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OMB APPROVAL
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OMB Number:
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3235-0059
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Expires:
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January 31, 2008
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UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No. )
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Filed by the Registrant
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Filed by a Party other than the Registrant
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Check the appropriate box:
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Preliminary Proxy Statement
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Confidential, for Use of the Commission Only (as permitted by
Rule 14a-6(e)(2))
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x
Definitive Proxy Statement
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Definitive Additional Materials
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Soliciting Material Pursuant to §240.14a-12
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ROCHESTER MEDICAL CORPORATION
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy
Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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x
No fee required.
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o
Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and
0-11.
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1) Title of each class of securities to which transaction applies:
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2) Aggregate number of securities to which transaction applies:
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3) Per unit price or other underlying value of transaction computed
pursuant to Exchange Act Rule 0-11 (set forth the amount on which the
filing fee is calculated and state how it was determined):
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4) Proposed maximum aggregate value of transaction:
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o
Fee paid previously with preliminary materials.
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Check box if any part of the fee is offset as provided by Exchange Act
Rule 0-11(a)(2) and identify the filing for which the offsetting fee
was paid previously. Identify the previous filing by registration
statement number, or the Form or Schedule and the date of its filing.
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1) Amount Previously Paid:
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2) Form, Schedule or Registration Statement No.:
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SEC 1913 (02-02)
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Persons who are to respond to the collection of information
contained in this form are not required to respond unless the form displays a currently valid
OMB control number.
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ROCHESTER
MEDICAL CORPORATION
One Rochester Medical
Drive
Stewartville, Minnesota
55976
Telephone
(507) 533-9600
December 19, 2008
Dear Shareholders:
You are cordially invited to join us for our 2009 Annual Meeting
of Shareholders, which will be held on Tuesday, February 3,
2009, at 3:30 p.m. (Central Standard Time) in the Symphony
Room, Minneapolis Hilton and Towers Hotel, 1001 Marquette
Avenue, Minneapolis, Minnesota 55403. Holders of record of our
common stock as of December 12, 2008, are entitled to
notice of and to vote at the annual meeting.
The Notice of Annual Meeting of Shareholders and the proxy
statement that follow describe the business to be conducted at
the annual meeting.
Your vote is important, and we hope you will be able to attend
the annual meeting. Whether or not you attend the meeting, we
encourage you to vote your shares promptly to ensure that they
are represented at the annual meeting. You may submit your proxy
vote by telephone or Internet as described in the following
materials or by completing and signing the enclosed proxy card
and returning it in the envelope provided. If you decide to
attend the annual meeting and wish to change your proxy vote,
you may do so automatically by voting in person at the annual
meeting.
We look forward to seeing you at the annual meeting.
Sincerely,
Anthony J. Conway
Chairman of the Board, Chief Executive Officer
and President
ROCHESTER
MEDICAL CORPORATION
NOTICE
OF ANNUAL MEETING OF SHAREHOLDERS
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Date and Time:
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Tuesday, February 3, 2009 at 3:30 p.m., Central
Standard Time
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Place:
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Minneapolis Hilton and Towers Hotel
Symphony Room
1001 Marquette Avenue
Minneapolis, Minnesota 55403
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Items of Business:
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1. To elect five directors to serve until the next Annual
Meeting of Shareholders.
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2. To act upon any other business that may properly come
before the Annual Meeting of Shareholders and any adjournment
thereof.
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Record Date and Voting of
Securities:
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Our common stock, without par value, is our only authorized
voting security. Only holders of our common stock whose names
appear of record on our books on December 12, 2008, are
entitled to receive notice of, and to vote at, the annual
meeting. At the close of business on December 12, 2008, a
total of 12,009,920 shares of common stock were
outstanding, each entitled to one vote. The holders of a
majority of the common stock entitled to vote shall constitute a
quorum for the transaction of business at the annual meeting. If
such quorum shall not be present or represented at the annual
meeting, the shareholders present or represented at the annual
meeting may adjourn the meeting from time to time without notice
other than announcement at the meeting until a quorum shall be
present or represented. Holders of common stock do not have
cumulative voting rights.
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Voting by Proxy:
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The persons named as proxies in the enclosed form of proxy will
vote the common stock according to the instructions given
therein or, if no instruction is given, then in favor of all
nominations. A person giving a proxy may revoke it before it is
exercised by delivering to our Corporate Secretary a written
notice terminating the proxys authority or by duly
executing a proxy bearing a later date. A shareholder who
attends the annual meeting need not revoke his or her proxy and
vote in person unless he or she wishes to do so.
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By Order of the Board of Directors,
David A. Jonas
Chief Financial Officer, Treasurer and Secretary
December 19, 2008
PROXY
STATEMENT
TABLE OF
CONTENTS
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ii
PROXY STATEMENT
2009 ANNUAL MEETING OF
SHAREHOLDERS
TO BE HELD ON FEBRUARY 3,
2009
The Board of Directors of Rochester Medical Corporation is
soliciting proxies for use at the Annual Meeting of Shareholders
to be held on February 3, 2009, and at any adjournment of
the meeting. This proxy statement and the enclosed proxy card
are first being mailed or given to shareholders on or about
December 19, 2008.
QUESTIONS
AND ANSWERS ABOUT THE ANNUAL MEETING AND VOTING
What is
the purpose of the annual meeting?
At our annual meeting, shareholders will act upon the matters
outlined in the Notice of Annual Meeting of Shareholders,
including the election of five directors. Also, management will
report on our performance during the last fiscal year and, once
the business of the annual meeting is concluded, respond to
questions from shareholders, as time permits.
Who is
entitled to vote at the annual meeting?
The Board of Directors has set December 12, 2008, as the
record date for the annual meeting. If you were a shareholder of
record at the close of business on December 12, 2008, you
are entitled to vote at the annual meeting.
As of the record date, 12,009,920 shares of our common
stock were issued and outstanding and, therefore, eligible to
vote at the annual meeting.
What are
my voting rights?
Holders of our common stock are entitled to one vote per share.
Therefore, a total of 12,009,920 votes are entitled to be cast
at the annual meeting. There is no cumulative voting.
How many
shares must be present to hold the annual meeting?
In accordance with our bylaws, shares equal to a majority of all
of the shares of the outstanding common stock entitled to vote
as of the record date must be present at the annual meeting in
order to hold the meeting and conduct business. This is called a
quorum. Your shares are counted as present at the annual meeting
if:
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you are present and vote in person at the meeting; or
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you have properly and timely submitted a proxy by mail,
telephone or Internet.
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If a quorum is not present or represented at the annual meeting,
the shareholders and proxies entitled to vote will have the
power to adjourn the annual meeting, without notice other than
an announcement at that time, until a quorum is present or
represented.
What is a
proxy?
It is your designation of another person to vote stock you own.
That other person is called a proxy. If you designate someone as
your proxy in a written document, that document also is called a
proxy or a proxy card. When
you designate a proxy, you also may direct the proxy how to vote
your shares. Two of our executive officers have been designated
as proxies for our annual meeting. These executive officers are
Anthony J. Conway and David A. Jonas.
How do I
submit my proxy?
If you are a shareholder of record as of the record date, you
can give a proxy to be voted at the annual meeting in any of the
following way
s
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over the telephone by calling a toll-free number;
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electronically, using the Internet; or
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by completing, signing and mailing the enclosed proxy card.
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The telephone and Internet procedures have been set up for your
convenience. We encourage you to save corporate expense by
submitting your vote by telephone or Internet. The procedures
have been designed to authenticate your identity, to allow you
to give voting instructions, and to confirm that those
instructions have been recorded properly. If you are a
shareholder of record and you would like to submit your proxy by
telephone or Internet, please refer to the specific instructions
provided on the enclosed proxy card. If you wish to submit your
proxy by mail, please return your signed proxy card to us before
the annual meeting.
If you hold your shares in street name, you must
vote your shares in the manner prescribed by your broker or
other nominee. Your broker or other nominee has enclosed or
otherwise provided a voting instruction card for you to use in
directing the broker or nominee how to vote your shares, and
telephone and Internet voting is also encouraged for
shareholders who hold their shares in street name.
If you are the beneficial owner, submitting your proxy will not
affect your right to vote in person if you decide to attend the
annual meeting. See
Can I vote my shares in person at
the annual meeting?
below.
What is
the difference between a shareholder of record and a
street name holder?
If your shares are registered directly in your name, you are
considered the shareholder of record with respect to those
shares.
If your shares are held in a stock brokerage account or by a
bank, trust or other nominee, then the broker, bank, trust or
other nominee is considered to be the shareholder of record with
respect to those shares. However, you still are considered the
beneficial owner of those shares, and your shares are said to be
held in street name. Street name holders generally
cannot vote their shares directly and must instead instruct the
broker, bank, trust or other nominee how to vote their shares
using the method described above.
What does
it mean if I receive more than one set of proxy
materials?
If you receive more than one set of proxy materials or multiple
control numbers for use in submitting your proxy, it means that
you hold shares registered in more than one account. To ensure
that all of your shares are voted, please sign and return each
proxy card or voting instruction card you receive or, if you
submit your proxy vote by telephone or Internet, vote once for
each proxy card or control number you receive.
2
Can I
vote my shares in person at the annual meeting?
If you are a shareholder of record, you may vote your shares in
person at the annual meeting by completing a ballot at the
meeting. Even if you currently plan to attend the annual
meeting, we recommend that you also submit your proxy as
described above in advance of the annual meeting so that your
vote will be counted if you later decide not to attend the
meeting. If you submit your vote by proxy and later decide to
vote in person at the annual meeting, the vote you submit at the
annual meeting will override your proxy vote.
If you are a street name holder, you may vote your shares in
person at the annual meeting only if you obtain and bring to the
annual meeting a signed letter or other form of proxy from your
broker, bank, trust or other nominee giving you the right to
vote the shares at the meeting.
What vote
is required for a proposal to be approved?
Under Minnesota law, directors are elected by the affirmative
vote of a plurality of the votes cast at the annual meeting.
This means that since the shareholders will be electing five
directors, the five director nominees receiving the highest
number of votes will be elected.
Each other matter that may be acted upon at the meeting will be
determined by the affirmative vote of the holders of a majority
of the shares of our common stock present in person or by proxy
at the meeting and entitled to vote.
How are
votes counted?
You may either vote FOR or WITHHOLD
authority to vote for each nominee for the Board of Directors.
You may vote FOR, AGAINST or
ABSTAIN on other proposals.
If you properly submit your proxy but withhold authority to vote
for one or more director nominees or abstain from voting on one
or more other proposals, your shares will be counted as present
at the annual meeting for the purpose of determining a quorum.
Your shares also will be counted as present at the annual
meeting for the purpose of calculating the vote on the
particular matter with respect to which you abstained from
voting or withheld authority to vote. If you abstain from voting
on a proposal, your abstention has the same effect as a vote
against that proposal.
If you are a street name holder and fail to instruct the
shareholder of record how you want to vote your shares on a
particular matter, those shares are considered to be
uninstructed. New York Stock Exchange rules
determine the circumstances under which member brokers of the
New York Stock Exchange may exercise discretion to vote
uninstructed shares held by them on behalf of their
clients who are street name holders. With respect to the
proposal to elect directors, the rules permit member brokers to
exercise voting discretion as to the uninstructed shares. If the
broker, bank or other nominee is not permitted to exercise
discretion, the uninstructed shares will be referred to as a
broker non-vote.
How does
the Board recommend that I vote?
You will vote on the following management proposal:
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Election of five directors: Anthony J. Conway, Darnell L. Boehm,
David A. Jonas, Roger W. Schnobrich and Benson Smith.
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The Board of Directors recommends that you vote
FOR
the
election of each of these nominees to the Board of Directors.
3
What if I
do not specify how I want my shares voted?
If you submit a signed proxy card or submit your proxy by
telephone and do not specify how you want to vote your shares,
the proxies will vote your shares
FOR
the election of all
of the nominees for director.
See also,
How are votes counted?
regarding
broker non-votes.
Can I
change my vote after submitting my proxy?
Yes. You may revoke your proxy and change your vote at any time
before your proxy is voted at the annual meeting. If you are a
shareholder of record, you may revoke your proxy and change your
vote by delivering to our Corporate Secretary a written notice
terminating the proxys authority, by duly executing a
proxy bearing a later date, or by voting in person at the
meeting. A shareholder who attends the annual meeting need not
revoke his or her proxy and vote in person unless he or she
wishes to do so.
How will
the proxies vote on any other business brought up at the annual
meeting?
By submitting your proxy, you authorize the proxies to use their
judgment to determine how to vote on any other matter brought
before the annual meeting. We do not know of any other business
to be considered at the annual meeting.
The proxies authority to vote according to their judgment
applies only to shares you own as the shareholder of record.
Who will
count the vote?
Representatives of Wells Fargo Shareowner Services, our transfer
agent, will tabulate votes and act as independent inspectors of
election.
Where and
when will I be able to find the results of the voting?
Preliminary results will be announced at the annual meeting. We
will publish the final results in our quarterly report on
Form 10-Q
for the quarter ending March 31, 2009 to be filed with the
Securities and Exchange Commission.
Who pays
for the cost of proxy preparation and solicitation?
We will pay for the cost of solicitation of proxies. Proxies are
being solicited primarily by mail, but, in addition, directors,
officers and regular employees of the company, who will receive
no extra compensation for their services, may solicit proxies
personally, by telephone or by special letter. So far as our
management is aware, only matters described in this proxy
statement will be acted upon at the annual meeting. If another
matter requiring a vote of shareholders properly comes before
the annual meeting, the persons named as proxies in the enclosed
proxy form will vote on such matter according to their judgment.
Can I
receive future proxy statements and annual reports
electronically instead of receiving paper copies through the
mail?
If your shares are held in street name, please contact your
broker, bank, trust or other nominee and ask about the
availability of electronic delivery.
4
What are
the deadlines for submitting shareholder proposals for the 2010
Annual Meeting of Shareholders?
