UNITED STATES

SECURITIES AND EXCHANGE COMMISSION

Washington, D.C. 20549

 

SCHEDULE 14A

 

Proxy Statement Pursuant to Section 14(a) of the Securities

Exchange Act of 1934 (Amendment No. )

 

Filed by the Registrant x

 

Filed by a Party other than the Registrant ¨

 

Check the appropriate box:

 

¨ Preliminary Proxy Statement

¨ Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2))

x Definitive Proxy Statement

¨ Definitive Additional Materials

¨ Soliciting Material Pursuant to §240.14a-12

 

FIRST DEFIANCE FINANCIAL CORP.

(Name of Registrant as Specified In Its Charter)

 
 
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
 

Payment of Filing Fee (Check the appropriate box): 

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¨ Fee computed on table below per Exchange Act Rules 14a-6(i)(4) and 0-11.

 

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  3) Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (set    forth the amount on which the filing fee is calculated and state how it was determined):
     

 

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¨ Fee paid previously with preliminary materials.

 

¨ Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing.

 

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NOTICE OF ANNUAL MEETING OF SHAREHOLDERS

 

to be held on

 

April 21, 2015

 

and

 

PROXY STATEMENT


 
 

 

Z:13 Mar BackupLive JobsVineyard17 MarShift IIv404730 - First Defiance Financial Corp DEF 14ADraft03-Production

 

601 Clinton Street

Defiance, Ohio 43512

(419) 782-5015

 

 

 

NOTICE OF ANNUAL MEETING OF SHAREHOLDERS

TO BE HELD ON APRIL 21, 2015

 

 

 

NOTICE IS HEREBY GIVEN that the Annual Meeting of Shareholders (“Annual Meeting”) of First Defiance Financial Corp. (“First Defiance” ) will be held, on Tuesday, April 21, 2015 at 2:00 p.m., Eastern Time. This year’s Annual Meeting will be a virtual meeting of shareholders. You will be able to participate in the meeting, vote and submit questions during the meeting via live webcast by visiting http://www.virtualshareholdermeeting.com/fdef2015. A secure control number that will allow you to attend the meeting electronically can be found on the enclosed proxy card. The meeting is being held for the following purposes, all of which are more completely set forth in the accompanying Proxy Statement:

 

(1)To elect three (3) directors;
(2)To consider and obtain a non-binding advisory vote on First Defiance’s executive compensation;
(3)To consider and vote on a proposal to ratify the appointment of Crowe Horwath LLP as First Defiance’s independent registered public accounting firm for the 2015 fiscal year; and
(4)To transact such other business as may properly come before the Annual Meeting or any adjournment thereof.

The Board of Directors has fixed March 2, 2015 as the voting record date for the determination of shareholders entitled to notice of and to vote at the Annual Meeting and at any adjournment thereof. Only those shareholders of record as of the close of business on that date will be entitled to vote at the Annual Meeting or at any such adjournment.

  BY ORDER OF THE BOARD OF DIRECTORS
   
  Donald P. Hileman
  President and Chief Executive Officer
March 16, 2015  
Defiance, Ohio  

 

All shareholders are cordially invited to attend the Annual Meeting.  However, whether or not you plan to attend the Annual Meeting, it is important that your shares are represented.  Your vote on these matters is important, regardless of the number of shares you own.  In order to ensure that your shares are represented, you are urged to promptly execute and return the enclosed form of proxy or submit your proxy by telephone or over the Internet.  

  

 
 

 

PROXY STATEMENT 

 

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601 Clinton Street

Defiance, Ohio 43512 

 

 

2015 ANNUAL MEETING OF SHAREHOLDERS

 

April 21, 2015

 

GENERAL

 

This proxy statement is being furnished to holders of common stock, $0.01 par value per share (“Common Stock”), of First Defiance Financial Corp. (“First Defiance” the “Company,” “we,” “us,” “our”). Our Board of Directors (the “Board”) is soliciting proxies to be used at our 2015 Annual Meeting of Shareholders (the “Annual Meeting”) to be held on Tuesday, April 21, 2015 at 2:00 p.m., Eastern Time, and at any adjournment thereof, for the purposes set forth in the Notice of Annual Meeting of Shareholders. The Annual Meeting will be an entirely virtual meeting. That means you can attend the 2015 Annual Meeting online, vote your shares electronically and submit questions during the Annual Meeting, by visiting www.virtualshareholdermeeting.com/fdef2015. Be sure to have your 12-Digit Control Number to enter the Annual Meeting. This proxy statement is first being mailed to our shareholders on or about March 20, 2015.

 

Our policy is to send a single annual report and proxy statement to multiple shareholders of record that share the same address, unless we receive instructions to the contrary. However, each shareholder of record receives a separate proxy card. This practice, known as “householding,” is designed to reduce our printing and postage costs. If you wish to receive a separate copy of this year’s annual report or proxy statement, you may request it by writing to us at the above address. If you wish to discontinue householding entirely, you may contact Broadridge Financial Solutions, Inc. at 1-800-542-1061 or in writing at Broadridge, Householding Department, 51 Mercedes Way, Edgewood, New York 11717.  If you receive multiple copies of the annual report and proxy statement, you may request householding by contacting Broadridge Financial Solutions as noted above. If your shares are held in street name through a bank, broker or other holder of record, you may request householding by contacting that bank, broker or other holder of record.

 

IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR THE SHAREHOLDER MEETING TO BE HELD ON APRIL 21, 2015

 

The Proxy Statement for the 2015 Annual Meeting of Shareholders and the 2014 Annual Report to Shareholders, which includes the Form 10-K for the year ended December 31, 2014, are both available at www.proxyvote.com using your 12-Digit Control Number.

 

ATTENDING THE ANNUAL MEETING

We will be hosting the Annual Meeting live via the Internet. A summary of the information you need to attend the Annual Meeting online is provided below:

 

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·Any shareholder can attend the Annual Meeting live via the Internet at www.virtualshareholdermeeting.com/fdef2015.
·Webcast starts at 2:00 p.m. Eastern Time.
·Shareholders may vote and submit questions while attending the Annual Meeting on the Internet.
·Please have your 12-Digit Control Number to enter the Annual Meeting.
·Instructions on how to attend and participate via the Internet, including how to demonstrate proof of stock ownership, are posted at www.virtualshareholdermeeting.com/fdef2015.
·Questions regarding how to attend and participate via the Internet will be answered by calling 1-855-449-0991 on the day before the Annual Meeting and the day of the Annual Meeting.
·Webcast replay of the Annual Meeting will be available until April 20, 2016.

 

PROXIES

 

Your proxy, if properly submitted and not revoked prior to its use, will be voted in accordance with the instructions you give. Properly submitted proxies that do not contain voting instructions and that are not “broker non-votes” will be voted (1) FOR the director nominees described herein, (2) FOR the approval of our executive compensation, (3) FOR the ratification of the appointment of Crowe Horwath LLP as our independent registered public accounting firm for 2015, and (4) in accordance with the best judgment of the persons appointed as proxies upon the transaction of such other business as may properly come before the Annual Meeting. You may revoke your proxy at any time before it is exercised by (i) filing written notice of revocation with our Secretary, Danielle R. Figley, at 601 Clinton Street, Defiance, Ohio 43512 that is received prior to voting at the Annual Meeting; (ii) submitting a valid proxy bearing a later date that is received prior to voting at the Annual Meeting; or (iii) attending the Annual Meeting online and giving notice of revocation to the Secretary. Attending the Annual Meeting will not, by itself, revoke a previously given proxy. Proxies solicited hereby may be exercised only at the Annual Meeting and any adjournment thereof and will not be used for any other meeting.

 

VOTING RIGHTS

 

Only our shareholders of record at the close of business on March 2, 2015 (the “Voting Record Date”) are entitled to notice of, and to vote at, the Annual Meeting. On the Voting Record Date, there were 9,234,781 shares of our Common Stock issued and outstanding. We have no other class of equity securities outstanding that are entitled to vote at the Annual Meeting.

 

The presence, either in person or by proxy, of at least a majority of our outstanding shares of Common Stock entitled to vote is necessary to constitute a quorum at the Annual Meeting. Abstentions and broker non-votes are counted in determining the presence of a quorum.

 

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REQUIRED VOTE

 

You are entitled to cast one vote for each share owned. Directors will be elected by a plurality of the votes cast. Our Articles of Incorporation do not permit shareholders to cumulate votes in the election of directors. Abstentions and broker non-votes will not affect the plurality vote required for the election of directors. The proposals to approve our executive compensation and to ratify the appointment of Crowe Horwath require that the number of votes cast in favor of each proposal exceed the number of votes cast against it. Abstentions and broker non-votes will not be counted as votes cast and, therefore, will not affect either of these proposals.

 

The proposal to approve our executive compensation is advisory, so it will not be binding upon the Board. However, the Compensation Committee will take into account the outcome of the vote when considering future executive compensation arrangements. The proposal to ratify the selection of auditors is not binding upon the Board. However, if the selection is not ratified by the shareholders, the Audit Committee may re-consider its selection of Crowe Horwath as our independent registered public accounting firm for the fiscal year ending December 31, 2015.

 

The election of directors and the non-binding advisory vote on executive compensation are not “discretionary” items. If your shares are held in “street name,” you must provide instructions to your brokerage firm in order to cast a vote on these proposals. The ratification of the selection of Crowe Horwath is considered a “discretionary” item, so your brokerage firm may vote in its discretion on your behalf if you do not furnish voting instructions.

 

3
 

 

PROPOSAL 1

 

Election of Directors

 

Composition of the Board

 

The Board consists of 11 directors and is divided into three classes, and each class serves a three-year term. The terms of each class expire at successive annual meetings so that our shareholders elect one class of directors at each annual meeting.

 

James L. Rohrs retired from his position as a director as of December 31, 2014. As a result, we currently have a vacancy in the class of directors whose terms will expire at the 2017 annual meeting. We intend to hold this vacancy open while we consider whether another director should be added to the Board. Proxies cannot be voted for a greater number of persons than the number of nominees named.

 

The Board has determined that each of John L. Bookmyer, Stephen L. Boomer, Peter A. Diehl, Jean A. Hubbard, Barbara A. Mitzel, Douglas A. Burgei, Charles D. Niehaus and Samuel S. Strausbaugh is “independent” under the rules of The NASDAQ Stock Market LLC (“NASDAQ”). In assessing the independence of directors, the Board Directors considered the business relationships between First Defiance and its directors or their affiliated businesses, other than ordinary banking relationships. Where business relationships other than ordinary banking relationships existed, the Board determined that none of the relationships between First Defiance and their affiliated businesses impaired the directors’ independence because the amounts involved were immaterial to the directors or to those businesses when compared to their annual income or gross revenues.

