to increased license sales in products that do not carry an associated royalty expense.  The services gross margin percentage decreased slightly during 2009 due to higher services expenses as a percentage of related revenues, as well as the inclusion of our OutcomeLogix product from the acquisition of Maaguzi in July 2009 and the acquisition of Covance IVRS/IWRS in August 2009.  The overall gross margin percentage decreased in three months ended September 30, 2009 due to the lower services gross margin percentage.  It is likely that gross margin, as a percentage of revenues, will fluctuate quarter by quarter due to the timing and mix of license and service revenues, and the type, amount and timing of service required in delivering certain projects.

 

Operating Expenses

 

 

 

Three Months Ended September 30,

 

 

 

 

 

 

 

2008

 

2009

 

Change

 

Operating Expenses (in thousands)

 

Amount

 

Percentage
of Revenues

 

Amount

 

Percentage
of Revenues

 

Amount

 

%

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Sales and marketing

 

$

7,024

 

16

%

$

8,678

 

16

%

$

1,654

 

24

%

Research and development

 

6,424

 

15

 

9,639

 

18

 

3,215

 

50

 

General and administrative

 

6,629

 

16

 

8,796

 

17

 

2,167

 

33

 

Total

 

$

20,077

 

47

%

$

27,113

 

51

%

$

7,036

 

35

%

 

Sales and Marketing.     Sales and marketing expenses increased in the three months ended September 30, 2009 primarily due to increases in employee-related expense of $1.0 million related to a headcount increase of 25 people, as well as increases in facilities expense of $0.3 million.  We expect that our sales and marketing expense will continue to increase in absolute dollars as commission expense increases with our revenues and as we continue to expand sales coverage and to build brand awareness through what we believe are the most cost effective channels available.  We expect that such increases may fluctuate, however, due to the timing of marketing programs.

 

Research and Development.     Research and development expenses increased in the three months ended September 30, 2009 primarily due to employee-related expenses of $2.0 million related to a headcount increase of 58 people.  We also had expense increases related to facilities expense and stock-based compensation of $0.8 million and $0.8 million, respectively.  We expect that our research and development costs will continue to increase in absolute dollars as we continue to add features and functionality to our products, introduce additional integrated software solutions to our product suite and expand our product and service offerings.

 

General and Administrative.     General and administrative expenses increased in the three months ended September 30, 2009 primarily due to increases related to facilities expense of $1.8 million as well as increases in employee-related expenses of $0.9 million related to a headcount increase of 35 people. We expect that in the future our general and administrative expenses will increase in absolute dollars as we add personnel and incur additional costs related to the growth of our business and operations.

 

Other Income

 

 

 

Three Months Ended September 30,

 

 

 

 

 

 

 

2008

 

2009

 

Change

 

Other income (in thousands)

 

Amount

 

Percentage
of Revenues

 

Amount

 

Percentage
of Revenues

 

Amount

 

%

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Interest income

 

$

1,483

 

3

%

$

331

 

1

%

$

(1,152

)

(78

)%

Other, net

 

(478

)

1

 

120

 

 

598

 

(125

)

Total other income

 

$

1,005

 

2

%

$

451

 

1

%

$

(554

)

(55

)%

 

The decrease in interest income in the three months ended September 30, 2009 was primarily due to the net decrease in cash and cash equivalents and short and long term investments as well as a decline in interest rates.  The increase in other, net in the three months ended September 30, 2009 was primarily due to increases in the fair value associated with our auction rate securities, partially offset by decrease in the change in fair value of our securities settlement agreement with UBS.

 

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Table of Contents

 

Provision for Income Taxes

 

 

 

Three Months Ended September 30,

 

 

 

 

 

 

 

2008

 

2009

 

Change

 

Provision for income taxes (in thousands)

 

Amount

 

Percentage
of Revenues

 

Amount

 

Percentage
of Revenues

 

Amount

 

%

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Provision for income taxes

 

$

1,954

 

5

%

$

1,013

 

2

%

$

(941

)

(48

)%

 

Our effective tax rate for the three months ended September 30, 2008 and 2009 was 36%.  In the three months ended September 30, 2008 and 2009, our effective tax rate was lower than our statutory rate of 37% primarily due to the tax benefits related to the sale of incentive stock options within the period.

 

Overview of Results of Operations in the Nine months Ended September 30, 2008 and 2009

 

Total revenues increased by 27%, or $32.6 million, in the nine months ended September 30, 2009 compared to the same period in 2008 primarily due to an increase in service revenues of 33%, or $27.3 million.  Additionally, license revenues increased by 14%, or $5.3 million, in the nine months ended September 30, 2009 compared to the same period in 2008.

 

Our gross margin increased by 27%, or $19.0 million, in the nine months ended September 30, 2009 compared to the same period in 2008, primarily due to the increase in services revenues.

 

Operating income in the nine months ended September 30, 2009 of $10.6 million decreased 18%, or $2.4 million, compared to the same period in 2008.  The operating income in the nine months ended September 30, 2008 and 2009 included $6.0 million and $9.2 million of stock-based compensation expense and $1.1 million and $2.5 million of amortization expense, respectively.

 

The results for the nine months ended September 30, 2009 were impacted by foreign exchange rate fluctuations, resulting in decreases in revenue of $3.1 million, or 3%, and decreases in expenses of $5.3 million, or 5%.

 

Revenues

 

 

 

Nine months Ended September 30,

 

 

 

 

 

 

 

2008

 

2009

 

Change

 

Revenues by Product Line (in thousands) (1)

 

Amount

 

Percentage
of
Revenues

 

Amount

 

Percentage
of
Revenues

 

Amount

 

%

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Electronic data capture

 

$

93,173

 

77

%

$

113,467

 

73

%

$

20,294

 

22

%

Clinical data management

 

16,999

 

14

 

17,050

 

11

 

51

 

NM*

 

Safety

 

11,352

 

9

 

16,840

 

11

 

5,488

 

48

 

Interactive Response Technology

 

338

 

 

7,079

 

5

 

6,741

 

1,994

 

Total

 

$

121,862

 

100

%

$

154,436

 

100

%

$

32,574

 

27

%

 


(1)  Revenues by Product Line include product license revenues and product-related service revenues .

