SCHEDULE 14A
INFORMATION
Proxy Statement Pursuant to Section 14(a) of the
Securities
Exchange Act of 1934
Filed by the Registrant
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Filed by a Party other than the Registrant
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Check the appropriate box:
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Preliminary Proxy Statement
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Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2))
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Definitive Proxy Statement
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Definitive Additional Materials
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Soliciting Material Pursuant to Rule 14a-12.
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Pinnacle Data Systems, Inc.
(Name of Registrant as Specified in its
Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11.
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(1)
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Title of each class of securities to which transaction applies:
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Aggregate number of securities to which transaction applies:
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Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (Set forth the amount on which the filing fee is
calculated and state how it was determined):
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Proposed maximum aggregate value of transaction:
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Fee paid previously with preliminary materials.
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Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid
previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing.
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(1)
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Amount Previously Paid:
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(2)
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Form, Schedule or Registration Statement No.:
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PINNACLE DATA SYSTEMS, INC.
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
TO BE HELD ON MAY 9, 2011
To the Shareholders of
PINNACLE DATA SYSTEMS, INC.
The Annual Meeting of Shareholders of Pinnacle Data Systems, Inc., an Ohio corporation (the Company), will be held at the Companys headquarters located at 6600 Port Road, Groveport, Ohio
43125 on Monday, May 9, 2011, at 9:00 a.m. local time, for the following purposes:
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To elect three Class I Directors.
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To amend the Pinnacle Data Systems, Inc. 2005 Equity Incentive Plan.
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To transact such other business as may properly come before the meeting or any adjournment of the meeting.
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The close of business on March 15, 2011 has been established as the record date for the determination of
shareholders entitled to notice of and to vote at the meeting and any adjournment thereof.
Please sign and
return the enclosed proxy promptly so that your shares will be represented at the meeting. A return addressed envelope, which requires no postage, is enclosed. If you are able to attend the meeting, are the registered owner (in other words you do
not hold your shares in street name), and wish to vote in person, at your request we will cancel your proxy.
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By Order of the Board of Directors
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/s/ Nicholas J. Tomashot
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Nicholas J. Tomashot
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Corporate Secretary
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Groveport, Ohio
March 18, 2011
PINNACLE DATA SYSTEMS, INC.
PROXY STATEMENT
GENERAL INFORMATION
This proxy statement is being
furnished to the holders of common shares, without par value, of the Company in connection with the solicitation of proxies by the Board of Directors of the Company to be used at the Companys Annual Meeting of Shareholders. The Annual Meeting
will be held at the Companys headquarters at 6600 Port Road, Groveport, Ohio 43125 on Monday, May 9, 2011, at 9:00 a.m. local time, for the purposes set forth on the accompanying Notice of Annual Meeting.
The approximate date on which this proxy statement and the form of proxy will be first sent to shareholders is
March 18, 2011. On such date, the proxy statement and annual report to shareholders will also be available to shareholders on the Companys website at
www.pinnacle.com
in the Investor Relations section.
PROXIES AND VOTING
The close of business on March 15, 2011 has been fixed as the record date for the determination of shareholders entitled to notice of and to vote at the Annual Meeting and any adjournment of the
Annual Meeting. On the record date, 7,864,349 common shares were outstanding and entitled to vote. Each share is entitled to one vote.
Only shareholders of record are entitled to vote. If you are a beneficial owner of the Companys common shares, you must provide instructions on voting to your nominee holder. In most cases, this is
your broker or its nominee, and is the person that sent you this proxy statement and other information. If you do not provide your nominee holder with instructions, the nominee holder is entitled to vote your shares on routine matters. However,
under the current rules of the New York Stock Exchange (the NYSE), the director elections to be voted on at the Annual Meeting and the approval of the amendment to the Companys 2005 Equity Incentive Plan are considered non-routine.
Therefore, nominee holders who are members of the NYSE are prohibited from giving a proxy to vote shares held in street name without specific instructions from the beneficial owner.
We encourage you to provide voting instructions to your nominee
holder by completing the voting instruction card or proxy that it provides to you.
All shares represented
by properly executed proxies will be voted at the Annual Meeting in accordance with the choices indicated on the proxy. If no choices are indicated on a properly executed proxy, the shares represented by that proxy will be voted in favor of the
Companys nominees for directors and in favor of the other proposals contained in this proxy statement. The record owner may revoke any proxy at any time prior to its exercise by delivering to the Company a subsequently dated proxy or by giving
notice of revocation to the Company in writing or in person at the Annual Meeting. A shareholders presence at the Annual Meeting will not by itself revoke the proxy.
The shareholders of record that are present at the Annual Meeting, whether in person or by proxy, will constitute a
quorum. Consequently, the Company need not count abstentions or broker non-votes to determine whether a quorum is present. A broker non-vote is a term used to describe a vote that a broker or other record owner that holds shares in
street name is not authorized to cast because the broker has not received voting instructions from its customer, the beneficial owner, and does not have discretion to vote without such instructions or, if the broker does have such discretion, does
not cast.
Two different voting standards apply to the proposals set forth in the accompanying Notice of
Annual Meeting.
Directors are elected by a plurality of votes, and thus the nominees who receive the highest
number of votes cast will be elected (shareholders do not have the right to cumulate their votes in electing directors). As a result, assuming the nominees for director named in this proxy statement receive at least one vote and there is no
competing slate of directors proposed for election, abstentions and broker non-votes will not have any effect on the election of directors.
Proposal 2 must be approved by an affirmative vote of a majority of the votes cast on the proposal at the Annual Meeting. As a result, abstentions and broker non-votes will not have any effect on the
outcome of the votes cast at the Annual Meeting.
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PROPOSAL ONE: ELECTION OF DIRECTORS
At the Annual Meeting, all shares represented by proxies, unless otherwise specified, will be voted to elect the three
Class I Directors nominated below to a two-year term expiring in 2013. Each of the nominees presently is a director of the Company, and each of the nominees has consented to be named in this proxy statement and to serve if elected.
The number of Class I and Class II Directors has been fixed at four each. Proxies cannot be voted at the Annual Meeting
for a greater number of individuals than the three nominees named in this proxy statement. The following is information about the three individuals nominated by the Board of Directors for election as Class I Directors, including each such
nominees particular experience, qualifications, attributes or skills that led the Board of Directors to conclude that the nominee should serve as a director:
Class I Directors
(Nominees for Election)
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Name
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Age
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Position
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First Year
as Director
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Carl J. Aschinger, Jr.
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Director
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2004
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Benjamin Brussell
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Director, Chair of the Audit Committee
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2006
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Hugh C. Cathey
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60
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Director and Chair of the Compensation Committee
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2001
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Carl
J. Aschinger, Jr.
is the Chairman of CSC Worldwide, a manufacturer of store fixtures for the supermarket, food service and specialty retail marketplace. Mr. Aschinger has served as a senior officer of CSC Worldwide for 37 years. Other
directorships within the past five years include Neoprobe Corporation. Mr. Aschinger brings particular expertise to the Board of Directors in the areas of corporate governance, organizational development, marketing and strategic planning. For
these reasons, in addition to his past service as an independent director and chair of the audit committee, Mr. Aschinger has been nominated to serve an additional term on the Board of Directors.
Benjamin Brussell
has been the President of Generation Management Company in Boulder, Colorado, since 2001. From
1998 to 2001, Mr. Brussell served as Vice President, Corporate Development of Plantronics, a manufacturer of communications products. From 1990 to 1998, he served in various positions with Storage Technology Corporation, a manufacturer of data
storage systems, most recently serving as Vice President of Corporate Development. Mr. Brussell brings particular expertise to the Board of Directors in the areas of corporate governance, international business, investor relations, capital
markets and the technology industry. For these reasons, in addition to his past service as an independent director and the fact that he has been determined to be an audit committee financial expert, Mr. Brussell has been nominated to serve an
additional term on the Board of Directors.
Hugh C. Cathey
has been a principal of Columbus-Partners, a
provider of management and financial services to early-stage telecom and software companies, since 2002. Mr. Cathey was the President of the Western Region for Qwest Communications Internationals local exchange telecommunications business
from 2000 to 2002. From 1996 to 2000, Mr. Cathey was the President of Nextlink Ohio, a publicly traded competitive local exchange company. Other directorships within the past five years include Communications Options, Inc. and TCLogic, LLC.
Mr. Cathey brings particular expertise to the Board of Directors in the areas of corporate governance, capital markets, organizational development, marketing, strategic planning and the technology industry. For these reasons, in addition to his
past service as an independent director, Mr. Cathey has been nominated to serve an additional term on the Board of Directors.
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The following is information about directors whose terms of office continue
after the Annual Meeting, including each such directors particular experience, qualifications, attributes or skills that led the Board of Directors to conclude that each such individual should continue to serve as a director:
Class II Directors
(Terms Expiring in 2012)
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Name
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Age
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Position
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First Year
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John D. Bair
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Chairman of the Board of Directors, President, Chief Executive Officer, and Chief Technology and Innovation Officer
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1989
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Thomas M. OLeary
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Director and Chair of the Governance and Nominating Committee
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1996
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Ralph V. Roberts
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Director
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2008
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John
D. Bair
is a Company co-founder and was reappointed President and Chief Executive Officer in October 2009. Mr. Bair has served as the Companys Chief Technology and Innovation Officer since 2006. Mr. Bair has served as a director
since the Companys inception and as Chairman of the Board of Directors since 1996. Mr. Bair was Chief Executive Officer from 1996 to 2006 and President from 1998 to 2004. From 1989 to 1998, Mr. Bair served as Corporate Secretary.
Mr. Bair holds a Bachelor of Science degree in Computer and Information Science from the College of Engineering at The Ohio State University. Mr. Bair brings particular expertise to the Board of Directors in the areas of engineering,
design, operations, strategic planning and the technology industry. For these reasons, in addition to his past service as a director, Mr. Bair should continue to serve on the Board.
Thomas M. OLeary
retired from AT&T Corp./Lucent Technologies, Inc. in 1996. Mr. OLeary has
been a business consultant since 1996. Mr. OLeary brings particular expertise to the Board of Directors in the areas of operations, strategic planning, marketing and the technology industry. For these reasons, in addition to his past
service as an independent director, Mr. OLeary should continue to serve on the Board.
Ralph V.
Roberts
is the Senior Vice President of Marketing for Worthington Industries, Inc., a global steel processor and manufacturer of metals related products, and has held such position since 2001. Mr. Roberts also serves as President of
Worthington Integrated Building Systems, LLC, a subsidiary of Worthington Industries. Mr. Roberts brings particular expertise to the Board of Directors in the areas of capital markets, organizational development, strategic planning, marketing
and international business. For these reasons, in addition to his past service as an independent director, Mr. Roberts should continue to serve on the Board.
On August 30, 2010, Michael R. Sayre resigned from the Board of Directors effective October 9, 2010.
Mr. Sayre served as a Class II director.
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BOARD OF DIRECTORS COMMITTEES AND MEETINGS
The Board of Directors held eight meetings and took action by written consent three times during 2010. A majority of the
Board of Directors is independent, as required by and defined in applicable listing standards of NYSE Amex. The independent directors include Carl J. Aschinger Jr., Benjamin Brussell, Hugh C. Cathey, Thomas M. OLeary and Ralph V. Roberts. The
Board has affirmatively determined that none of the directors, other than John D. Bair, has a material relationship with the Company that would interfere with the exercise of independent judgment in carrying out the responsibilities of such
directors. For such independent directors, there were no transactions, relationships or arrangements not disclosed in the section of this proxy entitled Certain Relationships and Related Transactions considered by the Board in
determining such independence. All but one director attended all of the aggregate meetings of the Board of Directors during the time such individual was a director, and of the committees on which such director served during the time such director
was a member of such committee. The Board of Directors has an Audit Committee, a Compensation Committee, and a Governance and Nominating Committee. The Board has no other standing committees. On July 30, 2003, the Board adopted the Code of
Business Conduct and Ethics and Conflict of Interests Policy for officers and the Board of Directors, which was amended by the Board on June 1, 2004 in accordance with applicable listing standards of NYSE Amex to be applicable to all directors,
officers and employees of the Company. The Board reviewed and updated the Code of Business Conduct and Ethics and Conflict of Interests Policy on December 14, 2010. On February 24, 2009, the Board adopted the Corporate Governance
Guidelines, which, along with the charters of the committees of the Board of Directors, describe the framework for governance of the Company. The Board reviewed and updated the Corporate Governance Guidelines on March 2, 2011. A copy of the
amended Code of Business Conduct and Ethics and Conflict of Interests Policy and the Corporate Governance Guidelines are available on the Companys website at
www.pinnacle.com
in the Investor Relations section.
Annual Meeting Attendance
The Company does not have a formal policy regarding the attendance by members of the Board of Directors at its annual meetings of shareholders, although attendance of each director nominee is required and
all Board members are encouraged to attend. Last year, all but one director attended the 2010 Annual Meeting of Shareholders.
Committees of the Board
The Board has three standing committees to facilitate and assist the Board in the execution of its responsibilities. They are the Audit Committee, the Compensation Committee, and the Governance and
Nominating Committee. Each of these committees is comprised solely of non-employee, independent directors, as required by and defined in applicable listing standards of NYSE Amex. The Corporate Governance Guidelines adopted by the Board of Directors
and the charters for all Committees are available on the Companys website at
www.pinnacle.com
in the Investor Relations section. The guidelines and charters also are available in print to any shareholder who requests
them.
The Board recently evaluated its committee structure and the composition of each committee in light of
the relatively small size of the Company and the number of its independent directors. As a result of such evaluation, the Board decided to eliminate the Finance and Transactions Committee as a standing committee of the Board, rotate certain Board
members among the committees, and reduce the number of members serving on the Compensation Committee and the Governance and Nominating Committee. The Board may decide to form an ad hoc Finance and Transactions Committee should future circumstances
develop for which doing so would be appropriate. The Board believes such actions are consistent with good corporate governance practices and that member participation on each committee will increase as a result. In addition, the Board believes that
the interactive nature of the Board given its size mitigates concerns related to the decrease in size of any committee. Accordingly, the Board has amended the charters of each of the respective committees to reflect these structural changes. Copies
of the amended charters of the Compensation Committee and Governance and Nominating Committee are attached to this proxy statement in their entirety as Appendix A and Appendix B, respectively.
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The table below shows the membership for each of the standing Board
committees, effective as of March 2, 2011.
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Audit Committee
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Compensation Committee
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Governance and Nominating
Committee
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Carl J. Aschinger Jr.
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Hugh C. Cathey*
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Carl J. Aschinger Jr.
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Benjamin Brussell*
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Ralph V. Roberts
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Thomas M. OLeary*
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Hugh C. Cathey
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The Board of Directors established an Audit Committee in June 2000, the functions of which are described below in the Audit Committee Report. The Board of Directors has determined that Mr. Brussell
is an audit committee financial expert as defined by the United States Securities and Exchange Commission (SEC). The Audit Committee held four meetings during 2010.