 

The current composition of the Board is:  
   
Directors whose terms expire at this Annual Meeting: Douglas A. Burgei
  Donald P. Hileman
  Samuel S. Strausbaugh
   
Directors whose terms expire at the 2016 annual meeting: John L. Bookmyer
  Stephen L. Boomer
  Peter A. Diehl
  William J. Small
   
Directors whose terms expire at the 2017 annual meeting: Jean A. Hubbard
  Barbara A. Mitzel
  Charles D. Niehaus

 

We will elect three directors at the Annual Meeting. Mr. Burgei, Mr. Hileman and Mr. Strausbaugh are standing for re-election. If elected, each director nominee will serve on the Board until our annual meeting of shareholders in 2018, and until their successors are duly elected and qualified. If any of the three nominees should become unable or unwilling to stand for election at the Annual Meeting, the persons named on the proxy card as proxies may vote for other person(s) selected by the Board. We have no reason to believe that any of the nominees for election named below will be unable or unwilling to serve. Each nominee has consented to act as a director if elected.

 

 

Your Board Recommends That You

Vote FOR The Three Nominees Listed Below.

 

 

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Nominees for Election at this Annual Meeting: 

         
Douglas A. Burgei   Age:   60
         
    Director Since:   1995
         
    Business Experience and Specific Qualifications:   Veterinarian at Napoleon Veterinary Clinic, Napoleon, Ohio since 1978; Co-Owner of PetVet/Pampered Pets Bed & Biscuit, Napoleon, Ohio since 2003 and Ft. Wayne, Indiana since 2006.  Dr. Burgei possesses a diverse entrepreneurial background with his multiple successful business ventures.  His perspective as a business owner brings great value to the Board.
         
Donald P. Hileman   Age:   62
         
    Director Since:   2013
         
    Business Experience and Specific Qualifications:   President and CEO of First Defiance since January 1, 2014 and First Federal Bank of the Midwest, First Defiance’s wholly-owned subsidiary (“First Federal”), since January 1, 2015, Executive Vice President and Chief Financial Officer of First Defiance and First Federal from 2009 through 2013, Interim Chief Financial Officer from October  2008 to March 2009.  Prior to joining First Defiance, Mr. Hileman was Corporate Controller of Sky Financial Group, Inc. for 12 years.  Mr. Hileman brings to the Board valuable experience and expertise from his work within financial institutions, as well as his knowledge and familiarity with First Defiance and its subsidiaries.
         
Samuel S. Strausbaugh   Age:   51
         
    Director Since:   2006
         
    Business Experience and Specific Qualifications:   President and CEO of JB & Company , Inc. since 2011.  Former Co-President of Defiance Metal Products, Defiance, Ohio from  September 2006 to November 2011.  CFO of Defiance Metal Products from November 1998 to July 2008.  Mr. Strausbaugh has important tactical and strategic skills that he has developed in management and executive positions with JB & Company and Defiance Metal.  His experience with a growing company helps to inform the Board of Directors when considering future business opportunities.

 

5
 

 

Continuing Directors With Terms Expiring at our 2016 Annual Meeting: 

         
John L. Bookmyer   Age:   50
         
    Director Since:   2005
         
    Business Experience and Specific Qualifications:   President & CEO of Touch Consulting, LLC, Findlay, Ohio and CEO of Pain Management Group, Findlay, Ohio since January 2009; Former Chief Operating Officer & Chief Financial Officer of Blanchard Valley Health System, Findlay, Ohio from 2000 until December 2008.  Mr. Bookmyer is a Certified Public Accountant in Ohio and has extensive experience in oversight, leadership and financial matters from his roles at all entities.  He is also very familiar with the needs of the region through his interactions with community hospitals and businesses.
         
Stephen L. Boomer   Age:   64
         
    Director Since:   1994
         
    Business Experience and Specific Qualifications:   CEO and President, Arps Dairy, Inc., Defiance, Ohio since 1997.  Mr. Boomer is a respected corporate leader in Defiance thanks to his long and successful tenure leading Arps Dairy.  This leadership ability and his community presence are valuable assets to the Board.
         
Peter A. Diehl   Age:   64
         
    Director Since:   1997
         
    Business Experience and Specific Qualifications:   Sales manager JK Ice Ventures, Angola, Indiana since 2008.  Formerly President and CEO of Diehl, Inc., Defiance, Ohio from April 1996 to May 2006.  Mr. Diehl has extensive experience as a director with First Defiance as well as Diehl, Inc.  This experience aids the Board of Directors with decision making and other important duties and provides enhanced understanding of general management concerns among the Board.

 

6
 

 

         
William J. Small   Age:   64
         
    Director Since:   1998
         
    Business Experience and Specific Qualifications:   Chairman, President and CEO of First Defiance and Chairman of First Federal from 1999 through 2013.  Mr. Small also served as Chief Executive Officer of First Federal from 1999 until December 2008.  Mr. Small understands both the challenges and opportunities facing First Defiance as well as the details of current operations and finances.  The Board benefits greatly from his extensive knowledge and familiarity with the Company.
         

 

Continuing Directors With Terms Expiring at our 2017 Annual Meeting: 

         
Jean A. Hubbard   Age:   57
         
    Director Since:   2008
         
    Business Experience and Specific Qualifications:   Corporate Treasurer and Business Manager of The Hubbard Company, Defiance, Ohio since 2003; Senior Vice President and Human Resource Director, Rurban Financial Corp., 1990 to 2003.  Ms. Hubbard offers financial and business expertise through her work as corporate treasurer.  Ms. Hubbard also provides the Board with insight regarding employee and human resource issues from her time at Rurban Financial Corp.
         
Barbara A. Mitzel   Age:   62
         
    Director Since:   2008
         
    Business Experience and Specific Qualifications:   Area Manager of Consumers Energy,  Adrian, Michigan since 2000; City Commissioner, Adrian, Michigan, from November 1999 until September 2008.  Ms. Mitzel is able to provide insight and knowledge of the southeast Michigan market.  Her experience with economic development and government and community relations in Michigan is very beneficial to the Board in understanding the concerns of potential customers.
         

 

7
 

 

         
Charles D. Niehaus   Age:   55
        2014
    Director Since    
         
    Business Experience and Specific Qualifications   Member, Manager of Niehaus Wise & Kalas Ltd, Attorneys at Law, Toledo, Ohio since 2007. Mr. Niehaus has provided legal representation to corporate and business clients for over twenty-five years on a wide range of business issues including the representation of financial institutions in formation, acquisitions, shareholder matters, commercial lending, bank litigation and regulatory compliance. He brings extensive experience in the legal and financial services areas and provides valuable guidance and insight with respect to strategy and compliance.
         

 

Board Leadership Structure

 

Since his appointment as President and CEO in 1999, William J. Small has served as Chairman of the Board of Directors. Upon Mr. Small’s retirement in 2013, he retained the position of Chairman; and Donald P. Hileman became our President and CEO. This marked the first time in over a decade that these positions had been split. The Board decided it was time to divide these roles because, by doing so, they could continue to benefit from Mr. Small’s experience in a leadership role, and his in-depth familiarity with our hiring and operations.

 

The Board is aware that one of its responsibilities is to oversee our management and make performance, risk and compensation-related decisions regarding management. In order to appropriately balance the Board’s focus on strategic development with its management oversight responsibilities, the Board created the position of Lead Independent Director, with Stephen L. Boomer currently serving in that role. As Lead Independent Director, Mr. Boomer is a permanent member of the Board’s Executive Committee and presides over executive sessions of the Board, which are attended only by non-management directors. In addition, Mr. Boomer is an active liaison between management and our non-management directors and with individual non-management directors concerning recent developments affecting us. Through the role of an active, engaged Lead Independent Director, the Board believes that its leadership structure is appropriately balanced between promoting our strategic development with the Board’s management oversight function. The Board also believes that its leadership structure has created an environment of open, efficient communication between the Board and management, enabling the Board to maintain an active, informed role in risk management by being able to monitor and manage those matters that may present significant risks to us. The Board intends to maintain the Lead Independent Director position until such time as Mr. Small would qualify as an independent director or an Independent Chairman is appointed.

 

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Board Committees

 

The Board has five standing committees: Audit, Corporate Governance, Compensation, Executive and Risk. The current members of our standing committees are named below:

 

Audit  

Corporate

Governance

  Compensation   Executive   Risk Committee
J.L. Bookmyer#   S.L. Boomer#**   S.S. Strausbaugh#   W.J. Small#   J.A. Hubbard#
S.L. Boomer**   P.A. Diehl   S.L. Boomer**   D.A. Burgei***   S.L. Boomer**
P.A. Diehl   B.A. Mitzel   J.L. Bookmyer   P.A. Diehl***   D.A. Burgei
J.A. Hubbard   D.A. Burgei   J.A. Hubbard   S.L. Boomer**   D.P. Hileman
S.S. Strausbaugh   C. D. Niehaus       S.S. Strausbaugh***   S.S. Strausbaugh
            J.L. Bookmyer***    
            J.A. Hubbard***    
            B.A. Mitzel***    
            C.D. Niehaus***    

 

 

# - Chairperson

** - Lead Independent Director

*** -Denotes Rotating Service

 

The Audit Committee is responsible for: (i) the appointment of our independent registered public accounting firm; (ii) review of the external audit plan and the results of the auditing engagement; (iii) review of the internal audit plan and results of the internal audits; (iv) review of reports issued by our Compliance Officer; (v) review of the effectiveness of our system of internal control, including review of the process used by management to evaluate the effectiveness of the system of internal control; and (vi) oversight of our accounting and financial reporting practices. The Audit Committee has adopted a written charter setting forth these responsibilities, a copy of which is posted on our website at http://www.fdef.com under the link “Governance Documents.” The Board has determined that John L. Bookmyer and Samuel S. Strausbaugh each have the attributes listed in the definition of “audit committee financial expert” set forth in Item 407(d)(5)(ii) of Regulation S-K and in the NASDAQ listing requirements. All of the Audit Committee members are considered “independent” for purposes of NASDAQ listing requirements and meet the NASDAQ standards for financial sophistication. The Audit Committee met five times in 2014.