 

* Not meaningful

 

The increase in electronic data capture revenues is primarily due to an increase in application hosting services of $14.9 million, and to a lesser extent, the introduction of our OutcomeLogix product offering following the acquisition of Maaguzi in July 2009.  In addition, there were increases in license revenues and consulting services revenues of $3.3 million and $1.5 million, respectively.  The increase in safety was primarily due to increases in consulting services, license revenue and application hosting services of $3.3 million, $1.3 million and $0.6 million, respectively. The increase in interactive response technology revenues is due to the 2009 period including a full nine months of application hosting services revenues relating to the acquisition of Clarix in September 2008, while the 2008 period only includes one month of revenue related to that acquisition. To a lesser extent, the increase is attributable to revenues related to the acquisition of Covance IVRS/IWRS in August 2009.

 

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Table of Contents

 

 

 

Nine months Ended September 30,

 

 

 

 

 

 

 

2008

 

2009

 

Change

 

Revenues by Type (in thousands)

 

Amount

 

Percentage
of Revenues

 

Amount

 

Percentage
of Revenues

 

Amount

 

%

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

License

 

$

38,675

 

32

%

$

43,970

 

29

%

$

5,295

 

14

%

Application hosting services

 

63,974

 

52

 

86,509

 

56

 

22,535

 

35

 

Consulting services

 

9,703

 

8

 

14,056

 

9

 

4,353

 

45

 

Customer support

 

9,510

 

8

 

9,901

 

6

 

391

 

4

 

Total

 

$

121,862

 

100

%

$

154,436

 

100

%

$

32,574

 

27

%

 

Total revenues increased in the nine months ended September 30, 2009 as compared to the same period in 2008, primarily due to increases in application hosting and license revenues.  The increase in revenues associated with our application hosting services in the nine months ended September 30, 2009 was partially due to the approximately 16% increase in production trials under management from approximately 870 as of September 30, 2008 to approximately 1,012 as of September 30, 2009, which include both application hosting services trials as well as trials hosted for our InForm  license customers.  The increase in production trials relates to customers who purchase all trial-related services from us, customers who license Inform and build their own studies and an increase in average fee per trial.  Our application hosting services also increased due to the impact of additional trials under management as a result of our recent acquisitions of Clarix, Maaguzi and Covance IVRS/IWRS, with Clarix production trials increasing approximately 77% from 64 as of September 30, 2008 to approximately 113 as of September 30, 2009.  The increase in license revenues was primarily the result of additional electronic data capture revenues from both new and existing customers, and to a lesser extent, growth in sales relating to our safety products.  The increase in consulting services was primarily attributable to additional revenue related to consulting services provided for our safety products for both new and existing customers, and to a lesser extent, growth in sales relating to our electronic data capture products.  The increase in customer support revenues was primarily due to increases in electronic data capture revenue and safety product.  Our revenues were not significantly impacted by price increases or decreases.  Inflation had only a nominal impact on our revenues.

 

 

 

Nine months Ended September 30,

 

 

 

 

 

 

 

2008

 

2009

 

Change

 

Revenues by Geography (in thousands)

 

Amount

 

Percentage
of Revenues

 

Amount

 

Percentage
of Revenues

 

Amount

 

%

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

North America

 

$

66,812

 

55

%

$

94,469

 

61

%

$

27,657

 

41

%

 

 

 

 

 

 

 

 

 

 

 

 

 

 

United Kingdom

 

37,721

 

31

 

41,802

 

27

 

4,081

 

11

 

France

 

10,601

 

9

 

11,608

 

8

 

1,007

 

9

 

Asia Pacific

 

6,728

 

5

 

6,557

 

4

 

(171

)

(3

)

International subtotal

 

55,050

 

45

 

59,967

 

39

 

4,917

 

9

 

Total

 

$

121,862

 

100

%

$

154,436

 

100

%

$

32,574

 

27

%

 

The increase in revenues worldwide was primarily due to an increase in electronic data capture revenues, interactive response technology revenues and safety revenues of $20.0 million, $6.7 million and $5.5 million, respectively.  The increase in U.S. revenues is primarily related to an increase in electronic data capture revenues, interactive response technology revenues and safety revenues of $16.1 million, $6.7 million and $4.2 million, respectively.  The increase in interactive response technology revenues is primarily a result of the 2009 period including a full nine months of application hosting services revenues relating to the acquisition of Clarix in September 2008, while the 2008 period only includes one month of revenue related to that acquisition. To a lesser extent, the increase is attributable to revenues related to the acquisition of Covance IVRS/IWRS in August 2009.  The increase in international revenues is primarily the result of increases in electronic data capture revenues and safety revenue of $4.2 million and $1.2 million, respectively.  These increases were partially offset by a decrease in clinical data management revenue of $0.5 million.

 

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Table of Contents

 

Costs of Revenues

 

 

 

Nine months Ended September 30,

 

 

 

 

 

 

 

2008

 

2009

 

Change

 

Costs of Revenues (in thousands)

 

Amount

 

Percentage
of Related
Revenues

 

Amount

 

Percentage
of Related
Revenues

 

Amount

 

%

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

License

 

$

2,119

 

5

%

$

1,910

 

4

%

$

(209

)

(10

)%

Services

 

50,405

 

61

 

64,220

 

58

 

13,815

 

27

 

Total

 

$

52,524

 

43

%

$

66,130

 

43

%

$

13,606

 

26

%

 

The cost of license revenues decreased in the nine months ended September 30, 2009 primarily due to a decrease in the cost of royalties associated with our InForm  software product of $0.1 million, and to a lesser extent, amortization of intangible assets of less than $0.1 million.  The increase in cost of services in the nine months ended September 30, 2008 was primarily due to increases in employee-related expenses of $5.3 million related to a headcount increase of 136 people, and increases in facility expense and contractor expense of $3.9 million and $1.6 million, respectively.  We also had expense increases for depreciation, amortization of intangible assets and hosting $1.3 million, $0.8 million and $0.7 million, respectively.