In order for a shareholder proposal to be considered for
inclusion in our proxy statement for the 2010 Annual Meeting of
Shareholders, the written proposal must be received at our
principal executive offices at One Rochester Medical Drive,
Stewartville, Minnesota 55976, Attention: Corporate Secretary,
on or before August 21, 2009. The proposal must comply with
Securities and Exchange Commission regulations regarding the
inclusion of shareholder proposals in company-sponsored proxy
materials.
Our bylaws provide that a shareholder may present a proposal at
the 2010 Annual Meeting of Shareholders that is not included in
the proxy statement if proper written notice is received by our
Corporate Secretary at our principal executive offices by the
close of business on August 21, 2009. The proposal must
contain the specific information required by our bylaws. You may
obtain a copy of the bylaws by writing to our Corporate
Secretary at the address stated above.
How can I
communicate with Rochester Medical Corporations Board of
Directors?
Shareholders may communicate with our Board of Directors by
sending a letter addressed to the Board of Directors, all
independent directors or specified individual directors to:
Rochester Medical Corporation,
c/o Corporate
Secretary, One Rochester Medical Drive, Stewartville, Minnesota
55976. All communications will be compiled by the Corporate
Secretary and submitted to the Board of Directors or the
specified directors on a periodic basis.
5
SECURITY
OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT
The following table shows the beneficial ownership of our common
stock by each person or group who beneficially owned five
percent or more of our common stock, each of our directors, each
of the executive officers named in the Summary Compensation
Table in this proxy statement and our directors and executive
officers as a group, as of December 12, 2008. Percentage
ownership calculations for beneficial ownership are based on
12,009,920 shares outstanding as of December 12, 2008.
Unless otherwise noted, the shareholders listed in the table
have sole voting and investment power with respect to the shares
of common stock owned by them, and their address is
c/o One
Rochester Medical Drive, Stewartville, Minnesota 55976.
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Amount and Nature
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Name of Beneficial Owner
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of Beneficial Ownership(1)
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Percent of Class
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Anthony J. Conway
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1,112,334
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(2)(3)(4)
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9.1
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Peter R. Conway
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771,208
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(3)(5)
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6.4
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Townsend Group Investments, Inc.
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716,104
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(6)
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6.1
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Philip J. Conway
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569,743
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(2)(3)(7)
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4.7
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David A. Jonas
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215,500
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(2)(8)
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1.8
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Roger W. Schnobrich
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119,000
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(9)
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1.0
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Benson Smith
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116,000
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(10)
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*
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Martyn R. Sholtis
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102,000
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(2)(11)
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*
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Dara Lynn Horner
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80,900
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(2)(12)
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Darnell L. Boehm
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64,000
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(13)
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*
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All directors and executive officers as a group (9 persons)
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3,150,685
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(14)
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24.0
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*
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The percentage of shares of common stock beneficially owned does
not exceed one percent of the outstanding shares of common stock.
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(1)
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Beneficial ownership is determined in accordance with rules of
the Securities and Exchange Commission, and includes general
voting power and/or investment power with respect to securities.
Shares of common stock subject to options or warrants currently
exercisable or exercisable within 60 days of
December 12, 2008 are deemed to be outstanding for the
purpose of computing the percentage of the person holding such
options or warrants, but are not deemed outstanding for
computing the percentage of any other person.
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(2)
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The address of each of our executive officers is One Rochester
Medical Drive, Stewartville, Minnesota 55976.
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(3)
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Messrs. Anthony J. Conway, Peter R. Conway and Philip J.
Conway are brothers.
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(4)
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Includes 254,500 shares issuable upon exercise of currently
outstanding options. Also includes 63,755 shares held by
his wife.
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(5)
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Includes 108,000 shares issuable upon exercise of currently
outstanding options. Also includes 40,000 shares held by
his wife. Mr. Peter R. Conways address is Route 1,
Box 1575, Chatfield, Minnesota 55923.
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(6)
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We have relied upon information supplied by Townsend Group
Investments, Inc. (Townsend) in a
Schedule 13G/A filed by Townsend with the SEC on
January 31, 2008, reporting beneficial ownership data as of
December 31, 2007. As of that date, Townsend held sole
voting and investment power with respect to 88,400 shares
of common stock, and shared voting and investment power with
respect to 627,704 shares of common stock. The address for
Townsend is 22601 Pacific Coast Highway, Suite 200, Malibu,
CA 90265.
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(7)
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Includes 166,000 shares issuable upon exercise of currently
outstanding options. Also includes 9,600 shares held in an
IRA for the benefit of Mr. Philip J. Conways wife, as
to which he disclaims beneficial ownership.
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(8)
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Includes 194,000 shares issuable upon exercise of currently
outstanding options.
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6
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(9)
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Includes 94,000 shares issuable upon exercise of currently
outstanding options. Also includes 24,000 shares held in an
IRA for the benefit of Mr. Schnobrich.
Mr. Schnobrichs address is 530 Waycliffe North,
Wayzata, Minnesota 55391.
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(10)
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Includes 116,000 shares issuable upon exercise of currently
outstanding options. Mr. Smiths address is
228 Southern Hill Drive, Duluth, Georgia 30097.
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(11)
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Includes 82,000 shares issuable upon exercise of currently
outstanding options.
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(12)
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Includes 80,000 shares issuable upon exercise of currently
outstanding options.
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(13)
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Includes 50,000 shares issuable upon exercise of currently
outstanding options. Mr. Boehms address is
19330 Bardsley Place, Monument, Colorado 80132.
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(14)
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Includes 1,144,500 shares issuable upon exercise of
currently outstanding options.
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SECTION 16(a)
BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Securities Exchange Act of 1934
requires our executive officers and directors to file initial
reports of ownership and reports of changes in ownership of our
securities with the Securities and Exchange Commission.
Executive officers and directors are required to furnish us with
copies of these reports. Based solely on a review of the
Section 16(a) reports furnished to us with respect to the
fiscal year ended September 30, 2008 and written
representations from the executive officers and directors, we
believe that all Section 16(a) filing requirements
applicable to our executive officers and directors during the
fiscal year ended September 30, 2008 were satisfied, with
the exception of Mr. Sholtis who filed one late Form 4
report with respect to a stock option exercise and subsequent
sale of shares.
PROPOSAL 1
ELECTION
OF DIRECTORS
The Board of Directors of Rochester Medical Corporation is
comprised of five directors who are elected to serve until the
next regular meeting of the shareholders and until each such
directors successor has been duly elected and qualified,
or until the earlier death, resignation, removal or
disqualification of such director. In August 2008, Peter R.
Conway resigned from the Board of Directors to focus more fully
on other business ventures. In November 2008, upon the
recommendation of the Nominating Committee of the Board of
Directors, David A. Jonas was elected to fill the vacancy on the
Board.
Following the recommendation of the Nominating Committee, the
Board of Directors has nominated the five persons named below
for re-election to the Board of Directors at the 2009 Annual
Meeting of Shareholders. It is intended that the persons named
as proxies in the enclosed form of proxy will vote the proxies
received by them for the election of the nominees named in the
table below as directors except as specifically directed
otherwise. Each nominee has indicated a willingness to serve,
but in case any nominee is not a candidate at the meeting, for
reasons not now known to us, the proxies named in the enclosed
form of proxy may vote for a substitute nominee in their
discretion. Information regarding these nominees is set forth in
the table below.
7
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Director
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Name
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Age
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Since
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Position
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Anthony J. Conway
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64
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1988
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Chairman of the Board, Chief Executive Officer and President
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Darnell L. Boehm
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60
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1995
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Director
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David A. Jonas
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44
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2008
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Director, Chief Financial Officer, Treasurer and Secretary
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Roger W. Schnobrich
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78
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1995
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Director
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Benson Smith
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61
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2001
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Director
|
Under Minnesota law, directors are elected by the affirmative
vote of a plurality of the votes cast at the annual meeting. The
five director nominees receiving the highest number of votes
will be elected.
The Board of Directors recommends a vote FOR election of the
nominated directors. Proxies will be voted FOR the election of
the nominees unless otherwise specified.
The nominees for election as directors have provided the
following information about themselves.
Anthony J. Conway
, age 64, a founder of Rochester
Medical, has served as Chairman of the Board,
Chief Executive Officer and President of Rochester Medical
since May 1988, and was our Secretary until November 2008 and
our Treasurer until September 1997. In addition to his duties as
Chief Executive Officer and President, Mr. Conway actively
contributes to our research and development and design
activities. From 1979 to March 1988, he was President, Secretary
and Treasurer of Arcon Corporation (Arcon), a
company that he
co-founded
in 1979 to develop, manufacture and sell latex-based male
external catheters and related medical devices. Prior to
founding Arcon, Mr. Conway worked for twelve years for
International Business Machines Corporation in various research
and development capacities. Mr. Conway is one of the named
inventors on numerous patent applications that have been
assigned to Rochester Medical, of which to date 20 have resulted
in issued United States patents and 32 have resulted in issued
foreign patents.
Darnell L. Boehm
, age 60, has served as a Director
of Rochester Medical since October 1995. Since 1986,
Mr. Boehm has served as a Director of Aetrium, Inc.
(Aetrium), a manufacturer of electromechanical
equipment for handling and testing semiconductors, and also
serves on its Audit Committee and Compensation Committee. From
1986 to 2000, Mr. Boehm also served as the Chief Financial
Officer and Secretary of Aetrium. From August 1999 to January
2002, Mr. Boehm served as a Director of ALPNET, Inc., a
supplier of multilingual information services including language
translation, product localization and other services. He is also
the principal of Darnell L. Boehm & Associates, a
management consulting firm.
David A. Jonas
, age 44, has served as a Director of
Rochester Medical since November 2008, filling the vacancy left
by Peter R. Conway. Mr. Jonas has served as our Treasurer
since November 2000, as our Chief Financial Officer since
May 2001, and as our Secretary since November 2008. From
June 1, 1998 until May 2001, Mr. Jonas served as our
Controller. From August 1999 until October 2001, Mr. Jonas
served as our Director of Operations and had principal
responsibility for our operational activities. Since November
2000, Mr. Jonas has had principal responsibility for our
financial activities. Prior to joining us, Mr. Jonas was
employed in various financial, financial management and
operational management positions with Polaris Industries, Inc.
from January 1989 to June 1998. Mr. Jonas holds a Bachelor
of Science degree in Accounting from the University of Minnesota
and is a certified public accountant currently under a
non-active status.
Roger W. Schnobrich
, age 78, has served as a
Director of Rochester Medical since October 1995. Since
September 2004, Mr. Schnobrich has served as a principal of
Waynorth, Inc., a business consulting company.
Mr. Schnobrich served as a partner and then of counsel with
the law firm of Hinshaw & Culbertson from 1997 to
8
September 2004. Prior to joining Hinshaw & Culbertson,
Mr. Schnobrich was a partner in the law firm of Popham,
Haik, Schnobrich and Kaufman Ltd. for more than five years.
Benson Smith
, age 61, has served as a Director of
Rochester Medical since May 2001. Mr. Smith is the founding
partner of BFS and Associates LLC, a company that provides sales
organization consulting and training. From April 2000 to 2006,
Mr. Smith was a lecturer for the Gallup organization. Prior
to joining the Gallup organization, Mr. Smith worked for
several years with C.R. Bard, Inc. (C.R. Bard), a company
specializing in medical devices, serving most recently as
President and Chief Operating Officer. In 1991, Mr. Smith
was elected to the position of Group Vice President, responsible
for C.R. Bards urological product group. He was promoted
to the position of Executive Vice President in 1993 and became a
member of C.R. Bards Board of Directors in 1994. Shortly
thereafter, Mr. Smith was promoted to the position of
President and Chief Operating Officer. Mr. Smith is also a
Director for ZOLL Medical Corporation, a publicly held medical
technology and software company, and Teleflex Incorporated, a
publicly held company that designs, manufactures and distributes
specialty-engineered products.
CORPORATE
GOVERNANCE
Director
Independence
Our Board of Directors reviews at least annually the
independence of each director. During these reviews, our Board
of Directors considers transactions and relationships between
each director (and his immediate family and affiliates) and our
company and its management to determine whether any such
transactions or relationships are inconsistent with a
determination that the director was independent. This review is
based primarily on responses of the directors to questions in a
directors and officers questionnaire regarding
employment, business, familial, compensation and other
relationships with Rochester Medical and our management. In
November 2008, our Board of Directors determined that no
transactions or relationships existed that would disqualify any
of our directors under Nasdaq Stock Market rules or require
disclosure under Securities Exchange Commission rules, with the
exception of Anthony J. Conway, our President and Chief
Executive Officer, and David A. Jonas, our Chief Financial
Officer, because of their employment relationship with Rochester
Medical. Based upon that finding, the Board determined that
Messrs. Boehm, Schnobrich and Smith are
independent. Each of our Audit, Nominating and
Compensation Committees is comprised only of independent
directors.
Director
Qualifications and Selection Process
The Nominating Committee of the Board of Directors determines
the required selection criteria and qualifications of director
nominees based upon the needs of the company at the time
nominees are considered. Directors should possess the highest
personal and professional ethics, integrity and values, and be
committed to representing the long-term interests of our
shareholders. In evaluating a candidate for nomination as a
director of Rochester Medical, the Nominating Committee will
consider criteria including business and financial expertise;
geography; experience as a director of a public company; gender
and ethnic diversity on the Board; and general criteria such as
ethical standards, independent thought, practical wisdom and
mature judgment. The Nominating Committee will consider these
criteria for nominees identified by the Nominating Committee, by
shareholders, or through some other source.
These general criteria are subject to modification and the
Nominating Committee shall be able, in the exercise of its
discretion, to deviate from these general criteria from time to
time, as the Nominating Committee may deem appropriate or as
required by applicable laws and regulations.
The Nominating Committee will consider qualified candidates for
possible nomination that are submitted by our shareholders.