The Board of Directors established a Compensation Committee in December 1999. The Compensation Committee was established
to administer the Companys compensation programs with respect to its executive management, including the CEO and executives carrying titles of Vice President or higher and reporting directly to the CEO. This includes reviewing executive
compensation programs, approving compensation levels and performance targets, reviewing management performance, and approving final executive bonus distributions. The Company and the Committee believe that compensation paid to executive officers
should be closely aligned with the performance of the Company on both a short-term and long-term basis, and that such compensation should assist the Company in attracting and retaining key executives critical to the Companys long-term success.
The Compensation Committee held three meetings during 2010.
The Board of Directors established a Governance and Nominating
Committee in December 2006. The Governance and Nominating Committee identifies director candidates, reviews the qualifications and experience of each person to be considered as a nominee for election or reelection as a director, and recommends
director nominees to fill vacancies on the Board and for approval by the Board of Directors and the shareholders. The Governance and Nominating Committee also develops the Companys corporate governance guidelines and procedures, monitors
developments in corporate governance principles and standards and makes recommendations to the Board in light of developments or changes deemed appropriate. The Governance and Nominating Committee held two meetings during 2010.
The Nomination Process
The Governance and Nominating Committee recognizes that no individual will meet all of the criteria below, but it is such Committees expectation that the collective Board of Directors will meet the
depth and breadth of the following criteria:
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Demonstrated personal integrity that avoids conflicts of interest and undue influence by external parties in executing board responsibilities;
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The capacity and desire to represent the balanced, best interests of the shareholders of the Company as a whole and not primarily a special interest
group or constituency;
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Demonstrated ability to be objective in reaching decisions and disciplined in carrying a demanding workload;
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The ability to meet the time commitment of active Board membership, which will be no less than ten working days per year;
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The ability to evaluate the Companys financial and operating reports and to analyze the Companys financial position;
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A commitment to the Company and the values of the Company;
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Knowledge of the Companys core business and
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Experience in and/or relationships within the Companys industry or industries with which it deals or proposes to deal;
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Compatibility with existing board, management and the Companys corporate culture;
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Ownership of shares of the Company or willingness to become an owner of shares consistent with the Companys guidelines;
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Knowledge of at least one functional area of board responsibility, such as operations, strategic planning, international business, marketing,
capital markets, public/investor relations, legal, organizational development and/or human resource management;
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Experience in corporate governance, such as experience as an officer or director of one or more publicly held companies;
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Adequate business acumen and experience;
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Status as a financial expert and financially sophisticated (with respect to any potential audit committee financial expert)
as defined in applicable SEC rules and NYSE Amex listing standards;
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An addition to the diversity of background and experience of the board, including with respect to age, gender, race, place of residence and
specialized experience;
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Understanding of the legal framework governing corporations, sensitivity to the public responsibilities of corporations, and awareness of changing
business conditions, technologies, markets, trends and opportunities; and
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A reputation, a position, or an affiliation befitting a director of a publicly held company, and an active engagement in an occupation or profession
or an otherwise regular involvement in the business, professional or academic community.
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When identifying and evaluating nominees for new directors, the Governance and Nominating Committee will first determine
whether the nominee must or should be independent, which determination will be based upon the Companys corporate governance documents, applicable securities laws, the rules and regulations of the SEC, applicable NYSE Amex rules, and the advice
of counsel, if necessary. Neither the Board of Directors nor the Governance and Nominating Committee has adopted a formal policy with regard to diversity when evaluating candidates for election to the Board of Directors. However, as part of the
nomination process, the Committee will consider diversity in professional background, experience, expertise, perspective, age, gender and ethnicity with respect to Board composition as a whole. The Committee does not assign specific weight to
particular criteria, nor is any nominee chosen or excluded based on race, religion, national origin, sexual orientation, disability or any other basis proscribed by law. The Committee will then use the Board of Directors network of contacts to
compile a list of potential candidates. The Committee may use a third party to identify or evaluate potential nominees. The Committee will recommend candidates to the Board of Directors, and the Board of Directors will meet to discuss and consider
such candidates qualifications and choose a candidate by majority vote.
The Company will consider
director candidates recommended by shareholders provided the procedures set forth below are followed by shareholders in submitting recommendations. The Company does not alter the manner in which it evaluates candidates, including the minimum
criteria set forth above, based upon the source of the director nomination. Any shareholder wishing to present a nomination for the office of director must do so in writing delivered to the Companys Secretary at 6600 Port Road, Columbus, Ohio
43125, at least 120 days prior to the first anniversary of the date in the preceding year upon which proxy materials were first mailed to shareholders. Each written nomination must set forth: (a) the name and address of the shareholder who
intends to make the nomination and of the person or persons to be nominated; (b) a representation that the shareholder is a holder of record of stock of the Company entitled to vote at such meeting and intends to appear in person or by
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proxy at the meeting to nominate the person or persons specified in the notice; (c) the class and number of shares of the Company which are beneficially owned by such shareholder and the
person to be nominated as of the date of such shareholders notice and by any other shareholders known by such shareholder to be supporting such nominees as of the date of such shareholders notice; (d) such other information
regarding each nominee proposed by such shareholder as would be required to be included in a proxy statement filed pursuant to the proxy rules of the SEC; and (e) the consent of each nominee to serve as a director of the Company if so elected.
The director nominees for fiscal year 2011 (Carl J. Achinger, Jr., Benjamin Brussell and Hugh C. Cathey) are
incumbent directors, and each has been unanimously approved by the independent directors.
Board Leadership Structure
The current leadership structure of the Company provides for the combination of the roles of the Chief
Executive Officer and the Chairman of the Board of Directors. Given the Companys size, the nature of its business and the need for both a strong business and technical knowledge base in its decision making, the Company believes that the
combination of these roles is the most effective approach. The Company also believes that the combination of the roles of the Chief Executive Officer and the Chairman of the Board of Directors is appropriate in light of the independent oversight of
the Board. Although the Board has not designated a lead independent director, the Company has a long history of strong independent directors, with five of the six current members of the Board being independent. In addition, all of the Boards
committees are comprised solely of independent directors. The Board regularly reviews the Companys leadership structure and reserves the right to alter the structure as it deems appropriate.
The Boards Role in Risk Oversight
The Board of Directors primarily is responsible for assessing and managing the Companys risk exposure and does so directly and through each of its Committees. The Board of Directors and each of its
committees regularly discuss with management the Companys major risk exposures, the potential financial impact such risks may have on the Company, and the steps the Company must take to manage any such risks. The Company believes that this is
an effective approach for addressing the risks faced and that the Companys Board leadership structure, which combines the roles of the Chief Executive Officer and the Chairman of the Board of Directors, also supports this approach by providing
a greater link between the Board and management.
PROPOSAL TWO: APPROVAL AND ADOPTION OF
AN AMENDMENT TO THE COMPANYS
2005 EQUITY INCENTIVE PLAN
At the Annual Meeting, the
Company will submit to shareholders a proposal to adopt an amendment to the Pinnacle Data Systems, Inc. 2005 Equity Incentive Plan (the 2005 Plan) to include non-employee directors as eligible recipients of equity incentive grants (other
than incentive stock options, but including non-statutory stock options) under the 2005 Plan. The reason for the amendment is that the Companys 2000 Directors Stock Option Plan (the Directors Plan) expired by its terms on
March 22, 2010, and the Company desires to continue to be able to make certain equity incentive grants to its non-employee directors consistent with past practice and otherwise in such manner as the Board may periodically determine.
The Board of Directors has unanimously approved the adoption of the amendment to the 2005 Plan, subject to the approval
and adoption of the amendment to the 2005 Plan by the shareholders. The following is a summary of the principal features of the 2005 Plan, including as proposed to be amended by that certain First Amendment to the 2005 Plan, a copy of which is
attached to this Proxy Statement in its entirety as Exhibit A. The summary is qualified in its entirety by reference to the 2005 Plan itself, as amended, which is attached to this proxy statement in its entirety as Exhibit B. If you vote in favor of
adopting the 2005 Plan, as amended, your vote will constitute approval of all of the terms of the 2005 Plan, as amended.
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Purpose
The purpose of the amendment is to include non-employee directors as eligible recipients of equity incentive grants under
the 2005 Plan (other than incentive stock options, but including non-statutory stock options). The 2005 Plan is intended to facilitate the Companys ability to (a) attract and retain the best available personnel for positions of
substantial responsibility for the success of the Companys business and align their interests with those of the Companys shareholders; (b) provide additional incentive to employees, directors and consultants who render services to
the Company and align their interests with the success of the Companys business; and (c) help finance incentive compensation and make it dependent upon the success of the Companys business.
General
The 2005 Plan, including as amended by the proposed amendment, permits the grant of stock options, restricted stock, restricted stock units and stock appreciation rights (each an Award and
collectively, Awards) to eligible participants of the 2005 Plan. The total number of shares of the Companys common stock eligible for Awards granted under the 2005 Plan is 2,000,000 shares, plus (a) any shares reserved but not
issued under the Companys 1995 Stock Option Plan (the 1995 Plan), which as of December 31, 2004 was 388,250 shares; (b) any shares returned to the 1995 Plan as a result of termination of awards or repurchase of shares
issued under the 1995 Plan; and (c) an annual increase to be added on the last day of each fiscal year beginning in 2005. The annual increase will be the lesser of (i) 5% of the Companys total outstanding shares on such date, or
(ii) a lesser amount determined by the Board of Directors. As of December 31, 2010, the number of the Companys total outstanding shares was 7,864,349. If an Award expires, becomes unexercisable or is surrendered without having been
fully exercised or vested, the unvested or cancelled shares underlying the Award will be available again for Awards granted under the 2005 Plan.
Administration of the 2005 Plan
The 2005 Plan is to be
administered by the Board of Directors or by a committee of Directors appointed by the full Board of Directors (the Administrator). To the extent that the Administrator determines that it is desirable to qualify Awards granted under the
2005 Plan as performance-based compensation within the meaning of Section 162(m) of the Internal Revenue Code (the Code), the 2005 Plan shall be administered by a committee consisting of two or more outside
directors within the meaning of Section 162(m) of the Code.
Subject to the specific terms of the
2005 Plan, the Administrator has the authority, at its discretion, to: (i) determine the officers, directors, employees and consultants who shall be granted Awards, (ii) determine and set the terms and conditions of all Awards under the
2005 Plan, (iii) construe and interpret the terms of the 2005 Plan and Awards granted pursuant to it, and (iv) make all other determinations deemed necessary or advisable for administering the 2005 Plan. The Administrator may amend,
suspend or terminate the 2005 Plan at any time and for any reason. However, material amendments to the 2005 Plan must be approved by the Companys shareholders to the extent required under applicable requirements relating to the administration
of equity-based awards under United States state corporate laws, United States federal and state securities laws, the Code, any stock exchange or automated quotation system on which the Companys common stock is listed or quoted, and applicable
laws of any foreign country or jurisdiction where Awards are or will be granted under the 2005 Plan. In no event will the term of the 2005 Plan extend beyond the tenth anniversary of the effective date of the 2005 Plan.
Eligibility to Receive Awards
Under the 2005 Plan (as amended), Awards may be granted by the Administrator to directors, officers, employees (including management employees), or consultants who provide services to the Company, whether
on a paid or unpaid basis. Currently, the estimated number of eligible participants is approximately 125 persons. The
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actual number of employees and consultants who will receive Awards under the 2005 Plan cannot be determined because eligibility for participation in the 2005 Plan is at the discretion of the
Administrator.
No participant may receive Awards to purchase more than 250,000 shares in any fiscal year.
Further, incentive stock options may be granted only to employees of the Company. Non-employee directors are not considered employees of the Company and are therefore not eligible to receive Awards of incentive stock options.
Options
The Administrator may grant incentive stock options, which may entitle the holder to favorable tax treatment (described below, under the heading Federal Income Tax Considerations), and/or
nonstatutory stock options. The number of shares covered by each option grant is determined by the Administrator (subject to a per-recipient limit of 250,000 shares in any fiscal year), as is the term of the option, any waiting periods and other
conditions on exercise, and the option exercise price. The Administrator has the discretion to determine whether an option will be an incentive stock option or a nonstatutory stock option, although to the extent that the aggregate fair market value
of the shares with respect to which incentive stock options are exercisable for the first time by a participant during any calendar year exceed $100,000, such options shall be treated as nonstatutory stock options.
With respect to exercise price, in the case of an incentive stock option that is granted to an employee who, at the time
of the grant, owns stock representing more than 10% of the voting power of all classes of stock of the Company, the exercise price must be no less than 110% of the fair market value of the Companys common stock on the date of grant. Further,
in the case of an incentive stock option granted to any other employee, the exercise price must be no less than 100% of the fair market value of the Companys common stock on the date of the grant.
Restricted Stock and Restricted Stock Units
The Administrator may also grant Awards consisting of shares of restricted stock or units of restricted stock. Restricted
stock is a share of the Companys common stock that is subject to a vesting schedule and to the Companys right to repurchase such share of restricted stock. A restricted stock unit is a contractual right to receive restricted stock at
some future point. The number of shares of restricted stock or restricted stock units is determined by the Administrator (subject to a per-recipient limit of 250,000 shares of restricted stock or restricted stock units for shares of restricted
stock), as is the vesting schedule for such restricted stock and the lapsing, if any, of the Companys right to repurchase such shares of restricted stock.
Each restricted stock unit or share of restricted stock granted pursuant to an Award will be subject to the
Companys right to repurchase the unvested shares of restricted stock held by a participant. The repurchase right shall be exercisable upon the voluntary or involuntary termination of the participants relationship with the Company for any
reason, including death or disability. The purchase price for shares repurchased pursuant to this repurchase right shall be the original purchase price paid for the shares, if any, paid by the participant.
A participant holding restricted stock will have the rights equivalent to those of a shareholder and may exercise full
voting powers with respect to the restricted stock during the restriction period. If the Administrator so determines, each participant holding restricted stock may be credited with regular cash dividends paid with respect to the underlying shares.
Stock Appreciation Rights
The Administrator may grant stock appreciation rights, pursuant to which a participant is granted the right to receive, in the form of Company common stock, the appreciation in the value of the
Companys common stock
9
above the base value of the stock appreciation right (an SAR). While the Administrator has the sole discretion to determine the terms and conditions of SARs granted under
the 2005 Plan, the base value of an SAR may not be less than 100% of the fair market value of a share of Company common stock on the date of grant of the SAR. The Administrator also has the discretion to determine the number, terms and conditions of
an SAR (subject to a per-recipient limit of 250,000 shares of Company common stock underlying an SAR).