 

Gross Margin

 

 

 

Nine months Ended September 30,

 

 

 

 

 

 

 

2008

 

2009

 

Change

 

Gross Margin (in thousands)

 

Amount

 

Percentage
of Related
Revenues

 

Amount

 

Percentage
of Related
Revenues

 

Amount

 

%

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

License

 

$

36,556

 

95

%

$

42,060

 

96

%

$

5,504

 

15

%

Services

 

32,782

 

39

 

46,246

 

42

 

13,464

 

41

 

Total

 

$

69,338

 

57

%

$

88,306

 

57

%

$

18,968

 

27

%

 

The overall gross margin percentage remained the same in 2009 as compared to 2008.  The license gross margin percentage increased slightly in 2009 as compared to 2008 due to increased license sales in products that do not carry an associated royalty expense. The services gross margin percentage increased during 2009 due to lower services expenses as a percentage of related revenues.  This was due to increased efficiencies resulting in a decrease in services expense per services employee.  It is likely that gross margin, as a percentage of revenues, will fluctuate quarter by quarter due to the timing and mix of license and service revenues, and the type, amount and timing of service required in delivering certain projects.

 

Operating Expenses

 

 

 

Nine months Ended September 30,

 

 

 

 

 

 

 

2008

 

2009

 

Change

 

Operating Expenses (in thousands)

 

Amount

 

Percentage
of Revenues

 

Amount

 

Percentage
of Revenues

 

Amount

 

%

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Sales and marketing

 

$

19,958

 

16

%

$

24,100

 

15

%

$

4,142

 

21

%

Research and development

 

18,003

 

15

 

27,244

 

18

 

9,241

 

51

 

General and administrative

 

18,374

 

15

 

26,315

 

17

 

7,941

 

43

 

Total

 

$

56,335

 

46

%

$

77,659

 

50

%

$

21,324

 

38

%

 

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Table of Contents

 

Sales and Marketing.     Sales and marketing expenses increased in the nine months ended September 30, 2009 primarily due to increases in employee-related expense of $1.7 million related to a headcount increase of 25 people, as well as increases in facilities expense, amortization of intangible assets and marketing programs expenses of $0.9 million, $0.7 million and $0.6 million, respectively.  We expect that our sales and marketing expense will continue to increase in absolute dollars as commission expense increases with our revenues and as we continue to expand sales coverage and to build brand awareness through what we believe are the most cost effective channels available.  We expect that such increases may fluctuate, however, due to the timing of marketing programs.

 

Research and Development.     Research and development expenses increased in the nine months ended September 30, 2009 primarily due to employee-related expenses of $5.1 million related to a headcount increase of 58 people.  We also had expense increases related to facilities expense, stock-based compensation and contractor expense of $2.5 million, $1.5 million and $0.3 million, respectively.  We expect that our research and development costs will continue to increase in absolute dollars as we continue to add features and functionality to our products, introduce additional integrated software solutions to our product suite and expand our product and service offerings.

 

General and Administrative.     General and administrative expenses increased in the nine months ended September 30, 2009 primarily due to increases related to facilities expense of $5.3 million, as well as increases in employee-related expenses of $3.0 million related to a headcount increase of 35 people. We expect that in the future our general and administrative expenses will increase in absolute dollars as we add personnel and incur additional costs related to the growth of our business and operations.

 

Other Income

 

 

 

Nine months Ended September 30,

 

 

 

 

 

 

 

2008

 

2009

 

Change

 

Other income (in thousands)

 

Amount

 

Percentage
of Revenues

 

Amount

 

Percentage of
Revenues

 

Amount

 

%

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Interest income

 

$

4,770

 

4

%

$

1,473

 

1

%

$

(3,297

)

(69

)%

Other, net

 

(229

)

 

585

 

 

814

 

(355

)

Total other income

 

$

4,541

 

4

%

$

2,058

 

1

%

$

(2,483

)

(55

)%

 

The decrease in interest income in the nine months ended September 30, 2009 was primarily due to the net decrease in cash and cash equivalents and short and long term investments as well as a decline in interest rates.  The increase in other, net in the nine months ended September 30, 2009 was primarily due to increases in the fair value associated with our auction rate securities, partially offset by decrease in the change in fair value of our securities settlement agreement with UBS.

 

Provision for Income Taxes

 

 

 

Nine months Ended September 30,

 

 

 

 

 

 

 

2008

 

2009

 

Change

 

Provision for income taxes (in thousands)

 

Amount

 

Percentage
of Revenues

 

Amount

 

Percentage
of Revenues

 

Amount

 

%

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Provision for income taxes

 

$

6,407

 

5

%

$

4,591

 

3

%

$

(1,816

)

(28

)%

 

Our effective tax rates for the nine months ended September 30, 2008 and 2009 were 37% and 36%, respectively.  In the nine months ended September 30, 2009, our effective tax rate was lower than its statutory rate of 37% primarily due to the release of a portion of its unrecognized tax benefits as a result of the closing of a statue of limitation in a foreign tax jurisdiction.

 

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Table of Contents

 

Liquidity and Capital Resources

 

Our principal sources of liquidity were unrestricted cash, cash equivalents, short and long-term investments totaling $177.5 million and $147.2 million at December 31, 2008 and September 30, 2009, respectively, and accounts receivable of $40.0 million and $60.4 million, respectively.

 

Cash provided by and used in operating activities has historically been affected by changes in working capital accounts, primarily deferred revenues, accounts receivable and accrued expenses, and add-backs of non-cash expense items such as depreciation and amortization and stock-based compensation expense. Fluctuations within accounts receivable and deferred revenues are primarily related to the timing of billings to our customers, payments from our customers and the associated revenue recognition. Movements in deferred costs are related to the volume and stages of hosted clinical trials and movements in accrued expenses and accounts payable are due to the timing of certain transactions.

 

Net cash provided by operating activities was $18.2 million in the nine months ended September 30, 2009, which was more than net income of $8.1 million. The difference is primarily due to non-cash adjustments of $12.1 million of depreciation and amortization expense, $9.2 million of stock-based compensation expense, and $2.9 million of deferred income tax expense.  Cash used for working capital and other activities primarily reflected an increase in accounts receivable of $18.2 million and deferred costs of $3.5 million and a decrease in accounts payable of $2.1 million.  These cash uses were partly offset by increases in deferred revenues of $11.3 million and deferred rent of $1.2 million.