Shareholders wishing to make such a submission may do so by
sending the following information
9
to the Nominating Committee
c/o Corporate
Secretary at One Rochester Medical Drive, Stewartville,
Minnesota 55976: (1) name of the candidate and a brief
biographical sketch and resume; (2) contact information for
the candidate and a document evidencing the candidates
willingness to serve as a director if elected; and (3) a
signed statement as to the submitting shareholders current
status as a shareholder and the number of shares currently held.
The Nominating Committee makes a preliminary assessment of each
proposed nominee based upon the resume and biographical
information, an indication of the individuals willingness
to serve and other background information. This information is
evaluated against the criteria set forth above and our specific
needs at that time. Based upon a preliminary assessment of the
candidate(s), those who appear best suited to meet our needs may
be invited to participate in a series of interviews, which are
used as a further means of evaluating potential candidates. On
the basis of information learned during this process, the
Nominating Committee determines which nominee(s) to recommend to
the Board to submit for election at the next annual meeting. The
Nominating Committee uses the same process for evaluating all
nominees, regardless of the original source of the nomination.
No candidates for director nominations were submitted to the
Nominating Committee by any shareholder in connection with the
2009 Annual Meeting of Shareholders.
Board
Meetings and Committees
The Board of Directors conducts its business through meetings of
the Board and the following standing committees: Audit,
Nominating and Compensation. Each of the standing committees has
adopted and operates under a written charter. These charters can
be found on the Corporate Governance section of the Investor
Relations page on our website at
www.rocm.com
.
Shareholders may request a free printed copy of any of these
charters by contacting our Corporate Secretary at Rochester
Medical Corporation, One Rochester Medical Drive, Stewartville,
Minnesota 55976. Each of the standing committees has the
authority to engage outside experts, advisors and counsel to the
extent it considers appropriate to assist the committee in its
work.
During the fiscal year ended September 30, 2008, the Board
of Directors met formally on one occasion, and conducted its
business through eight committee meetings. Except for
Mr. Peter Conway, no director attended fewer than 75% of
all board and committee meetings during the fiscal year ended
September 30, 2008. Members of the Board and its committees
also consulted informally with management from time to time and
acted at various times by written consent without a meeting
during fiscal 2008.
The following table reflects the current membership of each
Board committee.
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Committee Membership
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Name
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Audit
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Nominating
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Compensation
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Anthony J. Conway
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Darnell L. Boehm
|
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Chair
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ü
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ü
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David A. Jonas
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Roger W. Schnobrich
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ü
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ü
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Chair
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Benson Smith
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ü
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Chair
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ü
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Audit
Committee
The Audit Committee is responsible for assisting the Board of
Directors in monitoring the quality and integrity of our
financial statements, our internal controls, our compliance with
legal and regulatory requirements and the qualifications,
performance and independence of our independent accountants. The
Audit Committee has sole authority to approve, retain and
terminate our independent accountants and is directly
responsible for the compensation and oversight of the work of
our independent accountants. The Audit Committee reviews and
10
discusses with management and our independent accountants the
annual audited and quarterly financial statements (including the
disclosures under Managements Discussion and
Analysis of Financial Condition and Results of
Operations), reviews the integrity of the financial
reporting processes, both internal and external, reviews the
qualifications, performance and independence of our independent
accountants, and prepares the Audit Committee Report included in
our annual proxy statement in accordance with the rules and
regulations of the Securities and Exchange Commission. The Audit
Committee has also established procedures for the receipt,
retention, response to and treatment of complaints regarding
accounting, internal controls or audit matters.
All of the Audit Committee members meet the existing
independence and experience requirements of the Nasdaq Stock
Market and the Securities and Exchange Commission. Our Board of
Directors has identified Mr. Boehm as an audit committee
financial expert under the rules of the Securities and Exchange
Commission. The Audit Committee met five times during the fiscal
year ended September 30, 2008. The Audit Committee has
engaged Grant Thornton LLP as our independent accountants for
fiscal year 2009.
Nominating
Committee
The Nominating Committee is responsible for assisting the Board
by identifying individuals qualified to become Board members and
recommending to the Board the nominees for election as directors
at the next annual meeting of shareholders. The Nominating
Committee also periodically reviews the structure and membership
of the Board and makes recommendations with respect to the size
and composition of the Board, and develops qualification
criteria for Board members. All of the Nominating Committee
members meet the existing independence requirements of the
Nasdaq Stock Market. The Nominating Committee met once during
the fiscal year ended September 30, 2008.
Compensation
Committee
The Compensation Committee is responsible for assisting the
Board by overseeing the administration of our compensation
programs and reviewing and approving the compensation paid to
our executive officers. The Compensation Committee approves
corporate goals related to the compensation of the Chief
Executive Officer, evaluates the Chief Executive Officers
performance and compensates the Chief Executive Officer based on
this evaluation. The Compensation Committee reviews and
discusses with management the disclosure regarding executive
compensation to be included in our annual proxy statement, and
recommends to the Board inclusion of the Compensation Discussion
and Analysis (CD&A) in our annual proxy
statement.
All of the Compensation Committee members meet the existing
independence requirements of the Nasdaq Stock Market. The
Compensation Committee met two times during the fiscal year
ended September 30, 2008. For further information on the
activities of the Compensation Committee, please refer to the
CD&A on page 13 and the Compensation Committee Report
on page 20.
Attendance
at the Annual Meeting
We encourage, but do not require, our Board members to attend
the annual meeting of shareholders. Three of the five then
current directors attended our 2008 Annual Meeting of
Shareholders.
Code of
Business Conduct and Ethics
We have adopted the Rochester Medical Corporation Code of
Business Conduct and Ethics, which applies to all of our
employees, officers and directors. The Code of Business Conduct
and Ethics includes particular provisions applicable to our
senior financial management, which includes our Chief Executive
Officer, Chief Financial Officer, controller and other employees
performing similar functions. A copy of our Code of Business
Conduct and Ethics is available on the Corporate Governance
section of the Investor Relations page on our website
11
at
www.rocm.com.
We intend to post on our website any
amendment to, or waiver from, a provision of our Code of
Business Conduct and Ethics that applies to any director or
officer, including our principal executive officer, principal
financial officer, principal accounting officer, controller and
other persons performing similar functions, promptly following
the date of such amendment or waiver.
DIRECTOR
COMPENSATION
To determine director compensation, we periodically review
director compensation information for a peer group of comparably
sized publicly traded medical device companies. Compensation for
our directors is designed to result in compensation for our
directors that is competitive with that provided by the peer
group.
Fees for 2008.
For 2008, our non-employee
directors received the following cash payments:
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Fees for attendance at Board and Committee meetings
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$
|
3,000
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Fees for attendance at Board and Committee meetings by telephone
|
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$
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1,000
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No director who is also an employee of Rochester Medical
receives any separate compensation for services as a director.
Non-employee directors can also each receive non-qualified stock
options under our 2001 Stock Incentive Plan. Each grant
typically has the following terms: (1) the exercise price
is equal to the fair market value (as defined in the 2001 Stock
Incentive Plan) of the common stock on the date of grant;
(2) the exercise price is payable upon exercise in cash or
in common stock held at least six months; (3) the term of
the option is 10 years; (4) the option is immediately
exercisable; and (5) the option expires if not exercised
within twelve months (i) after the optionee ceases to serve
as a director or (ii) following the optionees death.
During fiscal 2008, Messrs. Darnell Boehm, Peter R. Conway,
Roger W. Schnobrich and Benson Smith were the only non-employee
directors and therefore the only directors eligible to receive
the compensation described above. On February 6, 2008,
Messrs. Boehm, Schnobrich, Smith and Peter Conway each
received an option to purchase 10,000 shares of common
stock. The stock options vested immediately.
We reimburse all of our non-employee directors for reasonable
travel and other expenses incurred in attending Board of
Directors and committee meetings. Any director who is also one
of our employees receives no additional compensation for serving
as a director.
Director Compensation Table.
The following
table shows the compensation of the members of our Board of
Directors during fiscal year 2008:
DIRECTOR
COMPENSATION
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Fees Earned or
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Option
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Paid in Cash
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Awards
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Total
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Name(1)
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($)
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($)(2)
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($)
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Darnell L. Boehm
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8,000
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69,198
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77,198
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Peter R. Conway(3)
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0
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79,103
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79,103
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Roger W. Schnobrich
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5,000
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69,198
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74,198
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Benson Smith
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6,000
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69,198
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75,198
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(1)
|
|
Anthony J. Conway, our Chairman of the Board, Chief Executive
Officer and President, is not included in this table because he
is an employee of Rochester Medical Corporation and thus
received no compensation for his services as a director. The
compensation he received as an employee of Rochester Medical
Corporation is shown in the Summary Compensation Table.
|
12
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(2)
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The amounts shown in this column are calculated based on
FAS 123R and represent the compensation expense recognized
by Rochester Medical during the fiscal year for financial
statement purposes. Under FAS 123R, a pro rata portion of
the total expense at time of grant is recognized over the
applicable service period generally corresponding with the
vesting schedule of the grant. The initial expense is based on
the fair value of the stock option grants as estimated using the
Black-Scholes option-pricing model. The assumptions used to
arrive at the Black-Scholes value are disclosed in Note 6
to our financial statements included in our Annual Report on
Form 10-K
for the fiscal year ended September 30, 2008.
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The option awards granted in 2008 are as follows:
Mr. Boehm: 10,000 options; Mr. Peter Conway: 10,000
options; Mr. Schnobrich: 10,000 options; and
Mr. Smith: 10,000 options. The directors held options as of
September 30, 2008, as follows:
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Vested
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Unvested
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Name
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Options
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Options
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Mr. Boehm
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50,000
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0
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Mr. Peter Conway
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132,000
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0
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Mr. Schnobrich
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98,000
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0
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Mr. Smith
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116,000
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0
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(3)
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Peter R. Conway resigned from the Board of Directors on
August 15, 2008 to focus more fully on other business
ventures.
|
EXECUTIVE
COMPENSATION
Named
Executive Officers
This section provides information relating to our executive
compensation programs and the compensation paid to or accrued
for our Chief Executive Officer and Chief Financial Officer, and
each of our three other most highly compensated executive
officers during fiscal year 2008 (collectively, our Named
Executive Officers). Our Named Executive officers are
determined in accordance with the rules of the Securities and
Exchange Commission. For fiscal 2008, our Named Executive
Officers include Anthony J. Conway, our Chief Executive Officer
and President; David A. Jonas, our Chief Financial Officer,
Treasurer and Secretary; Martyn R. Sholtis, our Corporate Vice
President; Philip J. Conway, our Vice President, Product
Technologies; and Dara Lynn Horner, our Vice President,
Marketing. On May 16, 2008, we announced that
Ms. Horner is retiring as our Vice President, Marketing; to
support a smooth transition, Ms. Horner has agreed to stay
with Rochester Medical as Marketing Advisor until
February 1, 2009.
Compensation
Discussion and Analysis
Rochester Medical develops, manufactures and markets a broad
line of innovative, technologically enhanced PVC-free and
latex-free urinary continence and urine drainage care products
for the extended care and acute care markets. We participate in
the large U.S. medical device industry, and for
compensation purposes we generally compare ourselves against
other publicly-traded medical device companies with market
capital of $100 million to $250 million. We believe
the overall compensation structure for our company is below the
mid-point for comparably sized publicly-traded medical device
companies.
This Compensation Discussion and Analysis describes the major
elements of our compensation programs for the executive officers
named in the Summary Compensation Table in this proxy statement.
This CD&A also discusses the objectives, philosophy,
process and decisions underlying the compensation of the Named
Executive
13
Officers. The CD&A should be read together with the
executive compensation tables and related footnotes found later
in this proxy statement.
Our Compensation Committee, which is comprised of three
independent, non-employee directors, discharges the
responsibilities of our Board of Directors with respect to all
forms of compensation of our executive officers and oversight of
our compensation plans. The Compensation Committee operates
under a written charter, and has the authority to retain outside
counsel, experts and other advisors as it determines appropriate
to assist it in the performance of its functions.
Compensation
Philosophy
The Compensation Committee believes that compensation paid to
executive officers should be closely aligned with Rochester
Medicals performance on both a short-term and long-term
basis, linked to specific, measurable results intended to create
value for shareholders, and that such compensation should assist
us in attracting and retaining key executives critical to our
long-term success.
In establishing compensation for executive officers, the
following are the Compensation Committees objectives:
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Attract and retain individuals of superior ability and
managerial talent;
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Ensure senior officer compensation is aligned with our corporate
strategies, business objectives and the
long-term
interests of our shareholders;
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Increase the incentive to achieve key strategic and financial
performance measures by linking incentive award opportunities to
the achievement of performance goals in these areas; and
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Enhance the officers incentive to increase our stock price
and maximize shareholder value, as well as promote retention of
key people, by providing a portion of total compensation
opportunities for senior management in the form of direct
ownership in Rochester Medical through stock options
and/or
restricted stock.
|
Our overall compensation program is structured to attract,
motivate and retain highly qualified executive officers by
paying them competitively, consistent with our success and their
contribution to that success. We believe compensation should be
structured to ensure that a significant portion of an
executives compensation opportunity will be directly
related to our performance and other factors that directly and
indirectly influence shareholder value. Accordingly, we set
goals designed to link each Named Executive Officers
compensation to our performance. Consistent with our
performance-based philosophy, we provide a base salary to our
executive officers and include a significant incentive based
component, payable in cash. We do not currently have an annual
performance-based equity plan for our executive officers, but
may make discretionary awards of equity-based compensation to
our Named Executive Officers under our 2001 Stock
Incentive Plan.
Compensation
Determination Process and Components
The Compensation Committee is provided with the primary
authority to determine and approve the compensation paid to our
executive officers. The Compensation Committee reviews the
executive compensation program in connection with our annual
performance review process, which typically concludes in
November of each fiscal year, with changes to base compensation
effective January 1st. We typically set base salary
structures and annual incentive targets after taking into
consideration a peer group of similarly sized and type of
companies in the medical device industry. While this benchmark
data provides a useful point of reference for measurement,
rather
14
than the determinative factor, for executive compensation, we
believe this approach helps us ensure that our compensation cost
structures will allow us to remain competitive in our markets.