Expiration,
Termination and Acceleration
Awards become exercisable and terminate at the times and on the terms
established by the Administrator, including any performance-based restrictions on Awards, but incentive stock options generally may not expire later than 10 years after the date of grant. Any Award granted under the 2005 Plan will terminate
automatically upon the termination of the participants status as an employee, non-employee director or consultant if such Award (or portion thereof) is not vested as of the date of termination. To the extent that an Award is vested as of the
date of termination, such former employee, non-employee director or consultant may exercise its Award within three months following the date of termination (12 months in the case of termination as a result of disability or death) or a lesser period
as had been specified by the Administrator.
The Administrator is authorized by the 2005 Plan to determine any
vesting acceleration or waiver of forfeiture restrictions, and any restriction or limitation regarding any Award or the shares of common stock relating to such Award, based in each case on such factors as the Administrator, in its sole discretion,
shall determine.
Transferability of Awards
Unless otherwise approved by the Administrator, Awards may not be sold, pledged, assigned, hypothecated, transferred or
disposed of in any manner other than by will or the laws of descent or distribution. Awards may be exercised, during the lifetime of the participant, only by the participant.
Federal Income Tax Considerations
Based upon the
Companys application of current federal income tax laws, the federal income tax consequences of the issuance and exercise of options under the 2005 Plan to the participant and to the Company are as follows.
Upon the exercise of a non-statutory option, the excess of the fair market value of the shares on the date of exercise
over the exercise price is ordinary compensation income to the option holder at the time of the exercise. The tax basis for the shares purchased is their fair market value on the date of exercise. Any gain or loss realized upon a later sale of the
shares for an amount in excess of or less than their tax basis will be taxed as capital gain or loss, respectively, with the character of the gain or loss (short-term or long-term) depending upon how long the shares were held since exercise.
Generally, no ordinary taxable income is recognized upon the exercise of incentive stock options. The tax
basis of the shares acquired will be the exercise price. To receive this favorable tax treatment, shares acquired pursuant to the exercise of incentive stock options may not be disposed of within two years after the date the option was granted, nor
within one year after the exercise date. If the shares are disposed of before the end of these holding periods, the amount of value that equals the lesser of the difference between the fair market value on the exercise date and the exercise price or
the difference between the sales price and the exercise price is taxed as ordinary income and the balance, if any, as short-term or long-term capital gain, depending upon how long the shares were held. If the holding periods are met, all gain or
loss realized upon a later sale of the shares for an amount in excess of or less than their tax basis will be taxed as a long-term capital gain or loss, respectively.
All Awards granted under the 2005 Plan may be exercised with payment either in cash, or if authorized in advance by the
Administrator, in previously-owned shares of Company common stock at their then-fair market
10
value (provided such shares have been owned by the participant for more than six months), or a combination of both. When previously owned shares are used to purchase new shares upon the exercise
of incentive stock options or non-statutory stock options, no gain or loss is recognized by the option holder if the total value of the old shares surrendered is not more than the total value of all of the new shares received. If, as would usually
be the case, the value of the new shares exceeds the value of the old shares, the excess amount is not ordinary taxable income to the option holder, if the option exercised is an incentive stock option and the holding periods discussed above are met
for the old shares at the time of exercise. The new shares would also be subject to the holding periods discussed above. On the other hand, if the option exercised is a non-statutory stock option, the excess amount is taxable as ordinary income.
Awards may also be exercised with payment in the form of consideration received by the Company under a
cashless exercise program implemented by the Company in connection with the 2005 Plan. Exercise with payment in this form of consideration will generally not be available to executive officers of the Company. Undertaking a cashless exercise in
conjunction with the exercise of an incentive stock option results in a disqualifying disposition of those shares before the end of the holding periods and causes the participant to recognize ordinary income for those incentive stock options that
are sold to effect the cashless exercise.
No tax deduction is available to the Company in connection with the
exercise of incentive stock options if the holding periods discussed above are met. The Company, however, is entitled to a tax deduction in connection with the exercise of incentive stock options if the holding periods are not met, in an amount
equal to the ordinary income recognized by the participant (conditioned upon proper reporting and tax withholding and subject to possible deduction limitations). The Company is entitled to a tax deduction in connection with a non-statutory stock
option equal to the ordinary income recognized by the participant (conditioned upon proper reporting and tax withholding and subject to possible deduction limitations).
Section 162(m) of the Code contains special rules regarding the federal income tax deductibility of compensation
paid to certain covered officers, as defined in Section 162(m). The general rule is that compensation paid to any covered officer will be deductible by the Company only to the extent that it does not exceed $1,000,000 or qualifies
as performance-based compensation under Section 162(m).
This summary is not intended to be a complete
explanation of all of the federal income tax consequences of participating in the 2005 Plan, including as amended by the amendment. A participant should consult his or her own personal tax advisor to determine the particular tax consequences of the
2005 Plan, including the application and effect of any applicable foreign, state and local taxes, and any changes in the tax laws after the date of this proxy statement.
Grants to Non-Employee Directors
Subject to the approval
of the amendment to the 2005 Plan by the Companys shareholders at the Annual Meeting, the Board of Directors, upon recommendation of the Compensation Committee, intends to grant non-statutory options to the non-employee (outside) directors in
accordance with the following table, which options shall vest one year from the grant date:
New Plan Benefits
|
|
|
|
|
Name and Positions
|
|
Dollar Value ($)(1)
|
|
Number of Units(2)
|
|
|
|
|
50,000
|
(1)
|
Because the 2005 Plan requires that the exercise price for these options must be no less than the market price of the Companys stock on the
date of grant, the dollar value of the grants is not able to be determined, as they will have a value of $0 on the date of grant.
|
(2)
|
The number of non-statutory options granted will include a currently undetermined number of options that are intended to account for any differences
in value from the 2010 annual outside directors grants that were
|
11
|
not made in 2010 as a result of the expiration of the Directors Plan. The Company anticipates that each director will be granted 5,000 shares for both 2010 and 2011, for a total of 50,000 options
granted.
|
Outstanding Options
The following table summarizes the Companys outstanding stock options for the year ended December 31, 2010:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2005 Plan
|
|
|
Directors Plan
|
|
|
|
Stock
Options
|
|
|
Weighted
Average
Exercise
Price
|
|
|
Stock
Options
|
|
|
Weighted
Average
Exercise
Price
|
|
Outstanding, beginning of year
|
|
|
1,937,300
|
|
|
$
|
1.99
|
|
|
|
190,000
|
|
|
$
|
1.84
|
|
Granted
|
|
|
421,000
|
|
|
|
1.17
|
|
|
|
|
|
|
|
|
|
Exercised
|
|
|
(39,250
|
)
|
|
|
0.51
|
|
|
|
|
|
|
|
|
|
Forfeited
|
|
|
(996,650
|
)
|
|
|
2.03
|
|
|
|
|
|
|
|
|
|
Expired
|
|
|
(19,800
|
)
|
|
|
3.94
|
|
|
|
(10,000
|
)
|
|
|
3.88
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Outstanding, end of year
|
|
|
1,302,600
|
|
|
|
1.28
|
|
|
|
180,000
|
|
|
|
1.73
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Required Vote
An affirmative vote of a majority of the votes cast at the annual meeting is required for the approval of the amendment to
the 2005 Plan. If shareholder approval is not obtained, then the amendment to the 2005 Plan will not become effective.
Our Board of Directors recommends that the shareholders vote FOR the approval of the adoption of the amendment to the 2005 Equity Incentive Plan.
12
Audit Committee Report
The Audit Committee oversees the Companys financial reporting process on behalf of the Board of Directors. All
members of the Committee are independent, as required by applicable listing standards of NYSE Amex and by applicable laws and rules of the SEC. The Committee operates pursuant to a charter that was last amended and restated by the Board of Directors
on January 30, 2003. The charter imposes on the Audit Committee the duties and responsibilities imposed upon audit committees generally by applicable legal requirements and regulations, particularly those contained in the Sarbanes-Oxley Act of
2002 (SOX) and the SEC rules promulgated pursuant to SOX. As set forth in the charter, management has the primary responsibility for the financial statements and the reporting process, including the systems of internal controls. In
fulfilling its oversight responsibilities, the Audit Committee reviewed with management the audited consolidated financial statements contained in the Annual Report on Form 10-K for the Companys 2010 fiscal year, including a discussion of the
accounting principles, the reasonableness of significant judgments, and the clarity of disclosures in the financial statements.
The Audit Committee has discussed with the independent registered public accounting firm the matters required to be discussed by Statement on Auditing Standards No. 61, as amended (Codification of
Statements on Auditing Standard, AU 380). The Audit Committee also reviewed with the independent registered public accounting firm, which is responsible for expressing an opinion on the conformity of the audited consolidated financial statements
with accounting principles generally accepted in the United States (U.S. GAAP), its judgments as to the quality and acceptability of the Companys accounting principles and such other matters as are required to be discussed with the
Audit Committee under generally accepted auditing standards. In addition, the Audit Committee has received the written disclosures and the letter from the independent registered public accounting firm required by Independence Standards Board
Standard No. 1, and has discussed the independent registered public accounting firms independence from management and the Company.
The Audit Committee discussed with the Companys Chief Financial Officer and the independent registered public accounting firm the overall scope and plans for the audit. The Audit Committee meets
with the independent registered public accounting firm, with and without management present, to discuss the results of its examinations, its evaluations of the Companys internal controls, and the overall quality of the Companys financial
reporting.
The members of the Audit Committee are not professionally engaged in the practice of auditing or
accounting and are not experts in the fields of accounting or auditing, including the aspect of auditor independence. Members of the Committee rely without independent verification on the information provided to them in the representations made by
management and the independent registered public accounting firm. Accordingly, the Audit Committees oversight does not provide an independent basis to determine that management has maintained appropriate accounting and financial reporting
principles or appropriate internal control and procedures designed to assure compliance with accounting standards and applicable laws and regulations. Furthermore, the Audit Committees considerations and discussions referred to above do not
assure that the audit of the Companys financial statements has been carried out in accordance with generally accepted auditing standards, that the financial statements are presented in accordance with U.S. GAAP or that the Companys
independent registered public accounting firm is in fact independent.
Based on the reviews and discussions
referred to above, the Audit Committee recommended to the Board of Directors (and the Board has approved) that the audited consolidated financial statements be included in the Annual Report on Form 10-K for the 2010 fiscal year for filing with the
SEC. Consistent with the Board of Directors commitment to good corporate governance practices, the Committee will make a recommendation to the Board of Directors regarding the selection of the Companys independent registered public
accounting firm for the 2011 fiscal year after the Companys required securities filings for the year ended December 31, 2010 are completed.
Submitted by the Audit Committee:
Carl J. Aschinger, Jr., Chair
Benjamin Brussell
Thomas M. OLeary
13
Executive Officers
The following table summarizes information regarding the current executive officers of the Company.
|
|
|
|
|
Name
|
|
Age
|
|
Position
|
John D. Bair
|
|
45
|
|
President, Chief Executive Officer, Chief Technology and Innovation Officer, and Chairman of the Board of Directors
|
|
|
|
Timothy J. Harper
|
|
41
|
|
Chief Operating Officer
|
|
|
|
Nicholas J. Tomashot
|
|
47
|
|
Chief Financial Officer, Treasurer and Corporate Secretary
|
John D. Bair
is a Company co-founder and was reappointed President and Chief Executive Officer in October 2009.
Mr. Bair has served as the Companys Chief Technology and Innovation Officer since 2006. Mr. Bair has served as a director since the Companys inception and as Chairman of the Board of Directors since 1996. Mr. Bair was
Chief Executive Officer from 1996 to 2006 and President from 1998 to 2004. From 1989 to 1998, Mr. Bair served as Corporate Secretary. Mr. Bair holds a Bachelor of Science degree in Computer and Information Science from the College of
Engineering at The Ohio State University.
Timothy J. Harper
has served as the Companys Chief
Operating Officer since October 2009. Mr. Harper previously served as Vice President, Services Group, Operations and Logistics since February 2009. Prior to that time, Mr. Harper served as Vice President, Global Operations and Logistics
since joining the Company in 2007. Prior to joining the Company, Mr. Harper held various executive positions with Alcatel-Lucent Global Supply Chain and Worldwide Services Divisions. Mr. Harpers most recent positions included
Director of Electronic Manufacturing Services from 2006 to 2007, Director of Worldwide Services for the Caribbean and Latin America Region from 2005 to 2006, and Director of Major Accounts Mobility from 2003 to 2005. Mr. Harper holds a Bachelor
of Science in Business Administration from The Ohio State University and a Masters in Business Administration from Capital University.
Nicholas J. Tomashot
has served as the Companys Chief Financial Officer, Treasurer and Corporate Secretary since joining the Company in April 2008. Prior to joining the Company,
Mr. Tomashot served as Vice President Operations Finance Thailand from 2004 to 2008 and as Vice President of Finance for Innovex, Inc. from 2001 to 2004. Mr. Tomashot holds a Bachelor of Science degree in Finance from The Ohio State
University and a Masters in Business Administration from the Duke University Fuqua School of Business.