 

Net cash used in investing activities was $97.6 million during the nine months ended September 30, 2009, which was primarily due to the purchase of short-term and long-term investments of $86.5 million, cash paid for the acquisitions of Waban, Maaguzi and Covance IVRS/IWRS of $34.6 million and capital expenditures of $16.3 million.  These decreases were partially offset by $39.4 million of proceeds from maturities of short-term and long-term investments.

 

Net cash used in financing activities was less than $0.1 million in the nine months ended September 30, 2009, due to the payment of withholding taxes associated with the vesting of restricted stock awards of $1.9 million, offset by the proceeds received from the exercise of stock options of $1.9 million.

 

Substantially all of our long-lived assets at December 31, 2008 and September 30, 2009 are located in the United States.

 

We generally do not enter into long-term binding purchase commitments. Our principal commitments consist of obligations under non-cancelable operating leases for office space.

 

The following table of our material contractual obligations as of December 31, 2008 summarizes the aggregate effect that these obligations are expected to have on our cash flows in the periods indicated:

 

 

 

Payments Due by Period

 

Contractual Obligations (in thousands)

 

Total

 

1 year or less

 

2-3 years

 

4-5 years

 

More than
5 years

 

 

 

 

 

 

 

 

 

 

 

 

 

Operating lease obligations

 

$

73,029

 

$

7,357

 

$

14,925

 

$

13,424

 

$

37,323

 

Total

 

$

73,029

 

$

7,357

 

$

14,925

 

$

13,424

 

$

37,323

 

 

The above table does not include the following lease we entered into subsequent to December 31, 2008.  On August 17, 2009, we entered into a lease with KBS Five Tower Bridge, L.L.C. to secure office space for our Clarix business operations at 300 Barr Harbor Drive, West Conshocken, Pennsylvania. The commencement date for occupancy under the lease was September 2009.  The new lease provides for the rental of 44,907 square feet of space and has an initial term of 10 years and one month. We can, subject to certain conditions, extend this term by exercising up to two consecutive five year options.  The annual rent under this lease for the first year is $1.3 million, or approximately $0.1 million per month, with annual escalations in rent for each subsequent year in the amount fifty cents per square foot.  The total base rent payable in the initial term is $14.2 million.

 

In addition to base rent, commencing on January 1, 2012, the lease for our Clarix operations requires us to pay our proportionate share of the amount by which defined operating expenses incurred by the landlord exceed the base year operating expenses, as defined in the lease. The lease also requires us to pay our proportionate share of the amount by which real estate taxes paid or incurred by the landlord exceed the tax base year, as defined in the lease.

 

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Table of Contents

 

At December 31, 2008, we had $30.4 million of net operating loss carryforwards that may be used to offset future U.S. federal taxable income.  These attributes may reduce our future cash tax liability.  In addition, we had $18.3 million of net operating losses resulting from excess tax deductions related to stock-based compensation.  We will realize the benefit of these excess tax deductions through increases to stockholders’ equity in the periods in which the losses are utilized to reduce tax payments.  In addition, we had $2.4 million of federal research and development tax credit carryforwards that may be utilized to offset future U.S. taxes.  The net operating loss and tax credit carryforward periods extend through 2028.  In addition, we had $1.2 million of foreign net operating loss carryforwards that may be used to offset future foreign taxable income. These foreign net operating loss carryforwards have an unlimited carryforward period. We also had $3.8 million of research and development tax credit carryforwards that may be utilized to offset future Massachusetts state taxable income.  The Massachusetts tax credit carryforward period extends through 2023.  The federal and state net operating loss carryforwards and research and development tax credits are subject to review and possible adjustment by the taxing authorities.  Also, the Internal Revenue Code contains provisions that may limit the net operating loss and tax credit carryforwards available in any given year in the event of certain changes in the ownership interests of significant stockholders.  We currently expect to realize the benefit of recorded deferred tax assets as of December 31, 2008 of $20.0 million.  Our conclusion that such assets will be recovered is based upon our expectation that our future earnings combined with tax planning strategies available to us will provide sufficient taxable income to realize recorded tax assets.

 

We may be required to make cash outlays related to our unrecognized tax benefits.  However, due to the uncertainty of the timing of future cash flows associated with our unrecognized tax benefits, we are unable to make reasonably reliable estimates of the period of cash settlement, if any, with the respective taxing authorities.  Accordingly, unrecognized tax benefits of $1.4 million as of December 31, 2008 have been excluded from the contractual obligations table above.  For further information on unrecognized tax benefits, see Note 6 in the notes to our 2008 consolidated financial statements included in our Annual Report on Form 10-K for the year ended December 31, 2008.

 

We believe our existing cash, cash equivalents, short-term investments and cash provided by operating activities will be sufficient to meet our working capital and capital expenditure needs over at least the next 12 months. Our future capital requirements will depend on many factors, including our rate of revenue growth, the expansion of our marketing and sales activities, the timing and extent of spending to support product development efforts, the timing of introductions of new products and services and enhancements to existing products and services and the continuing market acceptance of our products and services. From time to time, we may also enter into agreements with respect to potential investments in, or acquisitions of, businesses, services or technologies, which could also require us to seek additional equity or debt financing.  To the extent that existing cash and securities and cash from operations are insufficient to fund our future activities, we may need to raise additional funds through public or private equity or debt financing.

 

Included within our investment portfolio at December 31, 2008 and September 30, 2009 were $24.1 million and $23.9 million of auction rate securities, or ARS, at par value, which are classified as long-term investments and short-term investments, respectively, on our unaudited condensed consolidated balance sheets, and recorded at fair market value. These ARS are debt instruments issued by various states throughout the United States to finance student loans. The types of ARS that we own are backed by student loans, 95% of which are guaranteed under the Federal Family Education Loan Program, and all had credit ratings of AAA (or equivalent) from a recognized rating agency. Historically, the carrying value of ARS approximated fair value due to the frequent resetting of the interest rates. With the liquidity issues experienced in the global credit and capital markets, our ARS have experienced multiple failed auctions. While we continue to earn and receive interest on these investments at the maximum contractual rate, the estimated fair value of these ARS no longer approximates par value.