From time to time, the Compensation Committee may use outside
compensation consultants to assist it in analyzing our
compensation programs and determining appropriate levels of
compensation and benefits. The decision to retain consultants
and, if so, which consultants to retain, is made solely by the
Compensation Committee.
In general, the Compensation Committee typically begins by
reviewing credible third-party survey information of comparably
sized, publicly-traded medical device companies to benchmark our
competitive position for the three principal components of
executive compensation base salary, annual
incentives and long-term incentives. The Chief Executive Officer
and Chief Financial Officer participate in the Compensation
Committees meetings at the committees request. To
aid the Compensation Committee in making its determination, the
Chief Executive Officer provides recommendations annually to the
Compensation Committee regarding the compensation of all
executive officers, excluding himself. Each member of the
executive management team, in turn, participates in an annual
performance review with the Chief Executive Officer to provide
input about their contributions to our success for the period
being assessed. Management does not participate in the final
determination of the amount or form of executive compensation.
The Compensation Committee evaluated the following in
determining the amount of executive compensation for fiscal 2008:
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Competitive practices and the amounts and nature of compensation
paid to executive officers of similarly sized and type of
companies in the medical device industry; the proportionate
share of compensation related to base salary and incentive cash
compensation categorized by quartiles; and the job
responsibilities of the executive positions included in the
comparable compensation data.
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The Chief Executive Officers recommendations and input to
the Compensation Committee regarding the contribution of each
individual executive officers contribution to our
performance.
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For the compensation of the Chief Executive Officer, the
Compensation Committee also reviewed benchmark data for Chief
Executive Officers of similarly sized and type of companies in
the medical device industry.
|
For fiscal 2008, the Compensation Committee utilized salary data
of similarly sized and type of medical device companies produced
by Equilar and considered actual salary amounts provided in peer
group proxy statements. Our annual review indicated that, in
general, we were providing annual cash compensation below the
median of the companies in the data we reviewed. We believe,
however, the design of base and incentive annual cash
compensation appropriately provides market compensation to our
executive officers.
Based on its analysis, in November 2008 the Committee determined
to proceed with setting fiscal 2008 compensation levels, subject
to further adjustment later in the fiscal year depending upon
the results of an independent consultants report. The
Compensation Committee engaged Towers Perrin, an independent
compensation consultant, during fiscal 2008 to further review
and analyze our overall compensation program and to provide
competitive market data for five executive officer positions:
Chief Executive Officer, Chief Financial Officer, Corporate Vice
President, Vice President, Operations, and Vice President,
Marketing. The Compensation Committee also requested available
data on the prevalence and amount of executive perquisites. In
evaluating the
15
competitiveness of our compensation programs, Towers Perrin
reviewed, and provided to the Compensation Committee, market
data from the following sources:
|
|
|
|
|
Proxy Analysis of Peer Companies.
The
Compensation Committee considered the compensation practices of
a peer group of 26 publicly traded companies as listed below:
|
|
|
|
|
|
Alphatec Holdings Inc.
|
|
Endologix Inc.
|
|
Stereotaxis Inc.
|
AngioDynamics Inc.
|
|
I-Flow Corp.
|
|
Strategic Diagnostics Inc.
|
Aspect Medical Systems Inc.
|
|
IRIS International Inc.
|
|
Synovis Life Technologies Inc.
|
AtriCure Inc.
|
|
Kensey Nash Corp.
|
|
Utah Medical Products Inc.
|
ATRION Corp.
|
|
Micrus Endovascular Corp.
|
|
ViaCell Inc.
|
Cerus Corp.
|
|
Natus Medical Inc.
|
|
Vital Images Inc.
|
Clarient Inc.
|
|
NxStage Medical Inc.
|
|
VNUS Medical Technologies Inc.
|
Cyberonics Inc.
|
|
Orthovita Inc.
|
|
Young Innovations Inc.
|
Cynosure Inc.
|
|
Spectranetics Corp.
|
|
|
|
|
|
|
|
External Surveys.
In analyzing the
competitiveness of our compensation programs, Towers Perrin
reviewed the following three external surveys covering both the
general and medical instruments industry: (1) Watson
Wyatts 2007/2008 Industry Report on Top Management
Compensation (General Industry), (2) Watson Wyatts
2007/2008 Industry Report on Top Management Compensation
(Instruments and Bio-Medical Equipment and Supplies), and
(3) William Mercers 2007 Executive Survey.
|
Rochester Medicals executive positions were matched to
benchmark positions from each survey based on the job
descriptions provided to Towers Perrin by the company. The
survey data was updated to July 1, 2008, using an annual
adjustment factor of 4.0% and were scaled to Rochester
Medicals size of $32 million in revenue.
Following review and discussion of the information provided by
Towers Perrin, the Compensation Committee determined not to make
any changes with respect to executive officer compensation for
fiscal 2008. Given the recent date of the report, the
Compensation Committee intends to make use of the same data for
purposes of its compensation decisions for fiscal 2009.
Base
Salary
Base salaries are designed to provide regular recurring
compensation for the fulfillment of the regular duties and
responsibilities associated with job roles, and are paid in cash
on a semi-monthly basis. The base salaries for our executive
officers generally are established at the beginning of each
fiscal year (but with annual adjustments effective on a calendar
year basis) based on each individuals experience, an
analysis of each individuals performance during the prior
year, market factors including the salary levels of comparable
positions in the medical device industry using credible
third-party survey information, and other publicly available
data of comparable companies. The base salaries for our
executive officers are structured to be market-competitive and
to attract and retain these key employees. An executives
base salary is also determined by reviewing the executives
other compensation to ensure that the executives total
compensation is in line with our overall compensation philosophy.
The Compensation Committee reviews base salaries annually. The
Compensation Committee establishes base salaries for executive
officers (other than the Chief Executive Officer) based upon
prior year performance reviews conducted by the Chief Executive
Officer and his recommendations as presented to the Compensation
Committee for approval or modification, in conjunction with
available market data. Additionally, we may adjust base salaries
as warranted throughout the year for promotions or other changes
in the scope or breadth of an executives role or
responsibilities. The base salary of the Chief Executive Officer
is established by the Compensation Committee after
16
consideration of the Chief Executive Officers performance
for the prior year. As part of its determination, the
Compensation Committee reviews the companys actual
performance during the year, as well as available market data.
The Compensation Committee approved competitive base salary
increases for our Named Executive Officers for fiscal year 2008
as follows:
|
|
|
|
|
|
|
|
|
|
|
|
|
Name
|
|
2007 Base Salary(1)
|
|
|
2008 Base Salary(1)
|
|
|
% Change
|
|
|
Anthony J. Conway
|
|
$
|
238,132
|
|
|
$
|
265,000
|
|
|
|
11.1
|
%
|
David A. Jonas
|
|
$
|
180,000
|
|
|
$
|
200,000
|
|
|
|
11.1
|
%
|
Martyn R. Sholtis
|
|
$
|
178,000
|
|
|
$
|
187,000
|
|
|
|
5.1
|
%
|
Philip C. Conway
|
|
$
|
164,000
|
|
|
$
|
172,000
|
|
|
|
4.9
|
%
|
Dara Lynn Horner
|
|
$
|
157,000
|
|
|
$
|
165,000
|
|
|
|
5.1
|
%
|
(1) Base salary adjustments are effective January 1st of
each year. The amounts listed above are amounts approved by the
Compensation Committee for January through December and will
differ from Base Salary amounts presented in the Summary
Compensation Table, which lists amounts actually earned from
October 1 through September 30.
For fiscal 2008, the Named Executive Officers received base
salary increases generally consistent with increases provided to
other salaried employees of the company. The Compensation
Committee approved an 11.1% increase in base salary for both our
Chief Executive Officer and Chief Financial Officer in
recognition of the companys financial performance in
fiscal 2007, as well as in an effort to bring their base
salaries closer to those of executives in similar positions at
comparable companies. The information provided by the
Committees independent consultant later in the fiscal year
confirmed that the base salary compensation of our Chief
Executive Officer was below market; however, the Committee also
considered the relatively high equity ownership position in
Rochester Medical that Mr. Conway maintains, and
Mr. Conway and the Committee mutually agreed to maintain
the 2008 compensation structure as originally approved.
Annual
Cash Incentives
Rochester Medicals Management Incentive Plan is designed
to provide executive officers with annual incentive compensation
based on the achievement of certain corporate performance
objectives. At the beginning of each year, the objectives are
initially proposed by our Chief Executive Officer. The
objectives are then reviewed, revised and approved by the
Compensation Committee. Target, minimum,
and maximum levels are assigned to each performance
objective to determine payouts. Under the Management Incentive
Plan, there are no guaranteed minimum payouts. In other words,
the minimum level of payout is zero. While the Management
Incentive Plan allows for payouts at less than the target level,
all such payments are made at the sole discretion of the Board
of Directors. The bonuses are reviewed by the Compensation
Committee and, upon the recommendation of the Compensation
Committee, approved by the Board of Directors.
As necessary, the Compensation Committee may modify or re-weight
the objectives during the course of the fiscal year to reflect
changes in the companys business plan. In the event
certain threshold performance levels are exceeded but applicable
target levels are not achieved, the executive officers will earn
proportional awards. Incentive amounts to be paid under the
performance-based programs may be adjusted by the Compensation
Committee to account for unusual events such as extraordinary
transactions, asset dispositions and purchases, and mergers and
acquisitions if, and to the extent, the Compensation Committee
does not consider the effect of such events indicative of
company performance. Payments under each of the programs are
contingent upon continued employment, though pro rata bonus
payments will be paid in the event of death or disability based
on actual performance at the date relative to the targeted
performance measures for each program.
17
For fiscal 2008, our performance objectives included
quantitative financial goals based on sales and operating income
targets (before bonus and stock option compensation expense).
The Compensation Committee believes that sales and operating
income goals are appropriate to encourage our executives to
achieve superior financial performance for Rochester Medical
with the goal of generating shareholder value. Under the
Management Incentive Plan for fiscal 2008, Mr. Anthony
Conway could have earned a maximum bonus up to 67.5% of his base
salary with a target of 45% of his base salary.
Messrs. Jonas, Sholtis and Philip Conway, and
Ms. Horner, could have earned a maximum bonus of 60% of
their respective base salary with a target of 40% of their
respective base salaries. The maximum and target bonus
percentages were increased slightly from the prior fiscal year
to increase the incentive nature of the program. Each of their
bonuses was weighted 50% on sales performance objectives and 50%
on operating income objectives, which the Compensation Committee
believes is an appropriate weighting because they emphasized in
nearly equal measure our top performance priorities, with the
exception of Mr. Sholtis and Ms. Horner whose bonuses
were weighted 75% on sales performance objectives and 25% on
operating income objectives to correlate with their job
functions.
At its November 2008 meeting, the Compensation Committee
reviewed the achievement of the corporate objectives in awarding
bonuses under the Management Incentive Plan, and concluded that
total sales were at 95.1% of the level needed to achieve the
maximum bonus, and total adjusted operating income was at 23.7%
of the level needed to achieve the maximum bonus. The Board of
Directors, upon the recommendation of the Compensation
Committee, approved the 2008 bonus awards on November 20,
2008. As a result, the following bonuses were awarded to each of
the executive officers named in this proxy statement for the
year ended September 30, 2008:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Fiscal 2008
|
|
|
|
|
|
|
|
|
|
Base Salary
|
|
|
% Bonus
|
|
|
Amount of
|
|
Name
|
|
Earned
|
|
|
Earned
|
|
|
Bonus Paid
|
|
|
Anthony J. Conway
|
|
$
|
258,283
|
|
|
|
26.72
|
%
|
|
$
|
69,016
|
|
David A. Jonas
|
|
$
|
195,000
|
|
|
|
23.75
|
%
|
|
$
|
46,316
|
|
Martyn R. Sholtis
|
|
$
|
184,750
|
|
|
|
30.90
|
%
|
|
$
|
57,085
|
|
Philip C. Conway
|
|
$
|
170,000
|
|
|
|
23.75
|
%
|
|
$
|
40,378
|
|
Dara Lynn Horner(1)
|
|
$
|
163,000
|
|
|
|
20.15
|
%
|
|
$
|
32,849
|
|
|
|
(1)
|
Ms. Horners bonus payment was prorated to give effect to
her announced retirement.
|
Long-Term
Incentives
As discussed above, we believe that equity ownership in
Rochester Medical is important to tie the ultimate level of an
executive officers compensation to the performance of our
stock and shareholder gains while creating an incentive for
sustained growth. Our 2001 Stock Incentive Plan allows us the
opportunity to grant stock options and restricted stock awards.
We typically grant stock options to executive officers at the
commencement of their employment. The number of stock options
granted to an executive officer upon commencement of employment
is based on several factors, including the executives
responsibilities, experience and the value of the stock option
at the time of grant. Additional grants other than the initial
grant may be made following a significant change in job
responsibility or in recognition of performance. We do not
currently have an annual performance-based equity plan. The
Compensation Committee may consider adopting such a plan in the
future.
Stock options granted to our executive officers generally vest
in 25% annual cumulative installments beginning one year from
the date of grant. Stock option grants are made with an exercise
price equal to the closing market price of our common stock on
the date of grant. Shares of restricted stock granted under our
2001 Stock Incentive Plan and vest 100% on the fourth
anniversary of the date of grant.
The Compensation Committee does not award stock options
according to a prescribed formula or target. In determining the
number of stock options granted to individuals and to the
officers as a group, individual experience,
18
contributions and achievements are considered, as well as the
recommendations of the Chief Executive Officer. The Compensation
Committee also considers the amount of equity awards granted to
executives in similar positions at comparable companies. A
review of each component of the executives compensation is
conducted when determining annual equity awards to ensure that
an executives total compensation is in line with our
overall compensation philosophy.