 

The Corporate Governance Committee was established by the Board to ensure that the Board is appropriately constituted and conducts its affairs in a manner that will best serve the Company’s interests and those of our shareholders. Specific duties of the Committee include administering our conflict of interest policy/code of ethics, monitoring the Board’s continuing education and self-assessment process, nominating directors to the Board, and conducting an annual assessment of the Board as a whole, including an assessment of Board composition and committee assignments. The Corporate Governance Committee develops with management the materials discussed and presented at the board strategic planning meeting. The Corporate Governance Committee maintains a robust process for succession planning for the CEO as well as for other executive-level positions. The Governance Committee maintains both an emergency plan and a long-range succession plan. The plans are reviewed at least annually by the Governance Committee. The Corporate Governance Committee has adopted a written charter setting forth its responsibilities, a copy of which is posted on our website at http://www.fdef.com under the link “Governance Documents.” The Corporate Governance Committee met four times in 2014.

 

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The Board does not have a separate nominating committee, as those functions are performed by the Corporate Governance Committee and the Board as a whole. The Corporate Governance Committee believes that candidates for director should have certain minimum qualifications, including being able to read and understand basic financial statements, having business experience, and exhibiting high moral character. Although the Committee does not have a formal diversity policy in place, the Committee does seek to promote a diverse set of viewpoints and business experience in the Board’s membership. The Committee retains the right to modify these minimum qualifications from time to time as circumstances dictate. The Committee has a general process for choosing nominees, which process considers both incumbent directors and new candidates. In evaluating an incumbent director whose term of office is set to expire, the Committee reviews such director’s overall service to us during his or her term, including attendance at meetings, participation and quality of performance. If the Committee chooses to evaluate new director candidates, the Committee uses its network of contacts to compile a list of potential candidates. Then, the Committee determines whether such candidates are independent, which determination is based upon applicable securities laws. Finally, the Committee meets to discuss and consider all candidates’ qualifications and then chooses the candidates. The Corporate Governance Committee considers the following criteria in proposing director nominees to the full Board: (1) independence; (2) high personal and professional ethics and integrity; (3) ability to devote sufficient time to fulfilling duties as a director; (4) impact on diversity of the Board, including skills and other factors relevant to our business; and (5) overall experience in business, education, and other factors relevant to our business.

 

Our shareholders may also make nominations for candidates for director to the Corporate Governance Committee, provided that notice of such nomination is given in writing to our Secretary not less than 60 days prior to the anniversary date of the immediately preceding annual meeting of shareholders. The notice must set forth the name, age, business address and residence address (if available) of the nominee and the number of shares of Common Stock which are beneficially owned by the nominee. Also, the shareholder making the nomination must promptly provide any other information reasonably requested by the Corporate Governance Committee. The Committee does not alter the manner in which it evaluates candidates, including the minimum criteria set forth above, when evaluating a candidate who was recommended by a shareholder. No director nominations were received from shareholders for the 2015 election of directors.

 

The Compensation Committee is responsible for overseeing our compensation programs, including base salaries, long-term incentive compensation, equity-based compensation, and perquisites and benefit plans. The Committee also administers the process for evaluation of the Chief Executive Officer and recommends to the Board the compensation for directors (including committee member and committee chair’s fees, equity-based awards and other similar items as appropriate). Further description of the Committee’s responsibilities is set forth under “Compensation Discussion and Analysis” below. The Compensation Committee has adopted a written charter setting forth its responsibilities, a copy of which is posted at http://www.fdef.com under the link “Governance Documents.” The Committee also makes recommendations to the full Board regarding director compensation. All of the Compensation Committee members are considered “independent” for purposes of NASDAQ listing requirements. The Compensation Committee met four times in 2014.

 

The Executive Committee generally has the power and authority to act on behalf of the Board between scheduled meetings unless specific Board action is required or unless otherwise restricted by our Articles of Incorporation or Code of Regulations, or the Board. As Chairman of the Board, Mr. Small serves as Chairman of the Executive Committee. He and Mr. Boomer serve as permanent members. The remaining directors serve on the Committee on a rotating basis during the year. The Executive Committee did not meet during 2014.

 

The Risk Committee was established by the Board to assist the Board of Directors in fulfilling its oversight responsibilities with regard to the risk appetite of the Company and the risk management and compliance framework and the governance structure that support it. The Risk Committee has adopted a written charter setting forth these responsibilities, a copy of which is posted on the Company’s website at http://www.fdef.com under the link “Governance Documents.” The Risk Committee met six times during 2014.

 

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Compensation Committee Interlocks and Insider Participation

 

Mr. Bookmyer, Mr. Boomer, Ms. Hubbard and Mr. Strausbaugh served on the Compensation Committee during 2014. There were no Compensation Committee interlocks or insider (employee) participation during 2014.

 

Board and Board Committee Meetings

 

Our Board holds regular meetings quarterly. First Federal’s Board of Directors meets twice each quarter. Special meetings of the Boards are held from time to time as needed. There were four meetings of the Board of Directors of First Defiance and eleven meetings of the Board of Directors of First Federal held during 2014. All of our directors attended at least 75% of the total number of meetings of the Board of Directors of First Defiance or First Federal, as applicable, and meetings held by all committees of the Board on which the director served during 2014.

 

Neither the Board nor the Corporate Governance Committee has implemented a formal policy regarding director attendance at our annual shareholder meetings. In 2014, all ten of our then-incumbent directors attended the annual meeting.

 

Non-management directors met twice in executive session in 2014.

 

Director Compensation

 

The table below provides information concerning our director compensation for the fiscal year ended December 31, 2014. Employee directors are not paid for Board service. The non-employee Chairman received a retainer of $46,000 and the Lead Independent Director received a retainer of $26,000. Each non-employee director received an annual retainer of $21,000 in 2014. Committee chairs receive an additional annual retainer as follows: (1) Audit Committee – $5,000; (2) Compensation Committee – $5,000; (3) Risk Committee – $5,000; and (4) Corporate Governance Committee – $2,000. In addition, each non-employee director received $750 for each board meeting attended for either First Defiance or First Federal. Mr. Boomer, Mr. Small and Mr. Strausbaugh are also directors of First Insurance Group of the Midwest, Inc., and they receive $500 for each such meeting attended. Non-employee directors also receive compensation for each committee meeting attended as follows: (1) Audit Committee – $500; (2) Compensation Committee – $500; (3) Executive or First Federal Executive Loan Committee meetings – $200; and (4) other First Defiance and First Federal Board committees – $500.

 

Our directors may defer their retainer and/or meeting fees payable to them under the First Defiance Deferred Compensation Plan. The returns on the amounts deferred is dependent on the investment elections made by the director. The directors’ choices include a number of mutual funds and an account of our Common Stock. Returns under the plan are calculated to mirror these elections. Because these earnings are denominated in our Common Stock or mutual fund equivalents, such earnings are not considered to be preferential or above market and are not reported in the table below. Also, no director received perquisites or personal benefits with an aggregate value exceeding $10,000.

 

The Board has set ownership guidelines for the board and Executive management. The guideline for each board member is ownership of 10,000 shares of First Defiance Financial stock. The company allows for the payment of directors fees to be handled by either cash or stock at the election of the individual director.

 

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2014 Director Compensation

 

 

Director 

 

Fees Earned

or Paid in

Cash

($)

    

Total

($)

 

 
Bookmyer, John L.  $  45,350 2     $ 45,350 2 
Boomer, Stephen L.  $55,716     $55,716 
Burgei, Douglas A.  $40,167     $40,167 
Diehl, Peter A.  $40,717     $40,717 
Hubbard, Jean A.  $46,267     $46,267 
Mitzel, Barbara A.  $41,017     $41,017 
Strausbaugh, Samuel S.  $49,217     $49,217 
Niehaus, Charles D.  $ 14,102 (a)   $ 14,102 (a)
Small, William J.  $ 169,333 (b)   $ 169,333 (b)
Voigt, Thomas A.  $10,500 (c)   $10,500 (c)

 

(a)For Mr. Niehaus, fees are for partial term in 2014.
(b)For Mr. Small, this includes a $100,000 consulting agreement with the Company in 2014.
(c)Mr. Voigt retired effective at the 2014 annual shareholder meeting, so fees are only reflected for his time on the Board.

 

Communication with Directors

 

The Board has adopted a process by which shareholders may communicate with the directors. Any shareholder wishing to do so may write to the Board at our principal business address, 601 Clinton St., Defiance, Ohio 43512. Any shareholder communication so addressed will be delivered unopened to the director or a member of the group of directors to whom it is addressed, or to the Chairman if addressed to the Board.

 

Board’s Role in Strategic Planning

 

Our Board has the legal responsibility for overseeing our affairs and, thus, an obligation to keep informed about our business and strategies. This involvement enables the Board to provide guidance to management in formulating and developing plans and to exercise independently its decision-making authority on matters of importance to us. Acting as a full Board and through its standing committees, the Board is fully involved in our strategic planning process.

 

Each year, typically in September, senior management and the Board hold an extended meeting to focus on corporate strategy. This session involves presentations from management and input from the directors regarding the assumptions, priorities and strategies that will form the basis for management’s operating plan and strategy for the coming year. At subsequent meetings, the Board continues to review our progress against the strategic plan and to exercise oversight and decision-making authority regarding strategic areas of importance and revise the strategic plan as necessary. The role the Board plays is inextricably linked to the development and review of our strategic plan. Through these procedures, the Board, consistent with good corporate governance practices, encourages our long-term success by exercising sound and independent business judgment on the strategic issues that are important to our business.

 

12
 

 

Board’s Role in Risk Oversight

 

The Board’s function of overseeing risk is handled primarily by the Risk Committee. The Chief Risk Officer works with management as well as internal and external auditors to determine and evaluate significant risks that we may be taking and communicates those findings directly to the Committee. The Committee is focused on identifying, quantifying, and minimizing our risks. The Committee believes that by involving both management and auditors in this important process, it is best able to perform its function. First Federal also has a standing Officer Risk Management Committee, Compliance Committee, Information Technology Steering Committee and Asset Review Committee that meets regularly to provide structure and input into our Risk Management Process. The minutes and findings of these committees are presented to the Risk Committee.

 

EXECUTIVE OFFICERS

 

The following table sets forth the name of each current executive officer, other than Mr. Hileman, whose information is set forth above, and the principal position and offices he or she holds with First Defiance or First Federal. Each such executive officer has consented to act in the office set forth below.

 

Name   Information about Executive Officer
Kevin T. Thompson   Chief Financial Officer of First Defiance and First Federal.  Mr. Thompson was appointed to serve in this position on January 1, 2014.  Mr. Thompson was appointed Executive Vice President after joining First Defiance in August 2013.  Prior to joining First Defiance, Mr. Thompson served from July 2009 to December 2010 as a consultant to the financial services industry as the sole member of Kevin Thompson Consulting, St. Augustine, Florida. Prior to that he served as Line of Business Chief Financial Officer from July 2007 to October 2008 for Huntington Bancshares, Inc. and Chief Financial Officer of Sky Financial Group, Inc. for eight years prior to that.  Mr. Thompson is 61.
     