14
Executive Compensation
Summary Compensation Table
The following table summarizes compensation information of the Companys executive officers for the fiscal years ended December 31:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Name & Principal Positions
|
|
Year
|
|
|
Salary
($)
|
|
|
Bonus
($) (1)
|
|
|
Option
Awards
($) (2)
|
|
|
All Other
Compensation
($) (3)
|
|
|
Total
($)
|
|
John D. Bair
|
|
|
2010
|
|
|
$
|
245,000
|
|
|
$
|
|
|
|
$
|
111,290
|
|
|
$
|
9,588
|
|
|
$
|
365,878
|
|
President, Chief Executive Officer, Chief Technology and Innovation Officer, and Chairman of the Board of Directors
|
|
|
2009
|
|
|
$
|
235,000
|
|
|
$
|
|
|
|
$
|
3,652
|
|
|
$
|
5,455
|
|
|
$
|
244,107
|
|
|
|
|
|
|
|
|
Timothy J. Harper
|
|
|
2010
|
|
|
$
|
200,000
|
|
|
$
|
|
|
|
$
|
13,831
|
|
|
$
|
3,974
|
|
|
$
|
217,805
|
|
Chief Operating Officer
|
|
|
2009
|
|
|
$
|
169,000
|
|
|
$
|
|
|
|
$
|
3,652
|
|
|
$
|
240
|
|
|
$
|
172,892
|
|
|
|
|
|
|
|
|
Nicholas J. Tomashot
|
|
|
2010
|
|
|
$
|
180,000
|
|
|
$
|
|
|
|
$
|
|
|
|
$
|
3,864
|
|
|
$
|
183,864
|
|
Chief Financial Officer, Treasurer and Corporate Secretary
|
|
|
2009
|
|
|
$
|
172,000
|
|
|
$
|
|
|
|
$
|
3,652
|
|
|
$
|
360
|
|
|
$
|
176,012
|
|
|
|
|
|
|
|
|
Michael R. Sayre (4)
|
|
|
2010
|
|
|
$
|
275,000
|
|
|
$
|
|
|
|
$
|
|
|
|
$
|
11,658
|
|
|
$
|
286,658
|
|
Former President and Chief Executive Officer
|
|
|
2009
|
|
|
$
|
239,000
|
|
|
$
|
|
|
|
$
|
3,652
|
|
|
$
|
3,492
|
|
|
$
|
246,144
|
|
(1)
|
There were no bonus amounts awarded for the reported years.
|
(2)
|
The value of the stock option awards in this column equals the aggregate grant date fair value of stock options granted by the Company in the
reported year. For a discussion of relevant assumptions used in the calculation of the fair value of the stock options on grant date and current year expense in accordance with U.S. GAAP, see Note 11 to the Companys consolidated financial
statements included in the Companys Annual Report on Form 10-K for the year ended December 31, 2010.
|
(3)
|
Mr. Bair received $3,577, Mr. Harper received $3,734 and Mr. Tomashot received $3,504 for matching and profit sharing contributions
earned and payable pursuant to the Companys defined contribution plan. Mr. Bair received $5,772 in 2010 and $5,215 in 2009 for a term life insurance policy in which his spouse is the beneficiary. Premiums paid for group term life
insurance on behalf of Mr. Bair, Mr. Harper and Mr. Tomashot were $240, $240 and $360, respectively, in 2010 and 2009.
|
(4)
|
On October 30, 2009, in connection with restructuring measures to provide for a reduction in operating expenses and to further increase the
efficiency of the Companys operations, and upon the recommendation of senior management, the Board of Directors decided to terminate Michael R. Sayre from his positions as President and Chief Executive Officer of the Company, without cause. In
accordance with his employment agreement, the Company provided Mr. Sayre with a 60-day notice of termination of his employment on October 30, 2009, and provided for the continuation of his base salary and fringe benefits for one year from
the termination effective date of December 31, 2009. Mr. Sayre resigned from the Board of Directors effective October 9, 2010. Mr. Sayre received $11,106 in 2010 for accrued paid time off and $2,940 in 2009 for club membership
dues. Premiums paid for group term life insurance on behalf of Mr. Sayre were $552 in 2010 and 2009.
|
15
Employment Agreements
The Company entered into employment agreements with John D. Bair, Chairman of the Board, President, Chief Executive
Officer, and Chief Technology and Innovation Officer, and Timothy J. Harper, Chief Operating Officer, on November 30, 2009, and with Nicholas J. Tomashot, Chief Financial Officer, on December 31, 2008. These agreements expressed the
Companys and the respective employees desire to amend and restate in their entirety the prior agreements.
Except as specifically described below with respect to each employee regarding duties, compensation and fringe benefits, each of the employment agreements is identical as to the following material terms:
|
|
|
The term of each employment agreement is from the effective date of each agreement to May 1, 2012 unless earlier terminated by either party in
accordance with the terms of the agreement.
|
|
|
|
The agreements provide for the respective employees entitlement to: (a) receive an incentive cash bonus based upon factors and formulae
established by the Board or its Compensation Committee; (b) annual paid vacation days that must be used or forfeited by February 15 of the following year; (c) stock options in such quantities and at such exercise prices as may be
established by the Board or an option committee; (d) long-term disability payments; (e) attendance at personal executive development or experiential learning seminars that also benefit the Company; and (f) such other fringe benefits
and perquisites as may be provided generally for the Companys executive management pursuant to policies established or changed from time to time by the Board.
|
|
|
|
The agreements may be terminated by the respective employee: (a) within six months of a change in control of the Company, in which case the
employee shall be entitled to receive (i) continuation of his base salary and fringe benefits for six months; (ii) any bonus earned and/or accrued through the date of termination; and (iii) immediate vesting of 100% of the unvested
stock options held by the employee, such options being exercisable for a period of at least 180 days following termination (subject to the Company, in its sole discretion, extending such period to up to one year following the date of termination);
or (b) upon voluntary resignation with not less than 30 days written notice, in which case the employee shall be entitled to receive (i) base salary and fringe benefits through the date of resignation; (ii) any bonus earned and/or
accrued through the date of resignation; and (iii) retention of the right to exercise any vested stock options in accordance with the plan under which such options were issued. In the event that the employee fails to provide at least 30 days
advance written notice of his voluntary resignation, he shall not be entitled to any portion of the bonus described in clause (b) (ii) above.
|
|
|
|
The agreements may be terminated by the Company: (a) for cause, as defined, in which case the employee shall be entitled to receive only his
base salary through the date of termination; (b) without cause, at any time with respect to Mr. Harper and Mr. Tomashot or upon not less than 60 days written notice with respect to Mr. Bair, in which case the employee shall be
entitled to receive (i) continuation of his base salary and fringe benefits for 6 months; (ii) any bonus earned and/or accrued through the date of termination; and (iii) immediate vesting of 50% of the unvested stock options held by
the employee, such options being exercisable for a period of at least 180 days following termination (subject to the Company, in its sole discretion, extending such period to up to one year following the date of termination); or (c) upon the
death or long-term disability of the employee.
|
|
|
|
The agreements also provide for non-competition and non-solicitation covenants from the employee during the course of his employment and for one
year after termination for any reason, and for a nondisclosure covenant from the employee during the course of his employment and indefinitely after termination.
|
|
|
|
The agreements include an assignment of intellectual property developed or conceived by the employee at any time during the term of his employment
with the Company and for one year after termination for any reason.
|
16
Bair Employment Agreement
In addition to the material terms described above, the employment agreement with Mr. Bair provides for: (a) an
annual minimum base salary, as determined and approved by the Compensation Committee, of $230,000; (b) payment of life insurance premiums on a $500,000 face amount whole life insurance policy; (c) reimbursement for attendance at a
technical development seminar or training of his choice for up to three days during each year of the term of the employment agreement; and (d) continuation of his base salary and fringe benefits for one year upon termination for any reason,
other than for cause.
Mr. Bairs duties as President, Chief Executive Officer, and Chief Technology
and Innovation Officer shall be: (a) responsibility for establishing and supervising the implementation of the business policies and operating programs, budgets, procedures and direction of the Company; (b) monitoring and evaluating the
effectiveness of the management of the Company; (c) implementing strategic plans for the Company; (d) maintaining active oversight of developments in the Companys key markets; (e) helping the Company identify new business
opportunities; and (f) performing such other services as may be reasonably assigned to him from time to time by the Board of Directors.
Harper Employment Agreement
In addition to the material
terms described above, the employment agreement with Mr. Harper provides for an annual minimum base salary, as determined and approved by the Compensation Committee, of $200,000.
Mr. Harpers duties as Chief Operating Officer shall be: (a) responsibility for global sales;
(b) establishing and supervising the implementation of the business policies, operating programs, budgets, forecasts, procedures and direction of the Operations, Logistics and Supply Chain groups; (c) developing and implementing strategic
plans for those groups and the Company; (d) monitoring and evaluating the effectiveness of those groups in contributing to the attainment of the Companys goals and objectives; and (e) such other services as may be reasonably assigned
to him from time to time by the President and Chief Executive Officer.
Tomashot Employment Agreement
In addition to the material terms described above, the employment agreement with Mr. Tomashot provides for an annual
minimum base salary, as determined and approved by the Compensation Committee, of $180,000.
Mr. Tomashots duties as Chief Financial Officer, Treasurer and Corporate Secretary shall be:
(a) developing and directing the financial plans and policies of the Company; (b) establishing and maintaining generally accepted accounting practices and internal controls; (c) establishing and maintaining relationships with the
financial community; (d) providing executive direction over the controller and accounting operations; (e) overseeing operations for treasury, budget and taxes; (f) supporting the Board as Treasurer and Corporate Secretary; and
(g) performing such other duties as may be assigned to him from time to time by the President and Chief Executive Officer.
17
Outstanding Equity Awards at Fiscal Year-End
The following table summarizes information about option awards that have been granted to, but unexercised by, the CEO and
named executive officers as of December 31, 2010:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards
|
|
|
|
Number of Securities Underlying
Unexercised Options
|
|
|
Option
Exercise
Price
($)
|
|
|
Option
Expiration
Date
|
|
Name
|
|
Number Exercisable
|
|
|
Number Unexercisable
|
|
|
|
John D. Bair
|
|
|
150,000
|
|
|
|
|
|
|
$
|
3.30
|
|
|
|
5/3/15
|
|
|
|
|
7,500
|
|
|
|
17,500
|
|
|
$
|
1.00
|
|
|
|
8/11/18
|
|
|
|
|
7,500
|
|
|
|
15,000
|
|
|
$
|
0.51
|
|
|
|
5/26/19
|
|
|
|
|
|
|
|
|
300,000
|
|
|
$
|
1.35
|
|
|
|
10/29/20
|
|
Timothy J. Harper
|
|
|
50,000
|
|
|
|
|
|
|
$
|
1.45
|
|
|
|
3/17/18
|
|
|
|
|
28,000
|
|
|
|
22,000
|
|
|
$
|
1.90
|
|
|
|
5/16/18
|
|
|
|
|
7,500
|
|
|
|
17,500
|
|
|
$
|
1.00
|
|
|
|
8/11/18
|
|
|
|
|
7,500
|
|
|
|
15,000
|
|
|
$
|
0.51
|
|
|
|
5/26/19
|
|
|
|
|
10,000
|
|
|
|
90,000
|
|
|
$
|
0.60
|
|
|
|
3/5/20
|
|
Nicholas J. Tomashot
|
|
|
30,000
|
|
|
|
70,000
|
|
|
$
|
1.00
|
|
|
|
8/11/18
|
|
|
|
|
7,500
|
|
|
|
15,000
|
|
|
$
|
0.51
|
|
|
|
5/26/19
|
|
Compensation Of
Directors
Directors who are employees of the Company receive no separate compensation for their services
as directors. The whole Board of Directors determines the compensation of the independent directors after receiving the recommendation of the CEO. Currently, independent directors receive a $2,000 quarterly retainer, a fee of $1,500 for each Board
meeting attended, $1,000 for each Audit Committee meeting attended, and $750 for each Compensation Committee, Finance and Transactions Committee, and Governance and Nominating Committee meeting attended. The Audit Committee Chair, who for the year
ended December 31, 2010 was Mr. Aschinger, receives a fee of $3,500 per Audit Committee meeting. The Compensation Committee Chair, who for the year ended December 31, 2010 was Mr. Cathey, and the Finance and Transactions
Committee and the Governance and Nominating Committee Chair, who for the year ended December 31, 2010 was Mr. Brussell, receive a fee of $2,250 per meeting attended in which they chair. Each new independent director receives an initial
grant of 20,000 stock options. Annually, each independent director is eligible to receive a grant of 5,000 stock options, which will be issued under the 2005 Plan if the proposed amendment is approved.
The table below summarizes the compensation paid by the Company to independent directors for the fiscal year ended
December 31, 2010:
|
|
|
|
|
|
|
|
|
|
|
|
|
Name
|
|
Fees Earned or Paid in Cash
($)
|
|
|
Option Awards
($) (1)
|
|
|
Total ($)
|
|
Carl J. Aschinger, Jr.
|
|
$
|
28,250
|
|
|
$
|
|
|
|
$
|
28,250
|
|
Benjamin Brussell
|
|
$
|
27,250
|
|
|
$
|
|
|
|
$
|
27,250
|
|
Hugh C. Cathey
|
|
$
|
24,500
|
|
|
$
|
|
|
|
$
|
24,500
|
|
Thomas M. OLeary
|
|
$
|
22,500
|
|
|
$
|
|
|
|
$
|
22,500
|
|
Ralph V. Roberts
|
|
$
|
17,000
|
|
|
$
|
|
|
|
$
|
17,000
|
|
(1)
|
There were no stock options granted to independent directors during 2010. As of December 31, 2010, each Director had the following number of
options outstanding: Carl J. Aschinger, Jr., 38,000; Benjamin Brussell, 38,000; Hugh C. Cathey, 28,000; Thomas M. OLeary, 48,000; and Ralph V. Roberts, 28,000.
|
18
Section 16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Securities Exchange Act of 1934, as amended, requires the Companys officers, directors
and persons who own more than 10% of a registered class of the Companys equity securities to file statements of beneficial ownership of the Companys shares of common stock. Based on a review of the forms submitted to the Company during
and with respect to its most recent fiscal year, no person who, at any time during such fiscal year, was a director, officer or beneficial owner of more than 10% of any class of equity securities of the Company registered pursuant to Section 12
of the Securities Exchange Act of 1934, as amended (the Exchange Act), failed to file, on a timely basis, reports required by section 16(a) of the Exchange Act during the Companys most recent fiscal year.
Certain Relationships and Related Transactions
From January 1, 2010 to the date of this proxy statement, there have not been any transactions, and there are
currently no proposed transactions, in which the amount involved exceeded $120,000 or one percent of the average of the Companys total assets at year end for the last two completed fiscal years to which the Company was or is to be a
participant and in which any executive officer, director, nominee for director, 5% beneficial owner of the Companys common stock or member of their immediate family had or will have a direct or indirect material interest, except as described
above under Employment Agreements.