The Compensation Committee and the Board of Directors approved
the following stock option awards to our Named Executive
Officers in fiscal 2008 in recognition of their contributions to
the company:
|
|
|
|
|
|
|
|
|
|
|
2008 Stock
|
|
|
Exercise Price
|
|
Name
|
|
Option Award
|
|
|
per Share
|
|
|
Anthony J. Conway
|
|
|
30,000
|
|
|
$
|
11.23
|
|
David A. Jonas
|
|
|
20,000
|
|
|
$
|
11.23
|
|
Martyn R. Sholtis
|
|
|
20,000
|
|
|
$
|
11.23
|
|
Philip C. Conway
|
|
|
20,000
|
|
|
$
|
11.23
|
|
Dara Lynn Horner
|
|
|
20,000
|
|
|
$
|
11.23
|
|
Perquisites
Currently, we offer the following perquisites: (i) club
membership payments for Mr. Sholtis in support of business
development activities, and (ii) fuel and lodging expenses
for Ms. Horner, who commutes from the Minneapolis/St. Paul
area, in accordance with her employment agreement. The
Committees philosophy is to have as few perquisites as
possible.
Other
Compensation
We provide our executive officers with the same benefits as our
other full time employees, including health insurance, life and
disability insurance and dental insurance, which we believe are
reasonable, competitive and consistent with our overall
executive compensation program in order to attract and retain
talented executives. The Compensation Committee periodically
reviews the levels of benefits provided to executive officers.
Rochester Medical provides a 401(k) retirement savings plan in
which all full-time employees, including the executive officers,
may participate. Eligible employees may elect to reduce their
current compensation by an amount no greater than the
statutorily prescribed annual limit and may have that amount
contributed to the 401(k) plan. Participation of the executive
officers is on precisely the same terms as any other participant
in the plan. Matching contributions may be made to the 401(k)
plan at the discretion of our Board. Currently we match 50% of
the employees contribution up to a cap of 2.5%.
Severance
Benefits
We have entered into employment agreements with Anthony Conway
and Philip Conway that provide severance benefits upon
termination of employment without cause or by reason of death or
permanent disability. The terms of these arrangements were set
through the course of arms-length negotiations with each of
these officers. Rochester Medical has also entered into
change-in-control
severance agreements with each of our executive officers that
provide financial protection in the event of a
change-in-control
of the company that disrupts an executive officers career.
These agreements are designed to attract and retain high caliber
executive officers, recognizing that change in control
protections are commonly provided at comparable companies with
which we compete for executive talent. In addition, the
Compensation Committee believes
change-in-control
protections enhance the impartiality and objectivity of the
executive officers in the event a
change-in-control
transaction and better ensure that shareholder interests are
protected. A more complete description of the employment
agreements and
change-in-control
agreements, as well as an estimate of the compensation that
would have been payable had
19
they been triggered as of fiscal year-end, is found beginning at
page 25 of this proxy statement. The Compensation Committee
will continue to review these arrangements annually to determine
whether they are necessary and appropriate under the
companys current circumstances and the circumstances of
the individual Named Executive Officers.
Compliance
with Internal Revenue Code Section 162(m)
As a result of Section 162(m) of the Internal Revenue Code
of 1986, as amended (the Code), we will not be
allowed a federal income tax deduction for compensation paid to
certain executive officers to the extent that compensation
exceeds $1 million per officer in any one year. This
limitation will apply to all compensation paid to the covered
executive officers which is not considered to be
performance-based. Compensation which does qualify as
performance-based compensation will not have to be taken into
account for purposes of this limitation.
Section 162(m) of the Code did not affect the deductibility
of compensation paid to our executive officers in 2008 and it is
anticipated it will not affect the deductibility of such
compensation expected to be paid in the foreseeable future. The
Compensation Committee will continue to monitor this matter and
may propose additional changes to the executive compensation
program if warranted.
Compensation
Committee Report
The Compensation Committee has reviewed and discussed the
Compensation Discussion and Analysis with management. Based upon
this review and discussion, the Compensation Committee
recommended to the Board of Directors that the Compensation
Discussion and Analysis be included in this proxy statement.
Compensation
Committee of the Board of Directors of Rochester
Medical
|
|
|
|
|
Darnell L. Boehm
|
|
Roger W. Schnobrich
|
|
Benson Smith
|
The following tables and accompanying narrative disclosures and
footnotes should be read in conjunction with the CD&A,
which sets forth the objectives of Rochester Medical
Corporations executive compensation and benefit program.
Summary
Compensation Table
The table below contains information about the cash and non-cash
compensation for the last two fiscal years awarded to or earned
by the individuals who served as our Chief Executive Officer and
Chief Financial Officer, and each of our three other Named
Executive Officers.
20
SUMMARY
COMPENSATION TABLE
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Non-Equity
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock
|
|
|
Option
|
|
|
Incentive Plan
|
|
|
All Other
|
|
|
|
|
|
|
|
|
|
Salary
|
|
|
Bonus
|
|
|
Awards
|
|
|
Awards
|
|
|
Compensation
|
|
|
Compensation
|
|
|
Total
|
|
Name and Principal Position
|
|
Year
|
|
|
($)
|
|
|
($)(1)
|
|
|
($)(2)
|
|
|
($)(3)
|
|
|
($)(4)
|
|
|
($)(5)
|
|
|
($)
|
|
|
Anthony J. Conway
|
|
|
2008
|
|
|
|
258,283
|
|
|
|
|
|
|
|
|
|
|
|
173,605
|
|
|
|
69,016
|
|
|
|
|
|
|
|
500,904
|
|
Chief Executive Officer
and President
|
|
|
2007
|
|
|
|
234,812
|
|
|
|
|
|
|
|
|
|
|
|
176,415
|
|
|
|
131,704
|
|
|
|
|
|
|
|
542,931
|
|
David A. Jonas
|
|
|
2008
|
|
|
|
195,000
|
|
|
|
|
|
|
|
53,189
|
|
|
|
108,401
|
|
|
|
46,316
|
|
|
|
|
|
|
|
402,906
|
|
Chief Financial Officer,
Treasurer and Secretary
|
|
|
2007
|
|
|
|
176,503
|
|
|
|
|
|
|
|
52,165
|
|
|
|
110,715
|
|
|
|
86,624
|
|
|
|
|
|
|
|
426,007
|
|
Martyn R. Sholtis
|
|
|
2008
|
|
|
|
184,750
|
|
|
|
|
|
|
|
53,189
|
|
|
|
106,314
|
|
|
|
57,085
|
|
|
|
6,552
|
|
|
|
407,890
|
|
Corporate Vice President
|
|
|
2007
|
|
|
|
174,844
|
|
|
|
|
|
|
|
52,165
|
|
|
|
105,522
|
|
|
|
87,413
|
|
|
|
5,923
|
|
|
|
425,867
|
|
Philip J. Conway
|
|
|
2008
|
|
|
|
170,000
|
|
|
|
|
|
|
|
|
|
|
|
106,321
|
|
|
|
40,378
|
|
|
|
|
|
|
|
316,699
|
|
Vice President, Product
|
|
|
2007
|
|
|
|
161,955
|
|
|
|
|
|
|
|
|
|
|
|
105,522
|
|
|
|
79,485
|
|
|
|
|
|
|
|
346,962
|
|
Technologies
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Dara Lynn Horner
|
|
|
2008
|
|
|
|
163,000
|
|
|
|
|
|
|
|
|
|
|
|
106,237
|
|
|
|
32,849
|
|
|
|
7,965
|
|
|
|
310,051
|
|
Vice President, Marketing
|
|
|
2007
|
|
|
|
154,960
|
|
|
|
|
|
|
|
|
|
|
|
105,074
|
|
|
|
77,472
|
|
|
|
8,479
|
|
|
|
345,985
|
|
|
|
|
(1)
|
|
Under current reporting rules, only discretionary or guaranteed
bonuses are disclosed in this column. We award bonuses under our
Management Incentive Plan based on our achievement of certain
performance targets. Accordingly, bonus payments are reported in
the Non-Equity Incentive Plan Compensation column.
|
|
(2)
|
|
The amounts shown in this column are calculated based on
FAS 123R and represent the compensation expense recognized
by Rochester Medical during the fiscal year for financial
statement purposes, excluding the financial impact of the
estimated forfeitures related to service-based vesting
conditions. A pro rata portion of the total expense calculated
at time of grant is recognized over the applicable service
period generally corresponding with the vesting schedule of the
stock award. The initial expense is based on the fair value of
the restricted stock grants on the date of grant.
|
|
(3)
|
|
The amounts shown in this column are calculated based on
FAS 123R and represent the compensation expense recognized
by Rochester Medical during the fiscal year for financial
statement purposes, excluding the financial impact of the
estimated forfeitures related to service-based vesting
conditions. A pro rata portion of the total expense calculated
at time of grant is recognized over the applicable service
period generally corresponding with the vesting schedule of the
option award. The initial expense is based on the fair value of
the stock option grants as estimated using the Black-Scholes
option-pricing model. The assumptions used to arrive at the
value are disclosed in Note 6 to our financial statements
included in our Annual Report on
Form 10-K
for the fiscal year ended September 30, 2008.
|
|
(4)
|
|
Represents cash bonuses earned during 2008 and 2007 for
achieving performance goals under our Management Incentive Plan.
See the CD&A for a more detailed description.
|
|
(5)
|
|
Amounts of All Other Compensation for 2008 and 2007 consist of
(i) club membership dues for Mr. Sholtis in support of
business development activities, and (ii) fuel and lodging
expenses for Ms. Horner , who commutes from the
Minneapolis/St. Paul area, as provided in her employment
agreement.
|
21
Grants of
Plan-Based Awards
The following table summarizes the fiscal 2008 grants of equity
and non-equity plan-based awards to the Named Executive
Officers. All of these equity and non-equity plan-based awards
were granted under the Rochester Medical Corporation 2001 Stock
Incentive Plan.
GRANTS OF
PLAN-BASED AWARDS
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
All
|
|
|
All
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Other
|
|
|
Other
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock
|
|
|
Option
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Awards:
|
|
|
Awards:
|
|
|
Exercise
|
|
|
|
|
|
Grant
|
|
|
|
|
|
|
|
|
|
Estimated Future Payouts Under
|
|
|
Number of
|
|
|
Number of
|
|
|
or Base
|
|
|
|
|
|
Date Fair
|
|
|
|
|
|
|
|
|
|
Non-Equity
|
|
|
Shares of
|
|
|
Securities
|
|
|
Price of
|
|
|
Closing
|
|
|
Value of
|
|
|
|
|
|
|
|
|
|
Incentive Plan Awards(1)
|
|
|
Stock or
|
|
|
Underlying
|
|
|
Option
|
|
|
Market
|
|
|
Stock and
|
|
|
|
Grant
|
|
|
Approval
|
|
|
Threshold
|
|
|
Target
|
|
|
Maximum
|
|
|
Units
|
|
|
Options
|
|
|
Awards
|
|
|
Price
|
|
|
Option Awards
|
|
Name
|
|
Date
|
|
|
Date
|
|
|
($)
|
|
|
($)
|
|
|
($)
|
|
|
(#)
|
|
|
(#)(2)
|
|
|
($/Sh)
|
|
|
($/Sh)
|
|
|
($)(3)
|
|
|
Anthony J. Conway
|
|
|
2/6/08
|
|
|
|
2/6/08
|
|
|
|
|
|
|
|
116,227
|
|
|
|
174,341
|
|
|
|
|
|
|
|
30,000
|
|
|
|
11.23
|
|
|
|
11.23
|
|
|
|
207,594
|
|
David A. Jonas
|
|
|
2/6/08
|
|
|
|
2/6/08
|
|
|
|
|
|
|
|
78,000
|
|
|
|
117,000
|
|
|
|
|
|
|
|
20,000
|
|
|
|
11.23
|
|
|
|
11.23
|
|
|
|
138,396
|
|
Martyn R. Sholtis
|
|
|
2/6/08
|
|
|
|
2/6/08
|
|
|
|
|
|
|
|
73,900
|
|
|
|
110,850
|
|
|
|
|
|
|
|
20,000
|
|
|
|
11.23
|
|
|
|
11.23
|
|
|
|
138,396
|
|
Philip J. Conway
|
|
|
2/6/08
|
|
|
|
2/6/08
|
|
|
|
|
|
|
|
68,000
|
|
|
|
102,000
|
|
|
|
|
|
|
|
20,000
|
|
|
|
11.23
|
|
|
|
11.23
|
|
|
|
138,396
|
|
Dara Lynn Horner
|
|
|
2/6/08
|
|
|
|
2/6/08
|
|
|
|
|
|
|
|
65,200
|
|
|
|
97,800
|
|
|
|
|
|
|
|
20,000
|
|
|
|
11.23
|
|
|
|
11.23
|
|
|
|
138,396
|
|
|
|
|
(1)
|
|
Represents bonuses earned under our Management Incentive Plan.