John R. Reisner   Executive Vice President, General Counsel and Chief Risk Officer of First Defiance and First Federal since September 2013.  Prior to joining First Defiance, Mr. Reisner was Managing Director and Principal – Risk Management Division at Austin Associates LLC from April 2008 to August 2013.  Prior to that, he served as General Counsel at Sky Bank and Director of Corporate Compliance at Sky Financial Group.  Mr. Reisner is 59.
     
Gregory R. Allen   Executive Vice President, Community Banking President since January 2015 and President of First Federal’s Southern Market Area since January 2006.  Prior to his promotion to President of the Southern Market Area, Mr. Allen served as Executive Vice President and Chief Lending Officer of First Federal since 1998.  Mr. Allen is 50.
     
Marybeth Shunck   President of First Federal’s Northern Market Area since January 2014. Prior to her promotion to President of the Northern Market Area, Ms. Shunck served as Senior Vice President and Head of Retail Administration since 2008.  She joined First Federal in 2006 as the Northern Market Retail Administrator.  Ms. Shunck is 45.
     
Dennis E. Rose, Jr.   Executive Vice President, Head of Business Banking since September 2013.  Prior to his current role, Mr. Rose served as the Executive Vice President, Chief Operations Office since 2001.  Mr. Rose joined First Federal in 1996 and served as Corporate Controller until 2001.  Mr. Rose is 46.
     

Timothy K. Harris

 

 

President of the Eastern Market Area of First Federal since January 2008 and Executive Vice President since January 2007. From January 2007 until January 2008, Mr. Harris was a Senior Lender. Mr. Harris joined First Federal as a Commercial Lender in October 2000. Mr. Harris is 55.

 

 

13
 

 

Name   Information about Executive Officer

James R. Williams, III

 

 

Western Market Area President since September 2010 and Western Market Area Commercial Senior Lender since January 2009 and Commercial Lender since January 1998 when he joined First Federal. Mr. Williams has been in banking for 21 years. Mr. Williams is 46.

 

Michael D. Mulford

 

  Executive Vice President, Chief Credit Officer since April 2011 and Senior Vice President since July 2004 when he joined First Federal.  Prior to joining First Federal, Mr. Mulford was a Credit Officer for Key Bank.  Mr. Mulford is 49.  

 

COMPENSATION DISCUSSION AND ANALYSIS

 

The following Compensation Discussion and Analysis describes the material elements of compensation of our executive officers identified in the Summary Compensation Table (“Named Executive Officers”).

 

Compensation Philosophy and Objectives

 

The Board believes the most effective executive compensation program is one that rewards the achievement of specific annual, long-term and strategic goals that are established in conjunction with strategic planning initiatives and the long-term objective of maximizing shareholder value. Consistent with that philosophy, our executive compensation packages include both cash and stock-based compensation that reward performance as measured against predetermined goals. The Compensation Committee (the “Committee”) evaluates our executive compensation to ensure that it is sufficiently competitive to enable us to attract and retain qualified employees in key positions. Total compensation commensurate with the median compensation paid to similarly situated executives of peer companies is generally what the Committee considers competitive.

 

Advisory Vote on Executive Compensation

 

At the 2014 annual meeting, our shareholders approved holding annual votes on our executive compensation. At that same meeting, our shareholders approved our executive compensation with 96.8% of the votes cast. The resolution to approve First Defiance’s executive compensation is advisory, so it is not binding upon the Board of Directors. However, the Compensation Committee took the shareholder recommendation into account when reviewing executive compensation for 2014.

 

Roles of the Committee and Chief Executive Officer in Compensation Decisions

 

The Committee makes all compensation decisions for our CEO and approves all compensation for the other Named Executive Officers utilizing recommendations made by our CEO.

 

2014 Executive Compensation Components and General Philosophy

 

For the fiscal year ended December 31, 2014, the principal components of compensation for our Named Executive Officers were:

 

·Base salary;
·Short-term cash and equity incentive compensation;
·Long-term equity incentive compensation;
·Retirement benefits; and
·Perquisites and other personal benefits.

 

14
 

 

In the latter part of 2012, the Committee engaged Pay Governance, an independent executive compensation consulting firm, to perform an analysis of compensation for our CEO and CFO, and the CEO of First Federal. In conducting this analysis, Pay Governance independently developed competitive data for base salaries, short-term incentives, total cash compensation (sum of salary and bonus), long-term incentives and total direct compensation (sum of cash compensation and long-term incentives) from multiple sources.

 

For 2014, the Committee determined to use the same peer group, as adjusted for mergers and acquisitions, that Pay Governance recommended in 2012. This peer group is used by the Committee to evaluate the appropriateness of the compensation package for each of First Defiance and First Federal’s officers, including the Named Executive Officers, and to evaluate the long-term incentive plan’s relative performance measures.

 

·     Farmers National Banc Corp., Canfield, OH ·     Horizon Bancorp, Michigan City, IN
·     Firstbank Corp., Alma, MI ·     Bank of Kentucky Financial Corp., Crestview, KY
·     German American Bancorp, Inc. Jasper, IN ·     Farmers Capital Bank Corp., Frankfort, KY
·     Mutualfirst Financial, Muncie, IN ·      MainSource Financial Group, Greensburg, IN
·     Lakeland Financial Corp., Warsaw, IN ·     First Financial Corp., Terra Haute, IN
·     LNB Bancorp Inc., Lorain, OH ·     First Merchants Corp., Muncie, IN

·     Macatawa Bank Corp., Holland, MI

·     Mercantile Bank Corp., Grand Rapids, MI

·     Porter Bancorp, Inc. Louisville, KY

·     Republic Bancorp, Inc. Lousiville, KY

·     1st Source Corp., South Bend, IN

·     Tompkins Financial Corp., Ithaca, NY

·     S Y Bancorp, Inc., Louisville, KY

·     Community Trust Bancorp, Pikeville, KY

·     Independent Bank Corp., Ionia, MI

·     S&T Bancorp, Inc. Indiana, PA

·     STAR Financial Group, Inc. Fort Wayne, IN

·     United Community Financial Corp., Youngstown, OH

 

The Board encourages ownership of Common Stock by its executive management, which is why a significant part of the Named Executive Officer’s compensation package is paid in equity. As a result, the Committee has established Common Stock ownership guidelines for executives as follows:

 

CEO 30,000 shares
CFO, Chief Risk Officer, Community Banking President 10,000 shares
All other Executive officers   5,000 shares

 

Base Salary

 

We provide our Named Executive Officers and other employees with a base salary to compensate them for services rendered during the fiscal year. The base salary for each of the Named Executive Officers is generally determined at the beginning of the year.

 

During the latter part of 2013, the Committee reviewed the information Pay Governance provided in 2012 regarding the pay practices of companies similar to First Defiance in order to determine an appropriate salary for Mr. Hileman, who was making the transition from CFO of First Defiance to CEO effective January 1, 2014. As part of its review, the Committee determined that the market data prepared in the latter part of 2012 by Pay Governance was still valid and appropriate to use as a base component in the analysis of an appropriate CEO salary. The Committee determined that a three-year transition period to move Mr. Hileman up to the market median salary level was appropriate. Based on this evaluation, the 2014 base salary for Mr. Hileman, our CEO, was set at $360,000 effective January 1, 2014. In association with the transition of the CEO’s base salary to market median levels, Mr. Hileman also was granted a restricted stock award of 5,767 shares of Common Stock, vesting on the third anniversary of the grant date.

 

15
 

 

Base salaries for Named Executive Officers other than the CEO are determined based upon recommendations made of the CEO. In making a recommendation, the CEO generally compares the base salary levels of the other Named Executive Officers with the median levels of the peer group which is comprised of public companies similar in asset size and geographic location to us.

 

For 2014, Mr. Hileman recommended salary increases of 3% for the other Named Executive Officers. After evaluating a number of factors, including the updated peer group analysis performed by Pay Governance, the Committee decided to approve all of Mr. Hileman’s recommendations for this year.

Performance-Based Incentive Compensation

 

The Board believes that a significant amount of executive officer compensation should be performance based. Under the Incentive Compensation Plan, we have created opportunities for employees to earn short-term and long-term incentive compensation in the form of both cash and equity awards based on the level of achievement of performance targets that are established each year by the Committee. In general, the Committee establishes threshold, target and maximum bonus payout goals. If the threshold performance level is not achieved, the payout percentage for that component of the bonus calculation is zero. If the performance level for a component is between the threshold and target or between the target and the maximum performance goal, the payout percentage is prorated. In addition, the Board has adopted an incentive compensation clawback policy providing for a three-year review period of reported results of the Company to ensure that all incentive compensation is paid based on accurate financial and operating data and the correct calculation of performance against incentive targets.

 

In March 2014, the Committee established incentive targets and granted awards under the Incentive Compensation Plan to permit employees who are selected as participants to earn a specified “target” percentage of their base salary, which is split equally between a short-term award paid in cash and based on the Company’s 2014 performance, and a long-term award paid in equity and based on the Company’s performance from 2014 to 2016. Both the short-term award and the long-term award can be earned at between 0% and 150% of the specified “target,” depending on the level of attainment of the performance objectives.

 

2014 Short-Term Executive Incentive Compensation

 

The 2014 First Defiance performance targets for the short-term incentive compensation award for all of the Named Executive Officers other than Mr. Allen, the relative weighting of each target and the related payout percentages of the bonus potential are described below:

 

Award Formula Component  Threshold
(50% Payout)
  

Target

(100% Payout)

   Maximum
(150% Payout)
  

Actual

attained level

   Payout
percentage
 
Earnings Per Share (60% weighting)  $1.77   $2.22   $2.39   $2.44    150.00%
Efficiency Ratio (40% weighting)   66.50%   64.23%   60.00%   65.32%   75.11%
       2014 short-term incentive total weighted payout percentage        120.04%

  

If the Threshold performance level is not achieved, the payout percentage for that component of the bonus calculation is zero. If the performance level for a component is between the Threshold and Target or between the Target and the Maximum amount, the payout percentage is prorated. In 2014, the Company exceeded the Threshold level of performance in both categories. The actual earnings per share (“EPS”) level was $2.44, resulting in a 150.00% payout of the 60% weighting, or a 90.00% weighted payout for this metric of the target award. The actual efficiency ratio was 65.32%, resulting in a 75.11% payout of the 40% weighting, or a 30.04% weighted payout for this metric of the target award. The aggregate short-term incentive award weighted payout was 120.04% of the overall target award amount. As a result, the above Named Executive Officers were entitled to awards under the short-term incentive plan, which were paid in cash.

