WALLDORF, Germany, Oct. 5, 2020 /PRNewswire/
-- SAP SE (NYSE: SAP) today announced that
leading Australian vocational education and training provider TAFE
NSW is live with the full suite of SAP® Ariba® solutions from
sourcing to payment, as part of a large-scale digital
transformation to modernize and consolidate its procurement
systems. This announcement was made during Procurement Reimagined
APAC, a new virtual event for procurement, supply chain and
external workforce management professionals.
TAFE NSW is the second largest vocational education provider in
the world, serving over 400,000 students across more than 130
campuses and online through TAFE Digital. It offers more than 1,000
courses — from plumbing to floristry, nursing to construction,
aviation to fashion design. As a result, its supply chain is
extremely diverse. In 2017, TAFE NSW operated as 11 separate units,
with different technology systems, organizational structures and
product portfolios with a combined operating spend exceeding
A$500 million.
TAFE NSW did not have a centralized procurement function to
manage its significant spend. Instead, purchasing was handled on an
ad hoc basis through multiple, disconnected platforms. TAFE NSW
turned to SAP Ariba solutions to integrate and standardize the
end-to-end source-to-pay process across the organization and to
consolidate all spend on a single platform in the cloud to help
drive efficiency, cost savings and compliance.
In partnership with Bloom Consulting, TAFE NSW implemented SAP
Ariba solutions for sourcing, contracts, buying, invoicing and
payment, laying the foundation for a new procurement platform
called TAFE NSW Checkout. By automating and simplifying the
entire source-to-pay process for procurement and business
stakeholders, TAFE NSW has been able to improve governance and
compliance across the purchasing cycle. Furthermore, replacing its
disjointed, manual, paper-based processes with a fully integrated,
online buying experience has enabled TAFE NSW to increase savings,
shorten the time to procure goods and free up administrative burden
so staff can focus on its core business — teaching.
Since the rollout, TAFE NSW has trained 2,000 requisitioners and
1,300 approvers on the guided buying capability for SAP Ariba
solutions, enhancing visibility and control across spend
categories, with straight-through processing leaping from 2 percent
to 44 percent within the first month and PO compliance rising to an
impressive 93 percent. The organization's network of suppliers are
paid accurately and on time through invoice automation. TAFE NSW is
also now better equipped to channel spending to Aboriginal-owned
businesses and other local small businesses, thereby supporting the
Australian community and economy. As a result of this digital
transformation and the improved processes — from more competitive,
strategic sourcing to digital contract compliance — TAFE NSW
expects to achieve up to A$33 million
in savings over the next few years.
"SAP Ariba solutions have enabled us to develop a robust and
unified spend management platform, which helps streamline the
organization's procurement processes," said Giles Curtin, TAFE NSW general manager of
Procurement. "The improved user experience means we've been able to
onboard thousands of remote staff onto the platform throughout
COVID-19, with the end-to-end electronic workflow enabling them to
focus on teaching, knowing their buying needs are being met while
at the same time achieving significant efficiencies and cost
savings for our business."
The implementation of SAP Ariba solutions follows the successful
rollout of SAP Fieldglass® and SAP Concur® solutions. With SAP
Fieldglass solutions helping to manage its large contingent
workforce, TAFE NSW has increased visibility into this critical
workforce segment and improved talent management decision-making.
Since the rollout in 2017, the organization has reduced the number
of contingent worker invoices from 17,000 to just 24 each year, and
has automated and auto-paid more than 50,000 timesheets per year.
Additionally, since its rapid 15-week deployment of SAP Concur
solutions in 2019, TAFE NSW has moved 1,100 purchasing cards for
staff from a legacy system to the cloud, making business expense
processing more efficient.
"By partnering with SAP to improve visibility and management
over spend, TAFE NSW has achieved huge savings back to the
organization," said Henrik Smedberg,
SAP Ariba and SAP Fieldglass ANZ regional vice president.
"Furthermore, TAFE NSW Checkout has really raised the bar on user
experience for staff and suppliers alike, and in the midst of a
global pandemic no less."
According to Bloom Consulting Managing Director Abid Ali: "The SAP platform has set a new
benchmark for the higher education sector, significantly improving
the day-to-day experience for staff and suppliers. The
implementation has enabled us to successfully drive improved
processes and cost savings for TAFE NSW."
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