The target bonus for each executive officer is a percentage of
the respective base salary for the executive officer. Under the
Management Incentive Plan for fiscal 2008, Mr. Anthony
Conway could have earned a bonus up to 67.5% of his base salary
with a target of 45% of his base salary. Messrs. Jonas,
Sholtis and Philip Conway, and Ms. Horner, could have
earned a bonus of 60% of their respective base salary with a
target of 40% of their respective base salaries. Each of their
bonuses was weighted 50% on sales performance objectives and 50%
on operating income objectives, with the exception of
Mr. Sholtis and Ms. Horner whose bonuses were weighted
75% on sales performance objectives and 25% on operating income
objectives. Under the Management Incentive Plan, there are no
guaranteed minimum payouts. In other words, the minimum level of
payout or the threshold level is zero. While the Management
Incentive Plan allows for payouts at less than the target level,
all such payments are made at the sole discretion of the Board
of Directors. The bonuses are reviewed and approved by the
Compensation Committee. The actual awards made to the executive
officers in the table are reported in the Non-Equity Incentive
Plan Compensation column in the Summary Compensation table and
are discussed further above under the heading Compensation
Discussion and Analysis.
|
|
(2)
|
|
Stock options are granted under our 2001 Stock Incentive Plan
and vest in 25% annual cumulative installments beginning one
year from the date of grant.
|
|
(3)
|
|
Valuation of option awards based on the grant date fair value of
the grants as estimated using the Black-Scholes option-pricing
model. The assumptions used to arrive at the Black-Scholes value
are disclosed in Note 6 to our financial statements
included in our Annual Report on Form
10-K
for the
fiscal year ended September 30, 2008.
|
2001
Stock Incentive Plan
Our 2001 Stock Incentive Plan was adopted in February 2001, and
amended by our shareholders in January 2006. The number of
shares of common stock authorized for issuance under the Plan is
2,000,000 shares. As of September 30, 2008, options to
purchase an aggregate of 1,361,000 shares of common stock
were outstanding under the Plan and an aggregate of
342,500 shares of common stock had been issued upon the
exercise of stock options under the Plan. Additionally,
40,000 shares of common stock had been issued as restricted
stock. Any stock options or restricted stock granted under the
Plan that expire or are terminated prior to exercise will be
eligible again for issuance under the Plan.
22
The Plan provides for the grant of incentive stock options and
nonqualified stock options. Incentive stock options must be
granted at an exercise price not less than the fair market value
of the common stock on the grant date. The stock options granted
to participants owning more than 10% of our outstanding voting
stock must be granted at an exercise price not less than 110% of
fair market value of the common stock on the grant date. The
options expire on the date determined by the Board of Directors,
but may not extend more than 10 years from the grant date,
while incentive stock options granted to participants owning
more than 10% of our outstanding voting stock expire five years
from the grant date. Employee stock options typically vest in
25% annual cumulative installments beginning one year from date
of grant. Our officers, employees, directors, consultants,
independent directors and affiliates are eligible to receive
stock options under the Plan; however, incentive stock options
may only be granted to our employees.
The Compensation Committee of our Board of Directors administers
the Plan. Our Board of Directors or the Compensation Committee
may select the recipients of stock options and restricted stock
and determine, subject to any limitations in the Plan:
|
|
|
|
|
the number of shares of common stock covered by options and the
dates upon which those options become exercisable;
|
|
|
|
the number of shares of restricted stock and the dates upon
which those shares vest;
|
|
|
|
the exercise prices of options;
|
|
|
|
the duration of options; and
|
|
|
|
the methods of payment of the exercise price.
|
Certain stock option agreements issued pursuant to the Plan
provide that on the date (i) a public announcement is made
by us or any person that such person beneficially owns more than
50% of our outstanding common stock, (ii) we consummate a
merger, consolidation or statutory share exchange with any other
person in which the surviving entity would not have as its
directors at least 60% of our current Board and would not have
at least 60% of its common stock owned by our shareholders prior
to such merger, consolidation or statutory share exchange,
(iii) a majority of our Board is not comprised of our
current directors or directors elected upon recommendation of
our Board of Directors, or (iv) a sale or disposition of
all or substantially all of our assets or our dissolution (a
Change in Control), 100% of the unvested stock
options outstanding as of the date of the
change-in-control
event will become immediately exercisable. Additionally, our
restricted stock agreements issued pursuant to the Plan provide
that upon the occurrence of a Change in Control, such shares
shall fully vest.
Our Board of Directors may amend, alter, suspend, discontinue or
terminate any outstanding award, only with the consent of the
holder, unless our Board determines that such action would not
adversely affect the holder. Our Board of Directors may at any
time amend, alter, suspend, discontinue or terminate the Plan,
except that, to the extent determined by our Board, no amendment
requiring shareholder approval under any applicable securities
exchange listing requirement will become effective until the
requisite shareholder approval is obtained.
23
Outstanding
Equity Awards at Fiscal Year-End
The following table shows the unexercised stock options and
restricted stock held at the end of fiscal year 2008 by the
Named Executive Officers. We have not granted other equity
incentive plan awards to our executive officers.
OUTSTANDING
EQUITY AWARDS AT FISCAL YEAR-END
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards
|
|
Stock Awards
|
|
|
Number of
|
|
Number of
|
|
|
|
|
|
Number of
|
|
Market Value
|
|
|
Securities
|
|
Securities
|
|
|
|
|
|
Shares or
|
|
of Shares
|
|
|
Underlying
|
|
Underlying
|
|
|
|
|
|
Units of
|
|
or Units
|
|
|
Unexercised
|
|
Unexercised
|
|
Option
|
|
Option
|
|
Stock Held
|
|
of Stock that
|
|
|
Options (#)
|
|
Options (#)
|
|
Exercise
|
|
Expiration
|
|
that Have Not
|
|
Have Not
|
Name
|
|
Exercisable(1)
|
|
Unexercisable(1)
|
|
Price ($)
|
|
Date
|
|
Vested (#)(2)
|
|
Vested ($)(3)
|
|
Anthony J. Conway
|
|
|
60,000
|
|
|
|
|
|
|
|
3.66
|
|
|
|
9/30/09
|
|
|
|
|
|
|
|
|
|
|
|
|
30,000
|
|
|
|
|
|
|
|
2.36
|
|
|
|
3/12/11
|
|
|
|
|
|
|
|
|
|
|
|
|
20,000
|
|
|
|
|
|
|
|
2.34
|
|
|
|
4/6/11
|
|
|
|
|
|
|
|
|
|
|
|
|
30,000
|
|
|
|
|
|
|
|
2.17
|
|
|
|
10/16/11
|
|
|
|
|
|
|
|
|
|
|
|
|
16,000
|
|
|
|
|
|
|
|
4.13
|
|
|
|
1/2/13
|
|
|
|
|
|
|
|
|
|
|
|
|
16,000
|
|
|
|
|
|
|
|
4.63
|
|
|
|
1/2/14
|
|
|
|
|
|
|
|
|
|
|
|
|
30,000
|
|
|
|
10,000
|
|
|
|
4.70
|
|
|
|
1/1/15
|
|
|
|
|
|
|
|
|
|
|
|
|
10,000
|
|
|
|
10,000
|
|
|
|
5.70
|
|
|
|
1/26/16
|
|
|
|
|
|
|
|
|
|
|
|
|
10,000
|
|
|
|
30,000
|
|
|
|
12.30
|
|
|
|
11/21/16
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
30,000
|
|
|
|
11.23
|
|
|
|
2/6/18
|
|
|
|
|
|
|
|
|
|
David A. Jonas
|
|
|
20,000
|
|
|
|
|
|
|
|
5.00
|
|
|
|
6/17/09
|
|
|
|
|
|
|
|
|
|
|
|
|
20,000
|
|
|
|
|
|
|
|
2.56
|
|
|
|
11/21/10
|
|
|
|
|
|
|
|
|
|
|
|
|
40,000
|
|
|
|
|
|
|
|
2.34
|
|
|
|
4/6/11
|
|
|
|
|
|
|
|
|
|
|
|
|
20,000
|
|
|
|
|
|
|
|
2.17
|
|
|
|
10/16/11
|
|
|
|
|
|
|
|
|
|
|
|
|
10,000
|
|
|
|
|
|
|
|
4.13
|
|
|
|
1/2/13
|
|
|
|
|
|
|
|
|
|
|
|
|
14,000
|
|
|
|
|
|
|
|
4.63
|
|
|
|
1/2/14
|
|
|
|
|
|
|
|
|
|
|
|
|
30,000
|
|
|
|
10,000
|
|
|
|
4.70
|
|
|
|
1/1/15
|
|
|
|
|
|
|
|
|
|
|
|
|
10,000
|
|
|
|
10,000
|
|
|
|
5.70
|
|
|
|
1/26/16
|
|
|
|
|
|
|
|
|
|
|
|
|
5,000
|
|
|
|
15,000
|
|
|
|
12.30
|
|
|
|
11/21/16
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
20,000
|
|
|
|
265,200
|
|
|
|
|
|
|
|
|
20,000
|
|
|
|
11.23
|
|
|
|
2/6/18
|
|
|
|
|
|
|
|
|
|
Martyn R. Sholtis
|
|
|
10,000
|
|
|
|
|
|
|
|
4.13
|
|
|
|
1/2/13
|
|
|
|
|
|
|
|
|
|
|
|
|
12,000
|
|
|
|
|
|
|
|
4.63
|
|
|
|
1/2/14
|
|
|
|
|
|
|
|
|
|
|
|
|
22,500
|
|
|
|
7,500
|
|
|
|
4.70
|
|
|
|
1/1/15
|
|
|
|
|
|
|
|
|
|
|
|
|
10,000
|
|
|
|
10,000
|
|
|
|
5.70
|
|
|
|
1/26/16
|
|
|
|
|
|
|
|
|
|
|
|
|
5,000
|
|
|
|
15,000
|
|
|
|
12.30
|
|
|
|
11/21/16
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
20,000
|
|
|
|
265,200
|
|
|
|
|
|
|
|
|
20,000
|
|
|
|
11.23
|
|
|
|
2/6/18
|
|
|
|
|
|
|
|
|
|
Philip J. Conway
|
|
|
20,000
|
|
|
|
|
|
|
|
3.66
|
|
|
|
9/30/09
|
|
|
|
|
|
|
|
|
|
|
|
|
24,000
|
|
|
|
|
|
|
|
2.63
|
|
|
|
2/20/11
|
|
|
|
|
|
|
|
|
|
|
|
|
20,000
|
|
|
|
|
|
|
|
2.34
|
|
|
|
4/6/11
|
|
|
|
|
|
|
|
|
|
|
|
|
20,000
|
|
|
|
|
|
|
|
2.17
|
|
|
|
10/16/11
|
|
|
|
|
|
|
|
|
|
|
|
|
10,000
|
|
|
|
|
|
|
|
4.13
|
|
|
|
1/2/13
|
|
|
|
|
|
|
|
|
|
|
|
|
12,000
|
|
|
|
|
|
|
|
4.63
|
|
|
|
1/2/14
|
|
|
|
|
|
|
|
|
|
|
|
|
22,500
|
|
|
|
7,500
|
|
|
|
4.70
|
|
|
|
1/1/15
|
|
|
|
|
|
|
|
|
|
|
|
|
10,000
|
|
|
|
10,000
|
|
|
|
5.70
|
|
|
|
1/26/16
|
|
|
|
|
|
|
|
|
|
|
|
|
5,000
|
|
|
|
15,000
|
|
|
|
12.30
|
|
|
|
11/21/16
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
20,000
|
|
|
|
11.23
|
|
|
|
2/6/18
|
|
|
|
|
|
|
|
|
|
Dara Lynn Horner
|
|
|
15,000
|
|
|
|
|
|
|
|
2.16
|
|
|
|
10/16/11
|
|
|
|
|
|
|
|
|
|
|
|
|
10,000
|
|
|
|
|
|
|
|
4.13
|
|
|
|
1/2/13
|
|
|
|
|
|
|
|
|
|
|
|
|
10,000
|
|
|
|
|
|
|
|
4.63
|
|
|
|
1/2/14
|
|
|
|
|
|
|
|
|
|
|
|
|
22,500
|
|
|
|
7,500
|
|
|
|
4.70
|
|
|
|
1/1/15
|
|
|
|
|
|
|
|
|
|
|
|
|
10,000
|
|
|
|
10,000
|
|
|
|
5.70
|
|
|
|
1/26/16
|
|
|
|
|
|
|
|
|
|
|
|
|
5,000
|
|
|
|
15,000
|
|
|
|
12.30
|
|
|
|
11/21/16
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
20,000
|
|
|
|
11.23
|
|
|
|
2/6/18
|
|
|
|
|
|
|
|
|
|
|
|
|
(1)
|
|
Stock options are granted under our 2001 Stock Incentive Plan
and vest in 25% annual cumulative installments beginning one
year from the date of grant.
|
|
(2)
|
|
Shares of restricted stock are granted under our 2001 Stock
Incentive Plan and vest 100% on the fourth anniversary of the
date of grant.
|
24
|
|
|
(3)
|
|
Market value based on the closing market price of our common
stock on September 30, 2008, or $13.26 per share. The
amounts indicated are not necessarily indicative of the amounts
that may be realized by our Named Executive Officers.
|
Option
Exercises and Stock Vested
The following table summarizes the option exercises for each of
our Named Executive Officers for the fiscal year ended
September 30, 2008:
|
|
|
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards
|
|
|
Stock Awards
|
|
|
|
Number of Shares
|
|
|
|
|
|
Number of Shares
|
|
|
|
|
|
|
Acquired on
|
|
|
Value Realized on
|
|
|
Acquired on
|
|
|
Value Realized
|
|
Name
|
|
Exercise (#)
|
|
|
Exercise ($)(1)
|
|
|
Vesting (#)
|
|
|
on Vesting ($)
|
|
|
Anthony J. Conway
|
|
|
54,000
|
|
|
|
303,985
|
|
|
|
|
|
|
|
|
|
David A. Jonas
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Martyn R. Sholtis
|
|
|
29,000
|
|
|
|
299,844
|
|
|
|
|
|
|
|
|
|
Philip J. Conway
|
|
|
36,000
|
|
|
|
202,656
|
|
|
|
|
|
|
|
|
|
Dara Lynn Horner
|
|
|
55,000
|
|
|
|
370,000
|
|
|
|
|
|
|
|
|
|
|
|
|
(1)
|
|
Value based on the difference between the market price of our
common stock on the date of exercise and the exercise price per
share of the options.
|
Potential
Payments Upon Termination or
Change-in-Control
Employment
Agreements
On August 31, 1990, we entered into an Employment Agreement
with Anthony J. Conway as Chief Executive Officer through the
period ending August 31, 1992, which agreement
automatically renews for successive one year periods until
employment is terminated in accordance with the agreement. The
agreement provides for a base salary to be reviewed periodically
by the Board of Directors or a committee thereof, and such
additional bonus and other compensation as may be established
from time to time by the Board based upon an annual business
plan setting goals for the company. Mr. Conway is also
entitled to participate in customary employee benefit programs
determined from time to time by the Board.