 

16
 

 

The 2014 target short-term incentive compensation component and actual bonus payout for four of the Named Executive Officers is set forth below:

 

   Award Potential at Target   Actual Payout 
Executive Officer  (% of Base Salary)   (Dollar amount)    
Donald P. Hileman   45%  $160,425   $192,578 
Kevin T. Thompson   35%  $71,696   $86,066 
James L. Rohrs   35%  $79,583   $95,533 
Dennis E. Rose, Jr.   30%  $46,247   $55,516 

 

As a Market Area President, Mr. Allen’s short-term incentive is based upon the performance of his market during the year. The 2014 First Defiance Market Area President performance goals for the short-term incentive compensation award are applicable to Mr. Allen and the other Market Area Presidents. The performance goals are set by the CEO for all Market Area Presidents. The relative weighting of each target and the related payout percentages of the bonus potential are described below. The payout percentages are calculated quarterly and the incentive is paid in cash annually:

 

Award Formula Component 

1st Quarter

(71.92%
Payout)

  

2nd Quarter

(70.42%
Payout)

  

3rd Quarter

(59.88%

Payout)

   4th Quarter
(65.56%
Payout)
   Total
Payout
 
Commercial Loan Growth (30% weighting)   -    -    -    -    - 
Non-Performing Loans & Other Assets (15% weighting)  $1,798   $1,933   $2,001   $1,913   $7,645 
Net Income After Taxes & Allocations (25% weighting)  $3,141   $2,786   $2,669   $3,492   $12,088 
Sales Referrals Group Measure (15% weighting)  $2,208   $2,437   $1,183   $1,208   $7,036 
Total Dollar Amount of Deposits (15% weighting)  $1,857   $1,923   $1,867   $1,841   $7,488 
Total Payout  $9,004   $9,079   $7,720   $8,454   $34,257 

 

Based upon the above incentive goals, Mr. Allen achieved the following payout for his short-term incentive compensation:

 

   Award Potential at Target   Actual Payout 
Executive Officer  (% of Base Salary)   (Dollar amount)   (Dollar amount) 
Gregory R. Allen   30%  $51,286   $34,257 

 

2014 Long-Term Executive Incentive Compensation. The Committee established a long-term incentive compensation component for 2014 under the Incentive Compensation Plan to reward certain executives, including the Named Executive Officers, for increasing the value of the Company through sustained future growth and profitability. Awards are made in restricted stock units (“RSUs”) issued under our 2010 Equity Incentive Plan at the beginning of the three-year performance period. At the end of the three-year performance period, First Defiance’s performance is evaluated and each whole or fractional RSU entitles the officer to receive one share of Common Stock on the date the RSU is settled. In the first quarter of 2014, we entered into a 2014 Long-Term Restricted Stock Unit Award Agreement with each of the Named Executive Officers, pursuant to which, each officer was awarded an amount of RSUs equal to 100% of the Maximum payout under the long-term incentive compensation component. The number of RSUs granted under the plan was calculated by taking the maximum incentive payout dollar value divided by the 20-day average Common Stock closing price as of December 31, 2013. If the officer’s employment terminates for any reason (except for certain circumstances as described in the award agreement that have special vesting schedules for death, disability, retirement and change in control) prior to the end of the applicable performance period, the officer forfeits all of the RSUs subject to the target award for that and any subsequent performance period.

 

17
 

 

The 2014-2016 long-term incentive compensation target award for each of the Named Executive Officers is set forth below.

 

   Bonus Potential Dollar Amount 
Executive Officer  (% of Base Salary)   Target   Maximum 
Donald P. Hileman   45%  $162,575   $246,325 
Kevin T. Thompson   35%  $69,281   $104,971 
James L. Rohrs   35%  $76,908   $116,527 
Gregory R. Allen   20%  $31,829   $48,226 
Dennis E. Rose, Jr.   20%  $28,710   $43,500 

 

The 2014 long-term incentive plan awards have different payout percentages and components than the 2012 long-term incentive plan awards, but utilize the same peer group established by the Committee as set forth above under “2014 Executive Compensation Components and General Philosophy.” The applicable performance criteria and weighting for the 2014-2016 performance period are as described below:

 

 

Award Formula Component

 

Threshold

(33% Payout)

 

Target

(66% Payout)

 

Maximum

(100% Payout)

Return on Assets (50% weighting)   50th Percentile   75th Percentile   85th Percentile
EPS Growth (50% weighting)   50th Percentile   75th Percentile   85th Percentile

 

Achievement of the performance levels are determined by the Committee, in its sole discretion, using financial information filed with the Securities and Exchange Commission and other sources as available. The Committee reserves the right, in its sole discretion, to make such periodic adjustments as it determines appropriate to the peer group. In its discretion, the Committee determined to payout a prorata portion of Mr. Rohrs’ long-term incentive awards since he retired at the end of 2014. The Committee determined this was appropriate since Mr. Rohrs had contributed to the Company’s performance during a portion of these performance periods. As a result, the Committee awarded Mr. Rohrs 8,284 shares of Common Stock under the 2013 long-term incentive plan and 1,496 shares of Common Stock under the 2014 long-term incentive plan.

 

Retirement Benefits

 

All of our employees, including the Named Executive Officers, are eligible to participate in the First Defiance Financial Corp. 401(k) Employee Savings Plan (the “Savings Plan”) and the First Defiance Employee Stock Ownership Plan (the “ESOP”).

 

The Savings Plan is a tax-qualified retirement savings plan pursuant to which all employees are able to contribute up to the limit prescribed by the Internal Revenue Service to the Savings Plan on a before-tax basis. We maintain a safe harbor plan that matches 100% of the first 3% of pay that is contributed to the Savings Plan plus 50% of the salary deferrals between 3% and 5% of compensation. All employee contributions to the Savings Plan are fully vested upon contribution, and our matching contribution is vested upon completion of a minimum service requirement.

 

18
 

 

The ESOP is a tax qualified plan under which shares of Common Stock are allocated to participant accounts based on the participant’s compensation relative to compensation of all active participants in the ESOP. The compensation of participants, including the Named Executive Officers, was limited to the Internal Revenue Service mandated maximum of $260,000 in 2014 for purposes of calculating the annual allocation of Common Stock. Common Stock allocated to participant accounts are fully vested when the participant has completed three years of service. Participants in the ESOP hold full voting privileges for Common Stock allocated to their accounts. Additional Common Stock is allocated to participant accounts in lieu of dividends earned on allocated shares. Common Stock in the ESOP has been fully allocated, subject to re-allocation in the event of forfeitures. We did not make a contribution to the ESOP in 2012, 2013 or 2014, and contributions in future years are not contemplated at this time.

 

The Named Executive Officers are entitled to participate in the First Defiance Deferred Compensation Plan, which enables the Named Executive Officers to defer up to 80% of their base salary and up to 100% of bonus payments. The First Defiance Deferred Compensation Plan is discussed in further detail under the heading “Executive Compensation — Nonqualified Deferred Compensation” below.

 

Perquisites and Other Personal Benefits

 

We provide our Named Executive Officers with perquisites and other personal benefits that the Committee believes are reasonable and consistent with our overall compensation program to better enable us to attract and retain employees for key positions. The Committee periodically reviews the levels of perquisites and other personal benefits provided to Named Executive Officers.

 

In 2014, we provided each of the Named Executive Officers, other than Mr. Allen, with the option to receive a $600 monthly automobile allowance. We provide Mr. Allen the use of a Company owned vehicle. Each Named Executive Officer is eligible, upon relocation, to receive reimbursement for certain reasonable expenses associated with the costs of such relocation. The Company considers reimbursement requests for country club and other social organization membership for its senior officers, including the Named Executive Officers, for certain business purposes.

 

In 2010, we established an Executive Group Life Post-Separation Plan, which provided death benefits equal to two times the executive’s base salary. Participation in the Post Separation Plan terminated the executives’ participation in the First Federal Bank of the Midwest Executive Group Life Plan dated April 28, 2003. All of the Named Executive Officers participate in the Executive Group Life Post-Separation Plan, except Mr. Thompson.

 

The value of these perquisites is included in column (g) of the “Summary Compensation Table.

 

Employment and Change in Control Agreements

 

We have Employment or Change in Control Agreements with certain key employees, including the Named Executive Officers; provided, however, that Mr. Rohrs’ employment agreement terminated at his retirement on December. 31, 2014. These agreements include provisions for severance payments upon a change of control and are designed to promote stability and continuity of senior management. Information regarding applicable payments under such agreements for the Named Executive Officers is provided under the heading “Executive Compensation — Potential Payments Upon Termination or Change in Control” below.

 

19
 

 

COMPENSATION COMMITTEE REPORT

 

First Defiance’s Compensation Committee has reviewed and discussed the Compensation Discussion and Analysis required by Item 402(b) of Regulation S-K with management and, based on such review and discussions, the Compensation Committee recommended to the Board that the Compensation Discussion and Analysis be included in this Proxy Statement and our annual report on Form 10-K.

 

Samuel S. Strausbaugh, Chairman

John L. Bookmyer

Stephen L. Boomer

Jean A. Hubbard

 

March 16, 2015

 

20
 

 

EXECUTIVE COMPENSATION

 

Summary Compensation Table

 

The table below summarizes the total compensation paid or earned by each of the Named Executive Officers for the fiscal years ended December 31, 2014, 2013 and 2012. The Named Executive Officers include all persons serving as our CEO and CFO during 2014, and our three other most highly compensated executive officers.

