Dropbox: the smart workspace
September 25 2019 - 12:45PM
Business Wire
- Dropbox is transforming work as the world’s first smart
workspace
- Company launches Dropbox Spaces, adds new machine intelligence,
collaboration, and admin features
Today at its inaugural Work in Progress user conference, Dropbox
(NASDAQ: DBX) revealed its vision for the smart workspace—a digital
environment that brings all of a team’s content together with the
tools they love, helping users cut through the clutter and
surfacing what matters most. In a world where using technology at
work can be fragmented and distracting, the smart workspace makes
it easy to focus on the work that matters.
The smart workspace comes to life with today’s launch of Dropbox
Spaces, the evolution of the shared folder into a collaborative
workspace. Dropbox Spaces is now part of the new Dropbox, announced
earlier this year, and also includes new features developed through
the company’s machine intelligence platform, DBXi. In addition, the
company added several new collaboration features across Dropbox
surfaces including desktop, mobile, and web apps.
“We’re building the smart workspace because we need technology
that helps us quiet the noise, rather than contributing to it,”
said Drew Houston, CEO, Dropbox. “This starts with the launch of
Dropbox Spaces, which brings together your most important content
and tools into one organized place, so you can stay focused and in
sync with your team.”
“It’s increasingly evident that modern knowledge workers are
bombarded with needlessly distracting notifications that stop them
from getting work done,” said analyst Chris Marsh, Research
Director, Workforce Productivity and Compliance, 451 Research. “451
Research’s survey data shows that only a third of employees are
very satisfied with their work applications. The sheer volume of
apps they need to use is the biggest overall pain point. Dropbox’s
new smart workspace will help address this issue by combining cloud
content, platform services, machine intelligence and a
collaborative user experience in one central location.”
The company also announced that its new desktop app—previously
available in early access—is now generally available and rolling
out starting today. The desktop app also includes Dropbox Spaces
and several new features, highlighted below.
Be organized
New features across the Dropbox workspace that support better
organization include:
- Image search that uses machine intelligence to let users
find image files including jpg, jpeg, png and gif, by searching for
the contents of the images. Now rolling out to Dropbox Professional
users; coming soon for Dropbox Business.
- File previews that allow users to see files such as
AutoCAD in high fidelity using Dropbox on the desktop, even without
source applications installed.
- Paper integration in the Dropbox file system, which
makes it possible to create, store, and access Paper docs from
Dropbox. The release is available to new Paper users starting
today, and will be available to existing users soon.
- Search across overviews, allowing users to see search
results from overview descriptions.
- Coming soon:
- Dropbox Binder, a new way for users to document
projects, processes, and knowledge by creating a centralized source
of truth for teams across any type of content, will be released in
beta in the coming months.
Stay focused
The Dropbox workspace now includes a For you tab within
Dropbox in the Windows system tray and macOS menu bar. It uses
machine intelligence to surface personalized suggestions and
details to make users’ work lives easier. As with other DBXi
features, the For you tab gets smarter over time the more users
interact with it. New smart features include:
- File and folder suggestions that help users jump into
the content they need, when they need it.
- Calendar integration that surfaces relevant and timely
meeting attachments and meeting notes templates.
- Team highlights that show the most relevant team
activity highlights in one central location.
- Coming soon:
- People pages that enable users to find relevant content
and stay up to date with highlights of team members, including
recent file activity. Users can also start communicating with team
members, right from their people pages within the desktop app.
People pages will begin rolling out in the coming months.
Get in sync
New integrations and features to help teams stay coordinated
have also been added to the workspace, including:
- HelloSign extension that enables users to sign documents
with just a few clicks using newly designed HelloSign features
built into Dropbox.
- Recent activity view in the new Dropbox desktop app that
shows the latest file activity and comments at a glance, right
alongside content.
- Coming soon:
- Dropbox Transfer, which allows users to quickly and
securely send large files up to 100 GB, is now available in beta
for individuals, and early access for teams.
- Trello integration that allows users to easily
add Dropbox content to a Trello card, in addition to being able to
preview, see file activity, and edit Dropbox files directly in
Trello. The integration will be available later this year.
- Slack channel mapping that allows users to connect Slack
channels to Dropbox folders, automatically syncing the files within
channels directly to Dropbox, will roll out early next year.
- Instant Zoom meetings feature that allows users to start
instant Zoom meetings from Dropbox. Once the meetings end,
recordings and transcripts can be automatically saved in Dropbox.
The new feature will roll out early next year.
Simplify team management
The company also released several features for IT administrators
to help businesses ensure they’re delivering a secure and agile
work environment. New features include:
- Enterprise console that provides centralized, org-wide
visibility and oversight for IT.
- Console also now enables settings management at
instance-level, and the ability to see all team and member
activity in Dropbox, including cloud content stored in
Dropbox.
- Quick actions gives admins shortcuts to easily execute
remediation on certain activities such as deleting links or
restoring items.
- Coming soon:
- Dropbox also announced a new strategic partnership with
BetterCloud, with integration enhancements coming
later this year. The integration will empower teams to efficiently
and securely deploy, manage, and govern Dropbox at work, which will
include orchestration and data loss protection capabilities.
- Data governance features to reduce risk and help
companies meet compliance measures through tools that let
administrators retain file versions for up to 10 years and export
them for e-discovery. New data governance features are available in
private beta now, and will be rolling out more broadly in the
coming months.
More details on Dropbox Spaces and new features announced today
can be found at dropbox.com/features/new.
Other Resources
- Press kit
- Work In Progress keynote
- Introducing Dropbox Spaces
- Making life easier for IT: The new Dropbox Business
- The Future of Work: Announcing a New Strategic Partnership with
Dropbox
- Image search Early Access for business teams
About Dropbox
Dropbox is the world’s first smart workspace that helps people
and teams focus on the work that matters. With more than 500
million registered users across 180 countries, we’re on a mission
to design a more enlightened way of working. Dropbox is
headquartered in San Francisco, CA, and has 12 offices around the
world. For more information on our mission and products, visit
dropbox.com.
Forward-Looking Statements Disclosure
This press release contains forward-looking statements within
the meaning of the Private Securities Litigation Reform Act of 1995
related to potential future offerings and features. The achievement
or success of the matters covered by such forward-looking
statements involves risks, uncertainties, and assumptions. These
include, among other things, our ability to (i) continue to
release, gain customer acceptance of, and provide support for,
additional product features and new and improved versions of our
services and (ii) realize benefits from strategic partnerships. If
any such risks or uncertainties materialize or if any of the
assumptions prove incorrect, the company’s results could differ
materially from the results expressed or implied herein. Any
unreleased services or features referenced in this or other press
releases or public statements are not currently available and may
not be delivered on time or at all. Words such as “will,” “can,”
and similar expressions are intended to identify forward-looking
statements. Customers who purchase our services should make their
purchase decisions based upon features that are currently
available. Additional factors that could cause results to differ
materially from those described above can be found in Dropbox’s
Quarterly Report on Form 10-Q for the quarter ended June 30, 2019,
which is on file with the Securities and Exchange Commission (the
“SEC”) and in other documents Dropbox files with the SEC. If the
risks materialize or assumptions prove incorrect, actual results
could differ materially from the results implied by these
forward-looking statements. Dropbox assumes no obligation to, and
does not currently intend to, update any such forward-looking
statements after the date of this release, except as required by
applicable law.
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Media: Stacey Johnson press@dropbox.com
or
Investors: Darren Yip ir@dropbox.com
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