Mr. Conways Employment Agreement may be terminated
(i) by Mr. Conway at any time by giving us
30 days prior written notice; (ii) by the Board
without cause on any annual renewal date upon written notice to
Mr. Conway at least 90 days prior to the annual
renewal date; (iii) by the Board, upon written notice
effective immediately, for cause as defined in the Employment
Agreement; or (iv) by either party upon written notice
effective immediately if the other party becomes bankrupt or
initiates similar proceedings for the protection of creditors.
The Employment Agreement also terminates automatically upon
Mr. Conways death or permanent disability.
If the Employment Agreement is terminated voluntarily or with
cause, Mr. Conway will be entitled to the base salary
earned by him prior to the date of termination plus any
unreimbursed expenses. If the Employment Agreement is terminated
without cause, Mr. Conway will be entitled to receive a
severance cash payment as liquidated damages for, and in lieu
of, any and all damages which he may incur as a result of such
termination in an amount equal to the greater of (i) his
then base salary for six months, or (ii) the amounts
reasonably estimated to be due under the Employment Agreement
for the six months following the annual renewal date upon which
the termination becomes effective, which shall be payable within
30 days from the date of termination plus, in either case,
one half of the cash bonus to which he would have been entitled
to had he continued in the employment of the company for the
year following termination. In the event of
Mr. Conways death or permanent disability,
25
Mr. Conway (or his estate) will be entitled to his then
base salary for a period of six months, plus the cash bonus
payable with respect to the fiscal year of death or disability,
in accordance with normal payment procedures.
Mr. Conways Employment Agreement also includes the
agreement of Mr. Conway not to compete with Rochester
Medical for a period of one year after he has ceased to be
employed by Rochester Medical
On August 31, 1990, we entered into an Employment Agreement
with Philip J. Conway as an officer of Rochester Medical, with
the same terms as the Employment Agreement with Anthony Conway
(other than position and initial base salary).
On November 16, 1998, we entered into an Employment
Agreement with Dara Lynn Horner, as Marketing Director and such
additional duties as may be assigned from time to time, which
continues until employment is terminated in accordance with the
agreement. Ms. Horners Employment Agreement also
provides for base salary, bonus and other compensation and
benefits as established from time to time by the Board, as well
as a relocation allowance if Mr. Horner elects to relocate
to the Rochester, Minnesota area. We currently reimburse
Ms. Horner on an annual basis for mileage and lodging
expense incurred when working at our headquarters.
Ms. Horners Employment Agreement may be terminated
(i) by Ms. Horner at any time by giving us two weeks
prior written notice, or (ii) by Rochester Medical at any
time by giving 30 days prior written notice. The Employment
Agreement also terminates automatically upon
Ms. Horners death or permanent disability. In the
event of termination, Ms. Horner or her estate shall be
entitled to base salary and any commissions earned by her prior
to the date of termination. On May 16, 2008,
Ms. Horner announced her retirement as our Vice President,
Marketing. To support a smooth transition, Ms. Horner has
agreed to stay with Rochester Medical until February 1,
2009.
We do not have written employment agreements with
Messrs. Jonas or Sholtis.
Change
in Control Agreements
The Compensation Committee of the Board authorized change in
control agreements with Philip J. Conway, Vice President of
Production Technologies, on December 1, 1998, and with
Anthony J. Conway, President and Chief Executive Officer, Dara
Lynn Horner, Vice President of Marketing, David A. Jonas, Chief
Financial Officer, and Martyn R. Sholtis, Corporate Vice
President, on November 21, 2000. The Compensation Committee
and the Board believe that the arrangements are appropriate to
reinforce and encourage the continued attention and dedication
of members of our management to their assigned duties without
distraction if a change in control of Rochester Medical is
proposed. The Compensation Committee and the Board believe that
it is important, should we or our shareholders receive a
proposal for transfer of control of the company, that management
be able to assess and advise the Board whether such proposal
would be in the best interests of Rochester Medical and our
shareholders and to take such other actions regarding such
proposal as the Board might determine to be appropriate, without
being influenced by the uncertainties of managements own
personal situation. The change in control agreements also
include an agreement not to compete with Rochester Medical for a
period of one year after termination of employment.
The change in control agreements, which are substantially the
same for each individual, provide that each employee agrees to
continue employment with us following a Change in Control (as
defined), unless such employment is terminated because of death,
disability or by the employee for Good Reason (as defined). If a
Change in Control occurs and the individual remains employed by
us for twelve months following such Change in Control, then the
individual will be entitled to receive a lump sum cash payment
equal to 2.5 times such individuals earned compensation
(salary plus cash bonuses) during the 12 month period. If
an individuals employment is terminated within twelve
months following a Change in Control by us without Cause (as
defined) or by the individual for Good Reason, then the
individual will be entitled to receive a lump sum cash payment
equal to 2.5 times such individuals earned compensation
during the one year period prior to the date of the Change in
Control. In either case, payments to an individual are subject
to excess payment limitations, such that the amounts payable
26
under such individuals agreement shall be reduced until no
portion of the total payments by Rochester Medical to such
individual as a result of the change in control (including the
value of accelerated vesting of stock options) will not be
deductible solely as a result of Section 280G of the
Internal Revenue Code of 1986, as amended.
Additionally, the agreements provide that following a Change in
Control, unless and until employment is terminated for Cause or
Disability or the individual terminates employment other than
for Good Reason, we will maintain for the continued benefit of
the individual and his or her dependents for a period
terminating on the earliest of (i) twelve months after the
date of termination or (ii) the commencement date of
equivalent benefits from a new employee, each insured and
self-insured employee welfare benefit plan (including, without
limitation, group health, death, dental and disability plans) in
which the individual was entitled to participate immediately
prior to the Change in Control (provided the terms of such plans
allow for continued participation and such individual continues
to pay his or her regular contribution).
Stock
Options and Restricted Stock Agreements
Our stock option agreements generally provide that, upon a
Change in Control, the vesting of the options will be
accelerated and the options may be exercised as to all shares of
common stock remaining subject to the option. Likewise, our
restricted stock agreements provide that, upon a Change of
Control, the shares subject thereto will become fully vested.
See the description of our 2001 Stock Incentive Plan on
page 22 for additional information regarding the definition
of a Change of Control for purposes of such plan.
The table below shows potential payments to the executive
officers named in the Summary Compensation Table upon
termination without cause or upon a
change-in-control
of Rochester Medical. The amounts shown assume that termination
was effective as of September 30, 2008, the last business
day of the year, under
change-in-control
agreements that were effective as of such date and are estimates
of the amounts that would be paid to the executives upon
termination in addition to the base salary and bonus earned by
the executives during 2008. The actual amounts to be paid can
only be determined at the actual time of an executives
termination.
POTENTIAL
PAYMENTS UPON TERMINATION AND
CHANGE-IN-CONTROL
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|
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|
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|
|
|
|
|
|
|
|
|
|
|
|
Payments Upon
|
|
|
|
|
|
Payments Upon
|
|
|
|
|
|
Termination Without
|
|
|
|
|
|
Termination Without
|
|
|
Payments Upon
|
|
|
Cause or for Good
|
|
|
|
|
|
Cause Without
|
|
|
Termination After a
|
|
|
Reason After a
|
|
|
|
|
|
Change-in-Control
|
|
|
Change-in-Control
|
|
|
Change-in Control
|
|
Name
|
|
Type of Payment
|
|
($)
|
|
|
($)
|
|
|
($)
|
|
|
Anthony J. Conway
|
|
Base Pay
|
|
|
132,500
|
|
|
|
662,500
|
|
|
|
662,500
|
|
|
|
Total Spread Value of Acceleration:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock Options(1)
|
|
|
|
|
|
|
2,331,627
|
|
|
|
|
|
|
|
Restricted Stock
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total
|
|
|
132,500
|
|
|
|
2,994,127
|
|
|
|
662,500
|
|
David A. Jonas
|
|
Base Pay
|
|
|
|
|
|
|
500,000
|
|
|
|
500,000
|
|
|
|
Total Spread Value of Acceleration:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock Options(1)
|
|
|
|
|
|
|
1,803,330
|
|
|
|
|
|
|
|
Restricted Stock
|
|
|
|
|
|
|
265,200
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total
|
|
|
|
|
|
|
2,568,530
|
|
|
|
500,000
|
|
27
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Payments Upon
|
|
|
|
|
|
Payments Upon
|
|
|
|
|
|
Termination Without
|
|
|
|
|
|
Termination Without
|
|
|
Payments Upon
|
|
|
Cause or for Good
|
|
|
|
|
|
Cause Without
|
|
|
Termination After a
|
|
|
Reason After a
|
|
|
|
|
|
Change-in-Control
|
|
|
Change-in-Control
|
|
|
Change-in Control
|
|
Name
|
|
Type of Payment
|
|
($)
|
|
|
($)
|
|
|
($)
|
|
|
Martyn R. Sholtis
|
|
Base Pay
|
|
|
|
|
|
|
467,500
|
|
|
|
467,500
|
|
|
|
Total Spread Value of Acceleration:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock Options(1)
|
|
|
|
|
|
|
662,700
|
|
|
|
|
|
|
|
Restricted Stock
|
|
|
|
|
|
|
265,200
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total
|
|
|
|
|
|
|
1,395,400
|
|
|
|
467,500
|
|
Philip J. Conway
|
|
Base Pay
|
|
|
86,000
|
|
|
|
430,000
|
|
|
|
430,000
|
|
|
|
Total Spread Value of Acceleration:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock Options(1)
|
|
|
|
|
|
|
1,550,304
|
|
|
|
|
|
|
|
Restricted Stock
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total
|
|
|
86,000
|
|
|
|
1,980,304
|
|
|
|
430,000
|
|
Dara Lynn Horner(2)
|
|
Base Pay
|
|
|
|
|
|
|
412,500
|
|
|
|
412,500
|
|
|
|
Total Spread Value of Acceleration:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock Options(1)
|
|
|
|
|
|
|
811,925
|
|
|
|
|
|
|
|
Restricted Stock
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total
|
|
|
|
|
|
|
1,224,425
|
|
|
|
412,500
|
|
|
|
|
(1)
|
|
Value computed for each stock option grant by multiplying
(i) the difference between (a) $13.26, the closing
market price of a share of our common stock on
September 30, 2008, the last business day of our fiscal
year and (b) the exercise price per share for that option
grant by (ii) the number of shares subject to that option
grant.
|
|
(2)
|
|
Ms. Horner announced her retirement on May 16, 2008,
as our Vice President, Marketing; Ms. Horner will remain
with Rochester Medical as Marketing Advisor until
February 1, 2009.
|
CERTAIN
RELATIONSHIPS AND RELATED TRANSACTIONS
Compensation
Committee Interlocks and Insider Participation
None of our executive officers serves as a member of the board
of directors or compensation committee, or other committee
serving an equivalent function, of any other entity that has one
or more of its executive officers serving as a member of our
Board of Directors or Compensation Committee. The members of our
Compensation Committee are Roger Schnobrich, Darnell Boehm and
Benson Smith. None of the current members of the Compensation
Committee of our Board has ever been one of our employees.
Review of
Related Person Transactions
Our Audit Committee has the authority to review and approve all
related party transactions as they are presented. Additionally,
we annually require each of our directors and executive officers
to complete a directors and officers questionnaire
that elicits information about related person transactions. Our
Board of Directors annually reviews all transactions and
relationships disclosed in the director and officer
questionnaires, and the Board makes a formal determination
regarding each directors independence.
28
In November 2007, the Audit Committee adopted a written policy
and procedures for the review, approval or ratification of
Related-Person Transactions. For purposes of the
policy, a Related Person Transaction includes any
financial transaction, arrangement or relationship (including
any indebtedness or guarantee of indebtedness) or any series of
similar transactions, arrangements or relationships, in which
Rochester Medical is a participant and a Related Person will
have a direct or indirect interest. A Related-Person
Transaction does not include compensation arrangements
with an executive officer or director of Rochester Medical in
connection with his or her duties to Rochester Medical or any of
its subsidiaries, including the reimbursement of business
expenses incurred in the ordinary course, or indemnification
payments and advancement of expenses made pursuant to Rochester
Medicals Articles of Incorporation or Bylaws or pursuant
to any agreement or instrument. The policy defines Related
Person as:
|
|
|
|
|
any person who is in any of the following categories:
(i) any director or executive officer of Rochester Medical;
(ii) any nominee for director of Rochester Medical; or
(iii) any Immediate Family Member of any of the foregoing
persons (which means any child, stepchild, parent, stepparent,
spouse, sibling,
mother-in-law,
father-in-law,
son-in-law,
daughter-in-law,
brother-in-law,
or
sister-in-law,
and any person (other than a tenant or employee) sharing the
household of a person); and
|
|
|
|
any person who is in any of the following categories when a
Transaction in which such person had a direct or indirect
material interest occurred or existed: (i) a security
holder known to Rochester Medical to be the beneficial owner of
more than five percent of any class of Rochester Medicals
voting securities; or (ii) any Immediate Family Member of
any such security holder.
|
Under the policy, management of Rochester Medical is responsible
for disclosing to the Audit Committee (through our Chief
Executive Officer) all material information with respect to any
Related-Person Transaction. The Audit Committee may, in its sole
discretion, approve or deny any Related-Person Transaction. In
determining whether to authorize, approve
and/or
ratify any Related-Person Transaction, the Audit Committee shall
use any process and review any information that it determines is
reasonable in light of the circumstances in order to determine
if the Related-Person Transaction is fair and reasonable and on
terms no less favorable to Rochester Medical than could be
obtained in a comparable arms length transaction with an
unrelated third party to Rochester Medical. Any Related-Person
Transaction that is not approved or ratified, as the case may
be, shall be voided, terminated or amended, or such other
actions shall be taken, in each case as determined by the Audit
Committee so as to avoid or otherwise address any resulting
conflict of interest.