 

In November 2008, we accepted an offer from UBS AG, or UBS, with respect to all of our ARS held at that time. Under our agreement with UBS, we received certain rights which entitle us to sell our ARS to UBS affiliates during the period from June 30, 2010 to July 20, 2012, for a price equal to par value. In accepting the offer, we granted UBS the authority to sell or auction the ARS at par at any time up until the expiration date of our agreement with UBS and released UBS from any claims relating to the marketing and sale of the ARS. UBS’s obligations under the agreement are not secured by its assets and do not require UBS to obtain any financing to support its performance obligations. UBS has disclaimed any assurance that it will have sufficient financial resources to satisfy its obligations under the agreement.

 

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Table of Contents

 

If UBS has insufficient funding to buy back the ARS and the auction process continues to fail, then we may incur further losses on the carrying value of the ARS.

 

In prior periods and up through the execution of our signed settlement agreement with UBS in November 2008, the ARS were classified as available-for-sale securities and were reported at fair value, with temporary unrealized gains/(losses) excluded from earnings and reported in a separate component of stockholders’ equity and other-than-temporary unrealized losses included in earnings. Upon the execution of the settlement agreement with UBS, we elected to make a one-time transfer of the ARS from available-for-sale securities to trade securities. Accordingly, on a prospective basis, all unrealized gains/(losses) for these trading securities will be included in earnings.

 

We performed a fair value calculation of our ARS as of December 31, 2008 and September 30, 2009. Fair value was determined using a secondary market indications method (direct discounts) and a discounted cash flow method as recent auctions of these securities were not successful, resulting in our continuing to hold these securities and issuers paying interest at the maximum contractual rate. This valuation technique considers the following: time left to maturity, the rate of interest paid on the securities, the amount of principal to be repaid to the holders of the securities; the credit worthiness of the issuer and guarantors (if any) and the sufficiency of the collateral; trading characteristics of the securities; ability to borrow against the ARS; evidence from secondary market sales; and the market-clearing yield for the securities. Based upon the valuation performed, we concluded that the fair value of these ARS at December 31, 2008 was $18.0 million, a decline of $6.0 million from par value. As our settlement agreement with UBS indicates that we intend to sell our ARS to UBS affiliates before their stated maturity under the ARS terms, the decline in fair value is deemed other-than-temporary. Accordingly, we recorded a loss on these securities of $6.0 million in our consolidated statement of income for the year ended December 31, 2008.  As of September 30, 2009, it remained our intent to sell the ARS on June 30, 2010 in accordance with our rights under the settlement agreement, and accordingly they were reclassified from long-term investments to short-term investments in the unaudited condensed consolidated balance sheets.  As of September 30, 2009, we concluded that the fair value of these ARS was $18.9 million and therefore, we recorded a change in fair value of the securities of $0.9 million in our unaudited condensed consolidated statement of income for the nine months ended September 30, 2009.

 

We elected to measure the fair value of the settlement agreement (the “put option”) under the fair value option .  Fair value was determined using a discounted cash flow method which considered the following factors: the term of the agreement, the availability to borrow against the ARS, the creditworthiness of UBS and current market interest rates. Based on the valuation performed, we concluded that the fair value of the put option was $5.3 million. Accordingly, we recorded a gain of $5.3 million in the consolidated statement of income for the year ended December 31, 2008 with a corresponding long term asset, “securities settlement agreement” in the consolidated balance sheet at December 31, 2008.  As of September 30, 2009, it remained our intent to sell the ARS on June 30, 2010 in accordance with our rights under the settlement agreement, and accordingly we reclassified the fair value of the “securities settlement agreement” from long-term-assets to current assets in the accompanying unaudited condensed consolidated balance sheets and concluded that the fair market value of the securities settlement agreement was $4.8 million, resulting in a decrease of $0.5 million in fair value being recorded in our unaudited condensed consolidated statement of income for the three and nine months ended September 30, 2009, respectively.

 

We believe that, based on our cash, cash equivalents and short-term marketable securities balances of $93.6 million at September 30, 2009, excluding fair market value of ARS of $18.9 million, the current lack of liquidity in the credit and capital markets will not have a material impact on our liquidity, cash flow or the ability to fund our operations for the next 12 months.

 

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Table of Contents

 

Recently Issued Accounting Pronouncements

 

Newly Adopted Accounting Pronouncements

 

In December 2007, the FASB issued SFAS No. 141 (Revised 2007), Business Combinations (“SFAS No. 141(R)”) (subsequently this standard has been codified under FASB ASC Topic 805), which requires an acquirer to recognize the assets acquired, the liabilities assumed, and any noncontrolling interest in the acquiree at the acquisition date, measured at their fair values as of that date, with limited exceptions.  This method replaces the cost-allocation method, which required the cost of an acquisition to be allocated to the individual assets acquired and liabilities assumed based on their estimated fair values.  The revised authoritative guidance will now require the following: acquisition costs to be expensed as incurred, restructuring costs associated with a business combination must be expensed prior to the acquisition date and changes in deferred tax asset valuation allowances and income tax uncertainties after the acquisition date generally will affect income tax expense.  The revised authoritative guidance applies prospectively to business combinations for which the acquisition date is on or after the beginning of the first annual reporting period beginning on or after December 15, 2008, which is our 2009 fiscal year.  Earlier adoption is prohibited.   The adoption of this revised authoritative guidance has and is expected to have a significant impact on our accounting for prior and future acquisitions.

 

In April 2009, the FASB issued FASB Staff Position No. 141(R)-1 (“FSP FAS 141(R)-1” ), Accounting for Assets Acquired and Liabilities Assumed in a Business Combination That Arise from Contingencies (subsequently this standard has been codified under FASB ASC Topic 805).  The revised authoritative guidance provides additional clarification on the initial recognition and measurement of assets acquired and liabilities assumed in a business combination that arise from contingencies.   The revised authoritative guidance is effective for all fiscal years beginning on or after December 15, 2008.   To date, the revised authoritative guidance has not had a significant impact on the accounting for any businesses acquired.  However, it may have a material impact on how we account for future acquisitions.