 

(a)  (b)  (c)   (d)   (e)   (f)   (g)   (h) 
Name and
Principal Position
 

 

 

Year

 

 

 

Salary

($)

  

 

 

Bonus

($)

   Stock
Awards
($)(1)
   Non-Equity
Incentive
Plan
Compen-
sation
($)(2)
  

 

 

All Other

Compen-
sation

($)(3)

  

 

 

Total

($)

 
Donald P. Hileman (4)  2014  $356,500   $-   $162,575   $192,578   $11,637   $723,290 
President & Chief Executive  2013   228,269    -    179,707    53,578    10,659    472,213 
Officer of First Defiance  2012   216,538    12,000    91,823    11,368    11,078    342,807 
and First Federal; CEO of                                 
First Insurance Group of the                                 
Midwest, Inc.                                 
                                  
Kevin T.Thompson  2014  $204,846   $-   $69,281   $86,066   $3,096   $363,288 
Executive Vice President &  2013   73,077    -    -    17,166    61    90,304 
Chief Financial Officer  2012   -    -    -    -    -    - 
of First Defiance and First                                 
Federal                                 
                                  
James L. Rohrs  2014  $227,379   $-   $17,504   $95,533   $17,976   $358,392 
Executive Vice President  2013   220,788    -    175,622    51,822    15,738    463,970 
& President and Chief  2012   213,096    14,000    72,302    -    16,531    315,929 
Executive Officer of First                                 
Federal                                 
                                  
Gregory R. Allen  2014  $170,955   $-   $31,829   $34,257   $21,326   $258,367 
First Federal  2013   165,853    -    93,821    34,697    20,172    314,543 
President of Southern  2012   160,263    -    14,823    47,127    19,163    241,376 
Market Area                                 
                                  
Dennis E. Rose Jr.  2014  $154,157   $-   $28,710   $55,516   $11,583   $249,972 
Executive Vice President  2013   149,556        84,602    25,074    11,768    271,000 
of First Federal  2012   144,077        13,284    42,661    12,738    212,761 

 

(1)The amounts in column (e) reflect the aggregate grant date fair value of the shares granted under the 2012 short-term and long-term incentive plan awards and 2013 long-term incentive plan awards, as computed in accordance with FASB ASC Topic 718, and the estimated values of the 2014 long-term incentive plan awards based upon the probable outcome. Assumptions used in the calculations of these amounts are included in Note 20 to our audited financial statements for the fiscal year ended December 31, 2014, included in our Annual Report on Form 10-K filed with the Securities and Exchange Commission on February 27, 2015. If maximum results are achieved under the 2014 long-term incentive plan, awards would be as follows: Mr. Hileman $246,375; Mr. Rohrs $116,550; Mr. Thompson $105,000; Mr. Allen $50,073; Mr. Rose $45,153.
(2)The amounts in column (f) reflect the cash incentive awards to the named individuals discussed in further detail above, under the heading “Performance-Based Incentive Compensation”.
(3)The amount shown as “All Other Compensation” includes the following perquisites and personal benefits:
(4)Prior to 2014, Mr. Hileman served as Executive Vice President & Chief Financial Officer of First Defiance and First Federal; CEO of First Insurance Group of the Midwest, Inc.

 

21
 

 

Name  Club
Membership
   Automobile
Allowance
or
Personal
Use of
Company
Automobile
   401(k)
Match
   Value of
Life
Insurance
   Employee Stock
Purchase Plan
Match (a)
   Total 
Donald P. Hileman  $-   $-   $7,856   $1,980   $1,800   $11,636 
Kevin T.Thompson  $-   $-   $1,902   $1,194   $-   $3,096 
James L. Rohrs  $-   $3,652   $9,167   $3,357   $1,800   $17,976 
Gregory R. Allen  $6,473   $4,118   $8,312   $623   $1,800   $21,326 
Dennis E. Rose Jr.  $-   $5,702   $5,451   $436   $-   $11,589 

 

(a)All of our employees, including the Named Executive Officers, are eligible to participate in the First Defiance Financial Corp. Employee Investment Plan (the “ESPP”). The ESPP is a means for all employees to purchase Common Stock at the current market prices at the time of purchase through regular payroll deductions. We will contribute an amount equal to 15% of each of the participating employee’s actual payroll deductions up to $150 per month. The employee specifies the amount to be withheld from his/her pay with a minimum of $30 per month and a maximum of $5,000 per month.

 

2014 Grants of Plan-Based Awards

 

During 2014, we made awards to Named Executive Officers as part of short-term and long-term incentive compensation awards, as described above. The short-term incentive compensation awards provided for cash payments. The long-term incentive compensation awards are made in RSUs and settled in shares of Common Stock.

 

         Estimated Future Payouts Under
Non-Equity Incentive Plan Awards(1)
   Estimated Future Payouts Under
Equity Incentive Plan Awards (2)
     
Name  Grant
Date
  Date
Approved by
Compensation
Committee
  Threshold
($)
   Target
($)
   Maximum
($)
   Threshold
(Shares/
Units)
   Target
(Shares/
Units)
   Maximum
(Share/
Units)
   Grant
Date Fair
Value of
Stock
Awards
 
Donald P. Hileman  01/01/14  03/18/14  $82,125   $164,250   $246,375    3,130    6,260    9,485   $246,325 
Kevin T. Thompson  01/01/14  03/18/14  $35,000   $70,000   $105,000    1,334    2,668    4,042   $104,971 
James L. Rohrs  01/01/14  03/18/14  $38,850   $77,700   $116,550    1,481    2,961    4,487   $17,504 
Gregory R. Allen  01/01/14  03/18/14  $25,037   $50,073   $75,110    613    1,226    1,857   $48,226 
Dennis E. Rose Jr.  01/01/14  03/18/14  $22,577   $45,153   $67,730    553    1,106    1,675   $43,500 

 

(1)Short term incentive awards granted in 2014 pursuant to the Incentive Compensation Plan, as described above.
(2)Long term incentive awards made in RSUs and granted pursuant to the 2014 Incentive Plan, as described above.

 

Outstanding Equity Awards at Fiscal Year-End 2014

 

The following table provides information concerning unexercised options for each Named Executive Officer outstanding as of the end of the most recently completed fiscal year. Each outstanding award is represented by a separate row which indicates the number of securities underlying the award. The table also discloses the exercise price and the expiration date.

 

22
 

 

Option Awards  Stock Awards 
Name  Number of
Securities
Underlying
Unexercised
Options
(#)
Exercisable
   Number of
Securities
Underlying
Unexercised
Options
(#)
Unexercisable
   Option
Exercise
Price
   Option
Expiration
Date
  Number of
shares or
units of
stock that
have not
vested
(#)
   Market
value of
shares or
units of
stock that
have not
vested

(#)
   Equity
incentive
plan
awards:
number of
unearned
shares, units
or other
rights that
have not
vested
(#)(1)
 
 
Equity
incentive
plan
awards:
market or
payout value
of unearned
shares, units
or other
rights that
have not
vested
($)
 
James L. Rohrs                     -    -    -    - 
    2,000    0   $25.89   04/18/2015                    
    1,000    0   $26.47   05/21/2016                    
    1,000    0   $27.41   04/16/2017                    
    1,000    0   $17.64   04/21/2018                    
    8,000    0   $15.97   07/21/2018                    
    1,000    0   $11.00   04/23/2019                    
                                       
Gregory R. Allen                     -    -    2,364   $80,505 
    2,000    0   $25.89   04/18/2015                    
    2,000    0   $26.47   05/21/2016                    
    1,000    0   $27.41   04/16/2017                    
    1,000    0   $17.64   04/21/2018                    
    1,000    0   $11.00   04/23/2019                    
                                       
Dennis E. Rose Jr.                     -    -    2,132   $72,590 
    2,000    0   $25.89   04/18/2015                    
    2,000    0   $26.47   05/21/2016                    
    1,000    0   $27.41   04/16/2017                    
    1,000    0   $17.64   04/21/2018                    
    1,000    0   $11.00   04/23/2019                    
                                       
Donald P. Hileman                     -    -    8,439   $287,436 
                                       
Kevin T. Thompson                     -    -    2,668   $90,863 

 

(1)The number of restricted stock units vesting at December 31, 2015 are as follows: Mr. Hileman 2,179, Mr. Allen 1,138 and Mr. Rose 1,026. The number of restricted stock units vesting as of December 31, 2016 are as follows: Mr. Hileman 6,260, Mr. Thompson 2,668, Mr. Allen 1,226 and Mr. Rose 1,106.

 

Option Exercises and Stock Vested In 2014

 

The following table provides information concerning exercises of stock options and vesting of stock awards during the most recently completed fiscal year for each of the Named Executive Officers on an aggregated basis. The table reports the number of shares for which the options were exercised or vested and the aggregate dollar value realized upon exercising those options or when the stock awards became vested.

 

23
 

 

 

   Option Awards   Stock Awards 
         
Name  Number of Shares
Acquired on Exercise
(#)
   Value Realized
on Exercise
($)
   Number of Shares
Acquired on Vesting
(#)
   Value Realized
on Vesting
($)
 
Donald P. Hileman   3,750   $33,563    2,572   $87,602 
Kevin T. Thompson   -   $-    -   $- 
James L. Rohrs   -   $-    4,248   $144,687 
Gregory R. Allen   -   $-    1,407   $47,922 
Dennis E. Rose Jr.   -   $-    1,264   $43,052 

 

Nonqualified Deferred Compensation

 

Pursuant to the First Defiance Deferred Compensation Plan, certain executives, including our Named Executive Officers, as well as our directors may defer receipt of up to 80% of their base compensation and up to 100% of non-equity incentive plan compensation and, in the case of directors, up to 100% of directors’ fees. Deferral elections are made by eligible executives or directors in December of each year for amounts to be earned in the following year.

 

Amounts deferred in the First Defiance Deferred Compensation Plan may be invested in any funds available under the Plan. The table below shows the funds available under the Plan and their annual rate of return for the calendar year ended December 31, 2014, as reported by the administrator of the Plan.

 

Name of Fund  Rate of
Return
   Name of Fund  Rate of Return 
AmCent VP Value:  CI 2   12.89%  Mainstay VP Cash Mgmt   0.00%
Fidelity VIP Contrafund:  IC   11.94%  MainStay VP Int’l Eq   -2.62%
Fidelity VIP Freedom 2010:  IC   4.53%  Mainstay VP MidCap Core   14.38%
Fidelity VIP Freedom 2020:  IC   4.82%  PIMCO VIT Tot Return:  AC   4.28%
Fidelity VIP Freedom 2030:  IC   4.96%  Royce Micro-Cap   -3.58%
Fidelity VIP InvGd Bond:  IC   5.83%  UIF US Real Estate   29.72%
First Defiance Stock   33.56%  T. Rowe Price Ltd-Term Bond   0.64%
Janus AS Forty:  IS   8.73%  MainStay VP Eagle Small Grow   2.52%

 

Benefits under the First Defiance Deferred Compensation Plan are generally paid beginning the year following the executive’s retirement or termination. However, the Plan has provisions for scheduled “in-service” distributions from the Plan, and it also allows for hardship withdrawals upon the approval of the Committee. Retirement benefits are paid either in a lump sum or in scheduled installment payments when the executive’s termination is considered a retirement. All other distributions are made in lump sum payments.