Security Ownership of Certain Beneficial Owners
The following table sets forth certain information with respect to persons known by the Company to own beneficially more
than 5% of its common shares:
|
|
|
|
|
|
|
|
|
Name and Address of Beneficial Owner
|
|
Amount and Nature of
Beneficial Ownership (1)
|
|
|
Percent of Ownership
|
|
John D. Bair
|
|
|
1,314,344
|
(2)
|
|
|
16.4
|
%
|
6600 Port Road
|
|
|
|
|
|
|
|
|
Groveport, OH 43125
|
|
|
|
|
|
|
|
|
|
|
|
First Wilshire Securities Management, Inc.
|
|
|
669,163
|
(3)
|
|
|
8.5
|
%
|
Lake Street Fund LP
|
|
|
|
|
|
|
|
|
1224 East Green Street, Suite 200
|
|
|
|
|
|
|
|
|
Pasadena, CA 91106
|
|
|
|
|
|
|
|
|
(1)
|
Except as otherwise indicated below, the person listed above has the sole right to vote and to dispose of the common shares of the Company listed in
his name.
|
(2)
|
Based on Schedule 13G dated February 1, 2011, as filed with the SEC by John D. Bair. Includes 165,000 shares that may be acquired by
Mr. Bair upon the exercise of options that are currently exercisable or exercisable within 60 days of March 15, 2011, and 8,000 shares held by Joy S. Bair, the spouse of John D. Bair.
|
(3)
|
Based on Schedule 13G dated February 14, 2011, as filed with the SEC by Matthew Dunn.
|
19
Security Ownership of Management
The following table summarizes common shares of the Company owned by directors, nominees, each of the named executive
officers, and all executive officers and directors as a group, as of March 15, 2011:
|
|
|
|
|
|
|
|
|
Name of Beneficial Owner
|
|
Amount and Nature of
Beneficial Ownership (1)(2)
|
|
|
Percent of Ownership
|
|
Carl J. Aschinger, Jr.
|
|
|
62,100
|
|
|
|
*
|
|
John D. Bair
|
|
|
1,314,344
|
(3)
|
|
|
16.4
|
%
|
Benjamin Brussell
|
|
|
38,000
|
|
|
|
*
|
|
Hugh C. Cathey
|
|
|
28,850
|
|
|
|
*
|
|
Timothy J. Harper
|
|
|
105,000
|
|
|
|
1.3
|
%
|
Thomas M. OLeary
|
|
|
111,000
|
|
|
|
1.4
|
%
|
Ralph V. Roberts
|
|
|
28,000
|
|
|
|
*
|
|
Nicholas J. Tomashot
|
|
|
40,500
|
|
|
|
*
|
|
All directors and executive officers (8 persons)
|
|
|
1,727,794
|
|
|
|
21.6
|
%
|
(1)
|
Unless otherwise indicated below, the persons listed in the table noted above have the sole right to vote and to dispose of the common shares of the
Company listed in that persons name.
|
(2)
|
Includes shares issuable pursuant to stock options exercisable within 60 days after March 15, 2011 as follows: Mr. Aschinger, 38,000;
Mr. Bair, 165,000; Mr. Brussell, 38,000; Mr. Cathey, 28,000; Mr. Harper, 103,000; Mr. OLeary, 48,000; Mr. Roberts, 28,000; Mr. Tomashot, 37,500; all directors and executive officers as a group, 485,500.
|
(3)
|
Includes 8,000 shares held by Joy S. Bair, the spouse of John D. Bair.
|
Shareholder Communications with the Board of Directors
The Companys Board of Directors has always been, and will remain, open to communications from the Companys
shareholders. The following process for communication between shareholders and the Board was established by the Board in February 2004.
If any Company shareholder desires to send a communication to the Board, such shareholder may mail any such communication, on an anonymous or named basis, to any Director or to the Companys
Corporate Secretary (Nicholas J. Tomashot) at the Companys headquarters at 6600 Port Road, Groveport, Ohio 43125. The Corporate Secretary will review the communication and forward it to such Director or Directors as is appropriate. While the
Board certainly makes efforts to respond to communications from the Companys shareholders, this process will not result in, nor should it be viewed to create, an obligation of a response to any communication. Shareholder proposals must be
communicated in accordance with the procedures prescribed by the applicable securities laws and otherwise pursuant to the process described in the section of this proxy statement captioned Shareholder Proposals below.
Independent Registered Public Accounting Firm
The Board of Directors, upon the recommendation of the Audit Committee, will select the Companys independent
registered public accounting firm for the year ending December 31, 2011, after the Companys securities filings for the year ended December 31, 2010 are completed. McGladrey & Pullen, LLP (McGladrey) has performed
the audit of the Companys financial statements for the fiscal years ended December 31, 2010 and 2009. A representative of McGladrey is expected to be present at the Annual Meeting and to have an opportunity to make a statement if the
representative desires and to respond to appropriate questions.
20
Fees
Audit Fees are the aggregate fees billed by McGladrey for professional services rendered for the audit of the
Companys annual consolidated financial statements and the review of the interim consolidated financial statements included in the Companys Quarterly Reports on Form 10-Q. In addition, the Company incurred fees in 2009 related to
McGladreys audit of the Companys internal control over financial reporting prior to the delay of the effective date of this audit requirement by the SEC in 2009 and the ultimate repeal of this audit requirement by the SEC in 2010. Audit
fees totaled $121,000 and $122,000 for the years ended December 31, 2010 and 2009, respectively. No other fees were paid to McGladrey for the years ended December 31, 2010 and 2009.
Audit Committee Pre-Approval Policies and Procedures
The Audit Committees pre-approval policies and procedures require the independent registered public accounting firm
to seek pre-approval by the Audit Committee of all audit and permitted non-audit services by providing a prior description of the services to be performed and specific fee and expense estimates for each such service. The Audit Committee periodically
monitors the services rendered by and actual fees paid to the independent registered public accounting firm to ensure that such services are within the parameters approved by the Audit Committee. The Audit Committee approved all of the services
performed by McGladrey during the 2010 fiscal year.
Shareholder Proposals
Proposals of shareholders intended to be presented at the 2012 Annual Meeting of shareholders must be received by the
Company for inclusion in the proxy statement and form of proxy on or before 120 days in advance of the first anniversary of the date of this proxy statement. Proposals may be no more than 500 words long, including any accompanying supporting
statement.
For any proposal that is not submitted for inclusion in next years proxy statement, but
instead is sought to be presented directly at next years Annual Meeting, SEC rules permit management to vote proxies in its discretion if (a) the Company receives notice of the proposal at least 45 days before the one year anniversary of
the date this proxy was mailed and advises shareholders in next years proxy statement about the nature of the matter and how management intends to vote on such matter, or (b) the Company does not receive notice of the proposal prior to 45
days before the one year anniversary of the date this proxy was mailed.
Other Matters
Management does not know of any other matters that may come before the Annual Meeting. However, if any other matters
properly come before the Annual Meeting, the persons named in the accompanying form of proxy intend to vote the proxy in accordance with their judgment on such matters.
The Company will bear the cost of soliciting proxies. In addition to the use of the mails, officers, directors and
regular employees may solicit proxies, personally or by telephone or facsimile. The Company will reimburse banks, brokers and nominees for any out-of-pocket expenses incurred by them in sending proxy materials to the beneficial owners of shares held
by any banks, brokers or nominees.
|
/s/ Nicholas J. Tomashot
|
Nicholas J. Tomashot
|
Corporate Secretary
|
21
Appendix A
PINNACLE DATA SYSTEMS, INC.
(the Company)
COMPENSATION COMMITTEE CHARTER
(this Charter)
1)
|
The composition of and qualifications of members of the Compensation Committee are as follows:
|
|
a)
|
There shall be a committee of the Board of Directors (the Board) known as the Compensation Committee (the Committee). The
Committee shall be comprised entirely of independent directors, as defined by the rules of the NYSE Amex and the Sarbanes-Oxley Act of 2002, as amended and applicable, (the NYSE Amex Rules and the S-O Act, respectively), each
of whom shall not be an affiliated person of the Company, or any subsidiary thereof, and shall be free of any relationship that, in the opinion of the Board, would interfere with the exercise of independent judgment of the Committee member. A
majority of the members of the Compensation Committee shall constitute a quorum. The affirmative vote of a majority of the Compensation Committee members present at a meeting at which a quorum is present shall be necessary to constitute the act of
the Committee.
|
|
b)
|
The Board shall determine the number of members comprising the Committee, but in no event shall the Committee consist of less than two independent
directors. The Committee members may designate one member to serve as Chairman. The Committee members shall be appointed by the Board and shall serve terms of such length as the Board may determine. Committee members shall serve at the pleasure of
the full Board. The Compensation Committee may request that any directors, officers or employees of the Company, or other persons whose advice and counsel are sought by the Compensation Committee, attend any meeting of the Compensation Committee to
provide such pertinent information as the Compensation Committee requests.
|
|
c)
|
The Compensation Committee shall keep written minutes of its meetings, which minutes shall be maintained with the books and records of the Company.
|
2)
|
The purpose of the Committee shall be to establish and administer the Companys compensation programs with respect to its executive management
(the CEO and executives carrying titles of Vice President or higher, and reporting directly to the CEO); to review the Committee Charter from time to time for adequacy in light of current conditions and to recommend any appropriate changes to the
Board, and to regularly report to the Board on the Committees activities and to deliver to its members copies of the Committees minutes.
|
To carry out its purposes, the Committee shall have the following duties and powers:
|
a)
|
To annually review executive compensation programs, annually review and approve goals and objectives relevant to CEO compensation and, based on its
own evaluation of performance in light of those goals and objectives as well as input from the Board, to establish and approve the total compensation of the CEO and senior executives reporting directly to the CEO.
|
|
b)
|
To administer and make recommendations to the Board with respect to the Companys incentive-compensation and equity-based compensation and
approve stock option and other stock incentive awards for senior executive management.
|
|
c)
|
To review proposed new compensation arrangements, and review and recommend to the Board employment agreements and severance arrangements for senior
executive management, including change-in-control provisions, plans or agreements.
|
|
d)
|
To review and discuss with management the Compensation Discussion and Analysis section of the Companys annual proxy statement, if and as
required by the rules of the Securities and Exchange
|
A-
1
|
Commission and recommend to the Board the inclusion, if required, of the Compensation Discussion and Analysis in the Companys annual proxy statement.
|
3)
|
The Committee shall meet at least two times annually, or more frequently as circumstances dictate.
|
4)
|
The Committee shall meet as often as is deemed necessary by its Chairperson or by any two of its Members. Electronic participation in meetings is
acceptable if effected in compliance with the Companys Amended and Restated Code of Regulations. The Committee shall have authority, in its areas of responsibility, to retain at Company expense independent advisors and to approve and require
payment of fees of such advisors. In the performance of its duties, the Committee and its Members shall have unrestricted access to management.
|
5)
|
The Committee shall have the resources and authority appropriate to discharge its responsibilities, including the authority to retain independent
counsel and other experts or consultants at the expense of the Company.
|
6)
|
The Company shall indemnify, in accordance with and to the fullest extent now or hereafter permitted by law, any person who was or is a party or is
threatened to be made a party to any threatened, pending or completed action, suit, or proceedings, whether civil, criminal, administrative or investigative, (including, without limitation, an action by or in the right of the Company) by reason of
his or her acting as a member of the Committee against any liability or expense actually or reasonably incurred by such person; provided that the member acted in good faith and in a manner he or she reasonably believed to be lawful and in or not
opposed to the best interests of the Company. This right to indemnity held by the members of the Committee is in addition to any other remedies afforded the members under the Companys Articles or Code.
|
7)
|
The material in this Charter is not soliciting material, is not deemed filed with the Commission and is not incorporated by reference in any filing
of the Company under the Securities Act of 1933, as amended, or the Securities and Exchange Act of 1934, as amended, whether made before or after the date this Charter is first included in the Companys annual proxy statement filed with the
Commission and irrespective of any general incorporation language in such filing.
|
8)
|
This Charter shall be construed in accordance with and governed by the laws of the State of Ohio.
|
9)
|
This Charter may not be amended, modified or supplemented except by a writing signed and adopted by a majority of the then incumbent members of the
Committee and approved by the Board. The purposes and responsibilities outlined in this Charter are meant to serve as guidelines rather than as inflexible rules, and the Compensation Committee is encouraged to adopt such additional procedures and
standards as it deems necessary from time to time to fulfill its responsibilities.
|
Amended and Restated
March 2, 2011
A-2
Appendix B
PINNACLE DATA SYSTEMS, INC.
(the Company)
GOVERNANCE AND NOMINATING COMMITTEE CHARTER
(this Charter)
1)
|
The composition of and qualifications of members of the Governance and Nominating Committee are as follows:
|
|
a)
|
There shall be a committee of the Board of Directors (the Board) known as the Governance and Nominating Committee (the
Committee). The Committee shall be comprised entirely of independent directors, as defined by the rules of the NYSE Amex (the NYSE Amex Rules).
|
|
b)
|
The Board shall determine the number of members comprising the Committee, but in no event shall the Committee consist of less than two independent
directors. The Board may designate one member to serve as Chairman. The Committee members shall be appointed by the Board and shall serve terms of such length as the Board may determine. Committee members shall serve at the pleasure of the full
Board.
|
2)
|
The purposes of the Committee are:
|
|
a)
|
to develop and recommend to the Board a set of corporate governance principles applicable to the Company;
|
|
b)
|
to identify individuals qualified to become directors and to recommend that the Board select the candidates for all directorships to be filled by
the Board or by the Companys shareholders;
|
|
c)
|
to review and to make recommendations to the Board with respect to any shareholder proposal that relates to corporate governance, including a
director nomination by a shareholder; and
|
|
d)
|
to otherwise take a leadership role in shaping the corporate governance of the Company.
|
3)
|
To carry out its purposes, the Committee shall have the following duties and powers:
|
Board Selection, Composition and Evaluation
|
a)
|
to establish criteria for the selection of new directors to serve on the Board;
|
|
b)
|
to identify individuals believed to be qualified as candidates to serve on the Board and recommend that the Board select the candidates for all
directorships to be filled by the Board or by the shareholders at an annual or special meeting;
|
|
c)
|
to review and make recommendations to the full Board whether members of the Board should stand for re-election;
|
|
d)
|
to conduct all necessary and appropriate inquiries into the backgrounds and qualifications of possible candidates to serve on the Board;
|
|
e)
|
to develop and recommend to the Board for its approval, and to oversee, an annual (or such other frequency as circumstances dictate) self-evaluation
process of the Board and its committees;
|
|
f)
|
to review and make recommendations, as the Committee deems appropriate, regarding the composition and size of the Board in order to ensure that the
Board has the requisite expertise and its membership consists of persons with sufficiently diverse and independent backgrounds;
|
Committee Selection and Composition
|
g)
|
to recommend members of the Board to serve on the committees of the Board. In making such recommendations, the Committee shall, to the extent
required by the NYSE Amex Rules, and may, to
|
B-
1
|
the extent it otherwise deems appropriate, consider whether the service of a member of the Board as a member of the boards of directors of other companies and/or any committees thereof would
impair the ability of such member to effectively serve on any committee of the Board;
|
|
h)
|
to monitor and recommend the purpose, structure and operations of the various committees of the Board and the qualifications and criteria for
membership on each committee of the Board;
|
Corporate Governance
|
i)
|
to recommend to the Board a set of corporate governance principles applicable to the Company and to oversee implementation of those principles, and
to keep abreast of developments with regard to corporate governance to enable the Committee to make recommendations to the Board in light of such developments as may be appropriate;
|
|
j)
|
to consider policies relating to meetings of the Board, which may include meeting schedules and locations, meeting agendas and procedures for
delivery of materials in advance of meetings;
|
Reporting
|
k)
|
to report its activities to the Board on a regular basis and to make such recommendations with respect to the above and other matters as the
Committee may deem necessary and appropriate; and
|
Other
|
l)
|
to review such other matters as may be appropriately delegated to the Committee by the Board.
|
4)
|
The Committee shall meet at least two times annually, or more frequently as circumstances dictate.
|
5)
|
The Committee shall have the resources and authority appropriate to discharge its responsibilities, including the authority to retain and terminate
independent counsel to the Committee, any search firm used to identify director candidates, and other experts or consultants, as it deems appropriate, at the expense of the Company.
|
6)
|
In addition to the duties stated in this Charter, the Committee shall undertake such additional activities within the scope of its primary function
as the Committee may from time to time determine or as may otherwise be required by law, NYSE Amex Rules, the Companys Articles of Incorporation (Articles), Code of Regulations (Code) or the Board.
|
7)
|
The Company shall indemnify, in accordance with and to the fullest extent now or hereafter permitted by law, any person who was or is a party or is
threatened to be made a party to any threatened, pending or completed action, suit, or proceedings, whether civil, criminal, administrative or investigative, (including, without limitation, an action by or in the right of the Company) by reason of
his or her acting as a member of the Committee against any liability or expense actually or reasonably incurred by such person; provided that the member acted in good faith and in a manner he or she reasonably believed to be lawful and in or not
opposed to the best interests of the Company. This right to indemnity held by the members of the Committee is in addition to any other remedies afforded the members under the Companys Articles or Code.
|
8)
|
The material in this Charter is not soliciting material, is not deemed filed with the Commission and is not incorporated by reference in any filing
of the Company under the Securities Act of 1933, as amended, or the Securities and Exchange Act of 1934, as amended, whether made before or after the date this Charter is first included in the Companys annual proxy statement filed with the
Commission and irrespective of any general incorporation language in such filing.
|
9)
|
This Charter shall be construed in accordance with and governed by the laws of the State of Ohio.
|
10)
|
This Charter may not be amended, modified or supplemented except by a writing signed and adopted by a majority of the then incumbent members of the
Committee and approved by the Board.
|
By Order of the Board of Directors
Amended and Restated: March 2, 2011
B-2
Exhibit A
FIRST AMENDMENT TO THE
PINNACLE DATA SYSTEMS, INC.
