Committed to maintaining and instilling a strong ethical culture, the Board and the
Companys management adopted codes and policies to provide a framework for ethical behaviour based on our values, applicable laws and regulations. This section summarizes key significant corporate-wide policies.
Codes of Business Conduct
CODE OF BUSINESS CONDUCT
Effective May 1, 2023, the Company adopted a new code of business conduct (the Code of Business Conduct) which sets out uniform foundation for the way all directors, officers, employees and subcontractors of the
Company and its subsidiaries shall conduct themselves in their role at Alithya, including standards regarding ethics and business practices.
The Company expects everyone working on its behalf to comply with applicable law and adhere to the highest ethical standards. The Code of Business Conduct, together with the other Company policies it refers to, addresses many
important topics and sets Alithyas expectations in connection therewith, including with regard to: (i) respect, inclusiveness and fairness, (ii) health, safety and security, (iii) drugs, alcohol and impairment,
(iv) privacy, (v) environment, (vi) conflicts of interest, (vii) outside activities and employment, (viii) gifts and other benefits, (ix) anti-corruption and anti-bribery, (x) fair competition and anti-trust,
(xi) money laundering and other criminal activities, (xii) external communications, (xiii) protection and proper use of Company and clients assets, (xiv) intellectual property, (xv) cybersecurity,
(xvi) confidentiality of proprietary information, (xvii) insider trading, (xviii) community engagement, (xix) political activities, (xx) lobbying, (xxi) compliance with laws, and (xxii) reporting of any illegal or
unethical behaviour.
The Governance Committee periodically reviews and makes recommendations to the Board with respect
to the Code of Business Conduct and other relevant policies at least annually to ensure that they remain consistent with current industry reality, standards and trends; clearly communicate Alithyas organizational mission, values, and
principles; and serve as reference guides for employees to govern everyday business conduct and decision making.
Any
exception or waiver for directors or executive officers may only be made by the Board upon recommendation from the Governance Committee and any exception or waiver of the provisions of the Code of Business Conduct for employees and subcontractors
may only be made by the Chief Legal Officer and Corporate Secretary. As of July 15, 2024, no waiver has been granted to a director or executive officer in connection with the Companys Code of Business Conduct.
Management periodically reports to the Governance Committee on compliance with the Code of Business Conduct within the organization
and the Governance Committee reviews managements monitoring of such compliance. The Governance Committee also oversees the disclosure relating to the Companys Code of Business Conduct.
Employees and subcontractors are required to perform their tasks or mandates with fairness and integrity, to contribute to the
achievement of the Companys goals to the best of their
abilities and make decisions without compromise. Employees are expected to report any real or potential violation of the Code of Business Conduct.
SUPPLIER CODE OF BUSINESS CONDUCT
In November 2023, Alithya adopted a new Supplier Code of Business Conduct that applies to suppliers who are not otherwise subject to
the Code of Business Conduct. Alithya believes this is necessary to ensure that all its suppliers follow rigorous ethical and socially responsible practices and support its core values of trust, respect, well-being, and integrity. This Supplier Code
of Business Conduct applies to suppliers of goods and services.
WHISTLEBLOWER POLICY
The Board also adopted a whistleblower policy that puts in place a communication channel for (i) the reporting of actual or
suspected unethical conduct or improper activities such as accounting, auditing or other financial reporting fraud or misrepresentation, violations of laws that could result in fines or damages, or that could adversely impact Alithyas
reputation, unethical business conduct in violation of the Code of Business Conduct or any Alithya policies or our clients code of conduct and policies, or danger to the health, safety or well-being of our professionals and/or the general
public, and (ii) contacting the Chair of the Audit Committee who oversees the Companys Whistleblower Policy.
The Companys Code of Business Conduct and related policies are available on our website at www.alithya.com.
Related Party Transactions
Under the Companys Code of Business Conduct, directors, officers and employees are required to refrain from any undertakings
that would place such person in a conflict of interest. Every director and executive officer is also required to disclose any direct or indirect interest he or she has in any organization, business or association, which could place the director or
executive officer in a conflict of interest.
Every year, the directors and executive officers of the Company complete a
questionnaire that requests, among others, that they identify all entities of which they are a director, officer or equivalent position as well as all entities over which they exercise control or significant influence. The purpose of such questions
is to identify potential conflict of interest and related party transactions. The Board annually reviews the results of such questionnaires and, if applicable, addresses any identified conflict of interest. The Corporate Governance Guidelines also
provide that a non-management director who makes a major change in his or her principal occupation shall promptly disclose this information to the Board and submit, where his or her interests could be
perceived as in conflict with those of the Company, his or her resignation to the Board for consideration. It is not intended that non-management directors who retire or whose professional positions change
should necessarily leave the Board. Rather, the Board believes it is appropriate in such circumstances to conduct a review, with the assistance of the Governance Committee, of the continued appropriateness of Board membership under such
circumstances.