 

24
 

 

The following table provides information with respect to our Named Executive Officers’ participation in the First Defiance Deferred Compensation Plan. All contributions to the First Defiance Deferred Compensation Plan are made by the executives participating in the Plan. We make no contributions to the Plan and none of our Named Executive Officers received a withdrawal or distribution under the Plan.

 

Name  Executive 
Contributions in
Last Fiscal Year
($)
   Aggregate Earnings
in Last Fiscal Year
($)
   Aggregate Balance
at Last Fiscal Year
End
($)
 
Donald P. Hileman  $10,000   $5,372   $78,434 
Kevin T. Thompson  $0   $0   $0 
James L. Rohrs  $0   $13,246   $194,531 
Gregory R. Allen  $0   $21,085   $197,631 
Dennis E. Rose Jr.  $0   $2,622   $31,912 

 

Potential Payments Upon Termination or Change in Control

 

The discussion below summarizes the estimated payments to be made under each contract, agreement, plan or arrangement that provides for payments to a Named Executive Officer at, following, or in connection with any termination of employment including by resignation, severance, retirement, disability or a constructive termination, by a change of control of the Company, or by a change in the Named Executive Officer’s responsibilities (that may not result in a termination of employment).

 

Payments Made Upon Termination

 

Regardless of the manner in which a Named Executive Officer’s employment terminates, the executive is entitled to receive amounts earned during the term of employment. Such amounts include:

 

·non-equity incentive compensation earned during the fiscal year;
·amounts contributed under the First Defiance Deferred Compensation Plan;
·unused vacation pay;
·amounts accrued and vested through our 401(k) Plan; and
·ability to exercise outstanding vested options for up to 3 months after termination (but not longer than the original term).

 

Payments Made Upon Retirement

 

In the event of retirement of a Named Executive Officer, in addition to the items identified above, the executive will be entitled to the following:

 

·accelerated vesting of all outstanding unvested stock options and ability to exercise all outstanding options for up to 5 years after retirement (but not longer than the original term);
·accelerated vesting of all outstanding restricted stock;
·accelerated vesting of a portion of outstanding restricted stock units calculated based on the actual performance of the company and peer group through the fiscal quarter ending closest to the date of such retirement; and
·executives who meet minimum age and years of service requirements are entitled to continue to participate in our health and welfare benefits. These benefits are the same as retiree medical benefits offered to all of our employees and are more fully described in Note 16 to the Financial Statements included in the Annual Report on Form 10-K for the year ended December 31, 2014.

 

25
 

 

Payments Made Upon Death or Disability

 

In the event of the death or disability of a Named Executive Officer, in addition to the benefits listed under the headings “Payments Made upon Termination” and “Payments Made Upon Retirement” above, the Named Executive Officer will receive benefits under our disability plan or payments under our life insurance plans, as appropriate. A Named Executive Officer who dies or becomes disabled prior to retirement will only have 1 year after death or disability (or the original term, if shorter) to exercise all outstanding stock options.

 

Payments Made Upon Change of Control

 

Each Named Executive Officer, other than Mr. Rose, has entered into an employment agreement with us and First Federal, the terms of which are all similar. Mr. Rohrs’ employment agreement terminated effective after his retirement on December 31, 2014. However, we include the discussion of Mr. Rohrs’ agreement below as the agreement was in effect on December 31, 2014. Pursuant to the Named Executive Officer’s agreements (other than Mr. Rose), if the executive’s employment is terminated following a change of control (other than termination by us for cause or by reason of death or disability) or if the executive terminates his employment for “good reason” (as defined in the employment agreements), in addition to the benefits listed under the heading “Payments Made Upon Termination,” the Named Executive Officer will receive a lump sum severance payment of 2.99 times the employee’s average annual compensation for the five most recent taxable years ending during the calendar year in which the Notice of Termination occurs. Under the agreements, compensation is defined as base salary plus non-equity incentive bonus.

 

Further, all of the individuals unvested stock options will automatically vest and become exercisable in the event of a change in control. Such unvested options do not vest in the event of termination for reasons other than retirement, death or disability, even if such termination is for “good reason.”

 

Further, all or a portion of the individual’s unvested restricted stock and unvested restricted stock units will vest in the event that the individual is terminated without cause after a change in control but before the end of the performance period covered by the restricted stock or restricted stock unit award. The portion of the unvested restricted stock and unvested restricted stock units that vests is the greater of (a) the number of shares that would have vested if the individual had been employed for the full performance period and the target level of performance had been achieved for each performance goal, or (b) the number of shares that would vest based on the actual performance of the company and peer group through the fiscal quarter ending closest to the date of such termination. Such unvested restricted stock and restricted stock units do not vest in the event of termination for reasons other than retirement, death or disability, even if such termination is for “good reason.”

 

Mr. Rose has entered into a change of control and non-compete agreement. Under the terms of this agreement, in the event his employment is terminated within six months prior to a change of control or within one year after a change of control, he is entitled to receive an amount equal to his annual salary most recently set prior to the occurrence of the change in control.

 

Generally, pursuant to the employment and change of control agreements, a change of control has the meaning set forth in Section 409A(a)(2)(A)(v) of the Internal Revenue Code of 1986, as amended.

 

The table below summarizes the estimated payments set forth in the agreements described above. The amounts shown assume that such termination was effective as of December 31, 2014, and, thus, include amounts earned through such time and are estimates of the amounts which would be paid out to the executives upon their termination. The actual amounts to be paid out can only be determined at the time of such executive’s separation from us.

 

26
 

 

Executive Benefits and Payments
upon Termination
  Voluntary
Termination
   For Cause
Termination
   Involuntary
 Not for
Cause
Or
Voluntary
Good Reason
Termination
   Involuntary
Change of
Control
Termination
(CIC)
   Death   Disability 
Donald P. Hileman                              
Severance   -    -   $874,500   $874,500    -    - 
Accelerated vesting of options   -    -    -    -    -    - 
Kevin T. Thompson                              
Severance   -    -   $569,828   $569,828    -    - 
Accelerated vesting of options   -         -    -           
James L. Rohrs                              
Severance   -    -   $727,538   $727,538    -    - 
Accelerated vesting of options   -         -    -           
Gregory R. Allen                              
Severance   -    -   $602,258   $602,258    -    - 
Accelerated vesting of options   -    -    -    -    -    - 
Dennis E. Rose Jr                              
Severance   -    -    -   $155,025    -    - 
Accelerated vesting of options   -    -    -    -    -    - 

 

27
 

 

PROPOSAL 2

 

Non-Binding Advisory Vote on Executive Compensation

 

Our shareholders have an opportunity to approve, in a non-binding advisory vote, the compensation of our Named Executive Officers as disclosed in this proxy statement. Our Named Executive Officers are those individuals included in the Summary Compensation Table on page 21 in this proxy statement. The compensation being approved is the compensation required to be disclosed in this proxy statement by the rules of the SEC, including the compensation described in the Compensation Discussion and Analysis, accompanying tables and any related material disclosed in this proxy statement.

 

The vote is advisory in nature and therefore will not bind the Board to take any particular action. Nevertheless, if there is a significant vote against, the Board intends to attempt to determine the reason for such negative votes and may make changes to executive compensation based on its findings.

 

The Board has structured our executive compensation program with the following objectives in mind: compensation should be directly linked to corporate operating performance, and all officers should receive fair and equitable compensation for their respective levels of responsibility and supervisory authority compared to their peers within the Company as well as their peers within the financial services industry. The Board urges you to read the “Compensation Discussion and Analysis” starting on page 14 of this proxy statement and the related compensation tables and narrative through page 27.

 

The Board is asking you to approve the following resolution, which will be submitted for a shareholder vote at the Annual Meeting:

 

“Resolved, that the shareholders approve the compensation of First Defiance’s named executive officers as named in the Summary Compensation Table of the Company’s 2015 Proxy Statement, as described in the ‘Compensation Discussion and Analysis,’ the compensation tables and the related disclosure contained on pages 14 - 27 in the Proxy Statement.”

 

Because your vote is advisory, it will not be binding upon the Board, overrule any decision made by the Board, or create or imply any additional fiduciary duty by the Board. The Compensation Committee may, however, take into account the outcome of the vote when considering future executive compensation arrangements.

 

Your Board Recommends That You

Vote FOR the Approval of our Executive Compensation.

 

28
 

 

BENEFICIAL OWNERSHIP

 

The following table includes, as of the Voting Record Date, certain information as to the Common Stock beneficially owned by (i) the only persons or entities, including any “group” as that term is used in Section 13(d)(3) of the Securities Exchange Act of 1934, as amended (“1934 Act”), known to us to be the beneficial owner of more than 5% of the issued and outstanding Common Stock, (ii) each director and nominee, (iii) the Named Executive Officers, and (iv) all of our directors and executive officers as a group.

 

   Common Stock 
Name of Beneficial Owner (a)  Shares Owned   Right to
Acquire
Beneficial
Ownership
Under Options
Exercisable
Within 60 Days
   Percent of
Class (b)
 
Wellington Management Company, LLP   820,572(f)       8.89%
Dimensional Fund Advisors LP   768,462(d)       8.32%
BlackRock, Inc.   677,121(c)       7.33%
Manulife Financial Corporation   490,223(e)       5.31%
William J. Small   110,431(g)   19,000    1.20%
James L. Rohrs   61,185         
Dr. Douglas A. Burgei   27,880(g)        
Donald P. Hileman   28,026         
Gregory R. Allen   22,083(h)   7,000     
Dennis E. Rose, Jr.   16,755(g)   5,000     
Peter A. Diehl   14,999(i)        
Stephen L. Boomer   13,329(g)        
Samuel S. Strausbaugh   8,851    2,800     
John L. Bookmyer   7,861         
Barbara A. Mitzel   6,366(g)        
Jean A. Hubbard   4,526    2,000     
Charles D. Niehaus   657         
All current directors and executive  officers as a group (19 persons)   349,685(g)(h)   44,800    3.79%

   

(a)Each of the directors and executive officers may be contacted at the address of First Defiance.

 

(b)If no percent is provided, the number of shares is less than 1% of the total outstanding shares of Common Stock.

 

(c)Based on a Schedule 13G/A filed with the SEC on January 26, 2015, BlackRock, Inc., 55 East 52nd Street, New York, New York 10022, possesses sole voting power over 660,235 shares of Common Stock and sole dispositive power over 677,121 shares of Common Stock.