2005 EQUITY INCENTIVE PLAN
1.
Background
.
This First Amendment (the
First Amendment
) to the Pinnacle Data Systems, Inc. 2005 Equity Incentive Plan (the
2005 Plan
) is adopted for
the purpose of including non-employee Directors as Participants under the 2005 Plan. Capitalized terms used in this First Amendment but not separately defined shall have the meanings given such terms in the 2005 Plan.
2.
Amendments
.
The 2005 Plan is hereby amended as follows:
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(a)
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Section 1 of the 2005 Plan is amended to add , Directors after Employees in clause (b) of such Section.
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(b)
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The definition of
Incentive Stock Option
in Section 2(u) of the 2005 Plan is hereby amended to add the following sentence to
the end of such Section:
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Incentive Stock Options may be granted only to
Employees.
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(c)
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The definition of
Service Provider
in Section 2(rr) of the 2005 Plan is hereby amended to add , Director
after Employee in such definition.
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(d)
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Section 6(a)(ii) of the 2005 Plan is hereby amended to add the following phrase to the end of the first sentence of such Section:
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; provided that Incentive Stock Options may be granted only to Employees.
Other than as provided above, the remainder of the 2005 Plan shall remain unchanged and shall remain in full
force and effect.
3.
Shareholder Approval
.
This First Amendment shall be subject to, and shall
become effective upon, approval by the shareholders of the Company, which shall be obtained within twelve (12) months after the date this Amendment is adopted by the Board. Such shareholder approval shall be obtained in the manner and to the
degree required under Applicable Laws.
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Exhibit B
PINNACLE DATA SYSTEMS, INC.
2005 EQUITY INCENTIVE PLAN
(Effective May 5, 2005)
1.
Purposes of the Plan
.
The purposes of this Plan are (a) to attract and retain the best available personnel for positions of substantial responsibility for the success of the
Companys business and to align their interest with those of the Companys shareholders, (b) to provide additional incentive to Employees and Consultants and to align their interest with the success of the Companys business, and
(c) to help finance incentive compensation and make it dependent upon the success of the Companys business.
The Plan permits the grant of Incentive Stock Options, Nonstatutory Stock Options, Restricted Stock Units, Restricted Stock and Stock Appreciation Rights.
2.
Definitions
.
As used herein, the following definitions shall apply:
(a)
Administrator
means the Board or any of its Committees as shall be administering
the Plan, in accordance with Section 4 of the Plan.
(b)
Applicable
Laws
means the requirements relating to the administration of equity-based awards under U.S. state corporate laws, U.S. federal and state securities laws, the Code, any stock exchange or quotation system on which the Common Stock is listed
or quoted and the applicable laws of any foreign country or jurisdiction where Awards are, or will be, granted under the Plan.
(c)
Award
means, individually or collectively, a grant under the Plan of Incentive Stock Options, Nonstatutory Stock Options, Restricted Stock Units, Restricted Stock or Stock
Appreciation Rights.
(d)
Award Agreement
means the written or electronic
agreement setting forth the terms and provisions applicable to each Award granted under the Plan. The Award Agreement is subject to the terms and conditions of the Plan.
(e)
Board
means the Board of Directors of the Company.
(f)
Cash Position
means as to any Performance Period, the Companys level of cash
and cash equivalents.
(g)
Change in Control
means the occurrence of any of
the following events:
(i) Any person (as such term is used in Sections 13(d) and
14(d) of the Exchange Act) becomes the beneficial owner (as defined in Rule 13d-3 of the Exchange Act), directly or indirectly, of securities of the Company representing fifty percent (50%) or more of the total voting power
represented by the Companys then outstanding voting securities;
(ii) The consummation of
the sale or disposition by the Company of all or substantially all of the Companys assets;
(iii) A change in the composition of the Board occurring within a two-year period, as a result of which
fewer than a majority of the directors are Incumbent Directors; or
(iv) The consummation of a
merger or consolidation of the Company with any other corporation, other than a merger or consolidation which would result in the voting securities of the Company outstanding immediately prior thereto continuing to represent (either by remaining
outstanding or by being converted into voting securities of the surviving entity or its Parent) at least fifty percent (50%) of the total voting power represented by the voting securities of the Company or such surviving entity or its Parent
outstanding immediately after such merger or consolidation.
(h)
Code
means
the Internal Revenue Code of 1986, as amended.
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(i)
Committee
means a committee of
Directors appointed by the Board in accordance with Section 4 of the Plan.
(j)
Common Stock
means the common stock of the Company.
(k)
Company
means Pinnacle Data Systems, Inc., an Ohio corporation.
(l)
Consultant
means any natural person, including an advisor, engaged by the Company to render services to the Company.
(m)
Director
means a member of the Board.
(n)
Disability
means total and permanent disability as defined in Section 22(e)(3) of the Code.
(o)
Earnings Per Share
means as to any Performance Period, the Companys or a
business units Net Income, divided by a weighted average number of Common Stock outstanding and dilutive common equivalent shares deemed outstanding.
(p)
Employee
means any person, including an Officer or Director, employed by the
Company or any Parent or Subsidiary of the Company, with the status of employment determined based upon such factors as are deemed appropriate by the Administrator in its discretion, subject to any requirements of the Code or the Applicable Laws.
Neither service solely as a Director nor payment of a Directors fee by the Company shall be sufficient to constitute employment by the Company.
(q)
Exchange Act
means the Securities Exchange Act of 1934, as amended.
(r)
Fair Market Value
means, as of any date, the value of Common Stock determined as
follows:
(i) If the Common Stock is listed on any established stock exchange or a national
market system including, without limitation, The New York Stock Exchange, The NASDAQ National Market, The NASDAQ SmallCap Market or the American Stock Exchange, its Fair Market Value shall be the closing sales price for such stock (or the closing
bid, if no sales were reported) as quoted on such exchange or system on the day of determination, as reported in The Wall Street Journal or such other source as the Administrator deems reliable;
(ii) If the Common Stock is regularly quoted by a recognized securities dealer but selling prices are not
reported, the Fair Market Value of a Share of Common Stock shall be the mean between the high bid and low asked prices for the Common Stock on the day of determination, as reported in The Wall Street Journal or such other source as the Administrator
deems reliable; or
(iii) In the absence of an established market for the Common Stock, the
Fair Market Value shall be determined in good faith by the Administrator.
(s)
Fiscal
Year
means the fiscal year of the Company.
(t)
Freestanding SAR
means a Stock Appreciation Right that is granted independent of any Option.
(u)
Incentive Stock Option
means an Option intended to qualify as an incentive stock option within the meaning of Section 422 of the Code and the regulations promulgated thereunder.
(v)
Incumbent Directors
means directors who either (i) are Directors as of the
effective date of the Plan, or (ii) are elected, or nominated for election, to the Board with the affirmative votes of at least a majority of the Incumbent Directors at the time of such election or nomination (but will not include an individual
whose election or nomination is in connection with an actual or threatened proxy contest relating to the election of directors to the Company).
(w)
Individual Objectives
means as to a Participant for any Performance Period, the objective and measurable goals set by a process and approved by the Administrator (in its
discretion).
(x)
Net Income
means as to any Performance Period, the
Companys or a business units income after taxes.
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(y)
Nonstatutory Stock Option
means an
Option not intended to qualify as an Incentive Stock Option.
(z)
Officer
means a person who is an officer of the Company within the meaning of Section 16 of the Exchange Act and the rules and regulations promulgated thereunder.
(aa)
Operating Cash Flow
means as to any Performance Period, the Companys or a
business units sum of Net Income plus depreciation and amortization less capital expenditures plus changes in working capital comprised of accounts receivable, inventories, other current assets, trade accounts payable, accrued expenses,
product warranty, advance payments from customers and long-term accrued expenses.
(bb)
Operating Income
means as to any Performance Period, the Companys or a business units income from operations but excluding any unusual items.
(cc)
Option
means an Award of a right to purchase Common Stock or Restricted Stock
granted pursuant to Section 6 of the Plan.
(dd)
Option Exchange
Program
means a program whereby outstanding Options are surrendered in exchange for Options with a lower exercise price.
(ee)
Parent
means a parent corporation, whether now or hereafter existing, as defined in Section 424(e) of the Code.
(ff)
Participant
means the holder of an outstanding Award.
(gg)
Performance Goals
means the goal(s) (or combined goal(s)) determined by the
Administrator (in its discretion) to be applicable to a Participant with respect to an Award. As determined by the Administrator, the Performance Goals applicable to an Award may provide for a targeted level or levels of achievement using one or
more of the following measures: (i) Cash Position, (ii) Earnings Per Share, (iii) Individual Objectives, (iv) Net Income, (v) Operating Cash Flow, (vi) Operating Income, (vii) Return on Assets, (viii) Return
on Equity, (ix) Return on Sales, (x) Revenue, and (xi) Total Shareholder Return. The Performance Goals may differ from Participant to Participant and from Award to Award. Prior to the grant date, the Administrator shall determine
whether any significant element(s) shall be included in or excluded from the calculation of any Performance Goal with respect to any Participant. For example (but not by way of limitation), the Administrator may determine that the measures for one
or more Performance Goals shall be based upon the Companys pro-forma results and/or results in accordance with generally accepted accounting principles.
(hh)
Performance Period
means any Fiscal Year or such other period as determined by the
Administrator in its sole discretion.
(ii)
Plan
means this 2005 Equity
Incentive Plan.
(jj)
Restricted Stock
means Common Stock acquired pursuant
to an Award that is subject to a vesting schedule and the Companys repurchase option.
(kk)
Restricted Stock Unit
means the right to receive Restricted Stock acquired
pursuant to a grant under Section 7 of the Plan.
(ll)
Return on Assets
means as to any Performance Period, the percentage equal to the Companys or a business units Operating Income before incentive compensation, divided by average net Company or business unit, as applicable, assets.
(mm)
Return on Equity
means as to any Performance Period, the percentage equal to the
Companys Net Income divided by average shareholders equity.
(nn)
Return
on Sales
means as to any Performance Period, the percentage equal to the Companys or a business units Operating Income before incentive compensation, divided by the Companys or the business units, as applicable,
revenue.
(oo)
Revenue
means as to any Performance Period, the
Companys or business units net sales.
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(pp)
Rule 16b-3
means Rule 16b-3 of the
Exchange Act or any successor to Rule 16b-3, as in effect when discretion is being exercised with respect to the Plan.
(qq)
Section 16(b)
means Section 16(b) of the Exchange Act.
(rr)
Service Provider
means an Employee or Consultant.
(ss)
Share
means a share of Common Stock or Restricted Stock, as the case may be and as adjusted in accordance with Section 14 of the Plan.
(tt)
Stock Appreciation Right
or
SAR
means an Award, granted alone
or in connection with an Option, that is designated as a Stock Appreciation Right pursuant to Section 8 of the Plan.
(uu)
Subsidiary
means a subsidiary corporation, whether now or hereafter existing, as defined in Section 424(f) of the Code.
(vv)
Tandem SAR
means a Stock Appreciation Right that is granted in connection with a
related Option, the exercise of which will require forfeiture of the right to purchase an equal number of Shares under the related Option (and when a Share is purchased under the Option, the Stock Appreciation Right will be canceled to the same
extent).
(ww)
Ten Percent Holder
means a person who owns stock representing
more than ten percent (10%) of the voting power of all classes of stock of the Company or any Parent or Subsidiary.
(xx)
Total Shareholder Return
means as to any Performance Period, the total return (change in Share price plus reinvestment of any dividends) of a Share.
3.
Stock Subject to the Plan
.
(a)
Number of Shares
.
Subject to the provisions of Section 14 of the Plan, the maximum aggregate number
of Shares that may be granted and/or sold under the Plan is the total of (i) any Shares reserved but not issued under the Companys 1995 Stock Option Plan (the 1995 Plan); (ii) any Shares returned to the 1995 Plan as a
result of termination of awards or repurchase of Shares issued under the 1995 Plan; (iii) 2,000,000 Shares and (iv) an annual increase to be added on the last day of the Fiscal Year beginning in 2005, equal to the lesser of (A) 5% of
the Companys total outstanding Shares on such date, or (B) a lesser amount determined by the Board. The Shares may be authorized, but unissued, or reacquired Common Stock. Shares will not be deemed to have been issued pursuant to the Plan
with respect to any portion of an Award that is settled in cash. Upon payment in Shares pursuant to the exercise of a SAR, the number of Shares available for issuance under the Plan will be reduced only by the number of Shares actually issued in
such payment. If the exercise price of an Award is paid by tender to the Company of Shares owned by the Participant, the number of Shares available for issuance under the Plan will be reduced by the gross number of Shares for which the Award is
exercised.
(b)
Share Usage.
If an Award expires or becomes unexercisable without having been exercised
in full, or is surrendered pursuant to an Option Exchange Program, the unpurchased Shares which were subject thereto shall become available for future grant or sale under the Plan (unless the Plan has terminated);
provided, however
, that
Shares that have actually been issued under the Plan shall not be returned to the Plan and shall not become available for future distribution under the Plan, except that if unvested Shares of Restricted Stock are repurchased by the Company, such
Shares shall become available for future grant under the Plan.
4.
Administration of the Plan
.