 

In April 2009, the FASB issued FASB Staff Position No. 107-1 (“FSP FAS 107-1”) and APB 28-1 (“APB 28-1”), Interim Disclosures about Fair Value of Financial Instruments, (subsequently these standards have been codified under FASB ASC Topic 825) which provide additional application guidance and enhance disclosures regarding fair value measurements and impairments of securities. The guidance is effective for interim reporting periods ending after June 15, 2009. The adoption of this guidance did not have a material effect on our consolidated financial position and results of operations.

 

In April 2009, the FASB issued FASB Staff Position No. 115-2 (“FSP FAS 115-2”) and FASB Staff Position No. 124-2 (“FSP FAS 124-2”), Recognition and Presentation of Other-Than-Temporary Impairments (subsequently these standards have been codified under FASB ASC Topic 320) , which amends the other-than-temporary impairment guidance for debt and equity securities. The guidance is effective for interim and annual reporting periods ending after June 15, 2009.  The adoption of this guidance did not have a material effect on our consolidated financial position and results of operations.

 

In April 2009, the FASB issued FSP Issue No. FAS No. 157-4 (“FSP FAS 157-4”), Determining Fair Value When the Volume and Level of Activity for the Asset or Liability Have Significantly Decreased and Identifying Transactions that are not Orderly . FSP FAS No. 157-4, (subsequently these standards have been codified under FASB ASC Topic 820), which provide guidance on determining fair value when the volume and level of activity for the asset or liability have significantly decreased and identifying transactions that are not orderly. The guidance provides further assistance in estimating fair value. The guidance is effective in reporting periods ending after June 15, 2009. The adoption of this guidance did not have a material effect on our consolidated financial position and results of operations.

 

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In June 2009, the Financial Accounting Standards Board (“FASB”) issued Statement of Financial Accounting Standard (“SFAS”) No. 168, The FASB Accounting Standards Codification and the Hierarchy of Generally Accepted Accounting Principles, a replacement of FASB Statement No. 162 .  This statement modifies the Generally Accepted Accounting Principles (“GAAP”) hierarchy by establishing only two levels of GAAP: authoritative and nonauthoritative accounting literature. Effective September 2009, the FASB Accounting Standards Codification (“ASC”), also known collectively as the “Codification,” is considered the single source of authoritative U.S. accounting and reporting standards, except for additional authoritative rules and interpretive releases issued by the SEC.  Nonauthoritative guidance and literature would include, among other things, FASB Concepts Statements, American Institute of Certified Public Accountants Issue Papers and Technical Practice Aids and accounting textbooks. The Codification was developed to organize GAAP pronouncements by topic so that users can more easily access authoritative accounting guidance.  It is organized by topic, subtopic, section, and paragraph, each of which is identified by a numerical designation.  This statement applies beginning in the third quarter of 2009.  All accounting references have been updated, and therefore SFAS references have been replaced with ASC references.

 

Recent Accounting Pronouncements Not Yet Adopted

 

In October 2009, the FASB issued Accounting Standards Update (“ASU”) No. 2009-13, “Revenue Recognition (Topic 605) — Multiple-Deliverable Revenue Arrangements.” ASU No. 2009-13 addresses the accounting for multiple-deliverable arrangements to enable vendors to account for products or services (deliverables) separately rather than as a combined unit. This guidance establishes a selling price hierarchy for determining the selling price of a deliverable, which is based on: (a) vendor-specific objective evidence; (b) third-party evidence; or (c) estimates. This guidance also eliminates the residual method of allocation and requires that arrangement consideration be allocated at the inception of the arrangement to all deliverables using the relative selling price method. In addition, this guidance significantly expands required disclosures related to a vendor’s multiple-deliverable revenue arrangements. ASU No. 2009-13 is effective prospectively for revenue arrangements entered into or materially modified in fiscal years beginning on or after June 15, 2010 and early adoption is permitted. A company may elect, but will not be required, to adopt the amendments in ASU No. 2009-13 retrospectively for all prior periods. We are currently evaluating the effect that adoption of this update will have, if any, on our financial position or results of operation.

 

Off-Balance Sheet Arrangements

 

We do not have any special purpose entities or off-balance sheet arrangements.

 

Special Note Regarding Forward-Looking Statements

 

In addition to historical consolidated financial information, this Quarterly Report on Form 10-Q contains forward-looking statements within the meaning of Section 27A of the Securities Act of 1933, as amended, and Section 21E of the Securities and Exchange Act of 1934, as amended, and are intended to be covered by the “safe harbor” created by those sections.  All statements, other than statements of historical facts, included in this Quarterly Report on Form 10-Q regarding our strategy, future operations, future financial position, future net sales, projected costs, projected expenses, prospects and plans and objectives of management are forward-looking statements. The words “anticipates,” “believes,” “estimates,” “expects,” “intends,” “may,” “plans,” “projects,” “will,” “would” and similar expressions are intended to identify forward-looking statements, although not all forward-looking statements contain these identifying words.

 

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We may not actually achieve the plans, intentions or expectations disclosed in our forward-looking statements and you should not place undue reliance on our forward-looking statements. We have based these forward-looking statements on our current expectations and projections about future events. Although we believe that the expectations underlying any of our forward-looking statements are reasonable, these expectations may prove to be incorrect, and all of these statements are subject to risks and uncertainties. We discuss many of the risks that we believe could cause actual results or events to differ materially from these forward-looking statements in greater detail in the section entitled “Risk Factors” in our Annual Report on Form 10-K for the year ended December 31, 2008.  We urge you to consider the risks and uncertainties described in Item 1A of our Annual Report on Form 10-K for the year ended December 31, 2008 in evaluating our forward-looking statements. Should one or more of these risks and uncertainties materialize, or should underlying assumptions, projections or expectations prove incorrect, actual results, performance or financial condition may vary materially and adversely from those anticipated, estimated or expected. Our forward-looking statements do not reflect the potential impact of any future acquisitions, mergers, dispositions, joint ventures or investments we may make.