 

(d)Based on a Schedule 13G/A filed with the SEC on February 5, 2015, Dimensional Fund Advisors LP, Palisades West, Building One, 6300 Bee Cave Road, Austin, Texas 78746 (“Dimensional”), an investment advisor registered under Section 203 of the Investment Advisors Act of 1940, possesses sole voting power over 737,146 shares of Common Stock and sole dispositive power over 768,462 shares of Common Stock. All shares reported are owned by the funds for which Dimensional serves as investment advisor, and Dimensional disclaims beneficial ownership of such securities.

 

(e)Based on a Schedule 13G/A filed with the SEC on February 12, 2015, Manulife Asset Management (US) LLC, 197 Clarendon Street, Boston, Massachusetts 02116, possesses sole voting and sole dispositive power over 487,140 shares of Common Stock and Manulife Asset Management (North America) Limited, 200 Bloor Street East, Toronto, Ontario, Canada, M4W 1E5, possess sole voting and sole dispositive power over 3,083 shares of Common Stock. Manulife Financial Corporation, 200 Bloor Street East, Toronto, Ontario, Canada, M4W 1E5, through these indirect wholly-owned subsidiaries, may be deemed to have beneficial ownership of 490,223 shares of Common Stock.

 

29
 

 

(f)Based on a Schedule 13G/A filed with the SEC on February 12, 2015, Wellington Management Group, LLP, 280 Congress Street, Boston, Massachusetts 02210, possesses in its capacity as investment advisor, shared voting and shared dispositive power over 820,572 shares of Common Stock.

 

(g)Includes shares of Common Stock in which beneficial owners share voting and/or investment power as follows: 8,940 held jointly by Mr. Boomer and his spouse; 9,216 shares held jointly by Dr. Burgei and his spouse; 2,286 shares which Ms. Mitzel owns jointly with her spouse; 53,240 shares which Mr. Small owns jointly with his spouse; and 3,419 shares owned by Mr. Rose’s spouse.

 

(h)Includes the following shares pledged as collateral on a loan: Mr. Allen – 12,700.

 

(i)Includes 4,999 shares owned by a 501(c)(3) corporation for which Mr. Diehl holds investment power.

 

RELATED PERSON TRANSACTIONS

 

All of our directors and executive officers have commercial, consumer or mortgage banking relationships with First Federal and a number have insurance relationships through First Defiance’s wholly-owned subsidiary, First Insurance Group of the Midwest, Inc. All loan and deposit relationships with our directors and executive officers (i) were made in the ordinary course of business; (ii) were made on substantially the same terms, including interest rates and collateral, as those prevailing at the time for comparable loans or deposits with persons not related to First Federal; and (iii) did not involve more than the normal risk of collectability or present other unfavorable features.

 

The Company purchased commercial printing services and office supplies totaling $143,461.16 in the fiscal year ended December 31, 2014 from The Hubbard Company. Ms. Hubbard’s spouse is the owner and President of The Hubbard Company, and Ms. Hubbard is a director and employee of The Hubbard Company.

 

We have a policy that covers all loans to our directors and executive officers. In accordance with that policy, any loan request for directors or executive officers that, when aggregated with other extensions of credit from First Federal exceeds $500,000, requires prior approval of the Board. Loans to executive officers, which when aggregated with existing extensions of credit are less than $500,000, do not require prior approval of the Board, but must be reported at the next Board meeting. Loans to directors, which when aggregated with existing extensions of credit are less than $500,000, do not require Board approval and are not required to be reported to the Board at the next Board meeting. However, all loan transactions with related persons are reported to and ratified by the full Board and the Audit Committee quarterly. Our policy is that we will not enter into related person transactions that are outside of normal banking relationships.

 

SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE

 

Section 16(a) of the Securities Exchange Act of 1934 requires our executive officers and directors, and persons who own more than ten percent of our Common Stock, to file reports of ownership and changes in ownership on Forms 3, 4 and 5 with the Securities and Exchange Commission and to provide us with a copy of such form. Based on our review of the copies of such forms it has received, we believe that our executive officers and directors complied with all filing requirements applicable to them with respect to transactions during the fiscal year ended December 31, 2014, except that Mr. Small filed three late Forms 4 reporting one transaction on each, Mr. Harris filed one late Form 4 reporting four transactions, and Mr. Mulford filed one late Form 4 reporting four late transactions.

 

30
 

 

PROPOSAL 3

 

Ratification of the Appointment of Crowe Horwath LLP as Our Independent Registered Public Accounting Firm for 2015

 

The Audit Committee has selected Crowe Horwath LLP as our independent registered public accounting firm for the fiscal year ending December 31, 2015. The Board is requesting that our shareholders ratify this selection. If our shareholders do not ratify the selection of Crowe Horwath, the Audit Committee may reconsider its selection. The Audit Committee expects that a representative from Crowe Horwath will be present at the Annual Meeting, will have an opportunity to make a statement if he or she desires, and will be available to respond to appropriate questions from shareholders.

 

Your Board Recommends That You Vote FOR ratification of Crowe Horwath.

 

INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM

 

Crowe Horwath was our independent registered public accounting firm for the fiscal years ended December 31, 2014 and 2013, and has reported on our consolidated financial statements.

 

Audit Fees

 

The following table sets forth the aggregate fees that we paid to Crowe Horwath for audit and non-audit services in 2014 and 2013. The table lists audit fees, audit related fees, tax fees and all other fees.

 

Services Rendered  2014   2013 
Audit Fees  $370,000   $355,000 
Audit-Related Fees   66,000    32,000 
Tax Fees   78,790    54,425 
All Other Fees   2,800    2,691 
Total fees paid  $517,590   $444,116 

 

Audit-related fees relate to services for employee benefit plan audits and the audits of the captive insurance company. Tax fees consist of fees related to the preparation of tax returns and consulting services relating to the company’s prepared tax model. Other fees consist of fees paid to Crowe Horwath for the accounting research manager system.

 

AUDIT COMMITTEE REPORT

 

The Audit Committee is comprised of five directors, all of whom are considered “independent” under NASDAQ listing standards.

 

31
 

 

The Audit Committee oversees First Defiance’s financial reporting process on behalf of the Board of Directors. Management has the primary responsibility for the financial statements and the reporting process including the systems of internal control. In fulfilling its oversight responsibilities, the Committee reviewed with management the audited financial statements in the Annual Report on Form 10-K, including a discussion of the quality, not just the acceptability, of the accounting principles, the reasonableness of significant judgments, and the clarity of disclosures in the financial statements. The Committee also reviews the effectiveness of First Defiance’s system of internal controls, including a review of the process used by management to evaluate the effectiveness of the system of internal control.

 

The Committee reviewed with Crowe Horwath its judgment as to the quality, not just the acceptability, of the Company’s accounting principles and such other matters as are required to be discussed under their professional standards. The Committee received the written disclosures and the letter from Crowe Horwath required by applicable requirements of the Public Company Accounting Oversight Board regarding Crowe Horwath’s communications with the Committee concerning independence. In addition, the Committee discussed with Crowe Horwath its independence from management and the Company, including the matters required to be discussed by Auditing Standard No. 16, and considered the compatibility of non-audit services with the auditors’ independence. The committee also pre-approved all professional services provided to the Company by the independent registered public accounting firm.

 

The Committee discussed with the Company’s internal auditor and independent registered public accounting firm the overall scope and plans for their respective audits. The Committee meets with the internal auditor and independent registered public accounting firm, with and without management present, to discuss the results of their examinations, their evaluations of the Company’s internal controls, and the overall quality of the Company’s financial reporting. The Committee held five meetings during 2014.

 

In reliance on the reviews and discussions referred to above, the Committee recommended to the Board of Directors (and the Board has approved) that the audited financial statements be included in the Annual Report on Form 10-K for the year ended December 31, 2014 for filing with the SEC. The Committee and the Board have also approved the selection of Crowe Horwath LLP as the Company’s independent registered public accounting firm for the year ending December 31, 2015.

 

John Bookmyer, Audit Committee Chair

Stephen L. Boomer

Peter A. Diehl

Jean Hubbard

Samuel S. Strausbaugh

 

February 24, 2015

 

32
 

 

OTHER MATTERS

 

Each proxy confers discretionary authority on the Board to vote the proxy for the election of any person as a director if the nominee is unable to serve or for good cause will not serve, matters incident to the conduct of the meeting, and upon such other matters as may properly come before the Annual Meeting. Management is not aware of any business to come before the Annual Meeting other than those matters described in this proxy statement. However, if any other matters should properly come before the Annual Meeting, it is intended that the proxies solicited hereby will be voted with respect to those other matters in accordance with the judgment of the persons voting the proxies.

 

We will pay the cost of solicitation of proxies by our Board. In addition to solicitations by mail, our directors, officers and employees may solicit proxies personally or by telephone without additional compensation. We will also pay the standard charges and expenses of brokerage houses, voting trustees, banks, associations and other custodians, nominees and fiduciaries who are record holders of Common Stock not beneficially owned by them, for forwarding the proxy materials to, and obtaining proxies from, the beneficial owners of our Common Stock entitled to vote at the Annual Meeting.

 

SHAREHOLDER PROPOSALS

 

Any proposal which a shareholder wishes to have included in the proxy solicitation materials to be used in connection with the next annual meeting of shareholders of First Defiance must be received at the main office of First Defiance no later than November 17, 2015. If such proposal is in compliance with all of the requirements of Rule 14a-8 under the 1934 Act, it will be included in the proxy statement and set forth on the form of proxy issued for the next annual meeting of shareholders. In addition, if a shareholder intends to present a proposal at the 2016 Annual Meeting of Shareholders of First Defiance without including the proposal in the proxy solicitation materials relating to that meeting, and if the proposal is not received by February 1, 2016, then the proxies designated by the Board of Directors of First Defiance for the 2016 annual meeting may vote proxies in their discretion on any such proposal without mention of such matter in the proxy solicitation materials or on the proxy card for such meeting.

 

ANNUAL REPORTS AND FINANCIAL STATEMENTS

 

Our shareholders as of the Voting Record Date are being provided with a copy of our Annual Report to Shareholders and Form 10-K for the year ended December 31, 2014 (“Annual Report”). Included in the Annual Report are the consolidated financial statements of First Defiance as of December 31, 2014 and 2013, and for each of the years in the three-year period ended December 31, 2014, prepared in accordance with generally accepted accounting principles, and the related reports of our independent registered public accounting firm. The Annual Report is not a part of this proxy statement.

 

  BY ORDER OF THE BOARD OF DIRECTORS
   
   
  Donald P. Hileman, President and
  Chief Executive Officer

 

March 16, 2015

Defiance, Ohio

 

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