(a)
Procedure.
(i)
Section 162(m)
. To the extent that the Administrator determines it to be desirable to
qualify Awards granted hereunder as performance-based compensation within the meaning of Section 162(m) of the Code, the Plan shall be administered by a Committee of two or more outside directors within the meaning of
Section 162(m) of the Code.
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(ii)
Rule 16b-3
. To the extent desirable to qualify
transactions hereunder as exempt under Rule 16b-3, the transactions contemplated hereunder shall be structured to satisfy the requirements for exemption under Rule 16b-3.
(iii)
Other Administration
. Other than as provided above, the Plan shall be administered by
(A) the Board, or (B) a Committee, which committee shall be constituted to satisfy Applicable Laws.
(b)
Powers of the Administrator
. Subject to the provisions of the Plan, and in the case of a Committee, subject to the specific duties delegated by the Board to such Committee, the Administrator
shall have the authority, at its discretion:
(i) to determine the Fair Market Value;
(ii) to select the Service Providers to whom Awards may be granted hereunder;
(iii) to determine the number of Shares of Common Stock to be covered by each Award granted hereunder;
(iv) to approve forms of agreement for use under the Plan;
(v) to determine the terms and conditions, not inconsistent with the terms of the Plan, of any Award
granted hereunder. Such terms and conditions include, but are not limited to, the exercise price, the time or times when Awards may be exercised (which may be based on performance criteria), any vesting acceleration or waiver of forfeiture
restrictions, and any restriction or limitation regarding any Award or the Shares of Common Stock relating thereto, based in each case on such factors as the Administrator, in its sole discretion, shall determine;
(vi) to reduce the exercise price of any Award to the then current Fair Market Value if the Fair Market
Value of the Common Stock covered by such Award shall have declined since the date the Award was granted;
(vii) to institute an Option Exchange Program;
(viii) to construe and interpret the terms of the Plan and Awards granted pursuant to the Plan;
(ix) to prescribe, amend and rescind rules and regulations relating to the Plan, including
rules and regulations relating to sub-plans established for the purpose of satisfying applicable foreign laws;
(x) to modify or amend each Award (subject to Section 24 of the Plan), including the discretionary authority to extend the post-termination exercisability period of Awards longer than is otherwise
provided for in the Plan;
(xi) to allow Participants to satisfy withholding tax obligations by
electing to have the Company withhold from the Shares to be issued upon exercise of an Award that number of Shares having a Fair Market Value equal to the minimum amount required to be withheld;
(xii) to authorize any person to execute on behalf of the Company any instrument required to effect the
grant of an Award previously granted by the Administrator; and
(xiii) to make all other
determinations deemed necessary or advisable for administering the Plan.
(c)
Effect of Administrators
Decision
. The Administrators decisions, determinations and interpretations shall be final and binding on all Participants and any other holders of Awards.
5.
Eligibility
.
Awards may be granted to Service Providers;
provided, however
, that Incentive Stock
Options may be granted only to Employees.
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6.
Stock Options
.
(a)
Share Limitations.
(i) No Participant shall be granted, in any Fiscal Year, Options to purchase more than 250,000 Shares. The
foregoing limitation shall be adjusted proportionately in connection with any change in the Companys capitalization as described in Section 14.
(ii) Each Option shall be designated in the Award Agreement as either an Incentive Stock Option or a
Nonstatutory Stock Option. Notwithstanding such designation, to the extent that the aggregate Fair Market Value of the Shares with respect to which Incentive Stock Options are exercisable for the first time by the Participant during any calendar
year (under all plans of the Company and any Parent or Subsidiary of the Company) exceeds $100,000, such Options shall be treated as Nonstatutory Stock Options. For purposes of this Section 6(a)(ii), Incentive Stock Options shall be taken into
account in the order in which they were granted. The Fair Market Value of the Shares shall be determined as of the time the Option with respect to such Shares is granted.
(iii) If an Option is cancelled in the same Fiscal Year in which it was granted (other than in connection
with a transaction described in Section 14), the cancelled Option will be counted against the limits set forth in subsections (i) and (ii) above. For this purpose, if the exercise price of an Option is reduced, the transaction will be
treated as a cancellation of the Option and the grant of a new Option.
(b)
Term of
Option
. The term of each Option shall be stated in the Award Agreement. In the case of an Incentive Stock Option, the term shall be ten (10) years from the date of grant or such shorter term as may be provided in the Award Agreement.
Moreover, in the case of an Incentive Stock Option granted to a Participant who, at the time the Incentive Stock Option is granted, is a Ten Percent Holder, the term of the Incentive Stock Option shall be five (5) years from the date of grant
or such shorter term as may be provided in the Award Agreement.
(c)
Waiting Period and
Exercise Dates.
At the time an Option is granted, the Administrator shall fix the period within which the Option may be exercised and shall determine any conditions that must be satisfied before the Option may be exercised.
(d)
Option Exercise Price.
The per share exercise price for the Shares to be issued pursuant to
exercise of an Option shall be determined by the Administrator, subject to the following:
(i)
In the case of an Incentive Stock Option that is:
(a) granted to an Employee who, at the time
the Incentive Stock Option is granted, is a Ten Percent Holder, the per Share exercise price shall be no less than one hundred ten percent (110%) of the Fair Market Value per Share on the date of grant; and
(b) granted to any Employee other than a Ten Percent Holder, the per Share exercise price shall be no less
than one hundred percent (100%) of the Fair Market Value per Share on the date of grant.
Notwithstanding the foregoing, Incentive Stock Options may be granted with a per Share exercise price of
less than one hundred percent (100%) of the Fair Market Value per Share on the date of grant pursuant to a merger or other corporate transaction.
(ii) In the case of a Nonstatutory Stock Option, including a Nonstatutory Stock Option intended to qualify
as performance-based compensation within the meaning of Section 162(m) of the Code, the per Share exercise price shall be no less than one hundred percent (100%) of the Fair Market Value per Share on the date of grant.
(e)
Notification Upon Disqualifying Disposition Under Section 421(b) of the Code.
Each Award Agreement with respect to an Incentive Stock Option shall require the Participant to notify the Company of any disposition of Shares issued pursuant to the exercise of such Option under the circumstances described
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in Section 421(b) of the Code (relating to certain disqualifying dispositions), within ten (10) days of such disposition
7.
Restricted Stock Units/Restricted Stock
.
(a)
Grant of Restricted Stock Units or Restricted Stock
. Subject to the terms and provisions of the
Plan, the Administrator, at any time and from time to time, may grant Restricted Stock Units or Restricted Stock to Participants in such amounts as the Administrator shall determine, in its sole discretion, provided that during any Fiscal Year, no
Participant will receive grants of Restricted Stock Units/Restricted Stock for more than an aggregate of 250,000 Shares of Restricted Stock. The foregoing limitation shall be adjusted proportionately in connection with any change in the
Companys capitalization as described in Section 14.
(b)
Issue and Vesting
Date(s)
. At the time of the grant of Restricted Stock Units or Restricted Stock, the Administrator shall establish issue and vesting date(s) with respect to the Restricted Stock. The Administrator may divide the Restricted Stock into classes and
assign different issue dates or vesting schedules to such classes.
(c)
Repurchase
Option
. Each Restricted Stock Unit or Restricted Stock grant shall be evidenced by an Award Agreement. The Award Agreement will grant the Company a repurchase option with respect to any unvested Shares of Restricted Stock, exercisable upon the
voluntary or involuntary termination of the Service Providers relationship with the Company for any reason (including death or Disability). The purchase price for Shares repurchased pursuant to the Award Agreement will be the original purchase
price paid for the Shares, if any, and may be paid by cancellation of any indebtedness of the purchaser to the Company. The repurchase option will lapse at a rate determined by the Administrator.
(d)
Other Restrictions
. The Administrator shall impose such other conditions and/or restrictions on
the Restricted Stock Units/Restricted Stock granted pursuant to the Plan as it may deem advisable including, without limitation, a requirement that Participants pay a stipulated purchase price for each share of Restricted Stock and/or restrictions
under applicable federal or state securities laws.
(e)
Rights as a Shareholder
. The
holder of Restricted Stock shall have the rights equivalent to those of a shareholder and may exercise full voting powers with respect to the Restricted Stock during the restriction period.
(f)
Dividends And Other Distributions
. During the period of restriction, Participants holding
Restricted Stock granted hereunder may, if the Administrator so determines, be credited with regular cash dividends paid with respect to the underlying Shares while they are so held. The Administrator may apply any restrictions to the dividends that
the Administrator deems appropriate. Without limiting the generality of the preceding sentence, if the grant or vesting of Restricted Stock granted to a Participant is designed to comply with the requirements of performance-based
compensation under Section 162(m) of the Code, the Administrator may apply any restrictions it deems appropriate to the payment of dividends declared with respect to such Restricted Stock, such that the dividends and/or the Restricted
Stock maintain eligibility therefor.
8.
Stock Appreciation Rights
.
(a)
Grant of SARs
. Subject to the terms and conditions of the Plan, a SAR may be granted to Service
Providers at any time and from time to time as will be determined by the Administrator, in its sole discretion, provided that during any Fiscal Year, no Participant will be granted SARs covering more than 250,000 Shares. The foregoing limitation
shall be adjusted proportionately in connection with any change in the Companys capitalization as described in Section 14. The Administrator may grant Freestanding SARs, Tandem SARs, or any combination thereof.
(b)
Base Value and Other Terms.
The Administrator, subject to the provisions of the Plan, will have
complete discretion to determine the terms and conditions of SARs granted under the Plan. The base value of Tandem SARs will equal the exercise price of the related Option;
provided, however,
that the base value
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of a SAR shall not be less than one hundred percent (100%) of the Fair Market Value of a Share on the grant date. A SAR may be exercised for all or any portion of the Shares as to which it
is exercisable; provided, that no partial exercise of a SAR shall be for an aggregate base value of less than $1,000. The partial exercise of a SAR shall not cause the expiration, termination or cancellation of the remaining portion thereof.
(c)
Exercise of Tandem SARs
. Tandem SARs may be exercised for all or part of the Shares
subject to the related Option upon the surrender of the right to exercise the equivalent portion of the related Option. A Tandem SAR may be exercised only with respect to the Shares for which its related Option is then exercisable. With respect to a
Tandem SAR granted in connection with an Incentive Stock Option: (i) the Tandem SAR will expire no later than the expiration of the underlying Incentive Stock Option; (ii) the value of the payout with respect to the Tandem SAR will be for
no more than one hundred percent (100%) of the difference between the exercise price of the underlying Incentive Stock Option and the Fair Market Value of the Shares subject to the underlying Incentive Stock Option at the time the Tandem SAR is
exercised; and (iii) the Tandem SAR will be exercisable only when the Fair Market Value of the Shares subject to the Incentive Stock Option exceeds the exercise price of the Incentive Stock Option.
(d)
Exercise of Freestanding SARs
. Freestanding SARs will be exercisable on such terms and
conditions as the Administrator, in its sole discretion, will determine.
(e)
Payment of SAR
Amount
. Upon exercise of a SAR, a Participant will be entitled to receive payment from the Company in Shares of equivalent value to an amount determined by multiplying:
(i) The difference between the Fair Market Value of a Share on the date of exercise over the base value;
and
(ii) The number of Shares with respect to which the SAR is exercised.
(f)
Other Provisions
. Each SAR grant will be evidenced by an Award Agreement that will specify the
exercise price, the term of the SAR, the conditions of exercise, and such other terms and conditions as the Administrator, in its sole discretion, will determine.
9.
Performance-Based Restrictions on Awards
.
Any Award granted under the Plan may vest subject to the
satisfaction of one or more performance objectives. The Administrator may set performance objectives, in its sole discretion, and the time period during which the performance objectives must be met will be called the Performance Period.
(a)
General Performance Objectives
. The Administrator may set performance objectives
based upon the achievement of Company-wide, divisional, or individual goals, or any other basis determined by the Administrator in its discretion.
(b)
Section 162(m) Performance Objectives
. For purposes of qualifying Awards as
performance-based compensation under Section 162(m) of the Code, the Committee, in its discretion, may determine that the performance objectives applicable to Awards will be based on the achievement of Performance Goals. The
Performance Goals will be set by the Committee on or before the latest date permissible to enable the Awards to qualify as performance-based compensation under Section 162(m) of the Code. In granting Awards which are intended to
qualify under Section 162(m) of the Code, the Committee will follow any procedures determined by it from time to time to be necessary or appropriate to ensure qualification of the Awards under Section 162(m) of the Code (e.g., in
determining the Performance Goals).
10.
Exercise of Awards
.
(a)
Procedure for Exercise.
Any Award granted under the Plan shall be exercisable according to the
terms of the Plan and at such times and under such conditions as determined by the Administrator and set forth in the Award Agreement. An Award may not be exercised for a fraction of a Share. An Award shall be deemed exercised when the Company
receives: (A) written or electronic notice of exercise (in accordance with the Award Agreement) from the person entitled to exercise the Award, and (B) full payment, as
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required by the Award Agreement and the Plan, for the Shares with respect to which the Award is exercised. Shares issued upon exercise of an Award shall be issued in the name of the Participant
or, if requested by the Participant, in the name of the Participant and his or her spouse and/or to a trust if, under Code Section 671 and applicable state law, the Participant remains the beneficial owner of the Shares. Exercising an Award in
any manner shall decrease the number of Shares thereafter available, both for purposes of the Plan and for issuance under the Award, by the number of Shares as to which the Award is exercised.
(b)
Rights as a Shareholder.
Until the Shares are issued (as evidenced by the appropriate entry on
the books of the Company or of a duly authorized transfer agent of the Company), no right to vote or receive dividends or any other rights as a shareholder shall exist with respect to the Shares, notwithstanding the exercise of the Award. The
Company shall issue (or cause to be issued) such Shares promptly after the Award is exercised. No adjustment will be made for a dividend or other right for which the record date is prior to the date the Shares are issued, except as provided in
Section 14 of the Plan.
(c)
Termination of Relationship as a Service Provider
. If
a Participant ceases to be a Service Provider, other than upon the Participants death or Disability, the Participant may exercise, as applicable, his or her Award to the extent that the Award is vested on the date of termination, within three
(3) months following the Participants termination or, in the case of an Award other than an Incentive Stock Option, a greater/lesser period if specified in the Award Agreement (but in no event later than the expiration of the term of such
Award as set forth in the Award Agreement). If, on the date of termination, the Participant is not vested as to his or her entire Award, the Shares covered by the unvested portion of the Award shall revert to the Plan;
provided, however
, that
unvested Shares of Restricted Stock shall not automatically revert to the Plan but shall be subject to the Companys repurchase option as provided in the Award Agreement. If, after termination, the Participant does not exercise his or her
Award, as applicable, within the time specified herein, the Award shall terminate, and the Shares covered by such Award shall revert to the Plan.