 

We caution readers not to place undue reliance upon any such forward-looking statements, which speak only as of the date made. Except as otherwise required by the federal securities laws, we disclaim any obligation or undertaking to publicly release any updates or revisions to any forward-looking statement contained herein (or elsewhere) to reflect any change in our expectations with regard thereto or any change in events, conditions or circumstances on which any such statement is based.

 

Item 3.       Quantitative and Qualitative Disclosures about Market Risk

 

Foreign Currency Exchange Risk

 

Our results of operations and cash flows are subject to fluctuations due to changes in foreign currency exchange rates, particularly changes in the euro, British pound, Australian dollar, Indian rupee and Japanese yen.  During the nine months ended September 30, 2008 and 2009, 45% and 39%, respectively, of our revenues were generated in locations outside the United States.  During the same periods, 32% and 24%, respectively, of revenues were in currencies other than the U.S. dollar.  During the nine months ended September 30, 2009, 13% of our revenues were in euros, 7% were in the British pound and 3% in Japanese yen.  During the three months ended September 30, 2008 and 2009, 32% and 25%, respectively, of revenues were in currencies other than the U.S. dollar.  During the three months ended September 30, 2009, 15% of our revenues were in euros, 7% were in the British pound and 3% in Japanese yen. Except for revenue transactions in Japan, we enter into transactions directly with substantially all of our foreign customers.  During the three months ended September 30, 2008 and 2009, 27 % and 23%, respectively, of expenses were in currencies other than the U.S. dollar. During the three months ended September 30, 2009, 13% of our expenses were in British pound, 5% in euro, 3% in Japanese yen and 1% in Australian dollar and Indian rupee, respectively.  During the nine months ended September 30, 2008 and 2009, 28 % and 22%, respectively, of expenses were in currencies other than the U.S. dollar.  During the nine months ended September 30, 2009, 12% of our expenses were in British pound, 4% in euro and Japanese yen, respectively, and 1% in Australian dollar and Indian rupee, respectively.

 

As of September 30, 2009, we had $17.4 million of receivables denominated in currencies other than the U.S. dollar.  We also maintain cash accounts denominated in currencies other than the local currency which expose us to foreign exchange rate movements.

 

In addition, although our foreign subsidiaries have intercompany accounts that eliminate upon consolidation, such accounts expose us to foreign currency rate movements. Exchange rate fluctuations on short-term intercompany accounts are recorded in our consolidated statements of operations under “other income”, while exchange rate fluctuations on long-term intercompany accounts are recorded in our consolidated balance sheets under “accumulated other comprehensive loss” in stockholders’ equity, as they are considered part of our net investment and hence do not give rise to gains or losses.

 

We have implemented a risk management program under which we measure foreign currency exchange risk monthly and manage those exposures through the use of various operating strategies as more fully described in Note 16 in the notes to the accompanying unaudited condensed consolidated financial statements included in this Quarterly Report, we regularly purchase short-term foreign currency forward contracts, designed to hedge fluctuation in the non-functional currencies of the Company and its subsidiaries against the U.S. dollar.

 

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This process is designed to minimize foreign currency translation exposures that could otherwise affect consolidated results of operations. The terms of these contracts are for periods generally for one month.

 

Currently, our largest foreign currency exposures are the British pound and euro, primarily because our European operations have a higher proportion of our local currency denominated expenses. Relative to foreign currency exposures existing at December 31, 2008 and September 30, 2009, a 10% unfavorable movement in foreign currency exchange rates would not expose us to significant losses in earnings or cash flows or significantly diminish the fair value of our foreign currency financial instruments. This is primarily due to the short lives of the affected financial instruments that effectively hedge substantially all of our period-end exposures against fluctuations in foreign currency exchange rates.

 

As of September 30, 2009, we entered into forward foreign exchange contracts to hedge approximately $5.8 million of receivables, intercompany accounts and cash balances denominated in currencies other than the U.S. dollar.  For the three and nine months ended September 30, 2009, we recorded $0.1 million and $0.1 million, respectively,  of foreign exchange gains in other income and accrued expenses as a result of the outstanding forward foreign exchange contracts.

 

Interest Rate Sensitivity

 

We had unrestricted cash, cash equivalents, short-term and long-term investments totaling $147.2 million at September 30, 2009.  These amounts were invested primarily in money market funds, corporate bonds and government agency securities, and are held for working capital purposes.  We do not use derivative financial instruments in our investment portfolio.  We have established investment guidelines relative to credit quality, diversification, marketability and performance measurement designed to maintain safety and liquidity.  With the exception of auction rate securities, investments in securities are invested primarily in high quality securities of a short duration and historically have not been materially affected by fluctuations in interest rates. With the exception of auction rate securities, which are recorded at fair value, investments are reported at amortized cost.  We considered the historical volatility of short-term and long-term interest rates and determined that, due to the size and duration of our investment portfolio, a 100-basis-point increase in interest rates would not have any material exposure to changes in the fair value of our portfolio at September 30, 2009.  A decline in interest rates, however, would reduce future investment income.

 

We believe that, based on our unrestricted cash, cash equivalents and short-term marketable securities balances of $112.5 million at September 30, 2009, which exclude the fair market value of ARS of $18.9 million and the fair value of the securities settlement agreement with UBS of $4.8 million, the current lack of liquidity in the credit and capital markets will not have a material impact on our liquidity, cash flow or our ability to fund our operations.

 

Item 4.                      Controls and Procedures

 

We maintain disclosure controls and procedures that are designed to ensure that information required to be disclosed in our Securities Exchange Act reports is recorded, processed, summarized and reported within the time periods specified in the SEC’s rules and forms, and that such information is accumulated and communicated to our management, including our Chief Executive Officer and Chief Financial Officer, as appropriate, to allow timely decisions regarding required disclosure. In designing and evaluating the disclosure controls and procedures, management recognized that any controls and procedures, no matter how well designed and operated, can provide only reasonable assurance of achieving the desired control objectives, as ours are designed to do, and management necessarily was required to apply its judgment in evaluating the cost-benefit relationship of possible controls and procedures.

