Dropbox Goes All in on Remote Work: Unveils New Features and Tools for Distributed Teams
November 17 2020 - 9:00AM
Business Wire
Today Dropbox, Inc. (NASDAQ: DBX) unveiled the next iteration of
its collaborative workspace—Dropbox Spaces—in addition to several
new features that help teams get organized, collaborate, and keep
work moving securely from anywhere. The news comes on the heels of
the company’s recent Virtual First announcement, and demonstrates a
holistic approach to leading the remote work revolution as more
businesses embrace this long-term shift.
The sudden move to distributed work has introduced a unique set
of challenges for teams. In a recent Economist Intelligence Unit
study, remote workers reported increased working hours and volume
of work, risk of miscommunication, and difficulty working with
multiple collaborators. Dropbox aims to address these challenges
and more with Dropbox Spaces 2.0, several new workflow features,
and new enterprise security features and certifications.
“Since our founding, our customers have turned to Dropbox to get
organized and work from anywhere,” said Dropbox co-founder and
chief executive officer Drew Houston. “We’ve gone through a one-way
door—the dramatic shift we’ve all experienced to distributed work
will continue far beyond when the pandemic ends. While the shift to
distributed work creates a lot of flexibility and opportunity, it
also introduces new challenges and pain points that Dropbox is
uniquely positioned to solve. By adopting a Virtual First approach
ourselves, we’ll be able to design better products for this new
environment. Our latest launch is an example of this.”
"These features make it easier for people to work as a
distributed team, and support better governance and compliance,"
said Wayne Kurtzman, Research Director, Social and Collaboration,
IDC. "These features are designed to streamline communications and
teamwork, and ensure their teams remain connected and productive
from wherever they work."
Improve team collaboration with Dropbox Spaces 2.0
Dropbox unveiled the next version of Dropbox Spaces: the virtual
workspace that brings teams and projects together. Building toward
the vision laid out for Dropbox Spaces last year, the product has
evolved to help teams streamline their work, prioritize their day,
and stay connected to move work forward. Initially introduced as an
evolution of the shared folder, Spaces is now a standalone product
that enables teams to collaborate with internal and external
collaborators on projects—from kickoff to delivery. Spaces brings
the best-loved collaboration features from across Dropbox into a
single surface to help teams manage projects together. These
include:
- Project Spaces: Create a project Space to bring the
internal team, external clients, content, timeline, and project
tasks all into one organized place. It provides an intuitive
surface for the project, so teams can contribute and collaborate
together as they move the project forward.
- Tasks: Prioritize what needs to be done and keep
projects on track. Create, manage, assign, and comment on tasks
across multiple projects. Attach project files to relevant tasks
and manage personal to-do lists.
- Content: Quickly find, add, and manage relevant project
information. Users can easily add files (including traditional file
types and cloud content, like Google Docs) directly to Spaces, and
search for files across projects.
- Meetings: Easily join, organize, and follow up on
meetings from Spaces. Centralize important information like
agendas, action items, and attendees in customizable meeting
templates and embed meeting docs directly in a project Space.
Automatically sync meeting docs to calendar invites so everyone
stays on the same page.
- Updates: Stay up to date with a shared team view of work
in progress and project updates. Attach files to posts in the
updates feed, respond to comments with text, an emoji, or link to a
file.
Dropbox Spaces 2.0 is currently in private beta. Click here to
request access.
Keep work moving no matter where you are
Dropbox is extending availability of several features to Dropbox
Business users to help teams keep work moving. These include:
- App Center: 30+ new apps added to the Dropbox App Center
to help teams discover and connect to more than 70 best-of-breed
tools from Dropbox partners (now available in beta for select
Business Standard and Advanced users)
- Branded sharing: New enhancements make it even easier
for businesses to establish their brands, and for admins to enable
team individuals to customize their branding (now available to
Business Advanced and above)
- Traffic and insights: Helps users track engagement when
sharing assets (now available to Business Advanced and above)
- Follow: Helps users stay informed about activity on
their most important shared folders (now available to all
users)
- Computer backup: Allows teams to automatically back up
their local Desktop, Documents, and Downloads folders to Dropbox,
securely access them on the go, and easily retrieve the content
even if their hardware fails or is lost (now available to all
Business plans)
- Dropbox Passwords Beta: Allows team members to store
passwords in one secure place, sync across devices, and access from
anywhere (now available to Dropbox Business teams on certain
Dropbox Business plans with early access to the feature)
Starting today, all HelloSign users will also have access
to a reimagined experience that guides them step-by-step through
the process of uploading, preparing, and sending a document out for
signature. This improvement makes it even easier for distributed
teams to keep their most critical business agreements moving with
eSignatures.
Maintain HQ-level security from home
Dropbox also announced several new security features to help
businesses maintain employee privacy and security while managing
complex distributed teams. These include:
- Alerts and notifications provide admins with real-time
detections of suspicious behavior, risky activity, and potential
data leaks
- Data classification gives admins the ability to label
personal and sensitive data in order to take better precautions
around protecting personal information
- External sharing reports provide admins with insight
into how data is shared outside of the company—including who is
sharing, when they are sharing it, and what types of files are
shared
- Data retention has been added to Dropbox data governance
features to enable users to prevent accidental deletion of content
that is required by regulations to be held by a certain period of
time (now available to all Dropbox Business teams as an additional
purchase)
Interested admins can sign up for these security features in
beta now.
In addition, Dropbox announced compliance with several new
privacy and security standards including ISO 27701 Certification,
Cloud Security Alliance GDPR Code of Conduct, NIST 800-171
Compliance, and support for FDA 21 CFR Part 11 Compliance. These
new certifications ensure Dropbox meets the most stringent
enterprise security standards.
As businesses around the world adapt to a distributed
environment, Dropbox is at the forefront of developing the
technology to support them. Dropbox provides a single organized
place for teams’ content and all the collaboration around it. More
details on Dropbox Spaces can be found here, and other new features
for distributed teams here.
About Dropbox
Dropbox is one place to keep life organized and keep work
moving. With more than 600 million registered users across 180
countries, we’re on a mission to design a more enlightened way of
working. Dropbox is headquartered in San Francisco, CA. For more
information on our mission and products, visit dropbox.com.
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Tenika Small press@dropbox.com
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