(d)
Disability of Participant
. If a Participant ceases to be a Service Provider as a result of the
Participants Disability, the Participant may exercise, as applicable, his or her Award, to the extent that the Award is vested on the date of termination, within twelve (12) months following the Participants termination or, in the
case of an Award other than an Incentive Stock Option, a greater/lesser period if specified in the Award Agreement (but in no event later than the expiration of the term of such Award as set forth in the Award Agreement). If, on the date of
termination, the Participant is not vested as to his or her entire Award, the Shares covered by the unvested portion of the Award shall revert to the Plan;
provided, however
, that unvested Shares of Restricted Stock shall not automatically
revert to the Plan but shall be subject to the Companys repurchase option as provided in the Award Agreement. If, after termination, the Participant does not exercise his or her Award, as applicable, within the time specified herein, the Award
shall terminate, and the Shares covered by such Award shall revert to the Plan.
(e)
Death
of Participant
. If a Participant dies while a Service Provider, the Award may be exercised, as applicable, by the Participants designated beneficiary, provided such beneficiary has been designated prior to Participants death in a
form acceptable to the Administrator, to the extent that the Award is vested on the date of termination, within twelve (12) months following the transfer of the Award to the Participants designated beneficiary(ies) or estate or a
greater/lesser period if specified in the Award Agreement (but in no event later than the expiration of the term of such Award as set forth in the Award Agreement). If no such beneficiary has been designated by the Participant, then such Award may
be exercised by the personal representative of the Participants estate or by the person(s) to whom the Award is transferred pursuant to the Participants will or in accordance with the laws of descent and distribution. If, at the time of
death, Participant is not vested as to his or her entire Award, the Shares covered by the unvested portion of the Award shall immediately revert to the Plan;
provided, however
, that unvested Shares of Restricted Stock shall not automatically
revert to the Plan but shall be subject to the Companys repurchase option as provided in the Award Agreement. If the Award is not so exercised, as applicable, within the time specified herein, the Award shall terminate, and the Shares covered
by such Award shall revert to the Plan.
EXB-
9
11.
Form of Consideration
.
The Administrator shall determine
the acceptable form of consideration for exercising an Award, including the method of payment. In the case of an Incentive Stock Option, the Administrator shall determine the acceptable form of consideration at the time of grant. Such consideration
may consist entirely of:
(a) cash;
(b) check;
(c) other Shares which, in the case of Shares acquired directly or indirectly from the Company,
(i) have been owned by the Participant for more than six (6) months on the date of surrender, and (ii) have a Fair Market Value on the date of surrender equal to the aggregate exercise price of the Shares as to which said Award shall
be exercised;
(d) consideration received by the Company under a cashless exercise program
implemented by the Company in connection with the Plan;
(e) a reduction in the amount of any
Company liability to the Participant, including any liability attributable to the Participants participation in any Company-sponsored deferred compensation program or arrangement;
(f) any combination of the foregoing methods of payment; or
(g) such other consideration and method of payment for the issuance of Shares to the extent permitted by
Applicable Laws.
12.
Transferability of Awards
.
Unless determined otherwise by the
Administrator, Awards may not be sold, pledged, assigned, hypothecated, transferred, or disposed of in any manner other than by will or by the laws of descent or distribution and may be exercised, during the lifetime of the Participant, only by the
Participant. If the Administrator makes an Award transferable, such Award shall contain such additional terms and conditions as the Administrator deems appropriate.
13.
Leaves of Absence
.
Unless the Administrator provides otherwise, vesting of Awards
granted hereunder will be suspended during any unpaid leave of absence. A Service Provider will not cease to be an Employee in the case of any leave of absence approved by the Company. For purposes of Incentive Stock Options, no such leave may
exceed ninety (90) days, unless reemployment upon expiration of such leave is guaranteed by statute or contract. If reemployment upon expiration of a leave of absence approved by the Company is not so guaranteed, then three (3) months
following the 91
st
day of such leave any Incentive Stock
Option held by the Participant will cease to be treated as an Incentive Stock Option and will be treated for tax purposes as a Nonstatutory Stock Option.
14.
Adjustments Upon Changes in Capitalization, Merger or Change in Control
.
(a)
Changes in Capitalization
. The number of Shares of Common Stock that have been authorized for issuance under the Plan but as to which no Awards have yet been granted or which have been returned
to the Plan upon cancellation or expiration of an Award, the number of Shares that may be added annually to the Plan pursuant to Section 3(a), the number of Shares of Common Stock as well as the price per share of Common Stock covered by each
such outstanding Award, and the numerical Share limits in Sections 3(a), 6(a), 7(a) and 8(a) shall be proportionately adjusted for any increase or decrease in the number of issued Shares of Common Stock resulting from a stock split, reverse stock
split, stock dividend, combination or reclassification of the Common Stock, or any other increase or decrease in the number of issued Shares of Common Stock effected without receipt of consideration by the Company;
provided, however
, that
conversion of any convertible securities of the Company shall not be deemed to have been effected without receipt of consideration. Such adjustment shall be made by the Board, whose determination in that respect shall be final, binding
and conclusive. Except as expressly provided herein, no issuance by the Company of shares of stock of any class, or securities convertible into shares of stock of any class, shall affect, and no
EXB-10
adjustment by reason thereof shall be made with respect to, the number or price of Shares of Common Stock subject to an Award.
(b)
Dissolution or Liquidation
. In the event of the proposed dissolution or liquidation of the
Company, the Administrator shall notify each Participant as soon as practicable prior to the effective date of such proposed transaction. The Administrator in its discretion may provide for a Participant to have the right to exercise his or her
Award until ten (10) days prior to such transaction as to all Shares covered thereby, including Shares as to which the Award would not otherwise be exercisable. In addition, the Administrator may provide that any Company repurchase option
applicable to any Restricted Stock shall lapse as to all such Shares, provided the proposed dissolution or liquidation takes place at the time and in the manner contemplated. To the extent it has not been previously exercised, an Award will
terminate immediately prior to the consummation of such proposed action.
(c)
Merger or
Change in Control
. In the event of a merger of the Company with or into another corporation, or a Change in Control, each outstanding Award shall be assumed or an equivalent option or right substituted by the successor corporation or a Parent or
Subsidiary of the successor corporation.
In the event that the successor corporation refuses to assume or
substitute for the Award, the Participant shall fully vest in and have the right to exercise his or her Awards as to all Shares covered thereby, including Shares as to which such Awards would not otherwise be vested or exercisable. All restrictions
on Restricted Stock or other vesting criteria will lapse, as determined by the Board. In addition, if an Award becomes fully vested and exercisable in lieu of assumption or substitution in the event of a Change in Control, the Administrator shall
notify the Participant in writing or electronically that the Award shall be fully vested and exercisable for a period of fifteen (15) days from the date of such notice, and the Award shall terminate upon the expiration of such period.
For the purposes of this subsection (c), an Award shall be considered assumed if, following the merger or
Change in Control, the Award confers the right to purchase or receive, for each Share subject to the Award immediately prior to the merger or Change in Control, the consideration (whether stock, cash, or other securities or property);
provided,
however
, that if such consideration received in the merger or Change in Control is not solely common stock of the successor corporation or its Parent, the Administrator may, with the consent of the successor corporation, provide for the
consideration to be received upon the exercise of the Award, for each Share subject to such Award, to be solely common stock of the successor corporation or its Parent equal in fair market value to the per share consideration received by holders of
Common Stock in the merger or Change in Control.
Notwithstanding anything in this Section 14(c) to the
contrary, an Award that vests, is earned or paid-out upon the satisfaction of one or more Performance Goals, will not be considered assumed if the Company or its successor modifies any of such Performance Goals without the Participants
consent;
provided, however
, a modification to such Performance Goals only to reflect the successor corporations post-Change in Control corporate structure will not be deemed to invalidate an otherwise valid Award assumption.
15.
No Effect on Employment or Service
.
Neither the Plan nor any Award shall confer upon a Participant any
right with respect to continuing the Participants relationship as a Service Provider with the Company, nor shall they interfere in any way with the Participants right or the Companys right to terminate such relationship at any
time, with or without cause.
16.
Date of Grant
.
The date of grant of an Award shall be, for all
purposes, the date on which the Administrator makes the determination granting such Award, or such other later date as is determined by the Administrator. Notice of the determination shall be provided to each Participant within a reasonable time
after the date of such grant.
EXB-
11
17.
Conditions Upon Issuance of Shares
.
(a)
Legal Compliance
. Shares shall not be issued pursuant to the exercise of an Award unless the
exercise of such Award and the issuance and delivery of such Shares shall comply with Applicable Laws and shall be further subject to the approval of counsel for the Company with respect to such compliance.
(b)
Investment Representations
. As a condition to the exercise of an Award, the Company may require
the person exercising such Award to represent and warrant at the time of any such exercise that the Shares are being purchased only for investment and without any present intention to sell or distribute such Shares if, in the opinion of counsel for
the Company, such a representation is required.
18.
Inability to Obtain Authority
.
The
inability of the Company to obtain authority from any regulatory body having jurisdiction, which authority is deemed by the Companys counsel to be necessary to the lawful issuance and sale of any Shares hereunder, shall relieve the Company of
any liability in respect of the failure to issue or sell such Shares as to which such requisite authority shall not have been obtained.
19.
Reservation of Shares
.
The Company, during the term of this Plan, will at all times reserve and keep available such number of Shares as shall be sufficient to satisfy the requirements of
the Plan.
20.
Withholding Taxes
.
(a)
Cash
. Whenever cash is to be paid pursuant to an Award, the Company shall have the right to
deduct therefrom an amount sufficient to satisfy any federal, state and local withholding tax requirements related thereto.
(b)
Shares
. Whenever Shares are to be delivered pursuant to an Award, the Company shall have the right to require the Participant to remit to the Company in cash an amount sufficient to satisfy any
federal, state and local withholding tax requirements related thereto. With the approval of the Administrator, in its sole discretion, a Participant may satisfy the foregoing requirement by electing to have the Company withhold from delivery Shares
having a value equal to the amount of tax to be withheld. Such Shares shall be valued at their Fair Market Value on the date as of which the amount of tax to be withheld is determined. Fractional share amounts shall be settled in cash. Such a
withholding election may be made with respect to all or any portion of the Shares to be delivered pursuant to an Award. All elections by a Participant to have Shares withheld for these purposes shall be made in such form and under such conditions as
the Administrator may deem necessary or advisable. The Company shall not be required to issue any Shares under the Plan until such tax obligations are satisfied.
21.
Notification of Election Under Section 83(b) of The Code
.
If any Participant shall, in connection
with the acquisition of Shares under the Plan, make the election permitted under Section 83(b) of the Code (i.e., an election to include in gross income in the year of transfer the amounts specified in Section 83(b)), such Participant
shall notify the Company of such election within ten (10) days of filing notice of the election with the Internal Revenue Service, in addition to any filing and notification required pursuant to regulations issued under the authority of Code
Section 83(b).
22.
Escrow
. Each share of Restricted Stock issued pursuant to the terms of
the Plan which has not vested shall be held in escrow pursuant to the terms of the Award Agreement. The Company may retain the certificates representing the Restricted Stock in the Companys possession until such time as all conditions and/or
restrictions applicable to such Shares have been satisfied.
23.
Shareholder Approval
.
The Plan
shall be subject to, and shall become effective upon, approval by the shareholders of the Company, which shall be obtained within twelve (12) months after the date the Plan is adopted by the Board. Such shareholder approval shall be obtained in
the manner and to the degree required under Applicable Laws. The Plan shall continue in effect for a term of ten (10) years from its effective date unless terminated earlier under Section 24 of the Plan.
EXB-12
24.
Amendment and Termination of the Plan
.
(a)
Amendment and Termination
. The Board may at any time amend, alter, suspend or terminate the
Plan.
(b)
Shareholder Approval
. The Company shall obtain shareholder approval of any
Plan amendment to the extent necessary and desirable to comply with Applicable Laws.
(c)
Effect of Amendment or Termination
. No amendment, alteration, suspension or termination of the Plan shall impair the rights of any Participant, unless mutually agreed otherwise between the Participant and the Administrator, which agreement
must be in writing and signed by the Participant and the Company. Termination of the Plan shall not affect the Administrators ability to exercise the powers granted to it hereunder with respect to Options granted under the Plan prior to the
date of such termination.
EXB-
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Mark this box with an X if you
have made
changes to your name or address
details above.
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Annual Meeting Proxy Card
A Election of Class I Directors
The Board of Directors recommends a vote
FOR
the listed nominees.
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For
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Withhold
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For
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Withhold
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01 Carl J. Aschinger, Jr.
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02 Benjamin Brussell
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For
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Withhold
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03 Hugh C. Cathey
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B Amendment to Equity Incentive Plan
The Board of Directors recommends a vote
FOR
the
following proposal:
2.
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To adopt an amendment to the Pinnacle Data Systems, Inc. 2005 Equity Incentive Plan to include non-employee directors as eligible recipients of
grants under the Plan.
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For
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Against
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Abstain
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IN THEIR DISCRETION, THE PROXIES ARE AUTHORIZED TO VOTE UPON SUCH OTHER MATTERS AS MAY PROPERLY
COME BEFORE THE MEETING OR ANY ADJOURNMENTS THEREOF.
C Non-Voting Items
Change of Address Please print new address below.
D Authorized Signatures - Sign Here -
This section must be completed for your instructions to be executed.
NOTE: Please sign your name(s) EXACTLY as your
name(s) appear(s) on this proxy. All joint holders must sign. When signing as attorney, trustee, executor, administrator, guardian or corporate officer, please provide FULL title as such.
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Signature 1 - Please keep signature within the box
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Signature 2 -Please keep signature within the box
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Date (mm/dd/yyyy)
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Proxy PINNACLE DATA SYSTEMS, INC.
2011 ANNUAL MEETING
This Proxy is Solicited on Behalf of the Board of Directors
The undersigned hereby appoints John D. Bair, with full power of substitution, proxy to vote and act with respect to all common shares, without par value (the Shares), of Pinnacle Data
Systems, Inc., an Ohio corporation (the Company), which the undersigned is entitled to vote at the Annual Meeting of Shareholders to be held at the Companys headquarters located at 6600 Port Road, Groveport, Ohio 43125 on Monday,
May 9, 2011, at 9:00 a.m., local time, and at any and all adjournments thereof, with all the powers the undersigned would possess if present in person, on the proposals listed on the reverse side and any other matters that may properly come
before the Annual Meeting.
The shares represented by this Proxy will be voted upon the Election of Directors listed on the
reverse side in accordance with the instructions given by the undersigned, but if no instructions are given, this Proxy will be voted to elect all directors as set forth in Item 1 on the reverse and in the discretion of the proxy, on any other
matters which may properly come before the Annual Meeting or any adjournments thereof.
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