No director or executive officer of Rochester Medical was
indebted to the company during fiscal year 2008. There were no
related party transactions which were required to be disclosed
under the rules of the Securities and Exchange Commission.
AUDIT
COMMITTEE REPORT AND PAYMENT OF FEES TO AUDITOR
Audit
Committee Report
The Audit Committee of the Board of Directors is responsible for
assisting the Board in monitoring the integrity of the financial
statements of Rochester Medical, compliance by Rochester Medical
with legal and regulatory requirements, and the independence and
performance of Rochester Medicals internal and external
auditors.
The financial statements of Rochester Medical for the year ended
September 30, 2008, were audited by Grant Thornton LLP,
independent registered public accounting firm.
29
As part of its activities, the Audit Committee has:
1. Reviewed and discussed with management the audited
financial statements of Rochester Medical;
2. Discussed with the independent registered public
accounting firm the matters required to be discussed under
Statement on Auditing Standards No. 61 (Communications
with Audit Committees), Statement of Auditing Standards
No. 99 (Consideration of Fraud in a Financial Statement
Audit)
, and under the Securities and Exchange Commission,
U.S. Public Company Accounting Oversight Board and Nasdaq
Stock Exchange rules;
3. Received the written disclosures and letter from the
independent registered public accounting firm required by
Independence Standards Board Standard No. 1
(Independence Discussions with Audit Committees)
; and
4. Discussed with the independent registered public
accounting firm their independence.
Based on the review and discussions referred to above, the Audit
Committee recommended to the Board of Directors that the audited
financial statements of Rochester Medical for the year ended
September 30, 2008, be included in our Annual Report on
Form 10-K
filed with the Securities and Exchange Commission.
Audit
Committee of the Board of Directors of Rochester
Medical
|
|
|
Darnell L. Boehm,
Chair
|
|
Roger W. Schnobrich
Benson Smith
|
Engagement
of Independent Public Accountants
On March 11, 2008, the Audit Committee, after a review of
proposals for audit services from several public accountants,
decided to engage Grant Thornton LLP as our independent
registered public accounting firm for the fiscal year commencing
October 1, 2007 and ending September 30, 2008.
McGladrey & Pullen LLP, the current independent
registered public accounting firm, was dismissed by the Audit
Committee as of March 11, 2008.
In connection with the audits of the two fiscal years ended
September 30, 2007, and the subsequent interim period
through March 11, 2008, there were no disagreements between
us and McGladrey & Pullen on any matter of accounting
principles or practices, financial statement disclosure, or
auditing scope or procedure, which disagreements, if not
resolved to the satisfaction of McGladrey & Pullen,
would have caused McGladrey & Pullen to make reference
in connection with their opinion to the subject matter of the
disagreement.
There were no reportable events (as defined in
Regulation S-K
Item 304(a)(1)(v)) during our two most recent fiscal years
ended September 30, 2007, or the subsequent interim period
through March 11, 2008.
The audit reports of McGladrey & Pullen on our
consolidated financial statements as of and for the years ended
September 30, 2007 and September 30, 2006 did not
contain an adverse opinion or a disclaimer of opinion and were
not qualified or modified as to uncertainty, audit scope, or
accounting principles.
McGladrey & Pullen was provided with a copy of the
foregoing disclosures. A letter from McGladrey &
Pullen dated March 13, 2008 is attached as an exhibit to
our Annual Report on
Form 10-K,
stating its agreement with such statements.
On March 13, 2008, the Audit Committee engaged Grant
Thornton as our new independent registered public accounting
firm. During our two most recent fiscal years and the subsequent
interim period through February 29, 2008, we did not
consult with Grant Thornton regarding any of the matters set
forth in Item 304(a)(2)(i) and (ii) of
Regulation S-K.
The Audit Committee has selected Grant Thornton as our
independent public accountants for the fiscal year ending
September 30, 2009. Representatives of Grant Thornton are
expected to be present at the annual meeting,
30
will have an opportunity to make a statement if they desire to
do so and will be available to answer appropriate questions from
shareholders.
Payment
of Fees to Auditor
Audit
Fees
The aggregate fees billed to us by Grant Thornton for 2008 for
the audit of our financial statements included in our Annual
Report on
Form 10-K
and reviews of our financial statements included in each of our
Quarterly Reports on
Form 10-Q,
were $167,775. The aggregate fees billed to us by
McGladrey & Pullen LLP for 2008 and 2007 for the audit
of our financial statements included in our Annual Report on
Form 10-K
and reviews of our financial statements included in each of our
Quarterly Reports on
Form 10-Q,
were $62,148 for 2008 and $300,000 for 2007, respectively.
Audit-Related
Fees
Grant Thornton did not provide
audit-related
services to us during 2008. The aggregate fees billed for
audit-related services provided to us by McGladrey &
Pullen during 2008 and 2007 were $15,125 and $11,970,
respectively. Audit-related services include primarily benefit
plan audits.
Tax
Fees
Grant Thornton did not provide tax services to us during 2008.
The aggregate fees billed for tax services provided to us by
McGladrey & Pullen during 2008 and 2007 were $6,900
and $35,470, respectively. Tax fees include primarily tax
returns, advice and planning. In regard to tax services, we
engage Deloitte & Touche LLP to assist us with tax
compliance services, including preparation and assistance with
tax returns and filings, which we believe is more cost efficient
and effective than to have only our employees conduct those
services. The Public Company Accounting Oversight Board and
certain investor groups have recognized that the involvement of
an independent registered public accounting firm in providing
certain tax services may enhance the quality of an audit because
it provides the auditor with better insights into a
companys tax accounting activities.
All
Other Fees
The aggregate fees billed for all other services provided to us
by Grant Thornton during 2008 were $0, and by
McGladrey & Pullen during 2008 and 2007 were $1,100
and $3,700, respectively. Other services include primarily
assistance with acquisition and financing projects.
Pre-Approval
of Audit/Non-Audit Services
The Audit Committee is responsible for appointing, setting
compensation for and overseeing the work of our independent
registered public accounting firm. The Audit Committee has
established a policy for pre-approving the services provided by
our independent registered public accounting firm in accordance
with the auditor independence rules of the Securities and
Exchange Commission. This policy requires the review and
pre-approval by the Audit Committee of all audit and permissible
non-audit services provided by our independent registered public
accounting firm and an annual review of the financial plan for
audit fees. To ensure that auditor independence is maintained,
the Audit Committee annually pre-approves the audit services to
be provided by our independent registered public accounting firm
and the related estimated fees for such services, as well as the
nature and extent of specific types of audit-related, tax and
other non-audit services to be provided by the independent
registered public accounting firm during the year.
As the need arises, other specific permitted services are
pre-approved on a
case-by-case
basis during the year. A request for pre-approval of services on
a
case-by-case
basis must be submitted by our Chief Financial Officer,
providing information as to the nature of the particular service
to be provided, estimated related fees and
31
managements assessment of the impact of the service on the
auditors independence. The Audit Committee has delegated
to its Chair pre-approval authority between meetings of the
Audit Committee. Any pre-approvals made by the Chair must be
reported to the Audit Committee. The Audit Committee will not
delegate to management the pre-approval of services to be
performed by our independent registered public accounting firm.
All of the services provided by Grant Thornton LLP in 2008 and
by McGladrey & Pullen LLP in 2007 and 2008, including
services related to the Audit-Related Fees, Tax Fees and All
Other Fees described above, were approved by the Audit Committee
under its pre-approval policies.
ANNUAL
REPORT TO SHAREHOLDERS AND
FORM 10-K
Our 2008 Annual Report to Shareholders and
Form 10-K,
including financial statements for the year ended
September 30, 2008, accompanies, or has been mailed to you
immediately prior to, this proxy statement. Our
Form 10-K
is available to you, without charge, upon written request to
Corporate Secretary, Rochester Medical, One Rochester Medical
Drive, Stewartville, MN 55976, and is also available on our
website at
www.rocm.com
. If requested, we will provide
you copies of any exhibits to the
Form 10-K
upon the payment of a fee covering our reasonable expenses in
furnishing the exhibits. You can request exhibits to the
Form 10-K
by writing to Corporate Secretary, Rochester Medical, One
Rochester Medical Drive, Stewartville, MN 55976.
HOUSEHOLDING
OF PROXY MATERIALS
The Securities and Exchange Commission has adopted rules that
permit companies and intermediaries such as brokers to satisfy
delivery requirements for proxy statements and annual reports
with respect to two or more shareholders sharing the same
address by delivering a single proxy statement or annual report,
as applicable, addressed to those shareholders. This process,
which is commonly referred to as householding,
potentially provides extra convenience for shareholders and cost
savings for companies. Although we do not household for our
registered shareholders, some brokers household Rochester
Medical proxy materials and annual reports, delivering a single
proxy statement and annual report to multiple shareholders
sharing an address unless contrary instructions have been
received from the affected shareholders. Once you have received
notice from your broker that they will be householding materials
to your address, householding will continue until you are
notified otherwise or until you revoke your consent. If, at any
time, you no longer wish to participate in householding and
would prefer to receive a separate proxy statement or annual
report, or if you are receiving multiple copies of either
document and wish to receive only one, please notify your
broker. We will deliver promptly upon written or oral request a
separate copy of our annual report
and/or
proxy
statement to a shareholder at a shared address to which a single
copy of either document was delivered. For copies of either or
both documents, shareholders should write to Corporate
Secretary, Rochester Medical Corporation, One Rochester Medical
Drive, Stewartville, MN 55976.
32
OTHER
MATTERS
We do not know of any other matters that may be presented for
consideration at the annual meeting. If any other business does
properly come before the annual meeting, the persons named as
proxies on the enclosed proxy card will vote as they deem in the
best interests of Rochester Medical.
DAVID A. JONAS
Chief Financial Officer, Treasurer and Secretary
Dated: December 19, 2008
33
ROCHESTER MEDICAL CORPORATION ANNUAL MEETING OF SHAREHOLDERS Tuesday, February 3, 2009 3:30 p.m.
CST Minneapolis Hilton and Towers Hotel 1001 Marquette Avenue Minneapolis, MN 55403 Rochester
Medical Corporation One Rochester Medical Drive Stewartville, MN 55976 proxy This Proxy Is
Solicited On Behalf Of The Board of Directors The undersigned, having duly received the Notice of
Annual Meeting and Proxy Statement dated December 19, 2008, hereby appoints Anthony J. Conway and
David A. Jonas as Proxies (each with the power to act alone and with the power of substitution and
revocation) to represent the undersigned and to vote, as designated below, all Common Shares of
Rochester Medical Corporation held of record by the undersigned on December 12, 2008, at the
meeting of shareholders to be held Tuesday, February 3, 2009, at the Minneapolis Hilton and Towers
Hotel, 1001 Marquette Avenue, Minneapolis, Minnesota 55403, at 3:30 p.m. CST, and any
adjournment(s) thereof, and, in their discretion, upon any other matters which may be brought
before the meeting. If no choice is specified, the proxy will be voted FOR each item. See
reverse for voting instructions.
|
COMPANY # There are three ways to vote your Proxy Your telephone or Internet vote authorizes the
Named Proxies to vote your shares in the same manner as if you marked, signed and returned your
proxy card. VOTE BY PHONE TOLL FREE 1-800-560-1965 QUICK EASY IMMEDIATE
Use any
touch-tone telephone to vote your proxy 24 hours a day, 7 days a week, until 12:00 p.m. (CT) on
February 2, 2009.
Please have your proxy card and the last four digits of your Social Security
Number or Tax Identification Number available. Follow the simple instructions the voice provides
you. VOTE BY INTERNET http://www.eproxy.com/rocm/ QUICK EASY IMMEDIATE
Use the
Internet to vote your proxy 24 hours a day, 7 days a week until 12:00 p.m. (CT) on February 2,
2009.
Please have your proxy card and the last four digits of your Social Security Number or Tax
Identification Number available. Follow the simple instructions to obtain your records and create
an electronic ballot. VOTE BY MAIL Mark, sign and date your proxy card and return it in the
postage-paid envelope weve provided or return it to Rochester Medical Corporation, c/o Shareowner
Services
SM
, P.O. Box 64873, St. Paul, MN 55164-0873. If you vote by Phone or Internet,
please do not mail your Proxy Card 3 Please detach here 3 1. Election of Five Directors: 01
Darnell L. Boehm 04 Roger W. Schnobrich Vote FOR all nominees Vote WITHHELD 02 Anthony J. Conway
05 Benson Smith (except as marked from all nominees 03 David A. Jonas to the contrary)
(Instructions: To withhold authority to vote for any indicated nominee, write the number(s) of the
nominee(s) in the box provided to the right.) 2. In their discretion, the Proxies are authorized to
vote upon other business of which the Board of Directors is presently unaware and which may
properly come before the meeting, and for the election of any person as a member of the Board of
Directors if a nominee named in the accompanying Proxy Statement is unable to serve or for good
cause will not serve. In their discretion the Proxies are authorized to vote upon such other
business as may properly come before the meeting. THIS PROXY WHEN PROPERLY EXECUTED WILL BE VOTED
IN THE MANNER DIRECTED HEREIN BY UNDERSIGNED SHAREHOLDER, IF NO DIRECTION IS GIVEN, THIS PROXY
SHALL BE VOTED FOR THE ELECTION OF ALL NOMINEES FOR DIRECTOR, AND UPON ALL OTHER MATTERS, THE
PROXIES SHALL VOTE AS THEY DEEM IN THE BEST INTERESTS OF THE COMPANY. Address Change? Mark Box
Indicate changes below: Date ___Signature(s) in Box PLEASE SIGN
exactly as name appears at left. When shares are held by joint tenants, both should sign. If
signing as attorney, executor, administrator or guardian, please give full title as such. If a
corporation, please sign in full corporate name by president or other authorized officer. If a
partnership, please sign in partnership name by an authorized person.
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