 

As of September 30, 2009, we carried out an evaluation, under the supervision and with the participation of our management, including our Chief Executive Officer and Chief Financial Officer, of the effectiveness of the design and operation of our disclosure controls and procedures, as defined in Rules 13a-15(e) and 15d-15(e) under the Securities Exchange Act of 1934. Based upon that evaluation, our Chief Executive Officer and Chief Financial Officer concluded that our disclosure controls and procedures are effective at that reasonable assurance level in (i) enabling us to record, process, summarize and report information required to be included in our periodic SEC filings within the required time period and (ii) ensuring that information required to be disclosed in the reports that we file or submit under the Securities Exchange Act is accumulated and communicated to our management, including our Chief Executive Officers and Chief Financial Officer, to allow timely decisions regarding required disclosure.

 

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In connection with our focus on investing in infrastructure to enhance our ability to manage expected future growth, we are in the process of implementing a number of Oracle® financial software modules.  Notwithstanding this ongoing implementation, there have been no changes in our internal control over financial reporting that occurred during the period covered by this report that have materially affected, or are reasonably likely to materially affect, our internal control over financial reporting.

 

Part II—Other Information

 

Item 1.       Legal Proceedings

 

From time to time and in the ordinary course of business, we are subject to various claims, charges and litigation.  The outcome of litigation cannot be predicted with certainty and some lawsuits, claims or proceedings may be disposed of unfavorably to us, which could materially affect our financial condition or results of operations.

 

Item 1A.             Risk Factors

 

We operate in a rapidly changing environment that involves a number of risks, some of which are beyond our control.  The risks and uncertainties that we believe are most important for you to consider are described under the title “Risk Factors” in our Annual Report on Form 10-K for the year ended December 31, 2008.  There are no material changes to the risk factors described in the “Risk Factors” section in our Annual Report on Form 10-K for the year ended December 31, 2008.  Additional risks and uncertainties not presently known to us, which we currently deem immaterial or which are similar to those faced by other companies in our industry or business in general, may also impair our business operations.  If any of the foregoing risks or uncertainties actually occurs, our business, financial condition and operating results would likely suffer.

 

Item 2.                      Unregistered Sale of Equity Securities and Use of Proceeds

 

Under the terms of our 2004 Stock Option and Incentive Plan, or 2004 Plan, we have issued shares of restricted stock and restricted stock units to our employees.  On the date that these restricted shares vest, we withhold, via a net exercise provision pursuant to our applicable restricted stock agreements and the 2004 Plan, the number of vested shares (based on the closing price of our common stock on such vesting date) equal to tax withholdings required by us. The shares withheld from the grantees to settle their tax liability are reallocated to the number of shares available for issuance under the 2004 Plan. For the nine month period ending September 30, 2009, we withheld an aggregate of 133,056 common shares under restricted stock units at a price of $13.93 per share.

 

Item 5.       Other Information

 

Our policy governing transactions in our securities by directors, officers and employees permits our officers, directors and certain other persons to enter into trading plans complying with Rule 10b5-1 under the Securities Exchange Act of 1934, as amended. We have been advised that our Senior Vice President, Legal and Regulatory Services, D. Ari Buchler, our Senior Vice President, Integration and Product Strategy, Martin Young, and our Senior Vice President, Sales and Marketing, Stephen J. Powell, have each entered into a trading plan covering periods after the date of this Quarterly Report in accordance with Rule 10b5-1 and our policy governing transactions in our securities.  Generally, under these trading plans, the individual relinquishes control over the transactions once the trading plan is put into place.  Accordingly, sales under these plans may occur at any time, including possibly before, simultaneously with, or immediately after significant events involving our company.

 

We anticipate that, as permitted by Rule 10b5-1 and our policy governing transactions in our securities, some or all of our officers, directors and employees may establish trading plans in the future. We intend to disclose the names of executive officers and directors who establish a trading plan in compliance with Rule 10b5-1 and the requirements of our policy governing transactions in our securities in our future quarterly and annual reports on Form 10-Q and 10-K filed with the Securities and Exchange Commission. However, we undertake no obligation to update or revise the information provided herein, including for revision or termination of an established trading plan, other than in such quarterly and annual reports.

 

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Item 6.        Exhibits .

 

Exhibit

 

 

No.

 

Description

 

 

 

31.1

*

Certification of CEO pursuant to Rule 13a-14(a) and 15d-14(a) under the Securities Exchange Act of 1934.

31.2

*

Certification of CFO pursuant to rules 13a-14(a) and 15d-14(a) under the Securities Exchange Act of 1934.

32.1

*

Certification of CEO pursuant to 18 U.S.C. 1350, as adopted pursuant to Section 906 of the Sarbanes-Oxley Act of 2002.

32.2

*

Certification of CFO pursuant to 18 U.S.C. 1350, as adopted pursuant to Section 906 of the Sarbanes-Oxley Act of 2002.

 


* Filed herewith.

 

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Signatures

 

Pursuant to the requirements of the Securities Exchange Act of 1934, the registrant has duly caused this report to be signed on its behalf by the undersigned thereunto duly authorized.

 

 

PHASE FORWARD INCORPORATED

 

 

 

 

By:

/s/ ROBERT K. WEILER

 

 

Robert K. Weiler

Chief Executive Officer

(Duly authorized officer)

 

 

 

 

By:

/s/ CHRISTOPHER A. MENARD

 

 

Christopher A. Menard

Chief Financial Officer

(Duly authorized officer and principal financial officer)

Date: November 6, 2009

 

 

 

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EXHIBIT INDEX

 

Exhibit

 

 

No.

 

Description

 

 

 

31.1

*

Certification of CEO pursuant to Rule 13a-14(a) and 15d-14(a) under the Securities Exchange Act of 1934.

31.2

*

Certification of CFO pursuant to rules 13a-14(a) and 15d-14(a) under the Securities Exchange Act of 1934.

32.1

*

Certification of CEO pursuant to 18 U.S.C. 1350, as adopted pursuant to Section 906 of the Sarbanes-Oxley Act of 2002.

32.2

*

Certification of CFO pursuant to 18 U.S.C. 1350, as adopted pursuant to Section 906 of the Sarbanes-Oxley Act of 2002.

 


* Filed herewith.

 

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